8.4 Awd Ph I VE CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
2/24/00 4:00 P.M.
AGENDA SECTION: ORIGINATING DEPARTMENT: APPROVED FOR
NO. 8 AGENDA:
CITY MANAGER
NO. BY: Jason Gage BY:
Item:
Report on bids received for Phase 1 Vehicles and Equipment purchases for 2000 and Golf Course golf
carts.
Back~round:
Bids were opened for these items on January 18, 2000. Attached is a spreadsheet of the vehicles and
equipment bids submitted to the City Commission for Phase 1 approval (Attachment A) and the specific
recommendations for each item as analyzed and recommended by the City Manager's Office (Attachment
B).
The total Phase I cost for the purchases as recommended is $851,123, which is $149,327 less than
estimated. Only three of the 33 items bid were over the cost estimate, while the remaining items are either
at or below the cost estimate. These items include the ambulance, Thermokit street marking material tank
and the refuse tank. The bids for all of these items was still considered to be competitive with Staff
recommending approval.
The enclosed bid summary sheet includes each individual product to be purchased, the respective bid as
provided (with and without a proposed trade-in), and Staffs purchase recommendation. The total budget
estimate for the Vehicles and Equipment Plan - Phase 1 for 2000 is $1,103,450. The total budget
allocated for this year's plan is $1,313,400 (excluding golf carts).
Of the bids received, Staff did recommend rejecting the bids for the Turf Sprayer (Parks) due to an
incomplete bid and an ability to receive more competitive bids. The bid on the thermal imaging camera
(Fire) is an extension of the very competitive 1999 contract price. The police radar unit bid is a very
competitive, negotiated bid (based on last year's State of Kansas bid for the Highway Patrol) from the only
provider of the preferred equipment.
Golf Course equipment bids were received, but Staff would like to take additional time to review the bids
and obtain financing information. These items will be brought to the City Commission for approval in mid-
February.
Golf Cart Bids
Golf cart bids for the Golf Course are included in this round of equipment purchasing, but are not part of
the Vehicles and Equipment Plan. The lowest bid for the golf carts does have a minor exception to the
specifications (battery); however, Staff believes the cost difference far outweighs this exception.
Recommendation:
The Staff recommendation is to:
1) approve the requested 2000 Vehicle and Equipment Plan - Phase 1 purchases,
2) reject all bids received for the turf sprayer with authorization to re-bid the item, and
3) approve the requested golf cart purchases for the Golf Course.
Attachments: A-Vehicle and Equipment Bids Spreadsheet
B - Itemized Purchase Recommendations
ATTACHMENT "A"
2000 VEHICLES AND EQUIPMENT - PHASE 1 PURCHASE RECOMMENDATION
General Engineering Three (3) 1/2 Ton Ext. Cab Compact Pickups $46,000 $38,828 I $7,172 Lacy-Regehr Motors - McPherson
General Fire 3/4 Ton 4WD Pickup $24,500 $21,368 I $3,132 Lacy-Regehr Motors- McPhemon
General Fire Infrared Camera $24,000 $16,368 4 $7,632 Danco Emergency Equip.
General Fire Ambulance $95,000 $96,660 ($1,660) McCoy Miller Division - Elkhart, IN
General Parks 3/4 Ton Pickup w/Utility Bed $22,000 $19,940 1 $2,060 Long-McArthur, Salina
General Parks Turf Sprayer $12,500 5 $0 REJECT ALL BIDS, RE-BID
General Parks Lawn Mower $14,000 $13,913 I $87 Modem Dis~'ibufing, Wichita
General Parks-DowntcTruckster $18,000 $14,900 1 $3,100 Outdoor Equipment, Wichita
General Parks-Rec. Risograph $14,750 $11,855 I $2,895 IKON Busi. Solutions, Salina
General Pad~-Rec. Tractor w/ Front-End Loader $15,000 $13,339 $1,661 Dauer Implement, Salina
General Parks-Rec. Van (12 passenger/wheelchair lift) $43,000 $42,010 $990 Kansas Truck Equip., Wichita
General Police Watch Commander VehicJe $25,000 $17,150 1 $7,850 Southwest Ford - Weatherford, TX
General Police One (1) Patrol Car - white $19,500 $16,790 1 $2,710 Southwest Ford - Weatherford, TX
General Police Six (6) Patrol Cars - ~ $117,000 $92,070 I $24,930 Southwest Ford - Weatherford, TX
General Police Moving Traffic Radar Unit $12,000 $10,722 3 $1,278 Applied Concepts, Inc.
General Street 2-Ton Dump Truck w/6-yd. Bed $46,000 $44,705 I $1,295 Melton Motors, Belleville
General Street Two (2) V-Box Salt Spreaders ($7,750 each) $15,500 $14,394 $1,106 Mid-America Truck, Belleville
General Traffic Contro Utility Van $19,200 $17,332 $1,868 Long-McArthur, Salina
TOTAL GENERAL FUND $582,950 $650,000 $502,344 $68,106
Gas Tax ITraffic Contro~Thermokit Street Marking Matedal Tank $18,000 $17,441 I ($1,441) Linear Dynamics, Montgomery, AL
TOTAL GAS TAX $16,000 $16,000 $17,441 ($1,441)
Golf Course Golf Course Fairway Mowers (2 ~ $26,000 each) $52,000 6 $0 STILL UNDER REVIEW. WILL
GolfCourse Golf Course Tractor- 65 H.P. $21,500 6 $0 PROVlDE WiTH FINANCING
Golf Course Golf Course Fairway Adfier $17,000 6 $0 OPTIONS MID-FEBRUARY.
TOTAL GOLF COURSE $90,500 $106,500 2 $6 $0
Sanitation Sanitation Refuse Truck - 20 C.Y. $70,000 $70,058 I ($58) Downing Sales, Phillipsburg, MO
Sanitation San~ation 3-Ton Dump Truck wi 10-yd. Bed $47,500 $43,952 1 $3,548 Stewart International, Salina
TOTAL SANITATION $117,500 $117,500 $114,010 $3,490
Solid Waste Solid Waste 2-Ton Dump Truck w/6-yd. Bed $45,000 $38,243 1 $8,757 Stewart Intemaflonal, Salina
Solid Waste So d Waste 3/4 Ton Service Truck $28,500 $21,420 I $5,080 Long-McArthur, Salina
TOTAL SOLID WASTE $71,500 $103,000 $69,663 $11,837
Water/W.W. Wastewater SewerJat Unit $120,000 $85,721 I 1 $34,279 Sewer Equip. ofAmedca, Glenview, IL
Water/W.W. Wastewater Sewer Vacuum $75,000 $44,812J I $30,188 Sewer Equip. of Ameitca, Glenview,·IL
Water/W.W. Wastewater 1-Ton P ckup w/Dump Body $30,000 $27,132 $2,868 Melton Motors, Bolleville [
I
TOTAL WATER/W.W. FUND $225,000 $320,400 $157,665 $67,335
Notes:
1) Purchase price incJudes bade-in.
2) Inciudes combination cesl~ purchase~leasing. Out-of-pocket cost for 2000 is estimated to be approximately $49,000.
3) Sole source purchase due to preferred model (due to specifications and product quality)
4) Extension of previous year's very competitive purchase price for specified unit.
5) Incomplete bid. Reject and rabid for mid-February
6) Bids still under review. Staff will report on bids and provide financing options in mid-February.
NON-VEHICLES and EQUIPMENT PLAN PURCHASE
Golf Course Golf Course Eight (8) Golf Carts $24,000 $24,000 $16,664 $7,336 Ameitcan Golf Cars, Plainville, KS
ATTACHMENT "B"
2000 Vehicle and Equipment Plan
Phase 1 Bid Overview
GENERAL FUND
Department: Engineering Budget: $46,000
Item: Three (3) Compact Pickups
Diff. from
Bidder: Model Amount Estimate Delivery
Lacy-Regehr, McPherson Ford Ranger SC $44,901 w/o trade - $1,099 60 to 90 Days
$37,901 w/trade - $8,099
Long-McArthur, Salina Ford Ranger SC XL $45,528 w/o trade - $472 90 Days
$38,828 wi trade - $7,172
Melton Motors, Belleville Chevrolet CS510653 $46,658 w/o trade + $658 120 Days
$40,658 w/trade - $5,342
Marshall Motors, Salina Dodge Dakota $47,499 w/o trade +$1,499 60 Days
$42,249 w/trade - $3,751
Bennett Autoplex, Salina GMC Sonoma $50,670 w/o trade +$4,670 90 Days
$43,670 w/trade - $2,330
Recommendation:
All bids are specified with and without trade-in. The bid from Lacy-Regehr does not meet the City's
specifications due to the motor and battery. As a result, Staff recommends purchasing the Ford Ranger
SC from Long McArthur Ford, with trade, for $38,828.
Department: Fire Budget: $24,500
Item: % Ton 4 X 4 Pickup
Diff. from
Bidder: Model Amount Estimate Delivery
Marshal Motor Co., Salina 2001 Dodge1500 $21,598 w/o trade - $2,902 90 to 120 Days
$21,198 w/trade - $3,302
Long-McArthur, Salina Ford F-250 $21,368 w/o trade - $3,132 90 to 120 Days
$20,368 w/o trade - $4,132
Lacy-Regehr, McPherson Ford F-250 $22,231 w/o trade - $2,269 90 to 120 Days
$20,231 w/trade - $4,269
Recommendation:
All bids are specified with and without trade-in. Upon reviewing the trade-in proposals, Staff believes we
can earn more for our trade-in vehicle by selling as surplus. As a result, Staff recommends purchasing the
Ford F-250 from Long-McArthur Ford without trade for $21,368.
Department: Fire Budget: $16,368
Item: Thermal Imaging Camera
Diff. from
Bidder: Model Amount Estimate Delivery
Dance Emerg. Equip., Salina B/VV T-Image Camera $16,368 $0 4 Weeks
Recommendation:
The camera price is an extension of the 1999 contract price, which staff believes to be extremely
competitive. As a result, Staff recommends the negotiated purchase of the thermal imaging camera at the
1999 price from Danco Emergency Equipment Co.
Department: Fire Budget: $95,000
Item: Ambulance
Diff. from
Bidder: Model Amount Estimate Delivery
AMTECH, Rock Rapids, IA Ford E-450 $100,947 + $5,947 60 to 90 Days
McCoy Miller Div., Elkhart, IN Ford E-450 $96,660 + $1,660 60 to 90 Days
Recommendation:
While the Iow bid does slightly exceed the estimate by $1,660, Staff believes the bid is still competitive.
As a result, Staff recommends purchasing the Ford E-450 ambulance from McCoy Miller Division, Elkhart,
IN, for $96,660.
Department: Parks Budget: $22,000
Item: % Ton Pickup w/Utility Bed
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford F-250 $21,440 w/o trade - $560 90 to 120 Days
$19,940 wi trade - $2,060
Lacy-Regehr, McPherson Ford F-250 $22,163 w/o trade + $163 90 to 120 Days
$21,263 w/trade - $737
Recommendation:
All bids are specified with and without trade-in. Staff recommends purchasing the Ford F-250 from Long-
McArthur, with trade, for $19,940.
Department: Parks Budget: $12,500
Item: Turf Sprayer
Diff. from
Bidder: Model Amount Estimate Delivery
Straub International, Salina Hardi $10,464 - $2,036 4 Weeks
Westheffer Co., Lawrence TR3 $ 5,991 - $6,509 6 Weeks
Modern Distributing, Wichita NO BID
Outdoor Equipment, Wichita Broyhill $13,500 +$1,000 30 to 45 Days
Outdoor Equipment, Wichita Smithco 6857 $12,500 $0 30 to 45 Days
2
Recommendation:
The bids from Straub International and Westheffer Co. do not meet the City's specifications. The
remaining bids do meet the specifications, but Staff believes the bids can be more competitive. As a
result, Staff is recommending that ALL BIDS BE REJECTED and that this item be re-bid for award in early
February.
Department: Parks Budget: $14,000
Item: Lawn Mower
Diff. from
Bidder: Model Amount Estimate Delivery
Modern Distributing, Wichita Toro 325D $15,413 w/o trade +$1,413 30 Days
$t3,9t3 wi trade - $ 87
Recommendation:
The bid is specified with and without trade-in. Staff recommends purchasing the Toro 325D mower from
Modern Distributing, with trade for $13,913.
Department: Parks-Downtown Budget: $18,000
Item: Truckster Vehicle
Diff. from
Bidder: Model Amount Estimate Delivery
Harley Power Syst., Wichita Cushman 611 $15,950 w/o trade - $2,050 90 to 120 Days
$15,450 w/trade - $2,550
Outdoor Equipment, Wichita Cushman 898615 $15,900 w/o trade - $2,100 30 to 45 Days
$t4,900 wi trade - $3,100
Modern Distributing, Wichita NO BID
Recommendation:
All bids are specified with and without trade-in. Staff recommends purchasing the Cushman 898615
truckster from outdoor Equipment, with trade, for $14,900.
Department: Parks-Recreation Budget: $14,750
Item: Digital Duplicator (High Volume Copier)
Diff. from
Bidder: Model Amount Estimate Delivery
Century Busi. Syst., Salina Risograph FR3950 $9,995 w/o trade - $4,755 30 Days
IKON Busi. Solutions, Salina Risograph 3750 $13,676 w/o trade - $1,074 2 Weeks
$11,855 wi trade - $2,895
Document Solutions, Salina Xerox DC265 $28,065 w/o trade +$13,315 2 Weeks
$25,665 w/trade +$10,915
Recommendation:
Two of the three bids were specified with a trade-in. The Century Business Systems bid does not include
the specified 300 sheet feeder option in the base bid. This item brings their total bid to $12,100. As a
result, Staff recommends purchasing the Risograph 3750 from IKON Business Solutions, with trade, for
$11,855.
Department: Parks-Recreation Budget: $15,000
Item: Tractor w/Front-End Loader
Diff. from
Bidder: Model Amount Estimate Delivery
Dauer Implement, Salina John Deere 4200 $13,339 - $1,661 30 to 40 Days
Great American Turf, Kansas John Deere 4200 $13,701 - $1,299 30 Days
City, MO
Sellers Tractor, Salina NO BID
Kan Equip., Inc. Wamego New Holland TC25 $13,995 - $1,005 90 Days
Commercial Turf & Tractor, Massey Ferguson 1230 $15,720 + $720 30 to 40 Days
Chillicothe, MO
Outdoor Equipment, Wichita NO BID
Greenline Service Center, Massey Ferguson 1230 $13,702 - $1,298 60 to 90 Days
Minneapolis, KS
Carrico Implement, Beloit John Deere 4200 $15,060 + $60 60 Days
Recommendation:
No trade-in was offered for this bid. As a result, Staff recommends purchasing the John Deere 4200
tractor from Dauer Implement for $13,339.
Department: Parks-Recreation Budget: $43,000
Item: Van (12 passenger w/wheelchair lift)
Diff. from
Bidder: Model Amount Estimate Delivery
Kansas Truck Equip., Wichita Eldorado/Ford F-350 $42,010 - $990 12 to 14 Weeks
Midwest Bus Sales, Inc., NO BID
Bonner Springs
Recommendation:
No trade-in was specified for this purchase. As a result, Staff recommends purchasing the Eldorado/Ford
F-350 from Kansas Truck Equipment for $42,010.
Department: Police Budget: $25,000
Item: Special Service 4WD Utility Vehicle
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford Expedition $30,769 w/o trade + $5,769 90 to 120 Days
$20,769 w/trade - $4,231
Southwest Ford, Weather- Ford Expedition $27,950 w/o trade + $2,950 60 Days
ford, TX $17,150 w/trade - $7,850
Recommendation:
Both bids were specified with and without trade-in. As a result, Staff recommends purchasing the Ford
Expedition from Southwest Ford, with trade, for $17,150.
Department: Police Budget: $19,500
Item: Police Vehicle (white)
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford Crown Victoria $20,470 w/o trade + $970 90 to 120 Days
$17,470 w/trade - $2,030
Southwest Ford, Weather- Ford Crown Victoria $20,939 w/o trade +$1,439 60 Days
ford, TX $16,439 w/trade - $3,061
$16,790 w/trade & alt. - $2,7t0 2 Weeks
Recommendation:
Both bids were specified with and without trade-in. The alternate bid from Southwest Ford includes anti-
lock brakes and immediate delivery (2 weeks), and is still the lower bid by $680. As a result, Staff
recommends purchasing the Ford Crown Victoria (alternate bid) from Southwest Ford, with trade, for
$16,790.
Department: Police Budget: $117,000
Item: Six (6) B/W Police Vehicles
Diff. from
Bidder: Model Amount Estimate Delivery
Long-Mc, Arthur, Salina Ford Crown Victoria $129,348 w/o trade +$12,348 90 to 120 Days
$109,348 w/trade $6,652
Southwest Ford, Weather- Ford Crown Victoria $130,920 w/o trade +$13,920 60 Days
ford, TX $89,920 w/trade -$27,080
$92,070 wi trade & alt. -$24,930 2 Weeks
Recommendation:
Both bids were specified with and without trade-in. The alternate bid from Southwest Ford includes anti-
lock brakes and immediate delivery (2 weeks), and is still the lower bid by $17,278. As a result, Staff
recommends purchasing the six (6) Ford Crown Victorias (alternate bid) from Southwest Ford, with trade-
ins, for $92,070.
Department: Police Budget: $12,000
Item: Six (6) Moving Traffic Radar Units
Diff. from
Bidder: Model Amount Estimate Delivery
Applied Concepts, Inc. Stalker Dual SL $10,722 - $1,278 4 Weeks
Recommendation:
The Stalker radar unit is a sole-source product from Applied Concepts. The bid price is based on a 1999
State of Kansas bid for the Kansas Highway Patrol. Staff believes the quality of the unit is superior to
other models and the cost is extremely competitive. As a result, Staff recommends purchasing the Stalker
Dual SL moving radar units from Applied Concepts as a sole source for $10,722.
Department: Street Budget: $46,000
Item: 2-Ton Dump Truck w/6 Yd. Bed
Diff. from
Bidder: Model Amount Estimate Delivery
Melton Motors, Belleville Chevrolet C7H042 - $47,205 w/o trade + $1,205 150 Days
Mabar dump body $44,705 wi trade - $1,295
Rusty Eck Ford/Sterling, Sterling L7501 o $48,474 w/o trade + $2,474 90 Days
Wichita Heil dump body $45,474 w/trade - $526
Stewart International, Salina International 4700- $49,346 w/o trade + $3,346 120 to 180 Days
Warren dump body $45,846 w/trade - $154
Stewart International, Salina International 4700 - $49,542 w/o trade + $3,542 120 to 180 Days
Mabar dump body $46,042 wi trade + $42
Stewart International, Salina International 4700- $47,205 w/o trade + $1,205 120 to 180 Days
Hell dump body $46,286 w/trade + $246
Rusty Eck Ford/Stealing, Sterling L7501 $49,845 w/o trade + $3,845 120 to 180 Days
Wichita Warren dump body $46,845 w/trade + $845
Long-McArthur, Salina Ford F-750 - Heil $50,859 w/o trade + $4,859 90 to 120 Days
dump body $47,859 w/trade + $1,859
Kansas Truck Center, Salina Freightliner FL 70 $47,000 w/o trade + $1,000 90 to 120 Days
No Trade
Midwest Kenworth, Salina Kenworth T300 - $54,490 w/o trade + $8,490 120 to 130 Days
Mabar dump body No Trade
Downing Sales & Sen/. NO BID
Recommendation:
All bids but two were specified with and without trade-in. The bids from Long-Mc, Arthur, Kansas Truck
Center and Midwest Kenworth do not fully meet product specifications. Staff recommends purchasing the
Chevrolet C7H042 with the Mabar dump body from Melton Motors, with trade, for $44,705.
Department: Street Budget: $15,500
Item: Two (2) V-Box Salt Spreaders
Diff. from
Bidder: Model Amount Estimate Delivery
Kansas Truck, Wichita Flink LMC5H-10 $14,348 - $1,152 60 Days
Mid-America Truck, Belleville Henderson FSH-II $14,394 - $1,106 60 Days
Midwest Truck Equip., Henderson FSH-II $14,840 $660 60 to 75 Days
Wichita
Hays Mack Sales & Ser., Henderson FSH-II $15,158 $342 4 to 6 Weeks
Hays
G.W. Van Keppel, Wichita Hiway Model 500 $16,438 + $938 35 to 45 Days
Murphy Tractor & Equip, Swenson EV-100 $16,820 + $1,320 75 Days
Topeka
Recommendation:
While all the bids meet the City's specifications, the Henderson product is currently used on all 8 of the
City's salt trucks. Staff believes the Henderson product would result in overall lifecycle maintenance
advantages and cost savings, even though it is not the lowest bid. As a result, Staff recommends
purchasing the Henderson FSH-II from Mid-America Truck, Inc. for $14,394.
Department: Traffic Control Budget: $19,200
Item: 1% Ton Utility Cargo Van
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford E-150 $t7,332 w/o trade - $1,868 60 to 120 Days
$15,332 w/trade - $3,868
Lacy-Regehr, McPherson Ford E-150 $18,042 w/o trade - $1,158 90 to 120 Days
$16,342 w/trade - $2,858
Melton Motor Co., Belleville Chevrolet CGl1405 $18,181 w/o trade - $1,019 150 Days
$16,681 w/trade - $2,519
Recommendation:
All bids were specified both with and without trade-in. The Traffic Control Division has determined that the
trade-in can still provide some use internally and has decided not to offer it for trade. As a result, Staff
recommends purchasing the Ford E-150 from Long-McArthur, without trade, for $17,332.
GAS TAX
Department: Traffic Control Budget: $16,000
Item: Trailer-mounted Traffic Marking (Thermokit) Kettle
Diff. from
Bidder: Model Amount Estimate Delivery
Linear Dynamics, Inc., LDI-TPX Melting Unit $17,44t + $1,441 90 Days
Montgomery, AL
Stimsonite/Avery Dennison Stimsonite Mercury $24,815 + $8,815 60 Days
Recommendation:
Both bids came in over the budget estimate for the product. However, Staff believes that these bids are
competitive in the marketplace and that rebidding would not reduce the cost of the product. As a result,
Staff recommends purchasin.cl the LDI-TPX Meltin~ Unit from inear Dynamics, Inc., for $17,441.
NON-VEHICLE and EQUIPMENT PLAN ITEM
Department: Golf Course Budget: $24,000
Item: Eight (8) Carts
Diff. from
Bidder: Model Amount Estimate Delivery
Masek Golf Car Co., NO BID
Gering, NE
E-Z Go Golf Cars, Olathe, KS NO BID
M&M Golf Cars, Lee's Club Car Regen $26,400 w/o trade + $2,400 45 Days
Summit, MO $18,400 w/trade - $5,600
American Golf Cars, E-Z Go TXT PDS $25,464 w/o trade + $1,464 30 to 40 Days
Plainville, KS $16,664 wi trade - $7,336
American Golf Cars, E-Z Go TXT $24,464 w/o trade + $464 30 to 45 Days
Plainville, KS $15,664 w/trade - $8,336
7
Recommendation:
All bids were specified both with and without trade-in. The E-Z Go carts do not fully meet product
specifications (Battery: 36 volt rather than 48). However, Staff does believe this bid specification is worth
waving for the difference in product cost. The I::-Z Go TXT PDS model is preferred due the ability to better
control speed on uneven terrain. As a result, Staff recommends purchasing the I::-Z Go TXT PDS golf
carts from American Golf Cars, with trade, for $16,664.
SANITATION
Department: Sanitation Budget: $70,000
Item: Refuse Truck
Diff. from
Bidder: Model Amount Estimate Delivery
Kansas Truck Center Freightliner FL80 - $51,346 - $18,654
NO PACKER
Downing Sales & Service,
Phillipsburg, MO Sterling L7501 - $82,558 w/o trade + $12,558 90 to 120 Days
Loadmaster Legacy $70,058 w/trade + $58
Downing Sales & Service, Sterling L7501 - $82,810 w/o trade + $12,810 100 to 120 Days
Phillipsburg, MO Scranton/New Way $70,310 w/trade + $310
Downing Sales & Service, Sterling L7501 - $83,233 w/o trade + $13,233 105 to 135 Days
Phillipsburg, MO Pak-Mor RC120B $70,733 w/trade + $733
Melton Motor Co., Belleville Chevrolet F4000 - $84,995 w/o trade + $14,995 150 Days
Heil C7H042 $71,995 w/trade + $1,995
Downing Sales & Service, GMC C7H042 - $84,708 w/o trade + $14 708 120 to 180 Days
Phillipsburg, MO Loadmaster Legacy $72,208 w/trade + $2 208
Downing Sales & Service, GMC C7H042 - $84,960 w/o trade + $14 960 130 to 180 Days
Phillipsburg, MO New Way 20 RL $72,460 w/trade + $2 460
Rusty Eck Ford, Wichita Sterling L7501 - $85,723 w/o trade + $15 723 120 Days
Heil F4000 $72,723 w/trade + $2 723
Downing Sales & Service, GMC C7H042 - $85,383 w/o trade + $15.383 135 to 195 Days
Phillipsburg, MO Pak-Mor RC 120B $72,883 w/trade + $2 883
Downing Sales & Service, Freightliner F180 - $87,176 w/o trade + $17 176 120 to 180 Days
Phillispburg, MO Loadmaster-Legacy $74,676 w/trade + $4 676
American Equipment Co., Chevrolet C7H042 - $82,520 w/o trade + $12 520 120 Days
Kansas City, MO McClain EZ Pack $74,820 w/trade + $4 820
Downing Sales & Service, Freightliner FL80 - $87,428 w/o trade + $17.428 130 to 180 Days
Phillipsburg, MO New Way 20 RL $74,928 w/trade + $4 928
Downing Sales & Service, Freightliner FL80 - $87,851 w/o trade + $17 851 135 to 195 Days
Phillipsburg, MO Pak-Mor RC120B $75,351 w/trade + $5 351
Downing Sales & Service, International 4900- $88,351 w/o trade + $18.351 120 to 150 Days
Phillipsburg, MO Loadmaster-Legacy $75,851 w/trade + $5 851
Downing Sales & Service, Kenworth T300M - $88,602 w/o trade + $18 602 120 to 180 Days
Phillipsburg, MO Loadmaster-Legacy $76,102 w/trade + $6 102
Downing Sales & Service, International - 4900 - $88,603 w/o trade + $18 603 130 to 150 Days
Phillipsburg, MO New Way 20 RL $76,103 w/trade + $6 103
Downing Sales & Service, Kenworth T300M - $88,854 w/o trade + $18.854 130 to 180 Days
Phillipsburg, MO New Way 20 RL $76,354 w/trade + $6 354
Stewart International Inc., International 4900- $89,476 w/o trade + $18,476 120 to 180 Days
Salina Heil F4000 $76,476 w/trade + 6,476
Downing Sales & Service, International 4900 - $89,026 w/o trade + $19,026 135 to 165 Days
Phillipsburg, MO Pak-Mor RC120B $76,526 w/trade + $6,526
Downing Sales & Service, Kenworth T300M - $89,277 w/o trade + $19,277 135 to 195 Days
Phillipsburg, MO Pak-Mor RC120B $76,777 w/trade + $6,777
Midwest Kenworth, Salina Kenworth T300 - $89,897 w/o trade + $19,897 120 to 130 Days
Stewart International Inc., Heil F4000 $76,897 w/trade + $6,897
Salina International 4900- $87,040 w/o trade + $17,040 120 to 180 Days
McClain EZ Pak $79,340 w/trade + $9,340
Recommendation:
All the bids provided were specified with and without trade-in. Of the 22 bids, only 6 meet the product
specifications. These include bids 2, 8, 10, 14, 18 and 22. As a result, Staff recommends purchasing the
Sterling L7501 truck with the Loadmaster - Legacy packer from Downing Sales & Service, with trade, for
$70,058.
Department: Sanitation Budget: $47,500
Item: 3-Ton Dumptruck w/10 Yd. Bed
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford F-650 - $40,664 w/o trade - $6,836 90 to 120 Days
Heil dump body $38,664 w/trade - $8,836
Kansas Truck Center, Salina Freightliner FL60 $41,000 w/o trade - $6,500 90 to 120 Days
Stewart International, Inc., International 4700 - $46,452 w/o trade - $1,048 120 to 180 Days
Salina Mabar dump body $43,952 wi trade - $3,548
Rusty Eck, Wichita Sterling M6500 - $47,842 w/o trade + $342 90 Days
Heil dump body $44,842 w/trade - $2,658
Stewart International, Inc., International 4700- $47,344 w/o trade - $156 120 to 180 Days
Salina Heil dump body $44,844 w/trade - $2,656
Melton Motor Co., Belleville Chevrolet C7H042 - $47,977 w/o trade + $477 150 Days
Mabar dump body $44,977 w/trade - $2,523
Stewart International Inc., International 4700- $48,190 w/o trade + $690 120 to 180 Days
Salina Warren dump body $45,690 wi trade - $1,810
Rusty Eck, Wichita Sterling M6500 - $51,959 w/o trade + $4,459 90 Days
Warren dump body $48,959 w/trade + $1,459
Recommendation:
All the bids provided were specified with and without trade-in. Of the 8 bids, only 3 meet the product
specifications. These include bids 3, 5 and 7. As a result, Staff recommends purchasing the Intemational
4700 dump truck with Mabar dump body from Stewart International, Inc., with trade, for $43,952.
SOLID WASTE
Department: Solid Waste Budget: $45,000
Item: 2-Ton Dump Truck w/6 Yd. Bed
Diff. from
Bidder: Model Amount Estimate Delivery
Stewart International, Salina International 4700 - $38,243 w/trade - $6,757 120 to 180 Days
Warren dump body
Stewart International, Salina International 4700- $38,865 w/trade - $6,315 120 to 180 Days
Mabar dump body
Stewart International, Salina International 4700 - $38,963 w/trade - $6,037 120 to 180 Days
Heil dump body
Melton Motor Co., Belleville Chevrolet C7H042 - $38,608 w/trade - $6,392 120 to 180 Days
Mabar dump body
Long-McArthur, Salina Ford F-750 - $39,335 w/trade - $5,665 120 to 180 Days
Heil dump body
Rusty Eck, Wichita Sterling L7501 - $40,888 w/trade - $4,112 120 to 180 Days
Midwest dump body
Rusty Eck, Wichita Sterling L7501 - $41,685 w/trade - $3,315 120 to 180 Days
Kansas dump body
Midwest Truck, Wichita Kenworth T300 - $47,471 w/o trade + $2,471 120 to 180 Days
Heil dump body
Midwest Truck, Wichita Kenworth T300 - $47,559 w/o trade + $2,559 120 to 180 Days
Mabar dump body
Recommendation:
All bids but two specified a trade-in. Staff recommends purchasing the International 4700 dump truck with
Warren dump body from Stewart International, with trade, for $38,243.
Department: Solid Waste Budget: $26,500
Item: % Ton Pickup
Diff. from
Bidder: Model Amount Estimate Delivery
Long-McArthur, Salina Ford F-250 $21,420 w! trade - $5,080 90 to 120 Days
Lacy-Regehr, McPherson Ford F-250 $22,629 w/trade - $3,871 90 to 120 Days
Melton Motor Co., Belleville Ford F-250 $22,779 w/trade - $3,721 90 to 120 Days
Recommendation:
All bids were provided with trade-in. Staff recommends purchasing the Ford F-250 from Long-McArthur,
with trade, for $21,420.
WATER / WASTEWATER
Department: Wastewater Budget: $120,000
Item: Sewer Jet (Cleaner) Unit
Diff. from
Bidder: Model Amount Estimate Delivery
Sewer Equipment of America, Sterling L7501 - $85,721 w/trade - $34,279 120 to 180 Days
Glenview, IL 800 HRP Unit
Key Equipment Co., Kansas International 4900 - $110,760 w/trade - $9,240 120 to 180 Days
City, MO Sreco Unit
Key Equipment Co., Kansas Sterling L7501 - $98,634 w/trade - $21,366 120 to 180 Days
City, MO Vactor Rot. Reel
Key Equipment Co., Kansas Sterling L7501 - $95,434 w/trade - $24,566 120 to 180 Days
City, MO Vactor Fix. Reel
Recommendation:
All bids specified with trade-in. Staff recommends purchasing the Sterling L7501 truck chassis with the
800 HRP Cleaning Unit from Sewer Equipment of America, with trade, for $85,721.
]0
Department: Wastewater Budget: $75,000
Item: Sewer Vacuum Trailer Unit
Diff. from
Bidder: Model Amount Estimate Delivery
Sewer Equipment of America, Tiger-Vac $44,8t2 - $30,188 60 to 90 Days
Glenview, IL
Utility Maintenance, Wichita CameI-Vac $48,877 - $26,123 60 to 90 Days
Key Equipment Co., Kansas Dyno-Vac $50,926 - $24,074 60 to 90 Days
City, MO
Recommendation:
Staff recommends purchasing the Tiger-¥ac from Sewer Equipment of America for $44,812.
Department: Wastewater Budget: $30,000
Item: 1-Ton Pickup w/4 Yd. Dump Body
Diff. from
Bidder: Model Amount Estimate Delivery
Melton Motor Co., Belleville Chevrolet CC31403 - $27,'132 w/trade - $2,868 120 Days
Mabar dump body
Long-McArthur, Salina Ford F-450 - $29,520 w/trade - $ 480 120 Days
Heil dump body
Lacy-Regehr, McPherson Ford F-450 - $29,706 w/trade - $ 294 120 Days
Omaha dump body
Recommendation:
All bids were specified with trade-in. Staff recommends purchasing the Chevrolet CC31403 with the
Mabar dump body from Melton Motor Co., with trade, for $27,132.