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Administrative Brief ~. COMMISSION INFORMATIONAL MEMORANDUM July 6, 1979 VOL. I, NO. 8 ITEMS OF INTEREST 1. With the energy crisis and the spector of long gasoline lines, some citizens may be thinking of alternative methods of transportation. The bicycle is one such alternative. For your information, I have enclosed a report prepared by the city and the Mayor's Bicycle Com- mittee assessing this method. The Commission may want to take some action on this. 2. Reference Item #5 of the June 22 CIM under Items of Interest: The County Commission on July 3 adopted Resolution #820 establishing a Corrections Advisory Board pursuant to the provisions of the "Com- munity Corrections Act," to aid in the development of a comprehen- sive plan for the implementation, operation, and improvement of correction services. The Resolution contains 3 actions: 1. The establishment of the advisory board; 2. That financial aid to defray any expenses be requested in the maximum amount allowed by the Act; and 3. That the resolution be submitted to the Secretary of Corrections of the State with a certification that the County does not have such a plan, that the need for the plan does exist, and that the County does not have the funds to pay for related expenses. 3. It appears the County Commission very likely will be dropping out of the North Central Regional Planning Commission as of the first of the year. In fact, I was told this by Lauren Gray one day this week. I asked Keith Rawlings to touch base with Dave Peterson, Executive Director of the NCRPC, which he did this morning. Keith received the following information from Dave: All 3 Commissioners talked to Dave and told him that unless they received justification otherwise, they will pullout first of the year. Dave indicated to Keith he will be in touch with Mr. Nye on the matter. Also the County Commission has indicated they want to visit with him; however, a meeting has not been scheduled as yet. The affect this may have on Salina is questionable. We are entitled to membership for $25 per year. There is no obligation presently to Salina to pay the County's portion of the RPC budget which is $18,000. We have been paying 22% under the terms of an agreement (Ordinance #8287) which works out to about $4,000 for 1980. Dave obviously would like to have the city at least maintain our present paYment to ease the burdens on the RPC, but there is no present obli- gation to do so. r. CIM - July 6, 1979 Page Two We have benefited through the receipt of LEAA funds, weatherization funds, a VISTA volunteer, and program assistance involving funding. Keith estimates for the period 1/1/74 to 12/30/78, we have contri- buted approximatelr $21,500, this being Salina's direct share plus the 22% we are pay~ng of the County's share. In the same period, we have received approximately $5,300 in various funds. He advises w~ are o~ the verge of receiving a $9,000 planning grant jointly w~th Sal~ne County. Another possibility is Economic Development Administration (EDA) assistance. This could qualify us for-50 - 60% gra~t money for public facilities, such as water and sewer grants. Aga~n, I am sure there will be more to advise you of as time goes on. ADMINISTRATIVE BRIEFS 1. The carpet in the City Manager's office is approximately 20 years old and was transferred to the Manager's office from the old City Hall at Ash and Fifth. The City Clerk's office is exceptionally noisy because of the operation of the office equipment, and the large number of persons using the area. I propose to resolve both of these difficulties by installing new carpet in the City Manager's office and in the City Clerk's office. The total cost of the carpet is $1,800 which will be paid from the Building Fund. That fund was provided for the construction of the Government Center; and has a balance of $20,500. 2. Notes from the Park Advisory Board park tour on June 6 are enclosed with an agenda for the meeting on Tuesday, July 10. Mr. Nye has suggested several matters for consideration by the Board at this meeting in regard to a park curfew, relocation of the band shell, and future concerts be conducted at Lakewood Park. 3. As you are well aware, Wednesday night's wind storm has provided our crews with a lot of work which we had not planned on. We are esti- mating it may take 3 or 4 weeks to have all the limbs and other debris removed from the parkings. It depends somewhat on how soon people are able to clean up their properties and place the material on the parkings. John Estes plans to keep 10 trucks with 2 or 3 men on each concen- trated on the clean up. Naturally, there will be some other work during this time which will have to be given attention; however, most of the routine work of street maintenance, etc., will be set aside until we have this situation taken care of. The first objective, which has been pretty well accomplished, was to get the streets cleared. Once that is completed, John will assign crews to various sectors of the city. Each crew will con- centrate on their assigned sector until it is cleaned up. This way we will be working throughout the city as opposed to starting at one end of the city and working toward the other. ~ CIM - July 6, 1979 Page Three We have made the old landfill site adjacent to our main sewer treat- ment plant available for the depository for the combustible debris. We have publicized there will be no charge for people hauling limbs, etc., to that site. However, if they take it to the new landfill operation, the regular gate fee will be charged. John and I have discussed whether or not to try to contract for out- side help in the clean up. It is his opinion, and I tend to agree, that his people will be able to handle it within a reasonable time at less cost and with fewer problems. Fortunately, the only damage we incurred involving city structures was to a portion of the golf course maintenance building roof. 4. Enclosed is the Project Update prepared by the Engineering Depart- ment. MONDAY'S MEETING 1. Enclosed is information on other items on the agenda. If any Com- missioner has any questions or cannot attend the meeting, please contact me. Rufus L. Nye City Manager BY: Bill Harris Assistant City Manager LRN:BH:bh Attachments . . l,_~ ) ,- ~~/ . t' C- , . , REPORT OF THE MAYOR'S BICYCLE COMMITTEE July lOt 1978 Salinat Kansas ,;. lr . Steve Ascher t Chairman Don Bassett Advisory Staff Lynn Brotherton Jon Burch Marilyn Burch David Fancher Norman Hackler Ivy Marsh Adrian Shottenkirk George Woodst Advisory Staff . ~, TABLE OF CONTENTS Introduction Page 1 Objectives 1 Types of Facilities 2 Evaluation and Update 5 Phase I 6 Phase II 9 Phase III 11 General Comments 13 Conclusion It . . 14 ...."":..'- ."'," ',' , , 1 REPORT OF THE MAYOR'S BICYCLE COMMITTEE INTRODUCTION The goal of the Mayor's Bicycle Committee is to establish bike routes in and around Salina to aid the flow of bike traffic in a safe and con- venient manner both for transportation and recreation. This report represents our best efforts to devise a comprehensive plan which contains all the factors necessary for the successful implementation and maintenance of bike routes for the city of Salina. Recognizing that this is a long-range project, the report has been written in three phases in priority as follows: Phase I, Should begin as soon as possible, and represents the foundation of the basic plan. Phase II Should be done as soon as possible upon completion of Phase 1. Phase III Represents those projects which, in our opinion, are least essential to the public's general use of the plan but are still essential to complete the overall design. The report also contains sections on objectives, types of facilities, parking areas, education, funding, evaluation and update, general comments, and sununary. OBJECTIVES Our objectives are: A) To present a sununary of different types of cycling facilities; B) To suggest a network of different types of facilities intended for commuter and recreational use. The facilities are designed for convenience, safety, minimum interference with motor traffic, and minimum cost. They follow existing traffic patterns as much as possible. ',C) To recommend actions which complement the creation of a bike route system and which we feel are essential to its success. " ' 3 linear park which may be developed in the future, and may be installed along the top of flood control dikes between Indian Rock Park and Magnolia Road. PARKING Proper parking facilities for bicycles are sadly lacking in Salina. We recommend a ratio of one bicycle space for every fifteen car spacc~ provided. Bicycle parking facilities should permit locking of the bicycle by the frame and both wheels. Areas with major parking needs include: Downtown: There are no secure parking facilities in the downtown area. These should be provided by the city. Careful survey will be required to determine needs. Government Center/Library: There are no secure parking facilities in this area. Parking facilities are required. (The Topeka library has an excellent device which secures both wheels and the frame; bicyclists need only carry a lock.) Secondary Schools: '..:'~;:: . .:.... Central High School: No parking facilities available excep~ a wire rope strung on steel posts. Bicycles are locked to the wire. This method is both crude and insecure. About 75-100 students commute by bicycle to this school. Some bicycles are parked off-campus. South High School: Parking facilities are available, but ex- perienced cyclists call the type provided "wheel-benders". About 75-100 bicyclists commute. Additional parking may be necessary. South Junior High School: Students in this age bracket use bicycles as basic transportation. About 150 students commute. North Junior High School: Over 150 students commute by bicycle. Additional parking is needed. 5 eligibility requirements for a particular grant from public or private sources) these possibilities for funding should not be overlooked. EVALUATION AND UPDATE One of the most essential features of our plan is to have a periodic evaluation of our plan and an update) by an independent committee) to check the progress of implementation a"-d to make changes that seem in- dicated because of oversight or changing conditions. A prime concern has been to eliminate as much as possible the pitfalls which might cause such a well-intentioned program to fail. There are many departments and agencies involved in some aspect of bikeways--the engineering de- partment) the parks department) the police department) the streets and services department) the recreation commission) USD 305) etc.---but we believe there must be one person or one department responsible to oversee the coordination and implementation of the whole plan) and that person must be an experienced bicyclist. Along with proposin~ specific bike routes and types of facilities) we tried to provide a supportive structure which would give the plan a better chance of success. We believe that this proposal (an experienced bicyclist given_the responsi- bility for the initial implementation) and an independent committee doing regularly scheduled evaluation and update reports) will neet that need. j' 7 of this route serves a large number of multiple residency dwellings east of Ohio Street. Bike crossing signs will be required on Ohio. 6. Ash from Santa Fe to Oakdale. Oakdale to Kenwood Park. through Kenwood Park to Front. Front to McAdams t McAdams to Roach. This Route is intended as a major commuter route serving Central High School. Some rework of the narrow lanes at the corner of Front and Prescott Road will be required. 7. Crawford Avenue from Ohio Street to Roach. Roach to La Shelle Lane. La Shelle to Edward. Edward to Magnolia. This will be designated as a bike route and will serve as a major north-south commuter route. Special provisions will be required at the intersection of Crawford and Roach to permit left turns for bicyclists. Parking will need to be banned on one side of Roach from McAdams to Belmont. Since no parking is permitted on the east side of the street between Wayne and Belmont. parking should probably. be banned on the east side of Roach from Wayne to McAdams. This decision should. however. be left to the City Traffic Engineer. 8. Minneapolis/Sunset Drive from Highland to Sunset Park. This street carries much recreational traffic and should be signed as a bike route. Its use will be almost entirely recreational. B. Designate one-way traffic in Sunset Park. (Counter-clockwise). to facilitate traffic movement and to enhance bicycle safety. C. Install bike racks in the downtown area. D. Implement an extensive educational campaign to inform citizens of proper bicycling operation; distribution of bike maps of the city; various items dealing with parking ordinance. maintenance. and traffic enforcement. E. Implement appropriate bike facilities/paths on any construction of East Crawford from Ohio and Crawford to Crawford and MarYmount Road. .- 9 PEASE II A. It is the recommendation of the committee that the following streets be marked with signs at an appropriate distance. size. and construction as determined by the Salina Traffic Engineering Department: 1. From Iron and Channel Rord. along Channel Road around Upper Mill Heights. to Glen Avenue. to Marymount Road. This route is envisioned primarily as a recreational route. The area is almost entirely an upper-income residential area, and the streets are lightly travelled. This route should be marked as a bike route. No other controls or modifications are necessary. 2. From Iron and l1arymount Road, to Har"jlllount and Crawford, Crawford east to Municipal Golf Course. This route is intended as a transportation route but will also carry large numbers of recreational cyclists. Marylllount is a wide, 4-1ane. relatively lightly-travelled street and should require only bike route signing. Crawford, because of the large multiple-unit residences adjoining it. carries heavier traffic and is only a two-lane . ;;', , ' street. Bike route signing is recommended. 3. Grand Avenue from Santa Fe to the Bypass. This route is intended as a commuter route for school children. The street should be marked as a bike route. Additional traffic controls are not recommended at Ninth Street. although bike crossing warni~g signs should be posted in both direstions on Ninth Street at Grand Avenue. 4. Route from YMCA Drive. Elmhurst. Delaware, Indiana. to Lakewood Park; through Lakewood to North Street. and west on North Street to Santa Fe. This route is intended primarily as a recreational route connecting three parks. North Street will serve as a feeder to the Northeast Industrial Area. The entire route will be marked as a bike route. A signal of some sort will be required at Ohio Street and Elmhurst. Bike crossing warning signs will be required on Iron Avenue. North -' 11 PHASE III A. The committee recommends that the following streets be marked with signs at an appronriate distance, size, and construction as determined by.the Salina Traffic Engineering Department: 1. South High School Loop: Edward at the new Southeast Park to Hartland, Hartland to Rockhurst, Rockhu:!'st to Reed, Reed to Drake Place. Drake Place will eventually connect to new streets in the Gebhart tract. This route will serve as a commuter route for South High and Jr. High as well as a recreational route. 2. Magnolia Road from Centennial to Hageman, Hageman to Otto, Otto from Hageman to Haskett and Haskett north to Cloud. This route serves the south-west corner of town and is intended primarily as a commuter route. 3. Cherokee from Cloud to Commanche, Commanche to Cypress. This route serves the Indian Village area and will be a combination recreation/ commuter route. # 4. Bond Street from Highland to Front Street. This is primarily a commuter route serving Central High School. 5. Provide a four foot paved shoulder on each side of Ninth Street from Charlotte Street at the south edge of Kraft Manor, south to Belmont. This is needed because of heavy traffic on South Ninth. The shoulder should be striped and signed as a bike lane. B. Implement a Municipal Ordinance to facilitate the installation of bike racks at major shopping areas, and other areas deemed appropriate. (A number of people like to shop and run errands by bicycle, but are stopped by a lack of safe and convenient parking facilities. We recommend consider- ation be given to a city ordinance requiring a ratio of one bicycle parking rack for every fifteen automobile parking spaces. Such bicycle racks must lock both wheels and frame. This is important because all better bicycles '. 13 GENERAL COMMENTS: We would recommend that the city commissioners and city staff consider the following suggestions: ---The city should enforce state and local laws that pertain to bicycles and motorists. Safety is of paramount importance. ---The city should create the position of a bicycle safety officer and fill it with someone who has a background in cycling, knows the law, and can work with young people. This person should co-ordinate programs and do instruction, if necessary, and develop a strong relationship with bicycle clubs. ---The city, schools, and bicycle clubs should work together to develop a comprehensive bicycle safety program for implementation at all levels of education. (Colorado found that more than one-half of the total number of bicyclists killed in traffic were under 15 years of age.) ---Provide safety pamphlets to the public which contain essentaal information such as a map of the bike routes, and facts about safe riding; and advise cyclists of appropriate ordinances of vehicle codes, maintenance, etc. '~or example, safety tips could include: ~Bicyclists should: ...never ride against the flow of traffic. ...never weave in and out between parked cars; ride a straight line. ...When turning right, move safely to the right. ...When turning left, move safely to the center lane. This enables drivers behind and in oncoming directions to recognize the intention of cyclists.' " ---In an effort to reach as many people as possible, the media should be used extensively to create public awareness of the bike routes. --~ost communities have clubs for experienced cyclists, but few opportun- ities are available for the inexperienced. The recreation commission should be contacted about organizing bicycle clubs for the novice. For example, one could be for youngsters up to 12 years, with short rides , --} ,# . . ~ 5 ~ ~ ~ ~ ~ B S c 0 S T 1.34 J:oute signS 68 aJ:J:o\'J signS .~e J:aC~s in do\'J!lto\'J!ll t) II at each citY 0 .J:ea subtotal ~ SignS: 86 J:oute signS 44 aJ:J:o\'J signS Bike racks in par~ areas: oa~dale 1<.en\'Jood paJ:~ 1<.en\'Jood 1'001 La~e\'Jood paJ:k Indian Rock - Nortn ~ar~ Indian Rock - soutn par~ caJ:veJ: centeJ: and pool Thomas paJ:k centennial paJ:k J.vey paJ:k sunset paJ:k FOundeJ:s' paJ:k Municipal Golf CouJ:se south l' aJ: k PhillipS paJ:k ~ Signs: 43 J:oute signS 28 aJ:J:o\'J signs $4,524 ~ $6,214 $2,900 subtotal JulY '3, .1...1'- 350 115 350 350 115 100 350 115 115 350 350 115 115 115 ~ $1,050 $1,018.80 Bike rac~s in snoppin9 centers: Mal 1. paJ:k East sunset CJ:aft MannoJ: ElmOJ:e centeJ: south Gate subtotal 350 115 115 115 1.15 ~ $2,418.80 -- f "t; ./J COST ESTIMATES July 3, 1979 Page Two Summary of Costs: Phase I $6,274.00 Phase II 7,050.00 Phase III 2,478.80 $15,802.80 TOTAL Bicycle racks hold 18 bicycles at $175.00 each. PRO J E C T U P D ATE July 6, 1979 PROJECT NO. 77-628 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: J. S. FRANK CONSTRUCTION CO., INC. August 21, 1978 May 13, 1979 $110,075.64 + $16,750.00 (Change Order No.1) $124,032.75 SCOPE: This project includes street paving, box bridge, sanitary sewers and sidewalks for the Midway improvements. DISCUSSION: The remaining items of work to be completed include finish grading and clean-up. Work should be completed within 30 days. PROJECT NO. 78-639 PART I CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: STEVENS CONTRACTORS, INC. June 26, 1978 January 11, 1978 $1 00 , 11 5. 00 $ 94,378.95 SCOPE: This project includes the installation of water and sanitary sewer lines in Country Club Heights Addition No.5 and Dow Addition. DISCUSSION: Project completed this week. (1) PROJECT NO. 78-639 P ART II CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: BROWN & BROWN, INC. June 26, 1978 180 days after completion of Part I $202,032.50 $192,345.35 SCOPE: Work includes the installation of storm sewers and paving of various streets in Country Club Heights Addition No. 5 and Dow Addition. DISCUSSION: Project completed this week. PROJECT NO. 79-641 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: SMOKY HILL, INC. January 22, 1979 October 27, 1979 $350,997.50 + $51,394.30 (Change Order No.1) $335,910.09 SCOPE: This project includes the extension of a 12" C.I.P. from Thirteenth Street and Woodland Avenue to serve the areas north of 1-70 Highway. A change order was written to include the extension of a 6" C.I.P. on Fifth Street from Euclid Avenue to Stimmel Road. DISCUSSION: The contractor has completed all phases of this project with the exception of the boring under 1-70 and North Ninth Street. Estimated completion date within 45 days. (2) PROECT NO. 79-644 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: WESTERN CONSTRUCTION, INC. December 11, 1978 May 18, 1978 $22,800.00 + $103.00 (Change Order No.1) $20,623.00 SCOPE: Work includes the construction of an extension to a storage building at Sewage Treatment Plant No.1. DISCUSSION: This project is complete with the exception of minor revisions and general clean-up items. All work should be completed within 30 days. PROJECT NO. 79-645 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: J. S. FRANK CONSTRUCTION CD., INC. December 27, 1978 Apri 1 1, 1979 $74,600.00 $ 0.00 SCOPE: This project involves the construction of a new animal shelter building at a site near the existing animal shelter. DISCUSSION: This project had been delayed until proper zoning could be obtained on this tract by the City of Salina. The Saline County Planning and Zoning Commission granted appropriate zoning at their June 18th meeting. Construction resumed this week. ( 3) PROJECT NO. 79-646 PART I CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: EARTH EXCAVATION, INC. March 12, 1979 July 29, 1979 $79,927.50 + $7,175.00 (Change Order No.1) $80,655.25 SCOPE: This project includes the installation of water and sanitary sewer lines in Dow Addition, Twin Oaks Subdivision and Woodland Addition. DISCUSSION: The contractor has essentially completed work in Woodland Addition and is presently working on water services in Dow. Addition and Twin Oaks Subdivision. Project is on schedule. PROJECT NO. 79-646 PART II CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: SMOKY HILL, INC. March 12, 1979 December 28, 1979 $436,392.50 $110,631,55 SCOPE: Work includes paving in Dow Addition, Grain Belt Subdivision, Twin Oaks Subdivision, Schippel Addition and Woodland Addition. DISCUSSION: Contractor presently is working in Grain Belt Subdivision, Twin Oaks Subdivision and Schippel Addition. Project is on schedule. (4) PROJECT NO. 79-647 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: SMOKY HILL, INC. March 26, 1979 November 28, 1979 $258,150.50 $ O. 00 SCOPE: Work includes the extension of a 24" C.I.P. watermain along Marymount Road from Glen Avenue to Crawford Street and the extension of a 20" C.I.P. watermain along Crawford Street from Marymount Road to the east city limits. DISCUSSION: The contractor set July 1 as the scheduled starting date, but no installation has commenced to date. Materials are stored on site. PROJECT NO. 79-649 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: BROWN & BROWN, INC. Apri 1 9, 1979 July 22, 1979 $157,400.00 100% Estimated SCOPE: This project includes the machine laid seal portion of the contract maintenance program. DISCUSSION: Contractor has basically completed all work. (5) PROJECT NO. 79-650 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: BALLOU CONSTRUCTION CO. Apri 1 9, 1979 June 28, 1979 $238,232.00 100% Estimated SCOPE: This project includes the slurry seal portion of the contract maintenance program. DISCUSSSION: Contractor has basically completed all work. PROJECT NO. 79-651 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: EARTH EXCAVATION, INC. June 14, 1979 September 2, 1979 $16,353.20 $ 0.00 SCOPE: This project includes the installation of sanitary sewer extensions in Meyer Addition. DISCUSSION: Materials are stored on site, but construction has not commenced. (6)