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8.4 Awd Ph I VE CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 2/24/00 4:00 P.M. AGENDA SECTION: ORIGINATING DEPARTMENT: APPROVED FOR NO. 8 AGENDA: CITY MANAGER NO. BY: Jason Gage BY: Item: Report on bids received for Phase 1 Vehicles and Equipment purchases for 2000 and Golf Course golf carts. Back~round: Bids were opened for these items on January 18, 2000. Attached is a spreadsheet of the vehicles and equipment bids submitted to the City Commission for Phase 1 approval (Attachment A) and the specific recommendations for each item as analyzed and recommended by the City Manager's Office (Attachment B). The total Phase I cost for the purchases as recommended is $851,123, which is $149,327 less than estimated. Only three of the 33 items bid were over the cost estimate, while the remaining items are either at or below the cost estimate. These items include the ambulance, Thermokit street marking material tank and the refuse tank. The bids for all of these items was still considered to be competitive with Staff recommending approval. The enclosed bid summary sheet includes each individual product to be purchased, the respective bid as provided (with and without a proposed trade-in), and Staffs purchase recommendation. The total budget estimate for the Vehicles and Equipment Plan - Phase 1 for 2000 is $1,103,450. The total budget allocated for this year's plan is $1,313,400 (excluding golf carts). Of the bids received, Staff did recommend rejecting the bids for the Turf Sprayer (Parks) due to an incomplete bid and an ability to receive more competitive bids. The bid on the thermal imaging camera (Fire) is an extension of the very competitive 1999 contract price. The police radar unit bid is a very competitive, negotiated bid (based on last year's State of Kansas bid for the Highway Patrol) from the only provider of the preferred equipment. Golf Course equipment bids were received, but Staff would like to take additional time to review the bids and obtain financing information. These items will be brought to the City Commission for approval in mid- February. Golf Cart Bids Golf cart bids for the Golf Course are included in this round of equipment purchasing, but are not part of the Vehicles and Equipment Plan. The lowest bid for the golf carts does have a minor exception to the specifications (battery); however, Staff believes the cost difference far outweighs this exception. Recommendation: The Staff recommendation is to: 1) approve the requested 2000 Vehicle and Equipment Plan - Phase 1 purchases, 2) reject all bids received for the turf sprayer with authorization to re-bid the item, and 3) approve the requested golf cart purchases for the Golf Course. Attachments: A-Vehicle and Equipment Bids Spreadsheet B - Itemized Purchase Recommendations ATTACHMENT "A" 2000 VEHICLES AND EQUIPMENT - PHASE 1 PURCHASE RECOMMENDATION General Engineering Three (3) 1/2 Ton Ext. Cab Compact Pickups $46,000 $38,828 I $7,172 Lacy-Regehr Motors - McPherson General Fire 3/4 Ton 4WD Pickup $24,500 $21,368 I $3,132 Lacy-Regehr Motors- McPhemon General Fire Infrared Camera $24,000 $16,368 4 $7,632 Danco Emergency Equip. General Fire Ambulance $95,000 $96,660 ($1,660) McCoy Miller Division - Elkhart, IN General Parks 3/4 Ton Pickup w/Utility Bed $22,000 $19,940 1 $2,060 Long-McArthur, Salina General Parks Turf Sprayer $12,500 5 $0 REJECT ALL BIDS, RE-BID General Parks Lawn Mower $14,000 $13,913 I $87 Modem Dis~'ibufing, Wichita General Parks-DowntcTruckster $18,000 $14,900 1 $3,100 Outdoor Equipment, Wichita General Parks-Rec. Risograph $14,750 $11,855 I $2,895 IKON Busi. Solutions, Salina General Pad~-Rec. Tractor w/ Front-End Loader $15,000 $13,339 $1,661 Dauer Implement, Salina General Parks-Rec. Van (12 passenger/wheelchair lift) $43,000 $42,010 $990 Kansas Truck Equip., Wichita General Police Watch Commander VehicJe $25,000 $17,150 1 $7,850 Southwest Ford - Weatherford, TX General Police One (1) Patrol Car - white $19,500 $16,790 1 $2,710 Southwest Ford - Weatherford, TX General Police Six (6) Patrol Cars - ~ $117,000 $92,070 I $24,930 Southwest Ford - Weatherford, TX General Police Moving Traffic Radar Unit $12,000 $10,722 3 $1,278 Applied Concepts, Inc. General Street 2-Ton Dump Truck w/6-yd. Bed $46,000 $44,705 I $1,295 Melton Motors, Belleville General Street Two (2) V-Box Salt Spreaders ($7,750 each) $15,500 $14,394 $1,106 Mid-America Truck, Belleville General Traffic Contro Utility Van $19,200 $17,332 $1,868 Long-McArthur, Salina TOTAL GENERAL FUND $582,950 $650,000 $502,344 $68,106 Gas Tax ITraffic Contro~Thermokit Street Marking Matedal Tank $18,000 $17,441 I ($1,441) Linear Dynamics, Montgomery, AL TOTAL GAS TAX $16,000 $16,000 $17,441 ($1,441) Golf Course Golf Course Fairway Mowers (2 ~ $26,000 each) $52,000 6 $0 STILL UNDER REVIEW. WILL GolfCourse Golf Course Tractor- 65 H.P. $21,500 6 $0 PROVlDE WiTH FINANCING Golf Course Golf Course Fairway Adfier $17,000 6 $0 OPTIONS MID-FEBRUARY. TOTAL GOLF COURSE $90,500 $106,500 2 $6 $0 Sanitation Sanitation Refuse Truck - 20 C.Y. $70,000 $70,058 I ($58) Downing Sales, Phillipsburg, MO Sanitation San~ation 3-Ton Dump Truck wi 10-yd. Bed $47,500 $43,952 1 $3,548 Stewart International, Salina TOTAL SANITATION $117,500 $117,500 $114,010 $3,490 Solid Waste Solid Waste 2-Ton Dump Truck w/6-yd. Bed $45,000 $38,243 1 $8,757 Stewart Intemaflonal, Salina Solid Waste So d Waste 3/4 Ton Service Truck $28,500 $21,420 I $5,080 Long-McArthur, Salina TOTAL SOLID WASTE $71,500 $103,000 $69,663 $11,837 Water/W.W. Wastewater SewerJat Unit $120,000 $85,721 I 1 $34,279 Sewer Equip. ofAmedca, Glenview, IL Water/W.W. Wastewater Sewer Vacuum $75,000 $44,812J I $30,188 Sewer Equip. of Ameitca, Glenview,·IL Water/W.W. Wastewater 1-Ton P ckup w/Dump Body $30,000 $27,132 $2,868 Melton Motors, Bolleville [ I TOTAL WATER/W.W. FUND $225,000 $320,400 $157,665 $67,335 Notes: 1) Purchase price incJudes bade-in. 2) Inciudes combination cesl~ purchase~leasing. Out-of-pocket cost for 2000 is estimated to be approximately $49,000. 3) Sole source purchase due to preferred model (due to specifications and product quality) 4) Extension of previous year's very competitive purchase price for specified unit. 5) Incomplete bid. Reject and rabid for mid-February 6) Bids still under review. Staff will report on bids and provide financing options in mid-February. NON-VEHICLES and EQUIPMENT PLAN PURCHASE Golf Course Golf Course Eight (8) Golf Carts $24,000 $24,000 $16,664 $7,336 Ameitcan Golf Cars, Plainville, KS ATTACHMENT "B" 2000 Vehicle and Equipment Plan Phase 1 Bid Overview GENERAL FUND Department: Engineering Budget: $46,000 Item: Three (3) Compact Pickups Diff. from Bidder: Model Amount Estimate Delivery Lacy-Regehr, McPherson Ford Ranger SC $44,901 w/o trade - $1,099 60 to 90 Days $37,901 w/trade - $8,099 Long-McArthur, Salina Ford Ranger SC XL $45,528 w/o trade - $472 90 Days $38,828 wi trade - $7,172 Melton Motors, Belleville Chevrolet CS510653 $46,658 w/o trade + $658 120 Days $40,658 w/trade - $5,342 Marshall Motors, Salina Dodge Dakota $47,499 w/o trade +$1,499 60 Days $42,249 w/trade - $3,751 Bennett Autoplex, Salina GMC Sonoma $50,670 w/o trade +$4,670 90 Days $43,670 w/trade - $2,330 Recommendation: All bids are specified with and without trade-in. The bid from Lacy-Regehr does not meet the City's specifications due to the motor and battery. As a result, Staff recommends purchasing the Ford Ranger SC from Long McArthur Ford, with trade, for $38,828. Department: Fire Budget: $24,500 Item: % Ton 4 X 4 Pickup Diff. from Bidder: Model Amount Estimate Delivery Marshal Motor Co., Salina 2001 Dodge1500 $21,598 w/o trade - $2,902 90 to 120 Days $21,198 w/trade - $3,302 Long-McArthur, Salina Ford F-250 $21,368 w/o trade - $3,132 90 to 120 Days $20,368 w/o trade - $4,132 Lacy-Regehr, McPherson Ford F-250 $22,231 w/o trade - $2,269 90 to 120 Days $20,231 w/trade - $4,269 Recommendation: All bids are specified with and without trade-in. Upon reviewing the trade-in proposals, Staff believes we can earn more for our trade-in vehicle by selling as surplus. As a result, Staff recommends purchasing the Ford F-250 from Long-McArthur Ford without trade for $21,368. Department: Fire Budget: $16,368 Item: Thermal Imaging Camera Diff. from Bidder: Model Amount Estimate Delivery Dance Emerg. Equip., Salina B/VV T-Image Camera $16,368 $0 4 Weeks Recommendation: The camera price is an extension of the 1999 contract price, which staff believes to be extremely competitive. As a result, Staff recommends the negotiated purchase of the thermal imaging camera at the 1999 price from Danco Emergency Equipment Co. Department: Fire Budget: $95,000 Item: Ambulance Diff. from Bidder: Model Amount Estimate Delivery AMTECH, Rock Rapids, IA Ford E-450 $100,947 + $5,947 60 to 90 Days McCoy Miller Div., Elkhart, IN Ford E-450 $96,660 + $1,660 60 to 90 Days Recommendation: While the Iow bid does slightly exceed the estimate by $1,660, Staff believes the bid is still competitive. As a result, Staff recommends purchasing the Ford E-450 ambulance from McCoy Miller Division, Elkhart, IN, for $96,660. Department: Parks Budget: $22,000 Item: % Ton Pickup w/Utility Bed Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford F-250 $21,440 w/o trade - $560 90 to 120 Days $19,940 wi trade - $2,060 Lacy-Regehr, McPherson Ford F-250 $22,163 w/o trade + $163 90 to 120 Days $21,263 w/trade - $737 Recommendation: All bids are specified with and without trade-in. Staff recommends purchasing the Ford F-250 from Long- McArthur, with trade, for $19,940. Department: Parks Budget: $12,500 Item: Turf Sprayer Diff. from Bidder: Model Amount Estimate Delivery Straub International, Salina Hardi $10,464 - $2,036 4 Weeks Westheffer Co., Lawrence TR3 $ 5,991 - $6,509 6 Weeks Modern Distributing, Wichita NO BID Outdoor Equipment, Wichita Broyhill $13,500 +$1,000 30 to 45 Days Outdoor Equipment, Wichita Smithco 6857 $12,500 $0 30 to 45 Days 2 Recommendation: The bids from Straub International and Westheffer Co. do not meet the City's specifications. The remaining bids do meet the specifications, but Staff believes the bids can be more competitive. As a result, Staff is recommending that ALL BIDS BE REJECTED and that this item be re-bid for award in early February. Department: Parks Budget: $14,000 Item: Lawn Mower Diff. from Bidder: Model Amount Estimate Delivery Modern Distributing, Wichita Toro 325D $15,413 w/o trade +$1,413 30 Days $t3,9t3 wi trade - $ 87 Recommendation: The bid is specified with and without trade-in. Staff recommends purchasing the Toro 325D mower from Modern Distributing, with trade for $13,913. Department: Parks-Downtown Budget: $18,000 Item: Truckster Vehicle Diff. from Bidder: Model Amount Estimate Delivery Harley Power Syst., Wichita Cushman 611 $15,950 w/o trade - $2,050 90 to 120 Days $15,450 w/trade - $2,550 Outdoor Equipment, Wichita Cushman 898615 $15,900 w/o trade - $2,100 30 to 45 Days $t4,900 wi trade - $3,100 Modern Distributing, Wichita NO BID Recommendation: All bids are specified with and without trade-in. Staff recommends purchasing the Cushman 898615 truckster from outdoor Equipment, with trade, for $14,900. Department: Parks-Recreation Budget: $14,750 Item: Digital Duplicator (High Volume Copier) Diff. from Bidder: Model Amount Estimate Delivery Century Busi. Syst., Salina Risograph FR3950 $9,995 w/o trade - $4,755 30 Days IKON Busi. Solutions, Salina Risograph 3750 $13,676 w/o trade - $1,074 2 Weeks $11,855 wi trade - $2,895 Document Solutions, Salina Xerox DC265 $28,065 w/o trade +$13,315 2 Weeks $25,665 w/trade +$10,915 Recommendation: Two of the three bids were specified with a trade-in. The Century Business Systems bid does not include the specified 300 sheet feeder option in the base bid. This item brings their total bid to $12,100. As a result, Staff recommends purchasing the Risograph 3750 from IKON Business Solutions, with trade, for $11,855. Department: Parks-Recreation Budget: $15,000 Item: Tractor w/Front-End Loader Diff. from Bidder: Model Amount Estimate Delivery Dauer Implement, Salina John Deere 4200 $13,339 - $1,661 30 to 40 Days Great American Turf, Kansas John Deere 4200 $13,701 - $1,299 30 Days City, MO Sellers Tractor, Salina NO BID Kan Equip., Inc. Wamego New Holland TC25 $13,995 - $1,005 90 Days Commercial Turf & Tractor, Massey Ferguson 1230 $15,720 + $720 30 to 40 Days Chillicothe, MO Outdoor Equipment, Wichita NO BID Greenline Service Center, Massey Ferguson 1230 $13,702 - $1,298 60 to 90 Days Minneapolis, KS Carrico Implement, Beloit John Deere 4200 $15,060 + $60 60 Days Recommendation: No trade-in was offered for this bid. As a result, Staff recommends purchasing the John Deere 4200 tractor from Dauer Implement for $13,339. Department: Parks-Recreation Budget: $43,000 Item: Van (12 passenger w/wheelchair lift) Diff. from Bidder: Model Amount Estimate Delivery Kansas Truck Equip., Wichita Eldorado/Ford F-350 $42,010 - $990 12 to 14 Weeks Midwest Bus Sales, Inc., NO BID Bonner Springs Recommendation: No trade-in was specified for this purchase. As a result, Staff recommends purchasing the Eldorado/Ford F-350 from Kansas Truck Equipment for $42,010. Department: Police Budget: $25,000 Item: Special Service 4WD Utility Vehicle Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford Expedition $30,769 w/o trade + $5,769 90 to 120 Days $20,769 w/trade - $4,231 Southwest Ford, Weather- Ford Expedition $27,950 w/o trade + $2,950 60 Days ford, TX $17,150 w/trade - $7,850 Recommendation: Both bids were specified with and without trade-in. As a result, Staff recommends purchasing the Ford Expedition from Southwest Ford, with trade, for $17,150. Department: Police Budget: $19,500 Item: Police Vehicle (white) Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford Crown Victoria $20,470 w/o trade + $970 90 to 120 Days $17,470 w/trade - $2,030 Southwest Ford, Weather- Ford Crown Victoria $20,939 w/o trade +$1,439 60 Days ford, TX $16,439 w/trade - $3,061 $16,790 w/trade & alt. - $2,7t0 2 Weeks Recommendation: Both bids were specified with and without trade-in. The alternate bid from Southwest Ford includes anti- lock brakes and immediate delivery (2 weeks), and is still the lower bid by $680. As a result, Staff recommends purchasing the Ford Crown Victoria (alternate bid) from Southwest Ford, with trade, for $16,790. Department: Police Budget: $117,000 Item: Six (6) B/W Police Vehicles Diff. from Bidder: Model Amount Estimate Delivery Long-Mc, Arthur, Salina Ford Crown Victoria $129,348 w/o trade +$12,348 90 to 120 Days $109,348 w/trade $6,652 Southwest Ford, Weather- Ford Crown Victoria $130,920 w/o trade +$13,920 60 Days ford, TX $89,920 w/trade -$27,080 $92,070 wi trade & alt. -$24,930 2 Weeks Recommendation: Both bids were specified with and without trade-in. The alternate bid from Southwest Ford includes anti- lock brakes and immediate delivery (2 weeks), and is still the lower bid by $17,278. As a result, Staff recommends purchasing the six (6) Ford Crown Victorias (alternate bid) from Southwest Ford, with trade- ins, for $92,070. Department: Police Budget: $12,000 Item: Six (6) Moving Traffic Radar Units Diff. from Bidder: Model Amount Estimate Delivery Applied Concepts, Inc. Stalker Dual SL $10,722 - $1,278 4 Weeks Recommendation: The Stalker radar unit is a sole-source product from Applied Concepts. The bid price is based on a 1999 State of Kansas bid for the Kansas Highway Patrol. Staff believes the quality of the unit is superior to other models and the cost is extremely competitive. As a result, Staff recommends purchasing the Stalker Dual SL moving radar units from Applied Concepts as a sole source for $10,722. Department: Street Budget: $46,000 Item: 2-Ton Dump Truck w/6 Yd. Bed Diff. from Bidder: Model Amount Estimate Delivery Melton Motors, Belleville Chevrolet C7H042 - $47,205 w/o trade + $1,205 150 Days Mabar dump body $44,705 wi trade - $1,295 Rusty Eck Ford/Sterling, Sterling L7501 o $48,474 w/o trade + $2,474 90 Days Wichita Heil dump body $45,474 w/trade - $526 Stewart International, Salina International 4700- $49,346 w/o trade + $3,346 120 to 180 Days Warren dump body $45,846 w/trade - $154 Stewart International, Salina International 4700 - $49,542 w/o trade + $3,542 120 to 180 Days Mabar dump body $46,042 wi trade + $42 Stewart International, Salina International 4700- $47,205 w/o trade + $1,205 120 to 180 Days Hell dump body $46,286 w/trade + $246 Rusty Eck Ford/Stealing, Sterling L7501 $49,845 w/o trade + $3,845 120 to 180 Days Wichita Warren dump body $46,845 w/trade + $845 Long-McArthur, Salina Ford F-750 - Heil $50,859 w/o trade + $4,859 90 to 120 Days dump body $47,859 w/trade + $1,859 Kansas Truck Center, Salina Freightliner FL 70 $47,000 w/o trade + $1,000 90 to 120 Days No Trade Midwest Kenworth, Salina Kenworth T300 - $54,490 w/o trade + $8,490 120 to 130 Days Mabar dump body No Trade Downing Sales & Sen/. NO BID Recommendation: All bids but two were specified with and without trade-in. The bids from Long-Mc, Arthur, Kansas Truck Center and Midwest Kenworth do not fully meet product specifications. Staff recommends purchasing the Chevrolet C7H042 with the Mabar dump body from Melton Motors, with trade, for $44,705. Department: Street Budget: $15,500 Item: Two (2) V-Box Salt Spreaders Diff. from Bidder: Model Amount Estimate Delivery Kansas Truck, Wichita Flink LMC5H-10 $14,348 - $1,152 60 Days Mid-America Truck, Belleville Henderson FSH-II $14,394 - $1,106 60 Days Midwest Truck Equip., Henderson FSH-II $14,840 $660 60 to 75 Days Wichita Hays Mack Sales & Ser., Henderson FSH-II $15,158 $342 4 to 6 Weeks Hays G.W. Van Keppel, Wichita Hiway Model 500 $16,438 + $938 35 to 45 Days Murphy Tractor & Equip, Swenson EV-100 $16,820 + $1,320 75 Days Topeka Recommendation: While all the bids meet the City's specifications, the Henderson product is currently used on all 8 of the City's salt trucks. Staff believes the Henderson product would result in overall lifecycle maintenance advantages and cost savings, even though it is not the lowest bid. As a result, Staff recommends purchasing the Henderson FSH-II from Mid-America Truck, Inc. for $14,394. Department: Traffic Control Budget: $19,200 Item: 1% Ton Utility Cargo Van Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford E-150 $t7,332 w/o trade - $1,868 60 to 120 Days $15,332 w/trade - $3,868 Lacy-Regehr, McPherson Ford E-150 $18,042 w/o trade - $1,158 90 to 120 Days $16,342 w/trade - $2,858 Melton Motor Co., Belleville Chevrolet CGl1405 $18,181 w/o trade - $1,019 150 Days $16,681 w/trade - $2,519 Recommendation: All bids were specified both with and without trade-in. The Traffic Control Division has determined that the trade-in can still provide some use internally and has decided not to offer it for trade. As a result, Staff recommends purchasing the Ford E-150 from Long-McArthur, without trade, for $17,332. GAS TAX Department: Traffic Control Budget: $16,000 Item: Trailer-mounted Traffic Marking (Thermokit) Kettle Diff. from Bidder: Model Amount Estimate Delivery Linear Dynamics, Inc., LDI-TPX Melting Unit $17,44t + $1,441 90 Days Montgomery, AL Stimsonite/Avery Dennison Stimsonite Mercury $24,815 + $8,815 60 Days Recommendation: Both bids came in over the budget estimate for the product. However, Staff believes that these bids are competitive in the marketplace and that rebidding would not reduce the cost of the product. As a result, Staff recommends purchasin.cl the LDI-TPX Meltin~ Unit from inear Dynamics, Inc., for $17,441. NON-VEHICLE and EQUIPMENT PLAN ITEM Department: Golf Course Budget: $24,000 Item: Eight (8) Carts Diff. from Bidder: Model Amount Estimate Delivery Masek Golf Car Co., NO BID Gering, NE E-Z Go Golf Cars, Olathe, KS NO BID M&M Golf Cars, Lee's Club Car Regen $26,400 w/o trade + $2,400 45 Days Summit, MO $18,400 w/trade - $5,600 American Golf Cars, E-Z Go TXT PDS $25,464 w/o trade + $1,464 30 to 40 Days Plainville, KS $16,664 wi trade - $7,336 American Golf Cars, E-Z Go TXT $24,464 w/o trade + $464 30 to 45 Days Plainville, KS $15,664 w/trade - $8,336 7 Recommendation: All bids were specified both with and without trade-in. The E-Z Go carts do not fully meet product specifications (Battery: 36 volt rather than 48). However, Staff does believe this bid specification is worth waving for the difference in product cost. The I::-Z Go TXT PDS model is preferred due the ability to better control speed on uneven terrain. As a result, Staff recommends purchasing the I::-Z Go TXT PDS golf carts from American Golf Cars, with trade, for $16,664. SANITATION Department: Sanitation Budget: $70,000 Item: Refuse Truck Diff. from Bidder: Model Amount Estimate Delivery Kansas Truck Center Freightliner FL80 - $51,346 - $18,654 NO PACKER Downing Sales & Service, Phillipsburg, MO Sterling L7501 - $82,558 w/o trade + $12,558 90 to 120 Days Loadmaster Legacy $70,058 w/trade + $58 Downing Sales & Service, Sterling L7501 - $82,810 w/o trade + $12,810 100 to 120 Days Phillipsburg, MO Scranton/New Way $70,310 w/trade + $310 Downing Sales & Service, Sterling L7501 - $83,233 w/o trade + $13,233 105 to 135 Days Phillipsburg, MO Pak-Mor RC120B $70,733 w/trade + $733 Melton Motor Co., Belleville Chevrolet F4000 - $84,995 w/o trade + $14,995 150 Days Heil C7H042 $71,995 w/trade + $1,995 Downing Sales & Service, GMC C7H042 - $84,708 w/o trade + $14 708 120 to 180 Days Phillipsburg, MO Loadmaster Legacy $72,208 w/trade + $2 208 Downing Sales & Service, GMC C7H042 - $84,960 w/o trade + $14 960 130 to 180 Days Phillipsburg, MO New Way 20 RL $72,460 w/trade + $2 460 Rusty Eck Ford, Wichita Sterling L7501 - $85,723 w/o trade + $15 723 120 Days Heil F4000 $72,723 w/trade + $2 723 Downing Sales & Service, GMC C7H042 - $85,383 w/o trade + $15.383 135 to 195 Days Phillipsburg, MO Pak-Mor RC 120B $72,883 w/trade + $2 883 Downing Sales & Service, Freightliner F180 - $87,176 w/o trade + $17 176 120 to 180 Days Phillispburg, MO Loadmaster-Legacy $74,676 w/trade + $4 676 American Equipment Co., Chevrolet C7H042 - $82,520 w/o trade + $12 520 120 Days Kansas City, MO McClain EZ Pack $74,820 w/trade + $4 820 Downing Sales & Service, Freightliner FL80 - $87,428 w/o trade + $17.428 130 to 180 Days Phillipsburg, MO New Way 20 RL $74,928 w/trade + $4 928 Downing Sales & Service, Freightliner FL80 - $87,851 w/o trade + $17 851 135 to 195 Days Phillipsburg, MO Pak-Mor RC120B $75,351 w/trade + $5 351 Downing Sales & Service, International 4900- $88,351 w/o trade + $18.351 120 to 150 Days Phillipsburg, MO Loadmaster-Legacy $75,851 w/trade + $5 851 Downing Sales & Service, Kenworth T300M - $88,602 w/o trade + $18 602 120 to 180 Days Phillipsburg, MO Loadmaster-Legacy $76,102 w/trade + $6 102 Downing Sales & Service, International - 4900 - $88,603 w/o trade + $18 603 130 to 150 Days Phillipsburg, MO New Way 20 RL $76,103 w/trade + $6 103 Downing Sales & Service, Kenworth T300M - $88,854 w/o trade + $18.854 130 to 180 Days Phillipsburg, MO New Way 20 RL $76,354 w/trade + $6 354 Stewart International Inc., International 4900- $89,476 w/o trade + $18,476 120 to 180 Days Salina Heil F4000 $76,476 w/trade + 6,476 Downing Sales & Service, International 4900 - $89,026 w/o trade + $19,026 135 to 165 Days Phillipsburg, MO Pak-Mor RC120B $76,526 w/trade + $6,526 Downing Sales & Service, Kenworth T300M - $89,277 w/o trade + $19,277 135 to 195 Days Phillipsburg, MO Pak-Mor RC120B $76,777 w/trade + $6,777 Midwest Kenworth, Salina Kenworth T300 - $89,897 w/o trade + $19,897 120 to 130 Days Stewart International Inc., Heil F4000 $76,897 w/trade + $6,897 Salina International 4900- $87,040 w/o trade + $17,040 120 to 180 Days McClain EZ Pak $79,340 w/trade + $9,340 Recommendation: All the bids provided were specified with and without trade-in. Of the 22 bids, only 6 meet the product specifications. These include bids 2, 8, 10, 14, 18 and 22. As a result, Staff recommends purchasing the Sterling L7501 truck with the Loadmaster - Legacy packer from Downing Sales & Service, with trade, for $70,058. Department: Sanitation Budget: $47,500 Item: 3-Ton Dumptruck w/10 Yd. Bed Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford F-650 - $40,664 w/o trade - $6,836 90 to 120 Days Heil dump body $38,664 w/trade - $8,836 Kansas Truck Center, Salina Freightliner FL60 $41,000 w/o trade - $6,500 90 to 120 Days Stewart International, Inc., International 4700 - $46,452 w/o trade - $1,048 120 to 180 Days Salina Mabar dump body $43,952 wi trade - $3,548 Rusty Eck, Wichita Sterling M6500 - $47,842 w/o trade + $342 90 Days Heil dump body $44,842 w/trade - $2,658 Stewart International, Inc., International 4700- $47,344 w/o trade - $156 120 to 180 Days Salina Heil dump body $44,844 w/trade - $2,656 Melton Motor Co., Belleville Chevrolet C7H042 - $47,977 w/o trade + $477 150 Days Mabar dump body $44,977 w/trade - $2,523 Stewart International Inc., International 4700- $48,190 w/o trade + $690 120 to 180 Days Salina Warren dump body $45,690 wi trade - $1,810 Rusty Eck, Wichita Sterling M6500 - $51,959 w/o trade + $4,459 90 Days Warren dump body $48,959 w/trade + $1,459 Recommendation: All the bids provided were specified with and without trade-in. Of the 8 bids, only 3 meet the product specifications. These include bids 3, 5 and 7. As a result, Staff recommends purchasing the Intemational 4700 dump truck with Mabar dump body from Stewart International, Inc., with trade, for $43,952. SOLID WASTE Department: Solid Waste Budget: $45,000 Item: 2-Ton Dump Truck w/6 Yd. Bed Diff. from Bidder: Model Amount Estimate Delivery Stewart International, Salina International 4700 - $38,243 w/trade - $6,757 120 to 180 Days Warren dump body Stewart International, Salina International 4700- $38,865 w/trade - $6,315 120 to 180 Days Mabar dump body Stewart International, Salina International 4700 - $38,963 w/trade - $6,037 120 to 180 Days Heil dump body Melton Motor Co., Belleville Chevrolet C7H042 - $38,608 w/trade - $6,392 120 to 180 Days Mabar dump body Long-McArthur, Salina Ford F-750 - $39,335 w/trade - $5,665 120 to 180 Days Heil dump body Rusty Eck, Wichita Sterling L7501 - $40,888 w/trade - $4,112 120 to 180 Days Midwest dump body Rusty Eck, Wichita Sterling L7501 - $41,685 w/trade - $3,315 120 to 180 Days Kansas dump body Midwest Truck, Wichita Kenworth T300 - $47,471 w/o trade + $2,471 120 to 180 Days Heil dump body Midwest Truck, Wichita Kenworth T300 - $47,559 w/o trade + $2,559 120 to 180 Days Mabar dump body Recommendation: All bids but two specified a trade-in. Staff recommends purchasing the International 4700 dump truck with Warren dump body from Stewart International, with trade, for $38,243. Department: Solid Waste Budget: $26,500 Item: % Ton Pickup Diff. from Bidder: Model Amount Estimate Delivery Long-McArthur, Salina Ford F-250 $21,420 w! trade - $5,080 90 to 120 Days Lacy-Regehr, McPherson Ford F-250 $22,629 w/trade - $3,871 90 to 120 Days Melton Motor Co., Belleville Ford F-250 $22,779 w/trade - $3,721 90 to 120 Days Recommendation: All bids were provided with trade-in. Staff recommends purchasing the Ford F-250 from Long-McArthur, with trade, for $21,420. WATER / WASTEWATER Department: Wastewater Budget: $120,000 Item: Sewer Jet (Cleaner) Unit Diff. from Bidder: Model Amount Estimate Delivery Sewer Equipment of America, Sterling L7501 - $85,721 w/trade - $34,279 120 to 180 Days Glenview, IL 800 HRP Unit Key Equipment Co., Kansas International 4900 - $110,760 w/trade - $9,240 120 to 180 Days City, MO Sreco Unit Key Equipment Co., Kansas Sterling L7501 - $98,634 w/trade - $21,366 120 to 180 Days City, MO Vactor Rot. Reel Key Equipment Co., Kansas Sterling L7501 - $95,434 w/trade - $24,566 120 to 180 Days City, MO Vactor Fix. Reel Recommendation: All bids specified with trade-in. Staff recommends purchasing the Sterling L7501 truck chassis with the 800 HRP Cleaning Unit from Sewer Equipment of America, with trade, for $85,721. ]0 Department: Wastewater Budget: $75,000 Item: Sewer Vacuum Trailer Unit Diff. from Bidder: Model Amount Estimate Delivery Sewer Equipment of America, Tiger-Vac $44,8t2 - $30,188 60 to 90 Days Glenview, IL Utility Maintenance, Wichita CameI-Vac $48,877 - $26,123 60 to 90 Days Key Equipment Co., Kansas Dyno-Vac $50,926 - $24,074 60 to 90 Days City, MO Recommendation: Staff recommends purchasing the Tiger-¥ac from Sewer Equipment of America for $44,812. Department: Wastewater Budget: $30,000 Item: 1-Ton Pickup w/4 Yd. Dump Body Diff. from Bidder: Model Amount Estimate Delivery Melton Motor Co., Belleville Chevrolet CC31403 - $27,'132 w/trade - $2,868 120 Days Mabar dump body Long-McArthur, Salina Ford F-450 - $29,520 w/trade - $ 480 120 Days Heil dump body Lacy-Regehr, McPherson Ford F-450 - $29,706 w/trade - $ 294 120 Days Omaha dump body Recommendation: All bids were specified with trade-in. Staff recommends purchasing the Chevrolet CC31403 with the Mabar dump body from Melton Motor Co., with trade, for $27,132.