8.4 Soccer Complex Restroom/Concession Building
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
OS/22/2006
TIME
4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
DEPARTMENT OF PUBLIC WORKS
ITEM
NO. 4 BY: Shawn O'Leary BY:
Page 1
ITEM
Award of contract for the Salina Soccer Complex Restroom/Concession Building, Project No. 03-1399,
Phase liB.
BACKGROUND
On June 13, 2005, the City Commission authorized staff to proceed with Phase 1 of the Salina Soccer
Complex - East Magnolia Road Project. In the interest of time, the project is being designed and built
in phases (and sub-phases). Phase I improvements (earthwork/irrigation/seeding) were completed in
October 2005. Phase IIA improvements (Magnolia Road modifications, access road, parking lot,
water and sewer) are under contract and began construction on May 15, 2006. The final phase of the
project, Phase liB, involves construction of a restroom/concession facility. The local
engineering/architectural firm of Wilson & Company has provided all of the design services for this
project. City staff has provided a majority of the construction engineering services. A key goal is to
open the soccer facility in the Fall, 2006.
Bids for the Phase liB improvements were received on Tuesday, May 16, 2006 from two qualified
contractors as follow:
PROVIDER
BID
AMOUNT
SCHEDULE
AMOUNT
Lancaster Construction, Salina
Ry-Co, Inc., Salina
$ 268,458.00
$ 283,600.00
$ 177,050.00
June 15-September 15, 2006
June 15-September 15, 2006
Architect's Estimate
The discrepancy between the bid amounts and the architect's estimate has come as quite a surprise
to Wilson & Company and city staff. Analysis of the bids is currently under way. The proposed
building is 38' x 48' in dimension, concrete block construction with limited amenities. The average of
the bids equates to $158 per square foot, which is well out of proportion for local construction costs on
this type of structure.
FISCAL NOTE
The financing for the Salina Soccer Complex is a public-private venture. The Salina Soccer Club has
committed $750,000 for the facility. The City Commission previously authorized an amount of
$1,088,000 in sales tax funds toward the capital improvements for the facility, as well as staff
resources for the design, construction and maintenance of the city-owned park complex. The
expenses to date on the project including all previous construction phases, engineering fees and land
acquisition costs are $1,607,000.00. The remaining project account balance is $231,000.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
OS/22/2006
TIME
4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
DEPARTMENT OF PUBLIC WORKS
ITEM
NO. 4 BY: Shawn O'Leary BY:
Page 2
RECOMMENDA TION
It is recommended that the City Commission reject the bids for the Salina Soccer Complex
Restroom/Concession Building, Project No. 03-1399, Phase liB and direct staff to investigate
alternative designs and construction methods needed to complete this project within the architect's
estimated cost.
cc: Lancaster Construction
Ry-Co, Inc.
Jon Plumer, Wilson & Company
Paula Knox, Salina Soccer Club