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07-19-2006 AgendaSALINA ARTS & HUMANITIES COMMISSION Wednesday, July 19, 2006 4:30 p.m. Smoky Hill Museum - Community Room MEETING AGENDA: 1. Minutes (enclosed - needs approval) 2. Staff Reports (enclosed) 3. Horizons (enclosed) a. Final Report - Salina Art Center Grant #05-03-01 Artist Initiative 4. Commission a. Nominating Committee Report 5. Smoky Hill Museum (enclosed) a. Museum Update 6. Other Please call Kathy @ 309-5770 if you are unable to attend. 211 W Iron P.O. Box 2181 Salina, KS 67402-2181 7853035770 fax 785826-7444 sahc®salina.org www.salinaarts.com www.dwrfestival.com A department of the City of Salina Snaky Hill Museum, a division of SAHC Programs Snaky Hill River Festival Arts Education Community Art & Design Horizons Grants Program Community Services & Programs Cultural Calendar Art a la Carte Spring Poetry Series Commissioners Marilyn Benyshek David L. Cooper Trent W. Davis Peggy DeBey Randall Hardy Luc! Larson Rachel Loersch Linda L. Moore Chelsey Mueller Cheri Parr R. Abner Pemey Linda L. Smith Paula Wright Ted Zerger John Highkin, Executive Director Salina Arts & Humanities Commission SAUNA ARTS & HUMANITIES Wednesday, July 19, 2006 4:30 p.m. Smoky Hill Museum — Community Room MEETING AGENDA: 1. Minutes (enclosed - needs approval) 2. Staff Reports (enclosed) 3. Horizons (enclosed) a. Final Report — Salina Art Center Grant #05-03-01 Aitistlnitiadve 4. Commission a. Nominating Committee Report 5. Smoky Hill Museum (enclosed) a. Museum Update •e-1.1 - Please call Kathy @ 309-5770 if you are unable to attend. The mission of S4HC is Urs cuNvaWn of this place through the power of the arts and humanities to change lives and build community. 4 1 SALINA ARTS & HUMANITIES COMMISSION June 21, 2006 The monthly meeting of the Salina Arts and Humanities Commission was held at the Smoky Hill Museum Community Room at 4:30 p.m. on Wednesday, June 21, 2006. In attendance were Marilyn Benyshek, David Cooper, Peggy DeBey, Randall Hardy, Luci Larson, Rachel Loersch, Linda Moore, Cheri Parr, Linda Smith, and Ted Zerger. Staff Present: Sharon Benson, Kathy Burlew, Brigid Hall, Susan Hawksworth, John Highkin, Glenda Johnson, and Karla Prickett. Also in attendance: Carmen Wilson, League of Women Voters and April Middleton, Salina Journal. Absent: Trent Davis, Brett Halderman, John K. Vanier 11, and Paula Wright. Staff absent: Carrie Carpenter. Larson called the meeting to order at 4:30 p.m. Focus Time: Smoky Hill River Festival Review/Feedback The Commissioners shared their joys, concerns and suggestions with Festival Staff. • Great music • Art cars were a hit • Artists were happy with the Ambassador Program • What to do with the pond and water? • Hillbilly Kettle Kom's played music from their booth and it was too loud • Concern with the scheduled time for Yoga in the Park - conflicted with the gates opening — barricade wasn't pleasant which made very unhappy people. • Question on restaurant inspections: Benson - two inspections take place before the booths open and then sometime throughout Friday they are inspected again. There is constant contact with the Health Department. The SHRF pop booth was written up for having melted ice in the cooler. Next step — Food Committee will meet and complete quality reports for each vendor. By law, Kansas is stricter than other states, which is a good thing for the people. Rules will be enforced next year — if vendors aren't in compliance they will not be able to vend at the Festival. Highkin commended Benson, the Health Department and Food Committee on having a safe environment. During the scheduled food vendors meeting (Thursday 3:45 pm.) there is an on -grounds fire inspection. Issues are discussed before the food guidelines are written for the next year. • Commissioners encouraged people with comments or suggestions to complete the evaluation that is enclosed in the Festival program. Minutes May 17, 2006 minutes correction: sentence should read "The nominating committee will be meeting Monday night to set some parameters, guidelines and review some of the list from last year." Smith motioned to approve the May 17, 2006 minutes with the correction and Cooper seconded. Motion passed. Nominating Committee Report Highkin received a letter from Trent Davis stating he would not be able to renew his term due to time constraints. The committee has received several interest forms from individuals plus a few other names from other commissioners. Cooper — Nominating Committee has met one time and will be meeting again in the next couple of weeks. At the July Commission meeting the Committee will present their recommendations. Staff Reports Benyshek — were there different shuttles used for this year? Hall — shuttles were not available so we rented from Apache Trolley shuttles in Nebraska. The Trolleys met our expectations and we were pleased to have them. City of Salina Highkin — the City budget is done on calendar year — 2007 budget was due May 19, 2006. Museum budget was based on existing program — the major change is increased or decreased based on salaries. The SAHC budget is based on projected salary and cost of living; have submitted requests for increased infrastructure support through the City than in the past. More information to come at the September meeting. Benyshek — what infrastructure was submitted? Highkin - telephone, office supplies, employee development. John Vanier is the new City Commission liaison. Planning Update & Other Matters (from Executive Director) Highkin — Consultant Diane Mataraza suggests doing a very detailed assessment throughout the community to define and work toward specific goals and objectives, timelines and benchmarks. Ms. Mataraza says she loves seeing a "dog eared plan" in use. Highkin and Gage have discussed finding comparable plans in size and scale to see what it costs for this type of plan. Parr — good timing in doing this type of planning with SAHC celebrating 40 years. Highkin attended the Americans for the Arts (AFTA) annual conference and Public Art Network (PAN) pre -conference in Milwaukee. At the two day pre -conference, there was a presentation of the "Year in Review"— 40 public art projects chosen by two jurors as the most interesting among those submitted (about 180 submissions). Artist Matthew Dehaemers submitted his Artists -in -Action piece "Trifecta" from the 2005 River Festival; the pieces was chosen by the president of the Milwaukee Institute of Art & Design as one of the 40 best projects of 2005 (he said it was his personal favorite). Smith — this is something positive that should be shared with the paper. Prickett — plans to do a news release. Highkin reported on the Economic Impact Study. There was a meeting in Milwaukee on the study with AFTA staff and representatives from 16 participating communities. The staff at American for the Arts had a glitch with their software — a huge number of organizations received an e-mail from American from the Arts explaining the error in on- line data management (affected 3 Salina organizations). The whole study will be completely finished and published in June 2007. American for the Arts will provide us J ,4 with copies of the national report (in three formats) and a copy with details specific to Salina. Questions. DeBey — how were the 8 counties picked in the pre -planning strategic planning report? Highkin — this was Diane Mataraza's suggestion with discussion with the staff. Zerger — we need to be careful not to be known as the "center of the arts". Highkin — what is important is what we need to be doing and what we can be doing - reaching as many people in Salina as we can and meeting their needs. Museum Update The new Director of the Museum, Susan Hawksworth, was introduced. Hawksworth discussed her transition period. Some of the main topics were: re -accreditation through American Association of Museums (AAM) starts in September, Santa Fe Day; staff vacancies in (Education Coordinator and Curator of Exhibits); and focusing on where the Museum needs to go after the Gallery renovation. Other Highkin discussed the City Commission meeting regarding the landscaping project of North Ohio which passed. DeBey — was there any public attendance? Prickett — yes. The journal wrote a nice article on the Water Plant project. Prickett — increased communication with the Salina Journal regarding more details has resulted in better articles. DeBey — was there a ceremony of unveiling? There are still some details and the lighting which needs completing. There will be a ceremony once all of this is completed. Larson — what damage occurred due to the gust of wind during the Festival wind? Hall — some damage in craft area and by the tents by the gates. Parr — personally thanked Les Slesnick regarding the "The Salina Project" and a big thank you to everyone that made it happen. Larson — "The Salina Project" exhibit is displayed at the Stiefel until August 31". Loersch motioned to adjourn the meeting and Benyshek seconded. Motion passed. Larson closed the meeting at 5:15 p.m. C SAHC & MUSEUM STAFF REPORTS July, 2006 Please review the highlights of staff activities for this past month and come to the July meeting with questions and comments. Sharon Benson General: • With staff, final reporting for various FY 06 Kansas Arts Commission Grants, due July 31. • Preparation for Fall Art a Is Carte begins this month — occurs in September and October. • Review of grant contracts from Kansas Arts Commission. Festival: • Evaluations (with Festival staff, committees, City staff, funders) nearing completion, begin identifying issues and improvements for the next cycle. AIE: • Begin regrouping for 2006/07 school year, "Connections Collection" catalog of opportunities for Salina students and teachers to the printer, will begin site visits to elementary schools in late August. • Compiling statistics and writing 2005/06 Arts Education activity report for school district and others. • Meetings with all Connections Collection artists to review teaching plans, new proposals and improvements; also artist recruitment. • Selecting regional/national residency artists (some already contracted through Kansas Touring Program of KAC.) • Begin planning meetings for Martin Luther King Jr. Day Celebration, identifying artists, begin to formulate "Grassroots" grant application to the Kansas Arts Commission. Horizons: • Taking meetings with interested applicants for the Lana Jordan Developing Artist Grant and the Artist Award Grants. Some outreach activities are in development. • Begin development of fall newsletter. Brigid Festival: a Completing Festival evaluations for different areas: First Treasures (Salina Journal); Festival staff; Festival Fitness Five (COMCARE); Hospitality & Security. Will continue to schedule evaluation meetings for other areas over the next several weeks: (Ambassadors; Big Band Dance; City Staff; Festival Jam, Gates, Shuttles and Technical) ♦ Final numbers are in for First Treasures 752 items donated; 151 left over and returned to the artists * Fine Arts 426 items- 85 returned * Four Rivers: 297 items - 64 returned * Demo: 29 items - 2 returned • % of the exhibiting artists participated (69.93% or 107 of the 152 artists exhibiting) * Fine Arts: 65.22 or 60 artists * Four Rivers: 73.58% or 39 artists * DEMO: 100 % or 8 artists Fundraising (as of June 20, 2006): Individual fundraising campaign raised $20,856, which is 95% of our budgeted goal of $22,000. (In 2005, the Individual campaign raised $22,242. So from 2005 to 2006, this campaign had an decrease of about of $1,386) A Professional fundraising campaign raised $13,850, which is 102% of our budgeted goal of $13,600. (In 2005, the Professional campaign raised $13,725. So from 2005 to 2006, the campaign had an increase of $125) A Business fundraising campaign raised $3,707, which is 81% of our budgeted goal of $4,600. (In 2005, the Business campaign raised $4,510. So from 2005 to 2006, the campaign had a decrease of about $803) A In total for these 3 campaigns, we raised $38,413, which is 96% of our budgeted goal of $40,200. However, we had increased our budget from 2005 to 2006 by 4.69% to cover increasing expenses. If we had been budget neutral from 2005 to 2006, we would have met budget for 2006. A The Business Arts Partner campaign raised about $75,545 or 101.4% of the goal of $74,500. We also had approximately $54,300 in in-kind services donated to the Festival. Some highlights this year: • Commercial Electric donated all the labor and material to make the electrical improvements to the pedestals in the Park. These electrical improvements made it one of the smoothest years that we have ever had for our food vendors and the Festival technical staff. • ISG Technology donated, on an in-kind basis, the website support, web development, graphic work, and audio and video encoding for the Festival website. • Florida Frames donated the framing material for "The Salina Project" exhibit. • Several local companies donated their services to allow us to make the necessary improvements to the light trusses on the Eric Stein Stage at Oakdale Park. • Several hotels donated rooms or reduced their room rates which are recognized as in-kind donations which reduced our fixed costs. Karla Prickett Festival: • Continue to meet with Committees to evaluate specific visual art areas of the event. • Attended the Omaha Summer Arts Festival, June 30 and Brigid and I attended the Cherry Creek Arts Festival in Denver, July 2. Resources for artists and event logistics. • Carrie is compiling evaluation form information from all the exhibitors. • Beginning to advertise the shows for next year in resource publications. • Composing invitations to all the award winners for the 2007 shows. • Compiling sales information from the Art Patron Program. • Increased total sales in the Fine Art Show and Four Rivers Craft Market. Community Art & Design: • Back -lighting for the sculptural aesthetics on the water plant tanks is in progress. • Continued work on the CAD Guidelines. • Design patterns now apparent in the formwork on the North Ohio Street Overpass. • Pavers and lighting to be installed on North Ninth Street Bridge. 1 Ir Other: • Carrie compiling listings for next issue of Cultural Calendar. Editing information and securing images to be included. Smoky Hill Museum Staff Report Pauline Fallis (Secretarial & Financial) Financial / Administration • Processed A/P • Attended Staff Meetings and prepared notes • Updated Gallery Renovation budget • Worked with Glenda Johnson to compile information for Economic hnpact Survey. • Completed and submitted Economic Impact Survey • Helped load tents for Smoky Hill River Festival • Participated in Knuckle Down workshop prior to Smoky Hill River Festival • Reviewed building storage areas with John Highkin and Susan Hawksworth • Helped with the transition of Susan Hawksworth to the Director's office • Began re -organizing key inventory • Met with Parade Committee to plan the parade for Santa Fe Day 2006 • Assisted Donna with Santa Fe Day Sponsorship letter mailing Friends . • Processed A/P • Reconciled Friends and Gallery Renovation bank accounts • Prepared monthly financial reports for Friends and Gallery Renovation accounts • Processed payroll • Attended Board meeting and took minutes • Removed money weekly from donation box assisted by Museum Assistant and made deposit • Submitted Form 990 to IRS • Filed quarterly federal and state tax information Museum Store • Processed A/P • Reconciled bank account • Made weekly deposits • Assisted with special ticket input Lisa Uashaw (Collections & Research) Collections/Administration • Met with Joyce and Susan regarding lobby exhibits. • Sent out press releases for Just Plane Fun exhibit and Knuckle Down pre -Festival workshop. Sent press releases for Noon Coolers lecture series. • Met with store clerks John and Sherry to review potential merchandise and discuss mark down items. • Prepared a textile preservation packet. • Edited the newsletter. s Outreach/Programming • Met with Donna and Lakewood Discovery Center staff to plan for Junior Explorers programs. • Attended the retirement reception for Sanitation Supervisor Jim Hill. • Assisted with Santa Fe Day planning session and parade meeting. • Began working on SFD logistics needs with Donna and John. Exhibits/Research • Prepared Moments in History trivia. • Answered five public inquiries. • Worked on 1920s material culture research for upcoming exhibit. Dorothy Boyle (Collections) Collections/Registration: • With the Collections Committee, accepted 27 newly donated items from eleven donors. Deed of Gift correspondence has been brought up to date. • Continued meetings as well as artifact and graphic preparations for the 20s exhibit set to open August 15th. • Documented and copied treasured Demolition of Camp Phillips VHS to DVD. • Met with Bruce Breslow of Moon Marble Company while he was at the museum for a pre -Festival event. He offered his expertise of knowledge for the Museum marble collection. This information has been added to existing records while updating storage of this wonderful collection. • Handled three inquiries from drop-in visitors regarding Habiger family photos, the Land and Communication sculpture on the building exterior and provided information and photocopies of a GAR photo. Prepared an information packet for a youngster doing a research project regarding the history of his neighborhood. General/Miscellaneous: • Attended Smoky Hill River Festival opening reception for `The Salina Project' and Les Slesnick artist talk at the Stiefel. • Attended the retirement reception for long term Sanitation Supervisor Jim Hill. • Attended welcoming reception for Kansas Arts Commission director Llewellyn Crain at the Salina Art Center. • Blood donor for the City Blood Mobile. • Met with Donna Tope regarding plans for Santa Fe Day festivities. Susan Hawksworth (Exhibits) Administration: • Began position of Museum Director June 16. • Made transition to and reorganized new office. • Met with Jason Gage and John Highkin to discuss staff openings. • Met with Deb Demel and John Highkin to discuss responsibilities as a supervisor. Friends: • Conducted an exit interview for John McIntyre along with John Highkin. • Met with Joyce Volk to discuss Museum Store and staff responsibilities, both Friends FA employees and Museum employees, in regards to the store. Gallery Renovation (GR): • Finalized the script for the historic milling video. • Agreement between the City and ADM was finalized. The agreement covered how the footage taken at the Western Star Mill for the milling videos could be used. • Viewed and commented on the first two edits of the short milling script as well as sent a copy of the video to Dan Wells at ADM. Under the agreement, ADM wanted to give their approval on the footage used that was taped at Western Star Mill. Approval was given and the video is being finalized. • Began organization of files and information on the GR for future reference. Temporary exhibits • Continued contact with Marshall Stanton on the program to go with the Just Plane Fun exhibit. It is scheduled for July 22 from 1:30-4:30. • Completed the script draft for the next temporary exhibit, The Roaring Twenties. Mise. • Printed signage, installed and removed for the museum's project, Knuckle Down, at the SHRF. • Returned and organized items from boiler room storage that were removed from the room for asbestos removal last fall. • Went on Kansas Live twice. Once to be introduced as new Director and second to promote the Museum's Noon Coolers Series and Santa Fe Day. • Met Donna, Lisa, and Pauline on planning for Santa Fe Day. • Attended Cultural Director's Roundtable. • Attended reception for new KAC Ex. Dir. Llewellyn Crain at the Salina Art Center. Donna Tope (Volunteers, Membership, & Special Prolects) Volunteer: • TOTAL — 73 (64 volunteer hours for the month; 9 administrative hours) • Working on logistic planning for Santa Fe Day. • Redesigned the sponsorship packet for Santa Fe Day and sent out to 102 area businesses. • Researched options for Santa Fe Day entertainment and activities. • Sent out membership letters and follow-up letters for Gallery Renovation Donors. • Conducted 3 weeks of Jr. Explorers with Lakewood Discovery Center. • Conducted a tour for Assaria Kids club. Sherry Kebbeh (Museum Store) • John quit. His last day is July 3. • Still looking into new items for the store. • Received some items in and have them marked and on the shelf. • June sales total: $1445.10 r Salina Arts & Humanities Commission HOME Q (� I �J41��a department of the City of Salina : � 1 L : 211 West Iron, PO Bdx 2181 Salina, KS 67402-2181 Impacting thral Community in Salina since 1986 785-309-5770 •fax 785-826 7444 Salina Ares & Humanities Commission • City of Salina sahc@salina.org Proposal Titie Arti¢r rn;ar;vo - Gant No. 6S -®3 -UI (for office use only) ORGANIZATIONAL ADVANCEMENT GRANTS • FINAL REPORT Instructions: Please complete this form within 30 days after completion of the grant activities and return to the Salina Arts and Humanities Commission. This report mast be typed. Legal Name of Grantee organization: Salina Art Center, Inc. Address: nn Box -7e1 . C.14U.. vc 67402-9742 Contact Person: Wendy Moshier Phone' 785-827-1431 Fax: 785-827-0686 Email: wmoshiar(dca1;naartnant6r_nr9 Dates of Grant Proposal: (beginning)__fip,i�nns through (ending) s/zi /�nnF Date I Activity Location of I Why 9/2/2005 Art Rush -Zimmerman Salina Art Cente 50 Artist Activated 10/13/2005 Fat Girls Dish Salina Art Cente 40 open dialogue new group to Actual Number of Peoaie Benefrtine from Prosect: Overall Total Involved (add the five columns across) 7610* attenc * - actual SAC participation; doesn't include community partners' participation Total number of paid, professional artists, performers, and/or educators participating in this project: 21 Children Organization General Special People with and Volunteers Community Populations Disabilities Students (ethnic, seniors, etc Exposure 941 60 1890 1 975 320 Hands-on Involvement 2064 30 90 SQ 15 Ea -depth Participation or Trainhl 1090 15 45 15 10 Totals 1040 345 Overall Total Involved (add the five columns across) 7610* attenc * - actual SAC participation; doesn't include community partners' participation Total number of paid, professional artists, performers, and/or educators participating in this project: 21 Final Report Narrative: Write a brief summary of how you used the grant funding. How did the funding advance your organizational goals, and how did your grant activities build community and change the lives of Salina citizens? What evaluation tools or methods were used to measure the impact of the grant funds and the programming? How was the public informed and invited to participate in your programming? Were your expectations for the programming/grant met, and what would you like to improve upon or change in the future? (If necessary, attach one extra sheet of paper.) ** Enclose copies of programs, publicity and/or promotional materials. Please explain in the Final Report Narrative how you involved and acknowledged the Horizons Grants Program, the Salina Arts and Humanities Commission, and Horizons donors. I hereby certify that this report is accurate and serves as the financial record of this project. Records and documents related to this report shall be maintained for a minimum of three (3) years, in accordance with the regulations of the Salina Arts and Humanities Horizons Grants Program. Grantee Signature Date (,t VOi C &(X Name (please print) h e Title &&Ak Col7r r Funding of $10,000 provided through the Horizons Advancement Grant Program for 2005-06 was applied toward visiting artists' expenses associated with the Salina Art Center's Artist Initiative program—fees, travel, supplies and shipping, a project brochure, and community outreach ($14,901.80 in a total budget of $24,397.32.) This series of artist activities launched the Artist Initiative, which advances the following organizational goals: • fostering the development of creative work, process, and response • deepening relationships among local, regional, national, and international artists and the Salina community • providing relevant, challenging visual arts experiences and educational opportunities for learners of all ages • inviting questions and conversations that encourage new ways of seeing and thinking about community To maximize the impact of grant funds and community involvement, Artist hiitiative activities were integrated with the Eating exhibition, which grew from a series of public open forum discussions. The exhibition was the essential catalyst for unifying diverse artist activities and promoting a sustained community conversation about the physical, cultural, environmental, spiritual, social, and economic issues surrounding food and eating. These activities helped to build community and change lives in Salina by: 1) expanding Salina's role as a vital and viable site for the creation of substantive work by local, regional, national, and international artists. Some examples: Edible Estates installation by Los Angeles artist Fritz Haeg, who uprooted a local homeowner's front lawn and planted a garden which served as his exhibition piece—toured by school and community groups, supplemented by Salina Food Policy Council -sponsored bus tours of local farms and gardens including Whispering Cottonwood Farm and a wheat/sorghum mill in Assaria. Food Quilt installation by Tania Candiani, of Mexico, who involved Salinans of all ages in creating the piece during the two weeks leading into the exhibition opening—USD 305 Salina Public Schools Food Service provided duplicate school lunches for approximately 300 students at Salina elementary schools so they could contribute portions of their meals for Tania's artwork; and potluck lunches and dinners at the Art Center, local churches, private homes and community organizations yielded additional food portions, with the final food quilt containing more than 750 9"x9" squares. Pilgrimage from Lubberland, Salina artist Cindy Zimmerman's exhibition work—including a day -long painting workshop and a food cart performance art component, activated at an Art Rush gallery walk event sponsored by Salina Downtown Inc. Children's book illustration workshop and preview of new book about Midwest agriculture by Salina artists and writers Priti Cox and Kristin Van Tassel at the Art Center Edible Garden installation by Salina artist Jan Wilson—showcased herbs and vegetables commonly used as cooking ingredients and featured food -related quotes by famous artists, writers and thinkers Billboard installation by members of the Bluestein Gallery at a local bank 2) increasing opportunities for up -close experiences that allow community members of all ages to learn with and respond to contemporary artists. Some examples: Superfoods Flax Seed, Green Tea, & Sprouts, lecture/discussion with John and Bette Sue Wachholz Fat Girls Dish, dramatic readings, audience participation, and discussion with Sandy Beverly, Sharon Benson, and Lori Brack Whole Foods, lecture/discussion with John and Bette Sue Wachholz Tablescapes, supplementary exhibition by local artists and designers in conjunction with Salina Downtown, Inc. Art Rush Food -related art activities designed for the SAC'S Fall and Winter Open House events, each of which involved approximately 400 young children and their family members in artmaking Discussion of Sacre Rappresentazioni I with exhibition artist Jonathan Stevens and Father Frank Coady The Art of Eating, lecture sponsored by ComCare/WellPlan 3)providing an accessible, appealing conceptual framework which community partners used in developing their own interactive programming. Some examples: Six elementary school workshops integrating visual art activity with science biomes and food chains based on Adam Zaretsky's Animal Enrichment, taught by Art Center education staff at Rolling Hills Zoo The Better to Eat You With My Dear, three-part discussion series about eating and food in fairy tales with Lori Brack at Salina Public Library CLASS programs in a variety of community locations—Wake Up: A Coffee Tasting Experience, Growing Herbs and Vegetables in Containers, Cactus Cooking, French -Mex Cooking, Un Poco de la Cocina Mexicana (A Little Bit of the Mexican Kitchen), Great Tailgating and Grilling, and food -related book discussion Women of Mystery, Mexican Desserts: Los Postres Book discussions, Epitaph for a Peach by David Masumoto; Raising Less Corn, More Hell by George Pyle; Secrets of the Tsil Cafe by Thomas Fox Averill; and Botany of Desire by Michael Pollan at the Salina Public Library Additional Salina Public Library activities, including Spam carving contest, slide lecture and tours of World's Largest Food Monuments, Festivals, and World's Largest Edible Things by Erika Nelson; computer design and production workshop, Candy Bar Wrappers by Melanie Schreiber; two sessions of technology instruction Cooking on the Web by Nancy Jo Leachman Lectures on agricultural sustainability at the Land Institute's Prairie Festival; rural Salina Edible hike Trail Bites with Lori Hall and Michele Clark at Kanopolis Lake Food -related exhibition, lecture, and reception Hatch Show Prints: Letterpress Posters Old & New at Stiefel Theatre for Performing Arts Gallery Three lectures, Why We Eat or Don't, Childhood Obesity, and You Are What You Eat, sponsored by ComCare/WellPlan at USD 305 Salina Public Schools district conference center and Salina Art Center A wide range of qualitative and quantitative evaluation processes allowed the Art Center to measure the impact of programming, the attainment of goals and outcomes, the degree to which programming met expectations, and the administrative workload required to achieve this level of community involvement with artists. In addition, analysis of these introductory Artist Initiative experiences has continued throughout the year as a means of informing the planning and implementation of future projects and programs and of gathering suggestions for improvement from participants and stakeholders representing the greater Salina community. Some key conclusions which have emerged and will guide future decision-making: • Community response exceeded expectations—in addition to the hoped-for enthusiasm and participation, the program reaped supplemental activities that were unexpectedly broad-based, innovative, humorous, thought- provoking, and relevant to universal health concerns. This clearly demonstrated that community partners (including both arts and non -arts institutions and organizations) actively welcome and embrace the creative challenge provided by concept -based exhibitions and related artist activities. • In order to more comprehensively anticipate logistical and financial considerations, the selection process for visiting artists should include educators and community outreach personnel in addition to exhibition curator. • Regardless of their home base location, artists appreciate Salina as a community strongly supportive of the arts and the Art Center for the organizational goals (listed above) that make possible a focus on art, artists, and audiences. In the future, artist statements to this effect can be used in publicizing visiting artist and residency opportunities. • The complexity of generating from scratch an exhibition that entails a community -wide schedule of artists' visits, education, partnership activities, and related programming is so time- and labor-intensive that it is not financially feasible on an annual basis. But because the positive effects are so highly desirable, Art Center staff will replicate the process periodically and will continue analysis and research to help them determine strategies for increasing the frequency of the fall experience as well as for adapting individual components as part of ongoing programming. The public was informed and invited to participate through brochures and other materials produced by the Art Center's staff designer and mailed widely throughout the community; regular news releases to local media and art educators in Salina and the surrounding areas; public service announcements and advertising on radio; Salina Journal feature articles and ads; newsletters and publicity in partner organization publications; listings in calendars of Arts and Humanities Commission, Chamber of Commerce, and Access TV; regular e-mail updates; and Art Center website postings. Budget Year FY EXPENSES: 1. Personnel Administrative Artistic TechnicaVproduction 2. Contracted Fees and Services Artistic Other Actual Grant Activity Final Bud¢et $ 4,500.00 $ 1,200.00 $ 5,500.00 $ 2,000.00 3. Space Rental 4. Travel (hotel, per diem, etc.) 5. Marketing (printing, mailing, promotion and advertising, etc.) 6. Production/Exhibition (design, supplies, shipping, etc) 7. Remaining Operating Expenses (phone, office supplies, etc.) 8. Capital Expenditures Acquisition $ n/a Other $ 9. Other Expenses 10. Total Grant Expenses (add lines 1-9) INCOME: 11. Admissions 12. Other Earned Income 13. Private Contributions Individual Corporate Foundation 14. GovemmenVPublic Grants (do not list this Horizons grant) Federal State Regional 15. On -Hand Organizational Funds (for this application only) 16. Total Applicant Cash Income (add lines H -IS) 17. Grant Award 18. Total Grant Income (add lines 16 and 17) In -Kind Contributions (does not affect grant budget): $ $ 198.67 $ $ 2,027.32 $ 10,370.00 $ 2,000.00 $ 6,000.00 7,500.00 $ n/a $ 2,392.53 $ 3,853.22 $ 4,009.27 $ 443.63 $ 198.67 $ 24.397.22 $ n/a $ n/a $ 2,027_-12 $ 12,370.00 $ 14,392.22 $ 10,000.00 $ 24,397.22 **Total Income on Line 18, must equal Total Expenses on Line 10** Salina Art Center - Horizons Advancement Grant Final Budget 2005-06 EXPENSES Personnel Administrative Director $ 1,044.86 Director of Community Development Artistic Artistic Designer Contract Fees & Services Artistic Visiting Artist Fee - Haeg Visiting Artist Fee - Candiani $ 198.67 Artist Fee — Bluestein Gallery Artist Fee — Wilson Contract Curator — Switzer Other Artist Assistant — Crawford Community Facilitator — Terrill Space Rental Travel Haeg Airfare, Mileage Candiani Airfare, Mileage Switzer — Mileage Marketing Eating Napkin Brochure Haeg Brochure Eating Invitation Eating Flyers Postage Table tents Production Shipping & Supplies — Haeg Shipping & Supplies — Candiani Supplies — Zimmerman Remaining Operating Expenses Other Community Committee Materials TOTAL ARTIST INITIATIVE GRANT EXPENSES INCOME Private Contributions Individuals Government/Public Grants Federal-IMLS State-KAC Total Applicant Cash Income GRANT AMOUNT AWARDED TOTAL ARTIST INITIATIVE GRANT INCOME $ 6,000.00 $ 2,500.00 $ 2,000.00 $4,500.00 $ 1,500.00 $1,500.00 $ 7,500.00 $ 2,000.00 $ 750.00 $ 750.00 $ 500.00 $ 1,500.00 $5,500.00 $ 500.00 $ 1,500.00 $2,000.00 n/a $ 2,392.53 $ 1,647.63 $ 408.90 $ 336.00 $ 3,853.22 $ 1,249.55 $ 1,000.00 $ 981.65 $ 370.45 $ 189.78 $ 61.79 $24,39732 $ 2,027.32 $ 2,027.32 $10,370.00 $ 2,000.00 $12,370.00 $14,397.32 $10,000.00 $24,39732 $ 4,009.27 $ 1,044.86 $ 2,464.37 $ 500.00 $ 443.63 $ 443.63 $ 198.67 $ 198.67 $24,39732 $ 2,027.32 $ 2,027.32 $10,370.00 $ 2,000.00 $12,370.00 $14,397.32 $10,000.00 $24,39732 Museum Update June 2006 1. Junior Explorers: We are just over halfway through the Junior Explorers program series which is cooperative effort with the Lakewood Discovery Center. The program series consists of six programs for kids ages 9-12. Junior Explorers strives to bring youth closer to understanding their world through hands-on experiments and demonstrations, interactions with expert guest speakers, and field trips to see what really happens behind the scenes. This years topics are: a. Great Grains Batman! June 12 & 15: Where does bread come from? Explore the process from wheat fields to milling. b. It's Plantastic, June 19 & 22: Learn about the secret world of plants by visiting gardens and parks and talking to a Master Gardener. c. Kansas Cowpokes, June 26 & 29: Experience some of the Old West, visit a working ranch, and learn about a cowboy's job. d. Creative Kansas, July 10 & 13: Gain an appreciation for Creative Kansas by experiencing it here in Salina and at Lucas, Kansas, where we'll visit the Grassroots Art Center, Abrahams Trash Art, and more. e. Locomotive Magic July 17 & 20: Learn about historic and modem railroading by visiting the Union Pacific train yards in Salina and riding the Abilene and Smoky Valley Railroad, as well as visiting other sites. f. Insect Mania July 24 & 27: Experience the excitement of learning all about insects, how to collect them, and where to find them. We'll visit the Insect Zoo at Kansas State University, Lakewood Discovery Center, and work with people who really know insects. 2. Santa Fe Day: Planning is going strong for Santa Fe Day which will be Saturday, September 23. One major change from past years is the reconfiguration of the event which will center activities around the Museum instead of on Santa Fe. Entertainment activities will now take place on the Museum's back dock. We are planning new activities many of which will be related to the Roaring Twenties exhibit which will be open at that time. Also, the inflatables will be moved west of the Museum to help draw crowds down past the Museum after the parade. Speaking of which, the parade will now be able to go directly down Santa Fe instead of its past jagged coarse.