8.4 Agr Museum Addendum
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
2/13/06
TIME
4:00 p.m.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
ARTS & HUMANITIES
ITEM
NO.
Page 1
4
BY:
BY: John Highkin
ITEM: Smoky Hill Museum Crossroads of the Heartland Graphics, Phase III:
Graphics Contract Addendum #2
BACKGROUND:
Smoky Hill Museum Crossroads of the Heartland Gallery Renovation Project. The Museum is owned
and operated by the City of Salina under the direction of the Department of Arts & Humanities. The
Gallery Renovation is Project No. 04-1506.
Graphic DesiQ!!.;.
Graphic design for the Gallery Renovation Project is to be accomplished in three phases, the first two
now complete.
Phase I. The contract for Phase I, approved by the City Commission on March 21, 2005, was with
Michael Gutierrez Design to provide graphic design services for exhibit labels and panels for the
Gallery Renovation. The scope of work included developing a theme and design of all introductory,
main, secondary, tertiary and quotation labels. The contract awarded was for 330 hours at $60 per
hour, not to exceed $19,800. The completion date for this contract was originally October 31, 2005.
The delay was caused by the new Education Coordinator's only being in place beginning in August
and the resignation of the Museum Director effective September 7th. The final body of work was
completed on December 19, 2005, with a subsequent two hours of corrections. It is anticipated that
there may be up to an additional 2-3 hours of correction work. Work for this phase was completed at
a cost of $19,140.
Phase II. At the time of the Phase I contract, the Gallery Renovation master plan identified add itional
educational labels and gallery interactives. The label text and content had not been written at that
time. With changeover in staff, especially the vacancy of the Education Coordinator (essential to
educational elements of the Gallery), the label text and content had not been written until July 2005.
Phase II of the Graphics Design was approved by the City Commission as a contract addendum to
Michael Gutierrez Design on August 1, 2005. The contract, dated August 1, 2005, was for design of a
theme for education and artifact identification labels consistent with the theme developed for main,
secondary, tertiary and quotation labels, and the design of 4 flip books with 99 total pages, 8
interactive labels ranging in size from 8 Y2 X 11 to 16 X 20, and 1 artifact identification label template.
The contract for Phase II was not to exceed 54 hours at $60, a total not to exceed $3,240. Work for
this phase was completed on December 22, 2005, at a cost of $3,000.
Phase III. The final phase of graphic design will complete all work for the Crossroads of the
Heartland project. Included in the scope of work are additional education interactives identified by the
Curator of Exhibitions and Education Coordinator since fall 2005 and several education interactives
for the first seven sections of the gallery overlooked in the original addendum, Phase II. In addition,
staff has chosen to include in this contract the design and oversight of fabrication of two major
finishing pieces to be installed in the Museum lobby, the Donor and Membership acknowledgement
signs (i.e., plaques). Please see Scope of Work below.
AGENDA SECTION
NO:
ITEM
NO.
Page 2
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
2/13/06
TIME
4:00 p.m.
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
ARTS & HUMANITIES
4
BY:
BY: John Highkin
Process Notes:
The necessity of dividing graphics work into three Phases was recognized within the Museum and
Arts & Humanities, but it has come to attention of staff that it was not properly articulated to the City
Commission or City Manager in previous contract approval requests. While staff changeover in the
Director and Education Coordinator positions contributed to the awkwardness of this process, much
of this is due to scope of the design and script work changing as interactives and education modules
developed and were written progressively with case installation. The final result has been a thorough
graphic design throughout the Gallery, one which has been responsive to need and inspiration.
It should be noted that the graphics throughout the Museum will be consistent and of very high
quality. Staff has ably printed and mounted the labels, adding flexibility to the process while saving
much money and staff time had the work been jobbed out. (The resulting equipment and staff
knowledge will be valuable in maintaining the high quality of future Museum exhibition work.) This
has allowed the graphic designer closer access to the finished products. Additionally, while the
administration of this project has been cumbersome, there has been no fiscal impact in the process
being accomplished in three phases. Both Phase I and II came in at less than the maximum allowed
by contract.
Scope of Services:
Designer to complete additional graphic design work for the Smoky Hill Museum Gallery Renovation
Project, as specifically set forth:
a) Design additional Crossroads of the Heartland education and interactive labels. This will be done in conjunction
with Museum staff and will include:
1) Designer to develop a design theme for education labels and for donor/membership signage.
Design 4 flip-books, 11 interactive labels, 2 handouts and 2 signs to be completed no later than October 31, 2006.
Inter-
active
Label
Flip-book Technological Advances in Farming
50 pages plus cover page (3)
Either two 8.5 x 5.5, flip upward-% inch margin on top for
Label specifications:
Sect. Label
Type
Inter-
active
Label
Inter-
active
Label
Flip-book
1.8
4.11
4.11
4.12
5.6
Label Details
Deadline
Date
April 15,
2006
Crossroads of the Heartland Video
Title:
Text:
Label for bookcase
Title:
Text:
Area Towns
Pages: 45 pages plus cover page
Size/orientation
Content: 2 color photographs or b&w illustrations, and 2
paragraphs of text on each page will be provided.
Title: Prairie Education Learning Center
Text:
April 15,
2006
April 15,
2006
April 15,
2006
May 31 ,
2006
AGENDA SECTION
NO:
ITEM
NO.
Page 3
b)
6.11
6.12b
9.10
9.10
10.15
10.16
11.4
11.6
12.7
13.4
14.11
Inter-
active
Label
Inter-
active
Labels
Inter-
active
Label
Handout
Handout
Inter-
active
Label
Inter-
active
Label
Inter-
active
reading
rai I Label
Flip-book
Inter-
active
Label
Inter-
active
Label
Donor
Sign
Members
hip Sign
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
ORIGINATING DEPARTMENT:
8
ARTS & HUMANITIES
4
BY: John Highkin
hardware or one 8.5 x 11, flip sideways
Content: 2 color photographs or b&w illustrations, and 2
paragraphs of text on each page will be provided.
Title: Milling at the Crossroads Video
Text: approximately 100 words of text provided
Grain Case labels
Four 5x6 inch labels to fit doors & one main interactive label
Title: Mercantile Learning Center
Text:
Activity handout to augment the Mercantile Learning Center
Double-sided 8 % x 11 page containing text and graphics
Activity handout to augment the Community Planning Learning
Center
Double-sided 8 % x 11 page containing text and graphics
Title: Community Planning Learning Center
Text:
Content: illustrative graphic
Title: 1959 Centennial Parade
Text:
Title & Text
Churches
Pages: 45 pages plus cover page
Size/orientation
Content: 2 color photographs or b&w illustrations, and 2
paragraphs of text on each page will be provided.
8m grade test
Title:
Text:
Video
Title:
Text:
Design and overseeing fabrication and installation
Design and overseeing fabrication and installation
Refine and revise designs according to staff evaluation input:
1) Issue revised labels to staff for review and comment
2) Meet with staff to discuss revisions
3) Issue final label and interactive designs
4) Work with staff overseeing the fabrication of the membership and donor sign
DATE
2/13/06
TIME
4:00 p.m.
APPROVED FOR
AGENDA:
BY:
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 15,
2006
April 25,
2006
April 25,
2006
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
2/13/06
TIME
4:00 p.m.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
ARTS & HUMANITIES
ITEM
NO.
Page 4
4
BY:
BY: John Highkin
FISCAL NOTE:
The contract for Phase III will be administered at an hourly rate of $70 for an estimated 114 hours, not
to exceed $7,980. Museum staff has successfully raised private funds for the Gallery Renovation
Project. Those funds have been deposited in City accounts and the City Finance Department
administers the funds for the project.
RECOMMENDED ACTION:
Staff recommends the City Commission award a contract addendum for the Smoky Hill Museum
Crossroads of the Heartland to complete graphic design for Phase III to Michael Gutierrez Design at
an amount not to exceed $7,980.