Administrative Brief
.
COMMISSION INFORMATIONAL ~ffiMORANDUM
August 3, 1979
VOL. I, NO. 11
ITEMS OF INTEREST
1. Larry Bengtson feels that the City could eliminate primary elec-
tions by charter ordinance, because K.S.A. 25-2108a was not appli-
cable uniformily to all cities.
According to the July, 1979 Kansas Government Journal, the City of
Chetopa, Kansas, just abolished primary elections by charter ordi-
nance. The City of Columbus, Kansas, abolished primary elections
by charter ordinance in August of 1973.
The School
the City.
to charter
prefers to
Board #305 holds a primary election on
Unlike the City, the School Board does
out from under K.S.A. 25-2108a. Also,
retain the primary election.
the same day as
not have authority
the School Board
Salina did not have a primary in 1979 because there were only two
candidates for each office. However in 1977, the City held a pri-
mary and the cost to the City was $3,521.68.
2. It appears several City departments consider the special needs of
the physically handicapped.
Sunset Park has a drinking fountain for the handicapped. Two bath-
rooms have just been ordered for Ivey Park which will accommodate
those who are physically handicapped. Plans call for the construc-
tion of a special water fountain in Ivey, curbcuts at Ivey, and
special park tables in all the City parks. In the future, several
parking spaces at Ivey will be designated specifically for the
handicapped. The Park Department is developing a cost estimate
for making all park bathrooms accessible to the physically handi-
capped.
The Street Department has installed three parking signs at the Bi-
centennial Center, two at the Community Theatre, one at Carver,
and one at Friendship Center. Both Carver Center and Friendship
Center are accessible to the handicapped. Both have ramps and
signs.
At this month's Building Authority meeting, Curt Wood will present
several proposals:
a. Recommend special parking signs in the City parking lot as
well as in the Library parking area.
b. Propose the removal of the bench in the City Commission
Room closest to the door.
c. Request the installation of hand railings in the City-County
restrooms, and the widening of the stalls to 3'6".
CIM - August 3, 1979
Page Two
These proposals will help meet some of the special needs of the
physically handicapped without undue expense.
R.S.A. 58-1301 states that all public facilities or buildings
constructed after January 1, 1979 must meet the American National
Standards Institute specifications for making buildings and facil-
ities accessible to, and usable by, the physically handicapped.
The statute is not retroactive.
3. For several weeks now, Curt Wood has been researching the subject
of noise control and abatement. He contacted John Rupf of the En-
vironmental Protection Agency. Mr. Rupf will come to Salina and
discuss with the City Manager and staff any issues relating to
noise control and abatement. He is prepared to offer technical
assistance relating to the substantive make-up of noise ordinances,
noise measurement, requisition of equipment, etc., and is also
willing to set up workshops for enforcemen~ personnel once a noise
ordinance goes into effect. Your thoughts?
4. The four tracts of land located at 1330 W. Ash, 209 N. Broadway,
1420 N. Ninth Street, and 1510 N. Ninth Street will be sold by
sealed bids. Sale was authorized by the Commission on May 21, 1979.
Sealed bids will be received by the City Clerk at 10:00 A.M. Au-
gust 16. City Commission action is scheduled for the August 20
meeting. The County Assessor will appraise the four tracts. That
appraisal will serve as the basis by which bids will be accepted
or rejected.
5. A temporary restraining order prohibiting the director of accounts
and reports from requiring all "political subdivisions of the state
to reduce their proposed mill levies or dollar budgeted amounts by
the amount of projected funds available from the local ad valorem
tax reduction fund (LAVTRF)" was issued today by Shawnee County
District Court.
At the same time, Attorney General Robert T. Stephan told a news
conference that, because of the enormous legal ramifications, the
question of handling local ad valorem tax reduction funds "should
not hinge upon a mere legal opinion but should be answered with
finality by a judicial determination of the issue."
The net result of these two actions is that cities and counties
may proceed to publish their budgets just as they have in the
past. It'is not necessary at this time to reduce the proposed
tax levy by the amount of LAVTRF.
The suit in Shawnee County District Court, filed by Sedgwick County
District Attorney Vern Miller on behalf of the Sedgwick County Board
of Commissioners requests a declaratory judgment on the issue. Attor-
neys on both sides of the issue have until August 10, 1979 to file
briefs in the case. The request for a declaratory judgment will be
heard by the court on August 16, 1979.
CIM - August 3, 1979
Page Three
This doesn't mean the issue is resolved. Should the court later
agree that LAVTRF should be used to further reduce taxes levied,
county clerks would have no other option but to reduce city and
county tax levies by the anticipated amount of LAVTRF monies.
The Proposed 1980 Budget reduces the proposed tax levy the
amoun t 0 f LA VTRF .
ADMINISTRATIVE BRIEFS
1. SHORTS: The Animal Shelter is proceeding slowly. Completion date
is October 15, 1979.
The murky water problem has improved greatly on Merrill.
Mrs. Tinkler called Dean to tell him so.
Vacations: Mickey Yerger, September 13 - 24; John Estes,
July 25 - August 25; Bill Harris, July 23 - August 6.
2. The League of Kansas Municipalities advises that it would be stretch-
ing the imagination a bit far to finance family violence progr~~s
out of the Special Alcohol Fund. Monies for the Special Alcohol
Fund may be used to treat the alcoholic and not the victim of child
or wife abuse.
3. A check valve collapsed on Thursday, July 26, in the pump house at
the Schilling sewage treatment plant. It occurred at about 7:00 P.M.
and was not discovered until 8:00 A.M. Friday. Sewage filled the
pump house and shorted all pumps. The plant was back in operation
by 2:00 A.M. Saturday. A very messy and unpleasant job. Proper
notification was sent to the State.
4. According to Mickey Yerger, a preliminary audit of expenses and
revenues reveals net for the Kansas and Kenny Rogers events of
approximately $28,000. The Glenn Miller Orchestra dance produced
a net of about $4,000. This is a total $32,000 profit for the one
week period of July 21 through July 28. This is certainly encour-
aging for the Bicentennial Center.
5. Enclosed is the Projects Update.
MONDAY'S MEETING
1. Larry and I would like to meet with the Commission in a brief Execu-
tive Session to discuss the matter of the appeal of Judge Weckel's
order of July 13. In essence, we will request authorization to file
an appeal on behalf of the City in order to protect the City's rights
in this case. With full understanding, if we are able to reach an
agreement with the County, the appeal will be terminated.
The County Commission wants to meet with the City Commission to dis-
cuss this matter on Tuesday, August 7, at 2:00 P.M. in the County
Commission conferenct room. You are all invited.
p
. '
CIM - August 3, 1979
Page Four
2. Mayor Graves would like to have a budget session at 2:00 P.M. on
Monday prior to the Commission meeting.
3. Enclosed is information on other items on the agenda. If any Com-
missioner has any questions or cannot attend the meeting, please
contact me.
Rufus L. Nye
City Manager
RLN:bh
Attachments
P.S. Enclosed is a study by Kennedy & Coe concerning the potential
for residential mortgage bonds in the City. As you know, legis-
lation on this matter is in the u.s. Congress. We probably
should wait to see this legislation before proceeding on this
matter.
~
PRO J E C T U P D ATE
August 3, 1979
PROJECT NO. 77-628
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
J. S. FRANK CONSTRUCTION CO., INC.
August 21, 1978
May 13, 1979
$110,075.64 + $41,348.75 (Change Order No.1 & 2)
$149,603.29
SCOPE:
This project includes street paving, box bridge, sanitary sewers and
sidewalks for the Midway improvements.
DISCUSSION:
Project completed.
PROJECT NO. 79-641
CONTRACTOR:
LETTI NG DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
SfvlOKY HILL, INC.
January 22, 1979
October 27, 1979
$350,997.50 + $51,394.30 (Change Order No.1)
$335,910.09
SCOPE:
This project includes the extension of a 12" C.I.P. from Thirteenth
Street and Woodland Avenue to serve the areas north of 1-70 Highway.
A change order was written to include the extension of a 6" C. LP.
on Fifth Street from Euclid Avenue to Stimmel Road.
DISCUSSION:
The contractor has completed all phases of this project with the
exception of the boring under 1-70 and North Ninth Street. Estimated
completion date within 30 days.
(1)
~
,
PROECT NO. 79-644
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
WESTERN CONSTRUCTION, INC.
December 11, 1978
May 18, 1 978
$22,800.00 + $103.00 (Change Order No.1)
$20,623.00
SCOPE:
Work includes the construction of an extension to a storage building
at Sewage Treatment Plant No.1.
DISCUSSION:
This project is complete with the exception of minor reV1Slons and
general clean-up items. All work should be completed within 30 days.
PROJECT NO. 79-645
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
J. S. FRANK CONSTRUCTION CO., INC.
December 27,1978
April 1, 1979
$74,600.00
$ 0.00
SCOPE:
This project involves the construction of a new animal shelter building
at a site near the existing animal shelter.
DISCUSSION:
This project had been delayed until proper zoning could be obtained on
this tract by the City of Salina. The Saline County Planning and
Zoning Commission granted appropriate zoning at their June 18th
meeting. Construction has resumed.
(2)
cl
,
PROJECT NO. 79-646
PART I
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
EARTH EXCAVATION, INC.
March 12, 1979
July 29, 1979
$79,927.50 + $7,175.00 (Change Order No.1)
$80,782.50
SCOPE:
This project includes the installation of water and sanitary sewer
lines in Dow Addition, Twin Oaks Subdivision and Woodland Addition.
DISCUSS ION:
The contractor has essentially completed work in Woodland Addition
and Twin Oaks Subdivision and is presently working on water services
in Dow Addition. Project is on schedule.
PROJECT NO. 79-646
PART II
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
SMOKY HILL, INC.
March 12, 1979
December 28, 1979
$436,392.50 + $6,495.00 (Change Order No.1)
$160,796.05
SCOPE:
Work includes paving in Dow Addition, Grain Belt Subdivision, Twin Oaks
Subdivision, Schippel Addition and Woodland Addition.
DISCUSSION:
Contractor presently is working in Grain Belt Subdivision, Twin Oaks
Subdivision, and Woodland Addition. Project is on schedule.
(3)
<<
PROJECT NO. 79-647
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
SMOKY HILL, INC.
Ma rch 26, 1 979
November 28, 1979
$258,150.50
$161,530.14
SCOPE:
Work includes the extension of a 24" C.l.P. watermain along Marymount
Road from Glen Avenue to Crawford Street and the extension of a 20"
C.I.P. watermain along Crawford Street from Marymount Road to the
east city limits.
DISCUSSION:
The contractor set July 1 as the scheduled starting date, but actual
installation is scheduled to commence in approximately 30 days. Materials
are stored on site.
PROJECT NO. 79-649
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
BROWN & BROWN, INC.
April 9, 1979
July 22, 1979
$157,400.00
$1 26,781. 10
SCOPE:
This project includes the machine laid seal portion of the contract
maintenance program.
DISCUSSION:
Contractor has completed all work.
(4 )
..
PROJECT NO. 79-650
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
BALLOU CONSTRUCTION CO.
Apri 1 9, 1979
June 28, 1979
$238,232.00
$250,438.21
SCOPE:
This project includes the slurry seal portion of the contract maintenance
program.
DISCUSSSION:
Project completed.
PROJECT NO. 79-651
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT At~OUNT:
WORK COMPLETED TO DATE:
EARTH EXCAVATION, INC.
June 14, 1979
September 2, 1979
$16,353.20
$15,400.16
SCOPE:
This project includes the installation of sanitary sewer extensions
in Meyer Addition.
DISCUSSION:
Contractor is nearing completion.
(5)
.
PROJECT NO. 79-652
PART I
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
STEVENS CONTRACTORS, INC.
July 16, 1979
February 15, 1979
$77,467.65
$ 0.00
SCOPE:
This project includes the installation of water and sanitary sewer
lines to serve portions of Wallerius Addition and Eastridge Addition.
DISCUSSION:
Contractor has listed August 15, 1979 as the scheduled starting date.
PROJECT NO. 79-652
P ART II
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
BROWN & BROWN, INC.
July 16, 1979
* 240 days
$150,228.75
$ 0.00
* After completion of Part I
SCOPE:
Work includes street improvements in Wallerius Addition and Meadowlark
Acres No. 3 Addition.
DISCUSSION:
Contractor has listed October 1, 1979 as the schedules starting date.
(6)