Flood Boundary StudyGENERAL CONDITIONS FOR PROFESSIONAL SERVICES
("Agreement")
This Agreement between City of Salina, 300 West Ash, Salina, Kansas 67402-0736, (785) 309-5725 ,
("Client") and URS Corporation ("URS"), a Nevada corporation; 8300 College Blvd, Overland Park, KS
66210. (913) 344-1000 is effective as of AMrun ?,-I. The parties agree as follows:
ARTICLE I - Services. URS agrees to perform for Client the professional services ("Services") described in
URS Statement of Work dated February 28, 2006 ("SOW"), attached and incorporated herein. Because of
the uncertainties inherent in the Services contemplated, time schedules are only estimated schedules and
are subject to revision unless otherwise specifically described in the SOW. As full consideration for the
performance of Services, Client shall pay to URS the compensation provided for in the SOW.
ARTICLE 11 - Payment. Unless otherwise stated in an Work Order, payment shall be in accordance with
the Payment Schedule attached and incorporated herein. Client shall pay undisputed portions of each
invoice within thirty (30) days of the date of the invoice. If payment is not maintained on a thirty (30) day
current basis, URS may suspend further performance until payments are current. Client shall notify URS
of any disputed amount within fifteen (15) days from date of the invoice, give reasons for the objection,
and promptly pay the undisputed amount. Client shall pay an additional charge of one and one-half
percent (11/2%) per month or the maximum percentage allowed by law, whichever is the lesser, for any
past due amount. In the event of a legal action for invoice amounts not paid, attorneys' fees, court costs,
and other related expenses shall be paid to the prevailing party.
ARTICLE III - Professional Responsibility. URS is obligated to comply with applicable standards of
professional care in the performance of the Services. Client recognizes that opinions relating to
environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions
may vary from those encountered at the times and locations where the data are obtained, despite the use
of due professional care. URS is not responsible for designing or advising on or otherwise taking
measures to prevent or mitigate the effect of any act of terrorism or any action that may be taken in
controlling, preventing, suppressing or in any way relating to an act of terrorism.
ARTICLE IV - Responsibility for Others. URS shall be responsible to Client for URS Services and the
services of URS subcontractors. URS shall not be responsible for the acts or omissions of other parties
engaged by Client nor for their construction means, methods, techniques, sequences, or procedures, or
their health and safety precautions and programs.
ARTICLE V - Risk Allocation. The liability of URS, its employees, agents and subcontractors (referred to
collectively in this Article as "URS"), for Client's claims of loss, injury, death, damage, or expense,
including, without limitation, Client's claims of contribution and indemnification, express or implied, with
respect to third parry claims relating to services rendered or obligations imposed under this Agreement,
including all Work Orders, shall not exceed in the aggregate:
(1) The total sum of $100,000 for claims arising out of professional negligence, including
errors, omissions, or other professional acts, and including unintentional breach of contract; or
(2) The total sum of $1,000,000 for claims arising out of negligence, breach of contract, or
other causes for which URS has any legal liability, other than as limited by (1) above.
ARTICLE VI - Consequential Damages. Neither Party shall be liable to the other for consequential
damages, including, without limitation, loss of use or loss of profits, incurred by one another or their
subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful
misconduct, negligent act or omission, or other wrongful act of either of them.
Salina—PSA-2 (Rev. 1).DOC 28 -Feb -06 1 -
ARTICLE VII - Client Responsibility. Client shall: (1) provide URS, in writing, all information relating to
Client's requirements for the project; (2) correctly identify to URS, the location of subsurface structures,
such as pipes, tanks, cables and utilities; (3) notify URS of any potential hazardous substances or other
health and safety hazard or condition known to Client existing on or near the project site; (4) give URS
prompt written notice of any suspected deficiency in the Services; and (5) with reasonable promptness,
provide required approvals and decisions. In the event that URS is requested by Client or is required by
subpoena to produce documents or give testimony in any action or proceeding to which Client is a party
and URS is not a party, Client shall pay URS for any time and expenses required in connection therewith,
including reasonable attorney's fees.
ARTICLE VIII - Force Majeure. An event of "Force Majeure" occurs when an event beyond the control of
the Party claiming Force Majeure prevents such Party from fulfilling its obligations. An event of Force
Majeure includes, without limitation, acts of God (including floods, hurricanes and other adverse weather),
war, riot, civil disorder, acts of terrorism, disease, epidemic, strikes and labor disputes, actions or inactions of
government or other authorities, law enforcement actions, curfews, closure of transportation systems or other
unusual travel difficulties, or inability to provide a safe working environment for employees.
In the event of Force Majeure, the obligations of URS to perform the Services shall be suspended for the
duration of the event of Force Majeure. In such event, URS shall be equitably compensated for time
expended and expenses incurred during the event of Force Majeure and the schedule shall be extended
by a like number of days as the event of Force Majeure. If Services are suspended for thirty (30) days or
more, URS may, in its sole discretion, upon 5 days prior written notice, terminate this Agreement or the
affected Work Order, or both. In the case of such termination, in addition to the compensation and time
extension set forth above, URS shall be compensated for all reasonable termination expenses.
ARTICLE IX - No Third Party Rights. This Agreement shall not create any rights or benefits to parties
other than Client and URS. No third party shall have the right to rely on URS opinions rendered in
connection with the Services without URS written consent and the third party's agreement to be bound to
the same conditions and limitations as Client.
THE PARTIES ACKNOWLEDGE that there has been an opportunity to negotiate the terms and
conditions of this Agreement and agree to be bound accordingly.
CLIENT
Signature��✓
Typed AVCYtle
-3 12-1 Ip Lo
Date of Signature
Salina—PSA-2 (Rev. 1).DOC 28 -Feb -06 2 -
U%
RS-6/"
;3-2a -ak
Date of Signature
16'e5 -
Date
6'e5 -
PAYMENT SCHEDULE
Upon completion of the work required as detailed in the Statement of Work, including
the delivery of all work products under the Statement of Work, URS shall be paid a total
firm fixed sum not to exceed $20,000, which amount shall constitute full payment for
these services. All work products will be submitted along with a request for final
payment.
Upon submission by URS of each work product described below with an accompanying
invoice, payments will be made according to the following schedule:
Task 8 — Hydraulic
Task 10 — Floodplain
Analyses
Mapping (Detailed Riverine
Analyses)
$10,000
$10,000
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February 28, 2006
STATEMENT OF WORK
Saline County Flood Study
City of Salina Flood Data Analysis
1. Purpose
FINAL
URS Corporation (URS) will prepare a Digital Flood Insurance Rate Map (DFIRM)
and Flood Insurance Study (FIS) for Saline County, which will include the City of
Salina, in accordance with the Federal Emergency Management Agency's (FEMA's)
Guidelines and Specifications for Flood Hazard Mapping Partners (hereafter referred
to as the "G&S"). The purpose of this scope of work is to update identified flood
hazards within the City of Salina for inclusion into the countywide DFIRM and FIS.
Specifically, URS will perform hydrologic and hydraulic analyses using detailed
study methods for the Old Smoky Hill River Channel, The Slough, and the shallow
flooding areas north and east of the Magnolia Road Ditch.
The needs to update the FIRMS are because completed projects have altered
contributing drainage area and channel shape, and the watershed has further
developed since the early 1980s. In addition, newer computer programs have made it
possible to account for backwater affects, flap gates and pump stations, and multiple
flow splits, which all can affect the way water moves throughout the watershed.
2. Performance Period
March 13, 2006 through February 12, 2007
3. Background
URS was tasked by Kansas Department of Agriculture (KDA) to prepare a DFIRM
and FIS report for Saline County in a countywide format. As part of this DFIRM and
FIS, the Old Smoky Hill River Channel ponding area, The Slough ponding area, and
Tributary to East Dry Creek are to be studied using detailed study methods. The
Tributary to East Dry Creek is east of the Old Smoky Hill River and is not a flooding
source within the southern portion of Salina. The Tributary to East Dry Creek will be
studied as part of the countywide DFIRM and FIS agreement with KDA, therefore it
is not considered part of this scope of work.
The contributing flooding sources within the southern portion of Salina are The Old
Smoky Hill River Channel, The Slough, Magnolia Road Ditch, Dry Creek, and sheet
flow to low-lying ponding areas. Bucher, Willis & Ratliff has previously studied
these areas for the effective FIS dated February 5, 1986.
The storage volume for the Old Smoky Hill River Channel was calculated assuming
the streams outside the levee system were up (no gravity flow outlets open), no
pumping, and a volume of runoff equal to the drainage area times the inches of direct
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FINAL
runoff. The peak discharges for The Slough and Magnolia Road Ditch were
calculated using the TR -20 computer program, and the water surface profiles were
developed using the HEC -2 step -backwater computer program. Cross-section data
were obtained from 2 -foot contour interval mapping and field surveys.
Improvements have been made to reduce the amount of flooding from these sources.
The Magnolia Road Ditch has undergone channel improvements, re -grading of the
drainage area to shed water into an old sand pit, and the installation of a flap gate at
the Highway 135 culvert to prevent flood flow from Dry Creek from entering the
ditch. A Letter of Map Revision (LOMR) was issued by FEMA.
A new 72 -inch storm water pipe was installed at 91h Street and Claflin Street to drain
water to The Slough. A holding basin was constructed just south of Claflin Street to
detain flood waters from The Slough before entering a 90 -inch storm water pipe that
discharges to the Old Smoky Hill River channel.
A storm water detention basin was constructed as part of a shopping mall and
residential development just north of Magnolia Road. This development was elevated
above the Base (100 -Year) Flood Elevation (BFE).
4. Study Area
The study area for the Old Smoky 14ill River Channel, The Slough, Magnolia Road
Ditch, and shallow flooding areas is shown in Figure 1. The limits of detailed study
extend north to the Union Pacific Railroad, east to the Smoky Hill River Levee, west
to the Missouri Pacific Railroad and Interstate 135 (near Magnolia Road), and south
to Schilling Road. URS shall evaluate the 10%, 2%, 1%, and 0.2% annual chance
storm events. Flood boundaries for the 1% and 0.2% annual chance flood events will
be delineated. No floodway will be determined.
5. Contract Tasks
Task 1 — Define Scope of Work and Cost Estimate
URS shall coordinate with KDA, the City of Salina, and Saline County
representatives to prepare the Scope of Work and cost estimate. This task has already
been completed and charged to KDA as part of the countywide study.
Task 2 - Coordination and Site Visit
URS shall coordinate data collection and the initial site visit with KDA, the City of
Salina, and Saline County representative(s). An initial coordination meeting with the
local officials is required. A record log of this meeting and any other coordination
activities must be kept.
URS shall collect necessary data to perform the hydrologic and hydraulic analyses.
These data include:
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February 28, 2006
FINAL
• Historical flood information, including high water marks and rainfall
hyetographs, for model calibration;
• Previous hydrologic and hydraulic information including the preliminary
revised Flood Insurance Study for Saline County, Kansas and the City of
Salina;
• Letters of Map Change (LOMCs)
• Land use/zoning
• Soils (e.g. SSURGO)
• Subbasin boundaries from previous studies
• Rainfall depths and distribution for design storms (SCS 24 -hr Type 11)
• Ditch and pipe geometries
o Depths and widths, or diameters
o Invert elevations
o Material/vegetation
• Flood control structures
o Operation and Maintenance manuals
o Performance envelopes
o Flap gates
o Pump stations
• Detention facilities
o Stage/storage or stage/area data from as-built/design drawings or survey
• Correspondence from FEMA outlining assumptions made, especially with
respect to flood control structures, when issuing LOMRs
URS assumes the following information is available and can be provided by the City
of Salina:
• Topographic Data on 100 -foot grid spacing 4 2 -foot contours, or equivalent
as mass points and breaklines (expected availability April 2006)
• LOMR model and report on Magnolia Road Ditch — TR -20
• Storm Pipe report to The Slough — Bucher,Willis & Ratliff
• Mall Pond study — Wilson & Company
• Storm sewer system in GIS format (pipes, inlets, outlets, manholes, etc.).
Includes the pipe flow direction, size, and material. It is assumed that invert
and manhole elevations are not available.
• Design drawings or As-Builts of culverts, bridges, and ponds that cross the
flooding sources
• Measured flood stages and their associated hyetographs or rainfall depths
• Location of buildings of significant footprint (at least 10,000 sq.ft.) within the
study area that are dry-floodproofed if any exist.
• O&M manuals for flood control structures
The O&M manual should include timing considerations for operating levee closures:
• Automatic vs. manual operations
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February 28, 2006 FINAL
• Remote vs. local operations
• Number of crews available to operate manual or local closures
• Priority for closing structures
• Criteria for closing/operating structures
• Travel time between structures requiring manual operation
• Redundancy of power for operating automatic closures
• Inspection frequency of closures during operation
Deliverables: URS shall make the following products available to KDA, the City of
Salina, and Saline County by digital media.
• A record log of the initial coordination meeting and any other coordination
activities; and
• A report summarizing the findings of the data collection.
Task 3 — Field Survey and Reconnaissance
To supplement any, field reconnaissance conducted during Task 1 of this project, URS
shall conduct a detailed field reconnaissance of the specific study area to determine
conditions along the floodplain(s), types and numbers, of hydraulic and/or flood -
control structures, apparent maintenance and condition of existing hydraulic
structures, locations of cross sections to be surveyed, and other parameters needed for
the hydrologic and hydraulic analyses. In addition to the initial field reconnaissance,
URS shall conduct field surveys, including obtaining channel and floodplain cross
sections, identifying or establishing temporary bench marks, and obtaining the
physical dimensions of hydraulic and flood -control structures. URS also shall
coordinate with other Mapping Partners that are collecting topographic data under
Task 4. All surveys will use the NAVD 1988 vertical datum.
Standards: All work under Task 3 shall be performed in accordance with the
standards specified in Section 5 of attached Mapping Activity Statement (MAS) #14
between KDA and FEMA (hereafter referred to as the "MAS").
Deliverables: In accordance with the TSDN format described in Appendix M of the
G&S, URS shall make the following products available to KDA, the City of Salina,
and Saline County by digital media.
• A report summarizing the findings of the field reconnaissance;
• Maps and drawings that provide the detailed survey results;
• Survey notebook containing cross sections and structural data; and
• FEMA Format Survey Database or Intermediate Data Delivery consistent with
the FEMA Data Capture Standards (Appendix N of the G&S).
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Task 4 — Topographic Data Development
FINAL
To supplement the field surveys conducted under Task 3, URS shall obtain additional
topographic data of the overbank areas of the flooding sources studied to delineate
floodplain boundaries. URS will not collect any new aerial topographic data. URS
assumes the City of Salina will provide topographic data as mass points and
breaklines, or 2 -foot elevation contours that meet the horizontal and vertical accuracy
for topographic data based on the current FEMA requirements as documented in the
G&S. The topographic data provided shall be considered `Best Available Data,' and
URS is not expected to provide certification of existing data obtained from other
sources. In addition, URS shall provide recommendations to the City of Salina to
resolve any comments arising from Task 5, Quality Assurance Review of
Topographic Data.
Standards: All work under Task 4 shall be performed in accordance with the
standards specified in Section 5 of the MAS.
Deliverable: In accordance with the TSDN format described in Appendix M of the
G&S, URS shall make the following products available to KDA, the City of Salina,
and Saline County by digital media.
• Documentation summarizing methodology, results, and accuracy of the
topographic data, if available from the City of Salina;
• Mass points and breaklines data if available from original source;
• Digital file with elevation data (2 -foot elevation contours);
• Metadata compliant with Federal Geographic Data Committee standards; and
• FEMA Format Terrain Database or Intermediate Data Delivery consistent
with the FEMA Data Capture Standards (Appendix N of the G&S).
Task 5 — Quality Assurance Review of Topographic Data
According to the MAS between KDA and FEMA, one of FEMA's Indefinite
Delivery/Indefinite Quantity (IDIQ) contractors, Fuller, Mossbarger, Scott and May
(FMSM), shall perform an independent Quality Assurance (QA) review of the
mapping data collected by URS under Task 4 to ensure that these data are consistent
with FEMA standards and standard engineering practice and are sufficient to
prepare the DFIRM. URS shall provide recommendations to the City of Salina to
resolve any comments arising from the QA review.
Task 6 — Hydrologic Anal
The streams identified in the Study Area section above will be studied by detailed
methods. URS shall calculate runoff hydrographs for the 10%, 2%, 1 %, and 0.2%
annual chance storm events using the PCSWMM computer program, which is a data
pre- and post -processor for the Environmental Protection Agency's Storm Water
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FINAL
Management Model (hereafter referred to as "EPA SWMM"). EPA SWMM version
4.31 will be used for all numeric modeling computations.
These flood discharges will be the basis for subsequent hydraulic analyses under Task
8. In addition, URS shall address all review comments regarding Task 6 that are
identified by FMSM during the QA review under Task 7.
Standards: All work under Task 6 shall be performed in accordance with the
standards specified in Section 5 of the MAS.
Deliverables: In accordance with the TSDN format described in Appendix M of the
G&S, URS shall make the following products available to KDA, the City of Salina,
and Saline County by digital media.
• Digital copies of all hydrologic modeling (input and output) files for the 10-,
2-, 1-, and 0.2 -percent -annual -chance storm events;
• Digital versions of all backup data used in the analysis, including work
maps and basin delineation;
• For GIS -based modeling, deliverables shall include all input and output data,
intermediate data processing products, and GIS data layers;
• FEMA Format Hydrology Database or Intermediate Data Delivery consistent
with the FEMA Data Capture Standards (Appendix N of the G&S); and
• Brief summary report documenting the study area, methodologies,
assumptions, and any other pertinent information related to the engineering
analysis performed.
Task 7 — Quality Assurance of Hydrologic Analyses
For the streams identified in the Study Area section above, FMSM shall review the
technical, scientific, and other information submitted by URS under Task 6 to
ensure that the data and modeling are consistent with FEMA standards and standard
engineering practice and are sufficient to prepare the DFIRM.
This tasked is performed as part of the MAS between KDA and FEMA. URS will
address any review comments from this task before submitting the final Hydrologic
Analyses deliverable to KDA, the City of Salina, and Saline County.
Task 8 —Hydraulic Analyses
URS will perform detailed hydraulic analyses for the flooding sources listed in the
Study Area section above. The modeling will include the 10%, 2%, 1% and 0.2%
annual chance storm events based on dynamic routing of runoff hydrographs
computed under Task 6. The hydraulic methods used for this analysis will utilize the
EPA SWMM 4.31 computer program for all calculations. URS shall use the cross-
section and field data collected under Task 3 to perform the hydraulic analyses. The
hydraulic analyses will be used to establish flood elevations for the subject flooding
sources. Floodways will not be calculated for the flooding sources.
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FINAL
A `Simplified SWMM Model' approach will be used for these hydraulic analyses.
This approach does not seek to model the entire storm pipe network, but rather
account for its effects in storage nodes or hydrologic storage. Model nodes, or
"manholes," are included at all branch junctions, at key locations (detention
facilities, ponding areas, etc.), and at system inflows (hydrologic loading points) and
outflows (e.g., pump stations at levees). For storm water analyses, especially more
extreme rainfall events, the storage in smaller pipes will be insignificant compared to
the total runoff volume. Buildings will be accounted for when determining flow
resistance on the floodplain but will be ignored when determing floodplain storage,
unless they have a substantial footprint and are dry-floodproofed.
Assumptions for this approach include the following items.
• Starting level of Old Smoky Hill River channel is "normal pool/normal
outflow" stage;
• Storm water pipes are accounted for either in storage nodes or in hydrologic
storage; and
• Pipes penetrating levees are flap -gated.
URS will coordinate technical recommendations for simulating hydraulic
structures with the City of Salina and FMSM. In addition, URS shall address all
review comments regardiing'Task 8 that are identified by FMSM during the QA
review under Task 9.
Standards: All work under Task 8 shall be performed in accordance with the
standards specified in Section 5 of the MAS.
Deliverables: In accordance with the TSDN format described in Appendix M of the
G&S, URS shall make the following products available to KDA, the City of Salina,
and Saline County by digital media.
• Digital versions of the Summary of Discharges Table presenting discharge data
for the flooding sources for which hydrologic analyses were performed;
• Digital profiles of the 10-, 2-, 1- and 0.2 -percent -annual -chance water -surface
elevations representing existing conditions using the FEMA RASPLOT program
or similar software;
• Digital work map showing the 1- and 0.2 -percent -annual -chance floodplain
boundary delineations, cross sections, and BFEs with the base map used from
Task 12 of the MAS;
• Digital versions of all hydraulic modeling (input and output) files;
• Digital versions of a table showing ranges of Manning's "n" values;
• Digital versions of all backup data used in the analyses;
• For GIS -based modeling, deliverables include all input and output data,
intermediate data processing products, GIS data layers, and final products in the
format of the DFIRM database structure;
• FEMA Format Hydraulic Database or Intermediate Data Delivery consistent with
the FEMA Data Capture Standards (Appendix N of the G&S); and
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FINAL
Brief summary report documenting the study area, methodologies,
assumptions, and any other pertinent information related to the engineering
analysis performed.
Task 9 — Ouality Assurance of Hydraulic Analyses
For the streams identified in the Study Area section above, FMSM shall review the
technical, scientific, and other information submitted by URS under Task 8 to
ensure that the data and modeling are consistent with FEMA standards and
standard engineering practice and are sufficient to prepare the DFIRM.
This task is performed as part of the MAS between KDA and FEMA. URS will
address any review comments from this task before submitting the final Hydraulic
Analyses deliverable to KDA, the City of Salina, and Saline County.
Task 10 — Floodplain Mapping (Detailed Riverine Analyses)
URS shall delineate the 1- and 0.2 -percent -annual -chance floodplain boundaries for
the flooding sources for which detailed ahalyses were performed. URS shall
incorporate all new or revised modeling and shall use the topographic data acquired
under Task 4 to delineate the floodplain boundaries on a digital work map. In
addition, URS shall incorporate the results of all effective (at the time of funds
award) LOWS within the revised areas as appropriate. Only those LOWS visible
at the published map scale shall be included. Also, URS shall address all review
comments regarding Task 10 that are identified by FMSM during the QA review
under Task 11.
Standards: All work under Task 10 shall be performed in accordance with the
standards specified in Section 5 of the MAS.
Deliverables: In accordance with the TSDN format described in Appendix M of the
G&S, URS shall make the following products available to KDA, the City of Salina,
and Saline County by digital media.
• Digital work map showing the 1- and 0.2 -percent -annual -chance floodplain
boundary delineations, cross sections, BFEs, flood insurance zone labels, and all
applicable base map features;
• DFIRM mapping files, prepared in accordance with the requirements in the G&S;
• A summary report that describes and provides the results of all automated or
manual Quality Control review steps taken during the preparation of the
DFIRM;
• Any backup or supplemental information used in the mapping required for the QA
review outlined under Task 11;
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An explanation for the use of existing topography for the studied reaches, if
appropriate; and
Intermediate Format Mapping Database or Intermediate Data Delivery consistent
with the FEMA Data Capture Standards (Appendix N of the G&S).
Task 11 — Quality Assurance Review of Floodplain Mapping (Revised -Areas)
For the streams identified in the Study Area section above, FMSM shall review
the floodplain mapping submitted by URS under Activity 10 to ensure that the
results of the analyses performed are accurately represented, and that the work
maps are consistent with current FEMA standards.
This tasked is performed as part of the MAS between KDA and FEMA. URS will
address any review comments from this task before submitting the final Floodplain
Mapping deliverable to KDA, the City of Salina, and Saline County.
6. Schedule
URS will deliver preliminary results of each task for review as they are completed.
Table 1 shows the delivery dates for each task. Historically, FEMA's contractor
review has taken 30 days with an additional 15 days for comment resolution. Final
deliverables will be submitted within one month of receipt of the City's and FEMA's
IDIQ contractor comments on the preliminary results.
Table 1
Schedule
Notes:
1 = Assumes Notice to Proceed date of March 13, 2006.
2 = Task 1 has already been performed and charged to KDA as part of the countywide study.
3 = Assumes 30 days for FMSM review, 15 days for comment resolution, and 15 days to finalize and
submit.
The Final deliverables will then be merged into the Saline County DFIRM Production
study as part of URS' agreement with KDA. This schedule does not include
allowances for delays that are beyond the control of URS, such as inclement weather
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Preliminary
Final
Duration
Task
Task
Submittal
Completion
from NTP
No.
Description
Date'
Date'
(days)
Define Scope of Work and Cost
1
03-I3-06
03-13-06
0
Estimate
2
Coordination and Site Visit
05-26-06
05-26-06
74
3
Field Survey and Reconnaissance
05-26-06
05-26-06
74
4
Topographic Data Development'
05-26-06
07-28-06
137
6
Hydrologic Analyses J07-28-06
09-29-06
200
8
Hydraulic Analyses
09-29-06
12-01-06
263
Floodplain Mapping (Detailed Riverine
10
Analyses)
12-01-06
02-12-07
336
Notes:
1 = Assumes Notice to Proceed date of March 13, 2006.
2 = Task 1 has already been performed and charged to KDA as part of the countywide study.
3 = Assumes 30 days for FMSM review, 15 days for comment resolution, and 15 days to finalize and
submit.
The Final deliverables will then be merged into the Saline County DFIRM Production
study as part of URS' agreement with KDA. This schedule does not include
allowances for delays that are beyond the control of URS, such as inclement weather
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February 28, 2006 FINAL
during the survey portion of the work, or delays in receiving data, opinions,
directives, permissions, or materials from other parties.
7. Fee for Services
URS will complete the scope of work for a Lump Sum fee of Eighty -Five Thousand
dollars ($85,000). As part of the countywide DFIRM production for Saline County,
KDA has $65,000 available within their budget to conduct the detailed analyses for
the City of Salina. The remaining $20,000 would be the responsibility of the City of
Salina. Due to the joint effort of funding by KDA and the City of Salina, separate
invoices will be submitted to KDA and the City of Salina. The City of Salina will be
invoiced $10,000 at the completion of Task 8 (Hydraulic Analyses) and the remaining
$10,000 at the completion of Task 10 (Floodplain Mapping). Invoicing for KDA will
continue as in the past.
Page 10 of 10
L:\KANSAS\16530067_SALINE\I_ProjMgmt\1_05_ScopeOfWork\South Salina Detailed Study SOW_Final.doc
Mapping Activity Statement # 14
Cooperating Technical Partners
MAPPING ACTIVITY STATEMENT
Mapping Activity Statement No. 14 — Digital Flood Insurance Rate Map Production and
Development of Updated Flood Data
In accordance with the Cooperating Technical Partners (CTP) Partnership Agreement dated September 1,
1999 between Kansas Dept. of Agriculture — Division of Water Resources and the Federal Emergency
Management Agency (FEMA), Mapping Activity Statement (MAS) No. 14 is as follows.
Section 1: Objective and Scope
The objective of the Flood Map Project documented in this MAS is to develop a Digital Flood Insurance
Rate Map (DFIRM) and Flood Insurance Study (FIS) report for the counties shown in Table 1-1. The
DFIRM and FIS report will be produced in the FEMA countywide format.
Table 1-1. Summary of Mapping Effort
County
Total Stream
Ni les Zone A
(existing;
approximate
sthldN; see
note 1)
Total Stream
Zone AE
data; see
«'ith
tloo(hl"w
Miles
(existing;
note 2)
Without
f7ooffi�'al�
Total
Stream
Irliles Zone
AE (new
detailed
study)
Total
Stream
Miles Zone
AE
(dig;itized)
Total Stream
Miles 'Lone
AE
(redelineated)
:• .•
1 1
1 1
1 1
-• •-
1 1
®
1 1
1 1
. ••
®
11
11
11
•
11
11
�
11
1
11
ILMINI ' •
•
1 1
��
1
_1 1
• •
• • I� 1
��
•
1 1
•
1 1
1 1
1 1
1 1
1 1
1 1
Note 1: The actual miles of new approximate study is not known at this time. The Mapping Partner shall
complete new approximate analysis according to the scope in task 8.
Note 2: Existing data from other sources may duplicate parts the effective detailed study areas.
Existing GIS data and study needs for the community have been researched, obtained, organized and
uploaded to the Multi -hazard Information Platform (MIP) by the Regional Management Center,
(RMC). The RMC will provide a pre -scoping report for each county identified in Table 1-l.
The mapping partner will schedule a project notification meeting in the counties identified in Table 1-2.
The purpose of the project notification meeting is to describe the project scope to interested community
officials.
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Table 1-2
Comity Pre -award
Coorditiatioii
Allen
Project Post -award Project Notificatioii
X
Bourbon
X
Cherokee
X
Crawford
X
Ellsworth
X
Harvey
X
Labette
X
Ottawa
X
McPherson
X
Neosho
X
Reno
X
Saline
X
The Mapping Partners involved in this project will develop new and/or updated flood hazard data, as
summarized in table 1-3.
Table 1-3:
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
sourc'Q
Reacli Hinits
Analyses
Analyses
Mapping
Redelineation
Using l"I'fective
Flood Profiles
and Updated
Data
Refillenlent oi-
Zone 'Ar
All streams
with drainage
greater than 1
sq. mile; and
All streams
with drainage
County -wide
X
less than 1 sq.
mile and have
effective
approximate
mapping.
Coon Creek in
Headwaters on
X
X
X
Iola, Allen
eastern border of
County.
Iola to
confluence with
Neosho River.
2.5 miles.
Sand Creek in
Northern city
X
Newton,
limits to railroad
Harvey County
tracks. 3.5
miles.
Old Smoky Hill
All areas within
X
X
X
River Channel
Saline city
ponding area in
limits. 5.5
Saline, Saline
miles.
County
Slough ponding
Headwaters to
X
X
X
area in Salina,
Confluence with
Saline County
Smoky Hill
River. 5.5
miles.
Trib 1 East Dry
Headwaters to
X
X
X
Creek east of
confluence with
Salina in Saline
East Dry Creek.
County
2.5 miles.
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
The Kansas Dept. of Agriculture — Division of Water Resources shall notify FEMA and the National
Service Provider, (NSP) by e-mail of all meetings with community officials at least one week prior to the
meeting. FEMA and/or the NSP may or may not attend the community meetings.
The following will complete this Flood Map Project:
• Kansas Dept. of Agriculture — Division of Water Resources;
• URS & AMEC as contractors to the KS DWR;
• Other contractors that may be identified by KS DWR;
• Fuller, Mossbarger, Scott and May (FMSM); and
• National Service Provider.
The tasks for this Flood Map Project, including required Quality Assurance (QA) reviews, and the
Mapping Partners. that will complete them are summarized in Table 1-4. All tasks that are to be
accomplished by Kansas Dept. of Agriculture — Division of Water Resources are shown. The sections
of this MAS that follow Table 1-4 describe the specific tasks, responsible. Mapping Partner(s), FEMA
standards that must be met, and resultant map components.
Flood insurance studies not represented on existing maps are designated as Legacy Projects (LP). They
will be incorporated into the final DFIRM product and their various stages of completion are indicated in
Table 1-4.
A new detailed study is available for the portions of Labette County. A technical review of the study data
has been completed. The Kansas Dept. of Agriculture — Division of Water Resources will obtain the
study data and incorporate the data into the countywide mapping as part of Task 10.
A new detailed study is available for the portions of Neosho County. A technical review of the study data
has been completed. The Kansas Dept. of Agriculture — Division of Water Resources will obtain the
study data and incorporate the data into the countywide mapping as part of Task 10.
The RMC has completed Preliminary Research Activities; researching effective information and
researching available data for the Flood Map Project. A Pre -Scoping Report will be available for the
counties identified in Table 1-1. The report will include: an inventory of the FEMA archives for effective
FIRM panels, FIRM panels, FIS reports, and other flood hazard data or existing study data; a summary of
the information in the MNUSS database; a summary of the CAVs and CACs; a "scoping map'; an
overview of the results of the research; identification of available base map information, topographic data,
flood hazard data, legacy project details and other hydrologic and hydraulic information and data.
The RMC has identified potential obstacles in an effort to learn of any issues that could delay or prohibit
the Flood Map Project. Some examples of potential obstacles to completing the project in a timely fashion
include the following: lack of an available base map meeting FEMA minimum specifications (described
in Appendix K of the Guidelines and Specifications for Flood Hazard Mapping Partners); hydrologic
and/or hydraulic issues; reliance on other studies or data (e.g., topographic mapping) that will not be
available within the project's scheduling constraints; and other considerations (Federal/State/non-
governmental organizations, programmatic, disaster -related, legal).
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
w�1
Ic
In additional to meeting the quality/deliverable standards presented in FEMA Guidelines and
Specifications for Flood Hazard Mapping Partners and Data Capture Standards, the Mapping Partner shall
be responsible for meeting the standards outlined in Chapter 7 of the Multi -Year Flood Hazard
Identification Plan (MHIP). The standards presented in Chapter 7 of the MHIP are risk-based. Table 1-5
identified the Risk Class for each countywide Flood Map Project presented in this SOW.
Table 1-5 Risk Class Identification
Note: (1) Areas of Risk Class B are limited to floodplairis'located within, and up to a distance of one -mile
outside, the corporate boundary. -
FEMA has developed tools to assist in the development of the flood hazard data studies and the. Digital
Flood Insurance Rate Maps (DFIRMs). FEMA will, through the NSP, provide all Mapping Partners
access to and training in these tools. The use of these tools will assist in the Map Modernization effort
and the efficiency of mapping partners.
If the Mapping Partner chooses not to use these production tools, then the Mapping Partner will be
required to submit project data at major milestones in each Mapping Project in accordance with Data
Capture Standards. Submitting data in these standards will aid in more efficient Quality Assurance
reviews, data storage, archiving, and for future study updates.
The Data Capture Standards submittals will be required at the following study milestones:
• Project Scoping (as specified);
• Terrain Data Processing Completed;
• Field Survey Completed;
• Hydrology Completed (intermediate and final);
• Hydraulics Completed (intermediate and final);
• DFIRM Mapping (draft work map and final preliminary).
Although the scoping Task is not specifically included in this table, the Mapping Partner performing
scoping activities will be required to submit scoping -related data in accordance with the data capture
standards.
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Allen
C
None
Bourbon
C
None
Cherokee
C
7C
None
Crawford
C
None
Ellsworth
CNone
Harvey
None
Labelle
C
None
McPherson
C
None
Neosho
C
None
Ottawa
C
None
Saline
C
None
Note: (1) Areas of Risk Class B are limited to floodplairis'located within, and up to a distance of one -mile
outside, the corporate boundary. -
FEMA has developed tools to assist in the development of the flood hazard data studies and the. Digital
Flood Insurance Rate Maps (DFIRMs). FEMA will, through the NSP, provide all Mapping Partners
access to and training in these tools. The use of these tools will assist in the Map Modernization effort
and the efficiency of mapping partners.
If the Mapping Partner chooses not to use these production tools, then the Mapping Partner will be
required to submit project data at major milestones in each Mapping Project in accordance with Data
Capture Standards. Submitting data in these standards will aid in more efficient Quality Assurance
reviews, data storage, archiving, and for future study updates.
The Data Capture Standards submittals will be required at the following study milestones:
• Project Scoping (as specified);
• Terrain Data Processing Completed;
• Field Survey Completed;
• Hydrology Completed (intermediate and final);
• Hydraulics Completed (intermediate and final);
• DFIRM Mapping (draft work map and final preliminary).
Although the scoping Task is not specifically included in this table, the Mapping Partner performing
scoping activities will be required to submit scoping -related data in accordance with the data capture
standards.
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Quality Assurance review activities may be performed by the Mapping Partner or the NSP at the
discretion of FEMA. Please note the NSP will also be performing periodic audits and overall
study/project management to monitor study quality.
FEMA will be providing download/upload capability for Data Capture Standards submittals through the
MIP. Data submittals uploaded via the MIP will include the same data required prior to the existence of
the MIP. If the MIP is not available the FEMA Project Officer will provide an alternate point for
submittal.
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Task I — Pre -Scoping
Responsible Mapping Partner: Regional Management Center
Scope: Pre -Scoping or Mapping Needs Assessment forms the building block for the Scoping Phase. This
task involves collecting data from a variety of sources including community surveys, legacy projects,
other Federal and State Agencies, NFIP State Coordinators, Community Assistance Visits (CAVs) and ---
FEMA archives. The RMC will evaluate the effective Flood Insurance Study (FIS) report and Flood
Insurance Rate Map (FIRM) to see if they need to be updated. Lists of mapping needs will be obtained
from the MNUSS database and community surveys.
Data collection will include obtaining the best available base map materials (e.g., corporate limits, roads,
orthophotos) along with stream centerline files. The acquired data will be imported into the scoping tool
and used during the Scoping Task. In the Scoping Tool, all streams should have unique names, the limits
of the effective FEMA studies should be identified, Letter of Map Change (LOMC) areas should be
identified, and community requests should be identified. This task also includes populating the
streamlines with existing pipeline and scoped studies currently underway.
The Regional Management Center will provide a report that summarizes the data identified during pre -
scoping. This report will be provided to the CTP/IDIQ for each county identified in Table 1-1, except for
Ellsworth and Ottawa Counties. The report includes copies of all digital files obtained and lists of files.
that may be available at a later date; a summary of the community's needs; and Scoping Tool project,
files. The pre -scoping data is available on the MIP.
Standards: All work under Task 1 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: There are no deliverables associated with this task.
Task 2 — Scoping
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: The scope of this Mapping Project has been determined through the pre -scoping completed by the
RMC, except for Ellsworth and Ottawa Counties. Data obtained by the RMC is available on the MIP.
The Responsible Mapping Partner shall contact the RMC for access to the MIP and associated tools.
In addition to the data provided by the RMC, Kansas Dept. Of Agriculture — Division of Water Resources
also contacted all communities affected by the mapping projects in order to evaluate and prioritize any
mapping needs as provided by community officials.
The Responsible Mapping Partner shall contact the RMC for access to the MIP and associated tools.
Task 3 - Field Surveys and Reconnaissance
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Mapping Activity Statement No. 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Scope: To supplement any field reconnaissance conducted during the Project Scoping phase of this
project, Kansas Dept. of Agriculture — Division of Water Resources shall conduct a detailed field
reconnaissance of the specific study area to determine conditions along the floodplain(s), types and
numbers of hydraulic and/or flood -control structures, apparent maintenance or lack thereof of existing
hydraulic structures, locations of cross sections to be surveyed, and other parameters needed for the
hydrologic and hydraulic analyses.
In addition to the initial field reconnaissance, Kansas Dept. of Agriculture — Division of Water
Resources shall conduct field surveys, including obtaining channel and floodplain cross sections,
identifying or establishing temporary bench marks, and obtaining the physical dimensions of hydraulic
and flood -control structures. Kansas Dept. of Agriculture — Division of Water Resources also shall
coordinate with other Mapping Partners that are collecting topographic data under Task 4.
All surveys will use the NAVD 1988 vertical datum.
Standards: All work under Task 3 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of floodplain mapping for the flood sources in Table 1-3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
using other digital media if the MIP is unavailable. In accordance. with. the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
• A report summarizing the findings of the field reconnaissance;
• Maps and drawings that provide the detailed survey results;
• Survey notebook containing cross sections and structural data; and
• FEMA Format Survey Database or Intermediate Data Delivery consistent with the FEMA Data
Capture Standards.
Task 4 - Topographic Data Development
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: To supplement the field surveys conducted under Task 3, Kansas Dept. of Agriculture —
Division of Water Resources shall obtain additional topographic data of the overbank areas of the
flooding sources studied to delineate floodplain boundaries. Kansas Dept. of Agriculture — Division of
Water Resources also shall coordinate with other team members conducting field surveys under Task 3.
The contour interval and/or accuracy for the topographic data shall be selected based on the current
FEMA requirements as documented in Guidelines and Specifications for Flood Hazard Mapping
Partners.
Mapping Activity Statement No. 14 10
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Specifically, Kansas Dept. of Agriculture — Division of Water Resources shall generate topographic
data for the flood sources in Allen and Harvey Counties using stereo photogrammetric or LiDAR data.
This task includes obtaining and preparing existing elevation data from other sources for use in later tasks
assigned in this Mapping Activity Statement. The Mapping Partner should obtain available
documentation to make an assessment of the usability of the data. The Mapping Partner is not expected
to provide certification of existing data obtained from other sources.
If a DEM from the USGS is used for the project, additional assessment by Kansas Dept. of Agriculture
— Division of Water Resources is not needed.
All elevation data will use the NAVD 1988 vertical datum.
County Naine USGS I)EINI
ConiniunitN1 Provided
Description of Coil] inu n it.y
provided elevation data
Elevation Data
Allen
1/3 arc sec NED/TVC
Bourbon
1/3 arc sec NED/TVC
Cherokee
1/3 arc sec NED/TVC
Crawford
1/3 arc sec NED/TVC
Ellsworth
1/3 arc sec NED/TVC
Harvey
1/3 arc sec NED/TVC
Labette
1/3 arc sec NED/TVC
McPherson
1/3 arc sec NED/TVC
Neosho
1/3 arc sec NED/TVC
Ottawa
1/3 arc sec NED/TVC
Reno
1/3 arc sec NED/TVC
Saline
1/3 arc sec NED/TVC
X
2 ft. contours from city of
Salina
Standards: All work under Task 4 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverable: Upon completion of topographic data collection and processing for the flood sources in
Table 1-3, Kansas Dept. of Agriculture — Division of Water Resources shall upload the digital data to
the MIP or submit by using other digital media if the MIP is unavailable, so that National Service
Provider can access it for an review under Task 5. In accordance with the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
Mapping Activity Statement No. 14 1 I
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
Topographic data developed as part of this mapping activity statement or obtained from a community
source and used for Task 6, 8 & 10 will include:
• Checkpoint analyses to assess the accuracy of data, including Root Mean Square Error
calculations to support vertical accuracy;
• Identification of remote -sensing data voids and methods used to supplement data voids; and
• National Geodetic Survey (NGS) data sheets for Network Control Points used to control
remote- sensing and ground surveys;
Topographic data obtained from a community source and used for Task IOA will include:
• Accuracy documentation if available from the community providing the data;
All topographic data used for Task 10, 1 OA and IOB will include:
• Report summarizing methodology and results;
• Mass points and breaklines data if available from original source;
• Digital file with elevation data;
• Metadata compliant with Federal Geographic Data Committee standards; and
• FEMA Format Terrain Database or Intermediate Data Delivery consistent with the FEMA
Data Capture Standards.
Task 5 - Quality Assurance Review of Topographic Data
Responsible Mapping Partner: FMSM
Scope: FMSM shall review the mapping data generated by Kansas Dept. of Agriculture — Division of
Water Resources under Task 4 to ensure that these data are consistent with FEMA standards and
standard engineering practice and are sufficient to prepare the DFIRM.
If a DEM from the USGS is used additional Quality Assurance is not needed.
Standards: All work under Task 5 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, the FMSM shall make the following products
available to FEMA by uploading the digital data to the MIP. This submittal will occur in accordance with
the schedule in the MIP:
• Acknowledgement that the mapping data generated under Task 4 was reviewed;
• A Summary Report that describes the findings of the Quality Assurance review; and
Mapping Activity Statement No. 14 12
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Recommendations to resolve any problems that are identified during the Quality Assurance
review.
Task 6 — Hydrologic Analyses
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: For streams listed in Table 1-3 of this MAS that will be studied by approximate methods, Kansas
Dept. of Agriculture — Division of Water Resources shall perform hydrologic analyses for
approximately 8443 square miles of drainage area for the flooding source(s). The hydrologic methods
used for this analysis will be regression equations from the USGS. Peak flood discharges will be
calculated for the 1% annual chance storm event.
For the streams identified in Table 1-3 that will be studied by detailed methods, hydrologic analyses will
be completed for approximately 17 square miles of drainage area. Kansas Dept. of Agriculture —
Division of Water Resources shall calculate peak flood discharges for the 10%, 2%, 1%, and 0.2%
annual chance storm events using the urban drainage regression equations or appropriate computer
programs.
Mapping Activity Statement No. 14 13
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Allen
510
5
Bourbon
640
0
Cherokee
590
0
Crawford
600
0
Ellsworth
722
0
Harvey
540
0
Labette
650
0
McPherson
900
0
Neosho
580
0
Ottawa
721
0
Reno
1270
0
Saline
720
12
Mapping Activity Statement No. 14 13
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
These flood discharges will be the basis for subsequent hydraulic analyses under Task 8. In addition,
Kansas Dept. of Agriculture — Division of Water Resources shall address all concerns or questions
regarding Task 6 that are identified by FMSM during the Quality Assurance review under Task 7.
If Geographic Information System (GIS) -based modeling is used, Kansas Dept. of Agriculture —
Division of Water Resources shall document the automated data processing and modeling algorithms
and provide them to FEMA to ensure they are consistent with the standards outlined above. Kansas
Dept. of Agriculture — Division of Water Resources shall document digital datasets (such as elevation,
basin, or land use data) and provide them to FEMA for approval before performing the hydrologic
analyses to ensure the datasets meet minimum requirements. If non-commercial (i.e., custom -developed)
software is used for the analysis, then Kansas Dept. of Agriculture — Division of Water Resources
shall provide full user documentation, technical algorithm documentation, and the software to FEMA for
review before performing the hydrologic analyses.
The Mapping Partner will compare the calculated, or computed, discharge with discharge determined
from reliable gage data, if any. This comparison will only be done at locations where the two discharge
values are considered representative of the same flooding source. Results of this comparison will be used
in making a professional judgment for determining the discharge to be used for the hydraulic analysis.
Standards: All work under Task 6 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of hydrologic modeling for the flood sources in Table 1.3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
using other digital media if the MIP is unavailable. In. accordance with the TSDN format described in
described in Appendix M of Guidelines and Specificationsfor Flood Hazard Mapping Partners, Kansas
Dept, of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
For stream studied by detail methods, Kansas Dept. of Agriculture — Division of Water Resources
shall provide the following deliverables:
• Digital copies of all hydrologic modeling (input and output) files for the 10-, 2-, I-, and 0.2 -
percent -annual -chance storm events;
• Digital versions of the Summary of Discharges Table presenting discharge data for the flooding
sources for which hydrologic analyses were performed;
• Digital versions of draft text for Section 3. 1, Hydrologic Analyses, of the FIS report;
• Digital versions of all backup data used in the analysis, including work maps and basin
delineation;
• For GIS -based modeling, deliverables shall include all input and output data, intermediate data
processing products, and GIS data layers;
• FEMA Format Hydrology Database or Intermediate Data Delivery consistent with the FEMA
Data Capture Standards; and
• Brief summary report documenting the study area, methodologies, assumptions, and any other
pertinent information related to the engineering analysis performed
Mapping Activity Statement No. 14 14
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
For stream studied by approximate methods, Kansas Dept. of Agriculture — Division of Water
Resources shall provide the following deliverables:
• Digital copies of all hydrologic modeling (input and output) files for the 1 -percent -annual -chance
storm event;
• Digital versions of all backup data used in the analysis, including work maps and basin
delineation;
• For GIS -based modeling, deliverables shall include all input and output data, intermediate data
processing products, and GIS data layers;
• FEMA Format Hydrology Database or Intermediate Data Delivery consistent with the FEMA
Data Capture Standards; and
• Brief summary report documenting the study area, methodologies, assumptions, and any other
pertinent information related to the engineering analysis performed.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement that
Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5. The Kansas Dept. of Agriculture — Division of Water Resources
shall provide a description of their QC procedures to the FEMA Project Officer prior to the start of this
task.
Task 7 - Quality Assurance Review of Hydrologic Analyses
Responsible Mapping Partner: FMSM
Scope: For the streams identified in Table 1-3 that will be studied by detailed methods FMSM shall
review the technical, scientific, and other information submitted by Kansas Dept. of Agriculture —
Division of Water Resources under Task 6 to ensure that the data and modeling are consistent with
FEMA standards and standard engineering practice and are sufficient to prepare the DFIRM. This work
shall include, at a minimum, the activities listed below.
• Review the submittal for technical and regulatory adequacy, completeness of required
information, and supporting data and documentation. The technical review is to focus on the
following:
- Use of acceptable models;
- Use of appropriate methodology(ies);
- Correctly applied methodology(les)/model(s), including QA of input parameters;
- Comparison with gage data and/or regression equations, if appropriate; and
- Comparison with discharges for contiguous reaches or flooding sources.
• Maintain records of all contacts, reviews, recommendations, and actions and make them readily
available to FEMA.
Mapping Activity Statement No. 14 15
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Maintain an archive of all data submitted for hydrologic modeling review. (All supporting data
must be retained for 3 years from the date funding recipient submits its final expenditure report to
FEMA.)
Standards: All work under Task 7 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, FMSM shall make the following products
available to FEMA by uploading the digital data to the MIP. This submittal will occur in accordance with
the schedule in the MIP:
• A Summary Report that describes the findings of the Quality Assurance review; and
• Recommendations to resolve any problems that are identified during the Quality Assurance
review.
Task 8 — Hydraulic Analyses
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: For the streams identified in Table 1-3 of this MAS that will be studied by approximate methods,
Kansas Dept. of Agriculture — Division of Water Resources shall perform hydraulic analyses for all.
flooding sources within each county that have a drainage area greater than or equal to 1 mit. For all flood
sources that have drainage areas less than 1 mit and have effective approximate mapping, the Kansas
Dept. of Agriculture — Division of Water Resources shall also perform hydraulic analyses extending to
the upstream limits of the effective study. The estimated length of approximate -studied streams is 8000 -
8600 miles for the flooding source(s). The modeling will include the 1% annual chance storm event
based on peak discharges computed under Task 6. The hydraulic methods used for this analysis will
include an appropriate computer program. The hydraulic analyses will be used to approximate flood
elevations for the subject flooding sources.
For the streams identified in Table 1-3 that will be studied by detailed methods, Kansas Dept. of
Agriculture — Division of Water Resources will perform hydraulic analyses for approximately 17.0
miles of the flooding sources listed in the section 1 of this MAS. The modeling will include the 10%, 2%,
1 % and 0.2% annual chance storm events based on peak discharges computed under Task 6. The
hydraulic methods used for this analysis will include the HEC -RAS computer program. The hydraulic
analyses will be used to establish flood elevations and regulatory floodways for the subject flooding
sources.
Kansas Dept. of Agriculture — Division of Water Resources shall use the cross-section and field data
collected under Task 3 to perform the hydraulic analyses. The hydraulic analyses shall be used to
establish flood elevations and regulatory floodways for the subject flooding sources.
Kansas Dept. of Agriculture — Division of Water Resources shall use the FEMA CHECK -2 or
CHECK -RAS checking program to check the reasonableness of the hydraulic analyses for streams
studied by detailed methods. To facilitate the Quality Assurance review under Task 9, the Kansas Dept.
of Agriculture — Division of Water Resources shall provide explanations for unresolved messages from
the CHECK -2 or CHECK -RAS program, as appropriate. In addition, Kansas Dept. of Agriculture —
Division of Water Resources shall address all concerns or questions regarding Task 8 that are identified
by FMSM during the Quality Assurance review under Task 9.
Mapping Activity Statement No. 14 16
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Lengtlj of Streams studied
Lengtil of Streallis
(Nlin.-Nlax. Range)
INIetilods
Allen
600-650
3.5
Bourbon
450-500
0
Cherokee
550-600
0
Crawford
450-500
0
Ellsworth
575-625
0
Harvey
500-550
0
Labette
700-750
0
McPherson
1250-1300
0
Neosho
650-700
0
Ottawa
675-725
0
Reno
850-900
0
Saline
750-800
13.5
Kansas Dept. of Agriculture — Division of Water Resources shall document automated data processing
and modeling algorithms for GIS -based modeling and provide them to FEMA for review to ensure they
are consistent with the standards outlined above. Kansas Dept. of Agriculture — Division of Water
Resources shall document the digital datasets and provide them to FEMA for approval before performing
the hydraulic analyses to ensure that the datasets meet minimum requirements. If non-commercial (i.e.,
custom -developed) software is used for the analyses, then Kansas Dept. of Agriculture — Division of
Water Resources shall provide full user documentation, technical algorithm documentation, and
software to FEMA for review before performing the hydraulic analyses.
Standards: All work under Task 8 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of hydraulic modeling for the flood sources in Table 1-3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
using other digital media if the MIP is unavailable. In accordance with the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
Mapping Activity Statement No. 14 17
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
For stream studied by detail methods, Kansas Dept. of Agriculture — Division of Water Resources
shall provide the following deliverables:
• Digital profiles of the 10-, 2-, 1- and 0.2 -percent -annual -chance water -surface elevations
representing existing conditions using the FEMA RASPLOT program or similar software;
• Digital versions of the Floodway Data Table for each flooding source that is compatible with the
DFIRM database;
• Digital work map showing the 1- and 0.2 -percent -annual -chance floodplain boundary
delineations, regulatory floodway boundary delineations, cross sections, and with base map used
from Task 12;
• Digital versions of all hydraulic modeling (input and output) files;
• Digital versions of a table showing ranges of Manning's "n" values;
• Explanations for unresolved messages from the CHECK -2 or CHECK -RAS program, as
appropriate;
• Digital versions of all backup data used in the analyses;
• ; Digital versions of draft text for inclusion in the FIS report;
• For GIS -based modeling, deliverables include all input and output data, intermediate data
processing products, GIS data layers, and final products in the format of the DFIRM database
structure;
• FEMA Format Hydraulic Database or Intermediate Data Delivery consistent with the FEMA Data
Capture Standards; and
• Brief summary report documenting the study area, methodologies, assumptions, and any other
pertinent information related to the engineering analysis performed
For stream studied by approximate methods, Kansas Dept. of Agriculture — Division of Water
Resources shall provide the following deliverables:
• A digital work map showing the 1 -percent -annual -chance floodplain boundary delineations with
base map used from Task 12;
• Digital versions of all hydraulic modeling (input and output) files;
• Digital versions of a table showing ranges of Manning's "n" values;
• Digital versions of all backup data used in the analyses;
• For GIS -based modeling, deliverables include all input and output data, intermediate data
processing products, GIS data layers, and final products in the format of the DFIRM database
structure;
• FEMA Format Hydraulic Database or Intermediate Data Delivery consistent with the FEMA Data
Capture Standards;
• Digital versions of draft text for inclusion in the FIS report (only for counties that require a FIS
report); and
Mapping Activity Statement No. 14 18
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Brief summary report documenting the study area, methodologies, assumptions, and any other
pertinent information related to the engineering analysis performed.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement that
Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5. The Kansas Dept. of Agriculture — Division of Water Resources
shall provide a description of their QC procedures to the FEMA Project Officer prior to the start of this
task.
Task 9 - Quality Assurance Review of Hydraulic Analyses
Responsible Mapping Partner: FMSM
Scope: For the streams identified in Table 1-3 that will be studied by detailed methods FMSM shall
review the technical, scientific, and other information submitted by Kansas Dept. of Agriculture —
Division of Water Resources under Task 8 to ensure that the data and modeling are consistent with
FEMA standards and standard engineering practice and are sufficient to prepare the DFIRM. This work
shall include, at a minimum, the activities listed below.
Review the submittal for technical and regulatory adequacy, completeness of required
infofmation, and supporting data and documentation. The technical review is to focus on the
following:
- Use of acceptable model(s);
- Starting water -surface elevations;
- Cross-section geometry;
- Manning's "n" values and expansion/contraction coefficients;
- Bridge and culvert modeling;
- Flood discharges;
- Regulatory floodway computation methods; and
- Tie-ins to upstream and downstream non -revised Flood Profiles.
• Use the CHECK -2 or CHECK -RAS program as appropriate to flag potential problems and focus
review efforts.
• Maintain records of all contacts, reviews, recommendations, and actions and make them readily
available to FEMA.
• Maintain an archive of all data submitted for hydraulic modeling review. (All supporting data
must be retained for 3 years from the date funding recipient submits its final expenditure report to
FEMA.)
Standards: All work under Task 9 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, FMSM shall make the following products
Mapping Activity Statement No. 14 19
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
available to FEMA by uploading the digital data to the MIP. This submittal will occur in accordance with
the schedule in the MIP:
• A Summary Report that describes the findings of the Quality Assurance review; and
• Recommendations to resolve any problems that are identified during the Quality Assurance
review.
Task 10 - Floodplain Mapping (Detailed Riverine Analysis)
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: Kansas Dept. of Agriculture — Division of Water Resources shall delineate the 1- and 0.2 -
percent -annual -chance floodplain boundaries and the regulatory floodway boundaries (if required) for the
flooding sources for which detailed analyses were performed. Kansas Dept. of Agriculture — Division
of Water Resources shall incorporate all new or revised modeling and shall use the topographic data
acquired under Task 4 to delineate the floodplain and regulatory floodway boundaries on a digital work
map. In addition, Kansas Dept. of Agriculture= Division of Water Resources shall incorporate the.
results of all effective (at the time of funds award) Letters of Map Change (LOMCs) within the revised
areas as appropriate. Only those LOMCs visible at the published map scale shall be included. Also,
Kansas Dept. of Agriculture — Division of Water Resources shall address all concerns or questions:
regarding Task 10 that are identified by FMSM during the Quality Assurance review under Task 11.
A new detailed study is available for the portions of Labette County. A technical review of the study data
has been completed. The Kansas Dept. of Agriculture — Division of Water Resources will obtain the
study data and incorporate the data into the countywide mapping as part of Task 10.
A new detailed study is available for the portions of Neosho County. A technical review of the study data
has been completed. The Kansas Dept. of Agriculture — Division of Water Resources will obtain the
study data and incorporate the data into the countywide mapping as part of Task 10.
All mapping will use the NAVD 1988 vertical datum.
DFIRM production completed under this task should be submitted for a Quality Assurance review
concurrent with DFIRM production completed for Tasks I OA, l OB and 13.
Standards: All work under Task 10 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of floodplain mapping for the flood sources in Table 1-3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
using other digital media if the MIP is unavailable. In accordance with the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
Mapping Activity Statement No. 14 20
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Digital work map showing the 1- and 0.2 -percent -annual -chance floodplain boundary
delineations, regulatory floodway boundary delineations, cross sections, BFEs, flood insurance
zone labels, and all applicable base map features;
• DFIRM mapping files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners;
• A Summary Report that describes and provides the results of all automated or manual Quality
Control review steps taken during the preparation of the DFIRM;
• Any backup or supplemental information used in the mapping required for the Quality Assurance
review outlined under Task 11;
• An explanation for the use of existing topography for the studied reaches, if appropriate; and
• Intermediate Format Mapping Database or Intermediate Data Delivery consistent with the FEMA
Data Capture Standards.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement
that Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5.
Task 10A - Floodplain Mapping (Redelineation Of Detailed Floodplain Boundaries Using
Updated Topographic Data)
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: Kansas Dept. of Agriculture — Division of Water Resources shall delineate the 1- and 0.2 -
percent -annual -chance floodplain boundaries and the regulatory floodway boundaries (if required) for the
flooding sources identified in Table 1.3. Kansas Dept. of Agriculture — Division of Water Resources
shall use the topographic data acquired under Task 4 to delineate the floodplain and regulatory floodway
boundaries as appropriate on a digital work map. In addition, Kansas Dept. of Agriculture — Division of
Water Resources shall incorporate the results of all effective (at the time of funds award) Letters of Map
Change (LOMCs) within the revised areas as appropriate. Only those LOMCs visible at the published
map scale shall be included. If the new topographic data do not reflect the same hydraulic characteristics
as in the effective study, Kansas Dept. of Agriculture — Division of Water Resources shall evaluate the
topographic data to determine if changes are significant enough to invalidate the floodplain boundary and
regulatory floodway boundary redelineations. If so, Kansas Dept. of Agriculture — Division of Water
Resources shall contact the FEMA Regional Project Officer identified in Section 11 of this MAS with a
recommendation.
All mapping completed for this task will use the NAVD 1988 vertical datum.
Standards: All work under Task l0A shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of floodplain mapping for the flood sources in Table 1-3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
using other digital media if the MIP is unavailable. In accordance with the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
Mapping Activity Statement No. 14 21
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
• Digital work map showing the 1- and 0.2 -percent -annual -chance floodplain boundary delineations,
regulatory floodway boundary delineations, cross sections, BFEs, flood insurance zone labels, and
all applicable base map features;
• DFIRM mapping files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners;
• A Summary Report that describes and provides the results of all automated or manual Quality
Control review steps taken during the preparation of the DFIRM;
• Any backup or supplemental information used in the mapping required for the Quality Assurance
review outlined under Task 11; and
• An explanation for the use of existing topography for the studied reaches, if appropriate.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement that
Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5. The Kansas Dept. of Agriculture - Division of Water Resources
shall provide a description of their QC procedures to the FEMA Project Officer prior to the start of this
task.
Task 10B - Floodplain Mapping (Refinement or Creation of Zone A)
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: Kansas Dept. of Agriculture — Division of Water Resources shall delineate the 1 -percent -
annual -chance floodplain boundaries for the flooding sources identified in Table 1-3. Kansas Dept. of
Agriculture — Division of Water Resources shall use existing topographic data or the topographic data
acquired under Task 4 to delineate the floodplain boundaries on a digital work map. In addition, Kansas
Dept. of Agriculture — Division of Water Resources shall incorporate the results of all effective (at the
time of funds award) Letters of Map Change (LOMCs) within the revised areas as appropriate.
Kansas Dept, of Agriculture — Division of Water Resources may expand on the approaches for
analyzing Zone A areas outlined in Guidelines and Specifications for Flood Hazard Mapping Partners
and in FEMA 265, Managing Floodplain Development in Approximate Zone A Areas (April 1995),
and/or develop new approaches. Such approaches must be coordinated with the FEMA Regional Project
Officer identified in Section 11 of this MAS before analysis and mapping begin.
The Kansas Dept. of Agriculture — Division of Water Resources shall ensure that all flood sources are
contained within the boundaries of the Floodway (if identified) and the Special Flood Hazard Area.
Standards: All work under Task IOB shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of floodplain mapping for the flood sources in Table 1.3, Kansas Dept.
of Agriculture — Division of Water Resources shall upload the digital data to the MIP or submit by
Mapping Activity Statement No. 14 22
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
using other digital media if the MIP is unavailable. In accordance with the TSDN format described in
described in Appendix M of Guidelines and Specifications for Flood Hazard Mapping Partners, Kansas
Dept. of Agriculture — Division of Water Resources shall make the following products available to
FEMA by submitting it to the MIP or by digital media if the MIP is unavailable. This submittal will
occur in accordance with the schedule outlined in the MIP. Where paper documentation is required by
State Law for Professional certifications, you may submit the paper in addition to a scanned version of the
paper for the digital record.
• Digital work map showing the I -percent -annual -chance floodplain boundary delineations, flood
insurance zone labels, and all applicable base map features;
• Any backup or supplemental information, including supporting calculations and assumptions for
any computed 1 -percent -annual -chance water -surface elevations used in the mapping required for
the Quality Assurance review under Task 11;
• Digital versions of input and output for any computer programs that were used;
• DFIRM mapping files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners;
• A Summary Report that describes and provides the results of all automated or manual Quality
Control review steps taken during the preparation of the DFIRM; and
• FEMA Format Mapping Database or Intermediate Data Delivery consistent with the FEMA Data
Capture Standards.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement
that Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5. The Kansas Dept. of Agriculture — Division of Water Resources
shall provide a description of their QC procedures to the FEMA Project Officer prior to the start of
this task.
Task 11 - Quality Assurance Review of Floodplain Mapping (Revised Areas)
Responsible Mapping Partner: FMSM
Scope: FMSM shall review the floodplain mapping submitted by Kansas Dept. of Agriculture —
Division of Water Resources under Activity 10 to ensure that the results of the analyses performed are
accurately represented, the work maps are consistent with current FEMA standards. This work shall
include, at a minimum, the activities listed below.
• Review the cross sections for proper location and orientation on the work map and agreement
with the Floodway Data Table;
• Review the BFEs shown on the draft work map for proper location and agreement with the results
of the hydraulic modeling;
• Review the regulatory floodway widths shown on the draft work map for agreement with the
widths shown in the Floodway Data Table and the results of the hydraulic modeling;
Mapping Activity Statement No. 14 23
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Review the floodplain boundaries shown on the work map or agreement with the flood elevations
shown in the Floodway Data Table and the contour lines and other topographic information
shown on the work maps;
• Review the floodplain widths at cross sections as shown on the work maps to ensure they match
the Floodway Data Table;
• Review the floodplain boundaries as shown on the work maps to ensure they match the Flood
Profiles;
• Review the flood insurance risk zones as shown on the work maps to ensure they are labeled
properly;
• Review all effective LOMCs not superseded by the revised mapping to ensure they are included;
• Review the DFIRM mapping files to ensure they were prepared in accordance with the
requirements in Guidelines and Specifications for Flood Hazard Mapping Partners; and
Standards: All work under Task 11 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mdpping Partners, FMSM shall make the following products
available to FEMA by uploading the digital data to the MIP. This submittal will occur in accordance with
the schedule in the MIP:
• A Summary Report that describes the findings of the QA review, noting any deficiencies in or
agreeing with the mapping results;
• Recommendations to resolve any problems that are identified during the Quality Assurance
review; and
• An annotated work map with all questions and/or concerns indicated, if necessary.
Task 12 - Base Map Acquisition
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scope: Kansas Dept. of Agriculture — Division of Water Resources shall provide the digital base map,
the latest othrophoto from the USGS, for the project. The required activities are as follows:
• Obtain digital files (raster or vector) of the base map.
• Secure necessary permissions from the map source to allow FEMA's use and distribution of
hardcopy and digital map products using the digital base map, free of charge.
• Assess the digital data and determine the data meets the minimum standards and specifications
that FEMA requires for DFIRM production.
• Populate the DFIRM database with the information required by FEMA.
Standards: All work under Task 12 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Mapping Activity Statement No. 14 24
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R-Vll, June 9, 2005
Deliverables: For each mapping project Kansas Dept. of Agriculture — Division of Water Resources
shall upload the digital data to the MIP or submit by using other digital media if the MIP is unavailable.
In accordance with the TSDN format described in described in Appendix M of Guidelines and
Specifications for Flood Hazard Mapping Partners, Kansas Dept. of Agriculture — Division of Water
Resources shall make the following products available to FEMA by submitting it to the MIP or by digital
media if the MIP is unavailable. This submittal will occur in accordance with the schedule outlined in the
MIP. Where paper documentation is required by State Law for Professional certifications, you may
submit the paper in addition to a scanned version of the paper for the digital record.
• Written statement that the digital data meet FEMA's minimum standards and specifications; and
• Documentation that FEMA can use the digital base map.
Task 13 — DFIRM Production (Non -Revised Areas)
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water Resources
Scone: For all flooding sources except.those segments for which updated flood data will be developed
under Activities 1 through 11, Kansas Dept. of Agriculture - Division of Water Resources shall
convert the information shown on the effective FIRM and Flood Boundary Floodway Map (FBFM)
panels for all incorporated and unincorporated areas of the counties identified in Table 1.1 to digital
format in conformance with FEMA DFIRM specifications. Kansas Dept. of Agriculture — Division of
Water Resources shall use the base map'acquired under Task 12 for the conversion. Kansas Dept. of
Agriculture — Division of Water Resources shall digitize non -revised data from 79 FIRM panels and 24
FBFM panels. Kansas Dept. of Agriculture — Division of Water Resources also shall incorporate the
results of all effective LOMCs (at the time of funds award) for each affected community. Only those
LOMCs visible at the published map scale shall be included.
The original work maps from the effective study should be obtained from the FEMA Technical Library.
If the original work maps are not available, Kansas Dept. of Agriculture — Division of Water
Resources shall use the best quality paper FIRM and/or floodway maps for digitization.
All mapping completed for this task will use the NAVD 1988 vertical datum.
The Kansas Dept. of Agriculture — Division of Water Resources will be required to fill in "gaps" in the
Special Flood Hazard Areas (SFHA) studied by detailed methods. These gaps typically occur in an
unmapped community, but may exist in other areas as well. To ensure there are no holes or gaps in the
countywide maps the mapping partner shall use either unpublished information developed as part of an
effective Flood Insurance Study, or sound engineering judgment based on the published data. The
unpublished data will be obtained from the FEMA Technical Library by the Kansas Dept. of
Agriculture — Division of Water Resources.
The Kansas Dept. of Agriculture — Division of Water Resources shall ensure that all flood sources are
contained within the boundaries of the Floodway (if identified) and the Special Flood Hazard Area.
Kansas Dept. of Agriculture — Division of Water Resources shall not digitize the flood theme for those
segments of flooding sources for which updated flood data will be developed. Rather, Kansas Dept. of
Agriculture — Division of Water Resources shall leave these as "holes" in the digital flood theme that
will be filled in as part of Task 14 using the digital flood data developed under Tasks 10, 10A, and l OB.
Mapping Activity Statement No. 14 25
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Standards: All work under Task 13 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of each county, Kansas Dept. of Agriculture — Division of Water
Resources shall upload the digital data to the MIP or submit by using other digital media if the MIP is
unavailable, so that National Service Provider can access it for an QA review under Task 13B. In
accordance with the TSDN format described in described in Appendix M of Guidelines and
Specifications for Flood Hazard Mapping Partners, Kansas Dept. of Agriculture — Division of Water
Resources shall make the following products available to FEMA by submitting it to the MIP or by digital
media if the MIP is unavailable. This submittal will occur in accordance with the schedule outlined in the
MIP. Where paper documentation is required by State Law for Professional certifications, you may
submit the paper in addition to a scanned version of the paper for the digital record.
• Digital work maps showing the 1- and 0.2 -percent -annual -chance floodplain boundary
delineations, regulatory floodway boundary delineations, cross sections, BFEs, flood insurance
zone labels, and all applicable base map features;
• DFIRM mapping files in final format, prepared in accordance with the requirements in Guidelines
and Specifications for Flood Hazard Mapping Partners;
• Metadata files describing the DFIRM data, including all required information shown in
Guidelines and Specifications for Flood Hazard Mapping Partners;
An Adobe .pdf file for each FIRM panel that includes all map collar information; and
• A Summary Report that describes and provides the results of all automated or manual QA review
steps taken during the preparation of the DFIRM, including a check that the road and floodplain
relationship is maintained for all non -revised areas.
The Kansas Dept. of Agriculture — Division of Water Resources shall provide a brief statement
that Kansas Dept. of Agriculture — Division of Water Resources will meet the quality / deliverable
standards identified in Section 5. The Kansas Dept. of Agriculture — Division of Water Resources
shall provide a description of their QC procedures to the FEMA Project Officer prior to the start of
this task.
Task 13A — Quality Assurance Review of DFIRM Production (Non -Revised Areas)
Responsible Mapping Partner: Not Assigned
Scone: This task is not applicable to this Mapping Activity Statement
Task 14 — DFIRM Production (Merging Revised and Non -Revised Information)
Responsible Mapping Partner: Not Assigned
Scope: This task is not applicable to this Mapping Activity Statement.
Mapping Activity Statement No. 14 26
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Task 14A — DFIRM Production (Application of FEMA Graphics and Database Specifications)
Responsible Mapping Partner: Kansas Dept. of Agriculture — Division of Water -Resources
Scope: Upon completion of the floodplain mapping activities for the revised areas (Tasks 10, 1OA, and/or
IOB) and the DFIRM production for non -revised areas (Task 13), Kansas Dept. of Agriculture —
Division of Water Resources shall merge the digital floodplain data into a single, updated DFIRM. This
work includes the tie-in of flood hazard information for areas that were not studied as part of the Flood
Map Project documented in this MAS. Kansas Dept. of Agriculture — Division of Water Resources
also shall tie in the revised and non -revised Flood Profiles, floodplain boundaries, and regulatory
floodway boundaries with contiguous communities that were not studied as part of the Flood Map Project
documented in this MAS. Kansas Dept. of Agriculture — Division of Water Resources shall apply the
final FEMA DFIRM graphics and database specifications to the DFIRM files produced under Task 14.
This work shall include adding all required annotation, line pattern, area shading, and map collar
information (e.g., map borders, title blocks, legends, and notes to users). Kansas Dept. of Agriculture —
Division of Water Resources shall coordinate with FEMA and those Mapping Partners responsible for
Activities 10, 1 OA, 1013, 13, and 14, as necessary, to resolve any problems that are identified during Task
14A.
This task includes the creation of the countywide Flood Insurance Study report. The FIS report may -be
based on new study data, existing FIS reports, or a combination of the two sources. The elevations shown
in the FIS shall be referenced to NAVD 1988 vertical datum.
To facilitate later edits of the text placement the Kansas Dept. of Agriculture — Division of Water
Resources will submit annotation databases for all text created for the printed FIRM panels. The format
of the annotation database should be coordinated with the Mapping Partner that will complete Tasks 15 &
16.
Standards: All work under Task 14A shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: Upon completion of each county, Kansas Dept. of Agriculture — Division of Water
Resources shall upload the digital data to the MIP or submit by using other digital media if the MIP is
unavailable. In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, Kansas Dept. of Agriculture — Division of
Water Resources shall make the following products available to FEMA by submitting it to the MIP or by
digital media if the MIP is unavailable. This submittal will occur in accordance with the schedule
outlined in the MIP. Where paper documentation is required by State Law for Professional certifications,
you may submit the paper in addition to a scanned version of the paper for the digital record.
• Digital ready preliminary ready maps showing the 1- and 0.2 -percent -annual -chance floodplain
boundary delineations, regulatory floodway boundary delineations, cross sections, BFEs, flood
insurance zone labels, and all applicable base map features;
• DFIRM mapping files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners;
• DFIRM database that meets final database specifications contained in Appendix L of the
Guidelines and Specifications for Flood Hazard Mapping Partners;
Mapping Activity Statement No. 14 27
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• Metadata files describing the DFIRM data, including all required information shown in
Guidelines and Specifications for Flood Hazard Mapping Partners;
• The FIS report in the FEMA County -wide Format as documented in Appendix J of Guidelines
and Specifications for Flood Hazard Mapping Partners;
• An Adobe .pdf file for each FIRM panel that includes all layout text;
• One hardcopy color plot for each FIRM panel; and
• All Digital information used to compile and print panels which can include digital label and
annotation files used to create labeling on panels (including all fonts and style files, if applicable)
which can comprise cross sections, BFEs, flood insurance zone labels, and all applicable base
map features.
Task 14B — Quality Assurance Review of DFIRM Product Meeting FEMA Graphics and Database
Specifications
Responsible Mapping Partner: National Service Provider
Scope: Upon completion of the floodplain mapping activities (Tasks 10, IOA, and/or 1 OB) and DFIRM
production activities (Activities 13, 14, and 14A), the National Service Provider shall review the
DFIRM to ensure it meets current FEMA graphics specifications and is sufficient to prepare the DFIRM.
In addition, the National Service Provider shall review the DFIRM spatial database to determine if it
meets current FEMA database specifications. The National Service Provider shall coordinate with
FEMA and other Mapping Partners, as necessary, to resolve any problems identified during this QA
review. This work shall ensure that the requirements below are met.
• All required DFIRM features are accurately and legibly labeled and follow the examples shown
in the FEMA DFIRM specifications. This includes all flood insurance risk zones, BFEs, cross
sections, studied streams, mapped political entities, and all roads within and adjacent to the 1 -
percent -annual -chance floodplains;
• All DFIRM features are correctly symbolized with the appropriate symbol, line pattern, or area
shading and follow the requirements in Guidelines and Specifications for Flood Hazard Mapping
Partners;
• All map collar information is complete, correct, and follows the requirements specified in
Guidelines and Specifications for Flood Hazard Mapping Partners;
• DFIRM mapping files are in one of the GIS file and database formats specified in FEMA's
Guidelines and Specifications for Flood Hazard Mapping Partners and conform to those
specifications for content and attribution;
• Perform a final QA review of the Preliminary DFIRM and FIS report, including all data tables,
Flood Profiles, and other components of the FIS report. The QA review procedures shall be
consistent with the Guidelines and Specifications for Flood Hazard Mapping Partners.
• Work with Kansas Dept. of Agriculture — Division of Water Resources and FEMA as
appropriate to resolve discrepancies identified during the final QA review.
Mapping Activity Statement No. 14 28
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• DFIRM database files are in one of the database formats specified in FEMA's Guidelines and
Specifications for Flood Hazard Mapping Partners and conform to those specifications for
content and attribution;
• Metadata files describing the DFIRM data include all required information shown in Guidelines
and Specifications for Flood Hazard Mapping Partners; and
• The FIS report is prepared in the FEMA countywide format as documented in Appendix J of
Guidelines and Specifications for Flood Hazard Mapping Partners.
Standards: All work under Task 14B shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, the National Service Provider shall make the
following products available to FEMA by uploading the digital data to the MIP. This submittal will occur
in accordance with the schedule in the MIP:
• A Summary Report that describes the findings of the QA review noting any deficiencies in or
agreeing with the mapping results and the results of all automated or manual QA steps taken
during the Quality Assurance review;
• Recommendations to resolve any problems that are identified during the Quality Assurance
review; and
• An annotated copy of the DFIRM with all questions and/or concerns indicated, if necessary.
Task 14C — Inclusion of Letter of Map Changes (LOMC)
Responsible Mappine Partner: Not Assigned
Scope: This task is not applicable to this Mapping Activity Statement
Task 15 - Preliminary DFIRM and FIS Report Distribution
Responsible MaDDinc Partners: National Service Provider
Scope: Task 15 consists of the final preparation, review, and distribution of the Preliminary copies of the
DFIRM and FIS report for community official and general public review and comment. The activities to
be performed are summarized below.
Letters of Map Change. Unless assigned to the responsible Mapping Partner under Task 14C, the NSP
shall include all LOWS that are approved after the funds were awarded to the Mapping Partner that
prepared the DFIRM in Tasks 10, 1 O & 13. Only those LOWS visible at the published map scale shall
be included.
Preliminary Transmittal Letter Preparation. The NSP or shall prepare letters to transmit the Preliminary
copies of the DFIRM and FIS report and related enclosures to all affected communities, all other Project
Mapping Activity Statement No. 14 29
Kansas Dept. of Agriculture— Division of Water Resources
MAS Template R -VII, June 9, 2005
Team members, the State NFIP Coordinator, the FEMA Regional Office, and others as directed by
FEMA.
Distribution of Preliminary DFIRM and FIS Report: The NSP shall distribute the Preliminary copies of
the DFIRM and FIS report to all affected communities, all other Project Team members, the State NFIP
Coordinator, the FEMA Regional Office, and others as directed by FEMA.
News Release Preparation: The NSP shall prepare news release notifications of BFE changes for all
affected communities if appropriate and perform Quality Control reviews of the notifications for accuracy
and compliance with FEMA format requirements. The NSP shall file the notifications for later submittal
to FEMA for review.
Preliminary Summary of Map Actions (SOMA) Preparation: The NSP shall prepare Preliminary SOMAS
for all affected communities if appropriate. The SOMAS shall list pertinent information regarding LOWS
that will be affected by the issuance of the DFIRM (i.e., superseded, incorporated, revalidated). The
SOMA shall be organized by the new DFIRM panel numbers, not by community.
Standards: All work under Task 15 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, the National Service Provider shall make the
following products available to FEMA by uploading the digital data to the MIP. This submittal will occur
in accordance with the schedule in the MIP:
• Preliminary transmittal letters shall be prepared using the template developed by Region VII.
These letters and any additional letters requested by FEMA shall be prepared in accordance with
the current version of the FEMA Document Control Procedures Manual;
• Preliminary copies of the DFIRM and FIS report, including all new or updated data tables and
Flood Profiles, shall be prepared;
• Preliminary copies of the DFIRM and FIS report shall be mailed to the Chief Executive Officer
(CEO) and floodplain administrator of each affected community, all other Project Team
members, the State NFIP Coordinator, the FEMA Regional Office, and others as directed by
FEMA;
• In addition to the hardcopy of the preliminary DFIRM and FIS report, an Adobe .pdf format of
each shall be provided to the FEMA Project Officer.
• Preliminary SOMAS, prepared in accordance with FEMA requirements, shall be mailed with the
Preliminary copies of the DFIRM and FIS report when appropriate;
• Revised DFIRM mapping files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners, shall be provided by uploading the digital
data to the MIP if available or if not then on CD-ROM;
• Revised DFIRM database files, prepared in accordance with the requirements in Guidelines and
Specifications for Flood Hazard Mapping Partners, shall be provided by uploading the digital
data to the MIP if available or if not then on CD-ROM;
• Revised metadata files describing the DFIRM data, including all required information shown in
Guidelines and Specifications for Flood Hazard Mapping Partners, shall be provided by
uploading the digital data to the MIP if available or if not then on CD-ROM.
Mapping Activity Statement No. 14 30
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Task 16 - Post -Preliminary Processing
Responsible Mapping Partners: National Service Provider
Scone: Task 16 consists of finalizing the DFIRM and FIS report after the Preliminary copies of the
DFIRM and FIS report have been issued to community officials and the public for review and comment.
The activities to be performed are summarized below.
Initiation of Statutory 90 -Day Appeal Period: When required, upon completion of a 30 -day community
comment period and/or final coordination meeting with the affected communities, the NSP shall arrange
for and verify that the following activities are completed in accordance with the current version of the
FEMA Guidelines and Specifications for Flood Hazard Mapping Partners and Document Control
Procedures Manual:
• Proposed BFE determination letters are sent to the community CEOs and floodplain
administrators;
• News release notifications of BFE changes are published in prominent newspapers with local
circulation; and
• The appropriate notices (Proposed Rules) are published in the Federal Register.
Resolution of Appeals and Protests: The NSP shall support FEMA in reviewing and resolving appeals
and protests received during the 90 -day appeal period. The Kansas Dept. of Agriculture —Division of
Water Resources shall be available to address technical questions from the NSP. For each appeal and
protest, the following activities shall be conducted as appropriate:
• Initial processing and acknowledgment of submittal;
• Technical review of submittal;
• Preparation of letter(s) requesting additional supporting data;
• Performance of revised analyses; and
• Preparation of a draft resolution letter and revised DFIRM and FIS report materials for FEMA
review.
The NSP shall mail all associated correspondence upon authorization by FEMA.
Preparation of Special Correspondence: The NSP shall support FEMA in responding to comments not
received within the 90 -day appeal period (referred to as "special correspondence"), including drafting
responses for FEMA review when appropriate and finalizing responses when requested by FEMA. The
NSP also shall mail the final correspondence (and enclosures if appropriate) and distribute appropriate
copies of the correspondence and enclosures upon receipt of authorization from FEMA.
Revision of DFIRM and FIS Report: If necessary, the NSP shall revise the DFIRM and FIS report at the
direction of the FEMA Regional Project Officer and distribute Revised Preliminary copies of the DFIRM
and FIS report to the CEO and floodplain administrator of each affected community, all other Project
Team members, the State NFIP Coordinator, the FEMA Regional Office, and others as directed by
FEMA.
Letters of Map Change: Unless assigned to the responsible Mapping Partner under Task 16A, the NSP
shall include all LOMCs that are approved two weeks prior to the Preliminary Map issuance to the time of
the Letter of Final Determination. Only those LOMCs visible at the published map scale shall be
included.
Mapping Activity Statement No. 14 31
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Final SOMA Preparation: The NSP shall prepare Final SOMAS for the affected communities as
appropriate.
Processing of Letter of Final Determination: The NSP shall work with FEMA to establish the effective
date for the DFIRM and FIS report, and shall prepare a Letter of Final Determination (LFD) for each
affected community for FEMA review in accordance with the FEMA Document Control Procedures
Manual. The NSP also shall mail the final signed LFDs and enclosures (including the Final SOMA and
the Final Rule for publication in the Federal Register, when appropriate) and distribute appropriate copies
of the signed LFDs and enclosures upon receipt of authorization from FEMA.
Processing of Final DFIRM and FIS Report for Printing: The NSP shall prepare final reproduction
materials for the DFIRM and FIS report and provide these materials to the FEMA Map Service Center for
printing by the U.S. Government Printing Office. The NSP also shall prepare the appropriate paperwork
to accompany the DFIRM and FIS report (including Print Processing Worksheet, Printing Requisition
Forms, and Community Map Actions Form) and transmittal letters to the community CEOs.
Revalidation Letter Processing. The NSP, when appropriate, shall prepare and distribute revalidation
letters to the community CEOs and floodplain administrators to notify the affected communities about
LOMCs for which determinations will remain in effect after the DFIRM and FIS report become effective.
Archiving Data: The NSP shall ensure that technical and administrative support data are packaged in the
FEMA -required TSDN format and stored properly in the°library archives.
Standards: All work under Task 16 shall be performed in accordance with the standards specified in
Section 5 of this MAS.
Deliverables: In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, the National Service Provider shall make the
following products available to FEMA by uploading the digital data to the MIP. This submittal will occur
in accordance with the schedule in the MIP:
• Documentation that the news release notifications were published in accordance with FEMA
requirements;
• Documentation that the appropriate Federal Register notices (Proposed and Final Rules) were
published in accordance with FEMA requirements;
• Draft and final Special Correspondence (and all associated enclosures, backup data, and other
related information) for FEMA review and signature as appropriate;
• Draft and final Appeal and Protest acknowledgment, additional data, and resolution letters (and
all associated enclosures, backup data, and other related information) for FEMA review and
signature as appropriate;
• Draft and final LFDs (and all associated enclosures, backup data, and other related information)
for FEMA review and signature;
• DFIRM negatives and final FIS report materials, including all updated data tables and Flood
Profiles;
• Paperwork for the final DFIRM and FIS report materials;
• Transmittal letters for the printed DFIRM and FIS report;
Mapping Activity Statement No. 14 32
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
• LOMC Revalidation Letters if appropriate; and
• Complete, organized archived technical and administrative support data.
Task 16A - Post -Preliminary DFIRM and FIS Report Finalization
Responsible Mapping Partners: Not Assigned
Scope: This task is not applicable to this Mapping Activity Statement
Task 17 — Outreach and Coordination
Responsible Entity: Kansas Dept. of Agriculture —.Division of,Water Resources
Scope: The outreach activities for a Flood Map Project can best be understood as a process that begins
during the Project Scoping phase and continues through the Map Production and Post -preliminary phases.
The overarching goal for conducting outreach is to create a climate of understanding and ownership of the
mapping process at the State and local levels. Well-planned outreach activities can reduce political stress,
confrontation in the media, and public controversy, which can arise from lack of information,
misunderstanding, or misinformation. These outreach activities also can assist FEMA and other members
of the Project Team in responding to congressional inquiries.
FEMA will conduct a Pre -Award Notification Meeting for the counties identified in Table 1-2 that are
considered to be complex or politically sensitive. The meeting will allow FEMA to discover additional
data or concerns not addressed in the pre -scoping report. A copy of the meeting minutes will be provided
to Kansas Dept. of Agriculture — Division of Water Resources.
Kansas Dept. of Agriculture — Division of Water Resources will prepare a project description for each
county identified in Table 1-1. FEMA will provide a template to the Kansas Dept. of Agriculture —
Division of Water Resources. The project description will be provided to each community that will
receive a DFIRM as a result of this project.
Kansas Dept. of Agriculture — Division of Water Resources will conduct a Post -Award Project
Notification Meeting in each county identified in Table 1-1. The meeting will afford local officials an
opportunity to learn about the project and ask questions. The meeting should include project scope,
schedules, post -preliminary processing, and the community's role in the process.
Following the release of the preliminary DFIRM and FIS for the counties identified in Table 1-1 FEMA
will schedule a public meeting. The Kansas Dept. of Agriculture — Division of Water Resources shall
attend the meeting to address technical issues. The public meeting is expected to occur no later than 45
days after the issuance of the preliminary DFIRM and FIS.
Mapping Activity Statement No. 14 33
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
FEMA will provide a database of the Chief Elected Official and Floodplain Manager (where applicable)
for each community that will receive a DFIRM.
The National Service Provider has developed outreach materials that may be used by the Kansas Dept.
of Agriculture — Division of Water Resources during the post award notification meeting. The
Regional Management Center should be contacted to obtain the materials.
Standards: All work conducted under this task shall conform to the standards specified for this task in
Section 5, "Applicable Standards" of this MAS. In the event of any contradictions between the MAS and
the standards, the standards shall control.
Deliverables: Upon completion of each county, Kansas Dept. of Agriculture — Division of Water
Resources shall upload the digital data to the MIP or submit by using other digital media if the MIP is
unavailable In accordance with the TSDN format described in described in Appendix M of Guidelines
and Specifications for Flood Hazard Mapping Partners, Kansas Dept. of Agriculture — Division of
Water Resources shall make the following products available to FEMA by submitting it to the MIP or by
digital media if the MIP is unavailable. This submittal will occur in accordance with the schedule
outlined in the MIP. Where paper documentation is required by State Law for Professional certifications,
you may submit the paper in addition to a scanned version of the paper for the digital record:
The Kansas Dept. of Agriculture — Division of Water Resources shall.provide the following to FEMA:.
Conduct a Post -Award Project Notification meeting for community officials in each county that is.
identified in Table 1-1 within 60 days of funds award. The Kansas Dept. of Agriculture —
Division of Water Resources will arrange for a meeting location and time, and prepare invitation
letters for all community officials within the county. The project description shall be included
with the invitation letter. Copies of the notification letter, project description, meeting minutes
and an attendance roster shall be provided to FEMA for the docket file, and included with the
TSDN.
0 The Kansas Dept. of Agriculture — Division of Water Resources is required to provide a
representative at the final meeting.
Mapping Activity Statement No. 14 34
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
SECTION 2—Technical and Administrative Support Data Submittals and Special Problem
Reports
The Project Team members for this Flood Map Project that have responsibilities for activities included in
this MAS shall comply with the data submittal requirements summarized below.
All supporting documentation for the activities in this MAS shall be submitted in the TSDN format in
accordance with Appendix M of the FEMA Guidelines and Specifications for Flood Hazard Mapping
Partners, dated April 2003. Appendix M is available for viewing or download on the FEMA Web site at
http://www.fema.gov/pdf/fhm/frm gsam.pdf. Table 2-1 indicates the sections of the TSDN that apply to
each mapping Task.
Table 2-1. Mapping Task and Applicable TSDN Sections
Mapping Activity Statement No. 14 35
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Hydraulic X X X X X X X
Analyses
Ivey to Cross -X X X X X X X
Section Labeling
.1 "` X I I XIX X X X X
abeliug
br4ft FIS Report X X X X
>ng X X X X X X X X X X X
Inormation
1tscellaneous
+fet`i►ce x x x x x x x x x x x x x x x x
Irrfori�ation
If any issues arise that could affect the completion of a Task within the proposed scope or budget, the
responsible Mapping Partner shall complete a Special Problem Report (SPR) as soon as possible after the
issue is identified and submitted to FEMA. The SPR is to describe the issue and propose possible
resolutions. (For additional information on SPRs, refer to Appendix M, Subsection M.2.1.1 of Guidelines
and Specifications for Flood Hazard Mapping Partners.)
The NSP shall collect and maintain a set of products for all Activities and shall compile a comprehensive
TSDN for the entire project.
Section 3—Period of Performance
The mapping activities assigned to Kansas Dept. of Agriculture – Division of Water Resources in this
MAS will be completed within the period of performance as specified in the Agreement Articles of the
Cooperative Agreement. The Mapping Activities may be terminated at the option of FEMA or Kansas
Dept. of Agriculture – Division of Water Resources in accordance with the provisions of the June 1,
1999 CTP Partnership Agreement.
Section 4—Funding/Leverage
Funds will be provided to Kansas Dept. of Agriculture – Division of Water Resources by FEMA
through cooperative agreement EMK-2005-CA-5010 for the completion for this Flood Map Project. The
cooperative agreement budget identifies the amount to be provided by each party. Kansas Dept. of
Agriculture – Division of Water Resources shall provide any additional resources required to complete
the assigned activities for this Flood Map Project.
Section 5—Standards
The standards relevant to this MAS are provided in Tables 5-1, 5-2, and 5-3.. Information on the correct
volume, appendix, section, or subsection of the FEMA Guidelines and Specifications for Flood Hazard
Mapping Activity Statement No. 14 36
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Mapping Partners to be referenced for each mapping task is summarized in Table 5-2. These Guidelines
are available for viewing or download from the FEMA Flood Hazard Mapping Web site at
http://www.fema.p,ov/fbni/dl cgs. shtm.
Requirements applicable to this Mapping Activity Statement from Chapter 7 of the Multi -Year Flood
Hazard Identification Plan, (MHIP) are summarized in Table 5-3. The MHIP is available for download at
http://hazards.fema.gov/resources/.
In addition, Data Capture Standards referenced in the previous sections are to be applied to the project for
the data formats to be submitted to FEMA.
Mapping Activity Statement No. 14 37
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
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Table 5-3. Project Activities and Applicable Portions of MHIP Chapter 7
Topographic Data Development ITable 7-6 Suitability of Topographic Data Sources
Table 7-3 Suitability of Various Hydrologic Analyses
Hydrologic Analyses Methods
Table 7-4 Suitability of Various Methods of Validation
Table 7-5 Suitability of Manning's N -value
Hydraulic Analyses Methodology
Table 7-7 Suitability of the Inclusion of Hydraulic
Structures
Floodplain Mapping ITable 7-1 Risk Classes of Flood Insurance Rate Maps
DFIRM Production (Non- Section 7.4.3 Utilization of Effective Flood Insurance
Revised Areas) Study Information
Section 6—Schedule
The tasks documented in this Mapping Activity Statement shall be completed in accordance with the
project schedule. The Multi -Hazard Information Platform (MIP) will be used to report progress for this
Mapping Activity Statement. The initial schedule will be entered into MIP within three weeks of funds
award. The data reported in the MIP will include estimated and actual completion dates, budget and
amount spent, and the percent complete of each task identified in the Mapping Activity Statement. Each
county identified in Table 1-1 will have separate schedule established.
The Preliminary DFIRM for all counties identified in Table 1-1 shall be issued no later than September
30, 2006. The Effective Date for all counties identified in Table 1-1 shall be no later than September 30,
2007. All Mapping Partners assigned tasks in this Mapping Activity Statement shall coordinate schedules
to ensure all required tasks are completed. A schedule that is coordinated will all Mapping Partners shall
be required prior to funds award.
If changes to the schedule are required, the responsible Mapping Partner shall coordinate with FEMA and
the other Mapping Partners in a timely manner.
Section 7—Certifications
If applicable, the following certifications apply to this MAS:
Task 3 (Field Surveys and Reconnaissance) and Task 4 (Topographic Data Development)
Mapping Activity Statement No. 14 43
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
A Registered Professional Engineer or Licensed Land Surveyor shall certify topographic data, in
accordance with 44 CFR 65.5(c). Certification of topographic data by the American Society for
Photogrammetry and Remote Sensing is also acceptable.
Task 6 (Hydrologic Analyses). Task 8 (Hydraulic Analyses), Task 10 (Floodplain Mapping–
Detailed Riverine Analysis), Task 10A (Floodplain Mapping (Redelineation Using Effective
Flood Profiles and Updated Topographic Data)), and Task 10B (Floodplain Mapping
(Refinement or Creation of Zone A))
• A Registered Professional Engineer shall certify hydrologic and hydraulic analyses and data in
accordance with 44 CFR 65.6(f).
• A Registered Professional Engineer or Licensed Land Surveyor shall certify topographic
information in accordance with 44 CFR 65.5(c).
• Any levee systems to be accredited will be certified in accordance with 44 CFR 65.10(e).
Task 10 (Floodplain Mapping– Detailed Riverine Analysis), Task 10A (Floodplain Mapping
(Redelineation Using Effective Flood Profiles and Updated Topographic Data)), and Task 10B
(Floodplain Mapping (Refinement or Creation of Zone A)), Task 11 (Quality Assurance
Review of Floodplain Mapping (Revised Areas)), Task 13 (DFIRM Production (Non -Revised
Areas)), Task 14 (DFIRM Production {Merging,Revised.and Non -Revised Information}) = and
Task 14A'(DFIRM Production (Application of FEMA Graphics and Database Specifications))
The DFIRM metadata files shall include a description of the horizontal and vertical accuracy of the
DFIRM base map and floodplain information.
Task 12 (Base Map Acquisition and Preparation)
• Written statement that the digital data meet FEMA's minimum standards and specifications.
• The responsible Mapping Partner shall provide documentation that the digital base map can be
used by FEMA. Please note that uploading base map data to the MIP does not constitute
agreement that the digital base map can be used by FEMA. Documentation that the digital base
map can be used by FEMA will still be required.
Certifications must be made at the time the intermediate data is submitted. For example, if hydrologic
data is submitted, certification will be required at the time it is submitted.
Section 8—Technical Assistance and Resources
Project Team members may obtain copies of FEMA -issued LOMCs, archived engineering backup data,
and data collected as part of the FEMA Mapping Needs Assessment Process from the NSP
General technical and programmatic information, such as FEMA 265 and the Quick -2 computer program,
can be downloaded from the FEMA Web site (http://www.fema.gov/flim/). Specific technical and
programmatic support may be provided through the NSP; such assistance should be requested through the
FEMA Project Officer specified in Section 11 of this MAS.
Project Team members also may consult with the FEMA Regional Project Officer to request support in
the areas of selection of data sources, digital data accuracy standards, assessment of vertical data
accuracy, data collection methods or subcontractors, and GIS -based engineering and modeling training.
Mapping Activity Statement No. 14 44
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
Section 9—Contractors
Kansas Dept. of Agriculture — Division of Water Resources intends to use the services of URS and
AMEC as contractors for this Flood Map Project. If federal funds are used Kansas Dept. of Agriculture
— Division of Water Resources shall ensure that the procurement for all contractors used for this Flood
Map Project complies with the requirements of 44 CFR 13.36. Part 13 may be downloaded in PDF or
text format from the U.S. Government Printing Office Web site at
http://www.access.gpo.gov/nara/cfr/waisidx 02/44cfr13 02.html.
Section 10— Reporting
Kansas Dept. of Agriculture — Division of Water Resources shall provide progress and financial
reports to the FEMA Regional Project Officer and Contracting Officer in accordance with Cooperative
Agreement Articles V & VI.
Reporting will utilize the MIP or other systems as identified by FEMA. Other progress reports are not
anticipated. When the Kansas Dept. of Agriculture — Division of Water Resources provides
deliverables through the MIP, the Kansas Dept. of Agriculture — Division of Water Resources shall
ensure the MIP reflects the current status of the related task.
The Project Officer, as needed, may request additional information on status on an ad hoc basis.
Section 11 -Points of Contact
The points of contact for this Flood Map Project are Robert Franke, the FEMA Regional Project Officer;
Collin Olsen, the Project Manager for Kansas Dept. of Agriculture — Division of Water Resources; or
subsequent personnel of comparable experience who are appointed to fulfill these responsibilities. When
necessary, the assistance of the NSP should be requested through the FEMA Project Officer, Robert
Franke.
Section 12—Project Coordination
Throughout the project, all members of the Project Team will coordinate, as necessary, to ensure the
products meet the technical and format specifications required and contain accurate, up-to-date
information. Coordination activities may include:
• Meetings, teleconferences, and videoconferences with FEMA and other Project Team members
on a ad hoc basis;
• Telephone conversations with FEMA and other Project Team members on an ad hoc basis, as
required;
• Updates to the MIP, MNUSS database, and other FEMA status information systems in
accordance with requirements in Volumes 1 and 3 of Guidelines and Specifications for Flood
Hazard Mapping Partners; and
• E-mail, facsimile transmissions, and letters, as required.
• Project Team members shall meet with the Regional Management Center and/or FEMA
quarterly to review the progress of the project. These meetings will be held via a conference call
Mapping Activity Statement No. 14 45
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -VII, June 9, 2005
at a mutually agreeable time to be determined, Typically the call will occur following the
submittal of the quarterly progress report.
Each party has caused this MAS to be executed by its duly authorized representative.
/C)
Collin Olsen Date
Project Manager
Kansas Dept. of Agriculture — Division of Water Resources
r`
r--
Rob rt G. Biss 1, Director Date
Federal Insurance and Mitigatio4 ivision
Federal Emergency Management Agency, Region VII
Mapping Activity Statement No. 14 47
Kansas Dept. of Agriculture — Division of Water Resources
MAS Template R -V 11, June 9, 2005