City Manager Evaluation
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ORGANIZATION
CONSULTANTS
ROBERT J. SAUNDERS
1542 MERIT LANE
LIBERTY, MISSQURI64068
Telephone 816 7815329
Fax8167819851
emailorgconslts@aol.com
June 12, 2006
The Honorable Don Marrs
Mayor
Post Office Box736
Salina, Kansas 67402
Dear Mr. Mayor:
I am pleased to learn that the City Commission wishes to engage the services of Robert J.
Saunders Organization Consultants to facilitate the annual performance evaluation of
the city manager. Ifthe scope of services and fees outlined below are acceptable, please
sign and return one copy.
The evaluation process is built around individual interviews with city commissioners. To
help the commissioners prepare for the interviews, I suggest they receive the questions to
be asked in the interview in advance. This will give commissioners the opportunity to
think about their answers. I think the city manager could also have the questions in
advance. Otherwise, I believe the questions should be held in confidence.
The Engagement:
1. As the consultant, I will travel to Salina and spend one day in which
each commissioner would be interviewed for approximately an hour and
fifteen minutes at a site of their choosing.
2. Following the interviews, I would process the questionnaire responses,
pulling together "themes" and other individual "points" and committing
them to chart pad in an anonymous fashion so that they may be used for
candid discussion in an executive session of the city commission and city
manager.
3. As the consultant to the Commission, I would return to Salina with the
STRATEGIC PLANNING/GOAL SETTING/EXECUTIVE RECRUITMENT
ORGANIZATION DEVELOPMENT/GROUP FACILITATION
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The Honorable Don Marrs
June 12, 2006
Page Two of Two
results of the interviews displayed on charts and facilitate a full discussion
of all the items among commissioners and city manager. This meeting should
of course be in executive session. I suggest that at least three hours should be
allowed for this discussion. If it appears from the data generated by the
interviews that longer discussion is needed that can be allowed.
4. At the conclusion ofthe meeting of commissioners and manager, I will
facilitate developing a "tentative" set of objectives for the city manager as a
result ofthe evaluation process. It may be that the objectives will require
further refinement in some process that is acceptable to commissioners and
manager.
5. Following the meeting I will prepare for the mayor (commission) and
manager a draft memo of the process which can be used appropriately for
the file.
Professional Fee:
The above services are offered to the city of Salina, Kansas for a total consulting fee of
Three Thousand Two Hundred Dollars ($3,200.00) plus direct travel expense.
(It is anticipated that two trips will be made to Salina. One of those days will likely
require an overnight stay. Also, it is anticipated two days ofdata processing and
reporting will be required. All of that time is anticipated in the professional fee. )
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Ro J. S ders
ORGANIZATION CONSULTANTS