Budget - 2005ANNUAL BUDGET
of the
CITY OF SALINA, KANSAS
FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2005
CITY COMMISSION
Mayor Monte D. Shadwick
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner Paul G. Webb
City Manager Dennis M. Kissinger
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Salina
2005 Budget
Table of Contents
I. Transmittal Letter
II. Schedules:
A. Computation of Tax Levy for the Proposed 2005 Budget
B. Mill Levies by Taxing District
C. Budget Analysis by Class of Revenue
D. Key Revenue Projections
E. Budget Analysis by Category of Expenditure
F. Budget Analysis by Functional Classification
G. Comparison of Actual and Estimated Fund Balances
H. Summary of Personnel Costs
I. 2004 Capital Improvements
J. 2005 Capital Improvements
K. Outstanding General Obligation Bonds and Retirement Schedule
L. Outstanding Revenue Bonds and Retirement Schedule
M. Summary Schedule of Interfund Transactions
N. Organizational Charts
III. Index to Budgeted Funds
This provides the page numbers of each Fund. The first page of each Fund is an index to
departments within that fund, if applicable.
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2005 Budget
Table of Contents conYd
Bicentennial Center ............. ............................161
Bond and Interest ................ ............................171
Business Improvement District ........................137
Central Garage .................... ............................189
Computer Technology ......... ............................193
Employee Benefit Fund ....... ............................121
Enterprise Fund Index ......... ............................
197
Fair Housing Fund ............... ............................167
Flood and Drainage Fund .... ............................133
General Fund Index .............. .............................45
Golf Course .......................... ............................209
Health Insurance Fund ..... ...............................
185
Internal Service Index ....... ...............................
175
Neighborhood Park Service Fund ....................
145
Risk Management ................ ............................177
Sanitation ............................. ............................199
Solid Waste Fund ............. ...............................
203
Special Alcohol Fund ........... ............................153
Special Fund Index .............. ............................113
Special Gasoline Tax Fund ..............................
157
Special Parks and Recreation Fund ................149
Tourism and Convention ...... ............................141
Water and Wastewater ..... ...............................
213
Workers Compensation Reserve Fund ...........181
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CITY MANAGER'S OFFICE - - = TELEPHONE - (785) 309 -5700
Dennis M. Kissinger FAX • (785) 820 -8532
City Manager TDD (785) 309 -5747
300 West Ash P.O. Box 736 E -MAIL • den n is. kiss inger(cD.salina.orq
•
Salina, Kansas 67402 -0736 Salina WEBSITE • www.salina- ks.clov
July 9, 2004
The Honorable Mayor
and Members of the City Commission
City of Salina, Kansas
Mayor Shadwick and Commissioners:
As Chief Executive Officer, a primary duty of the City Manager is to annually
prepare and propose to the City Commission a financial business plan for the City
Government.. Kansas State Law (K.S.A. 12- -1014) and the budget submittal
requirement-rS contained in the City of Salina Financial Policies provide guidance and
the framework for this duty. It is again my privilege to place before the Governing Body
-- the seventeenth such submittal during my tenure in Salina - the Proposed 2005
City Budget.
City staff has been working in various capacities since April on the budget.
Department Directors began with the "tactical" areas of the budget, analyzing the
service plans and needs, costs and effectiveness involved in their departmental
operations. Various follow -up reviews and revisions at the Finance and City
Management levels addressed the more "strategic" factors of budget allocations and
financial planning and decision- making.
The complete budget document is very lengthy and contains a "line item"
approach to budgeting for all the functions of city government. The detail portion is
focused on the "tactical" level, and is in many ways an accounting document.
However, the City Budget at its core has been viewed by the Governing Body as a
planning document. To assist the City Commission in your review of the service goal,
policy and planning aspects of the budgetary process, with this budget message you
are receiving overview and summary pages, including tax levy, revenues,
expenditures, fund balance projections, debt service plans, etc.
1
BUDGET HIGHLIGHTS
♦ Anticipates City cash expenditures of 57 million, as compared to a 2004 budget of
$53 million adopted in August 2003. City General Fund cash expenditures are
projected for 2005 at $21-.5 million, comparable to the General Fund plan for the for
the 2004 budget.
�► No City Property Tax Mill Levy increase is planned. The City of Salina mill levy is
proposed to remain at 24.013 for 2005. While other local taxing entities (County,
USD 305, Airport Authority, Library, Extension District) have not yet finalized their
property tax levies, the City of Salina portion of total property taxes paid by our
residents and businesses is likely to be less than 17% of total property taxes paid.
�► A 2005 Capital Improvement Program substantially higher than in most years. In
fact, it is likely the highest dollar amount of capital projects in City of Salina history.
The total 2005 C.I.P. is currently projected at $28.9 million, compared with 10
million in the revised 2004 plan. The final 2005 C.I.P. is likely to approach $30
million as the City Commission finalizes capital expenditures from the new special
Sales Tax - Capital Fund.
Construction of the long- awaited North Ohio Overpass /Grade Separation project
will be underway in Summer 2005, with work continuing through 2006, and a final
project completion in 2007. This $19 million project is the largest single non - utility
City1KDOT construction project in recent history; the $12.3 million in state highway
funds is the largest grant ever available in Salina.
�► An additional 2005 major street project in the northern section of the community is
a $2.8 million City1KDOT project involving intersection signalization, safety and
pavement upgrades for the North Broadway corridor, primarily between the
Broadway overpass and the Broadway/9th /Pacific intersection.
2
BUDGET CALENDAR
Our current schedule for budget consideration calls for three study sessions in July,
one in August, publication of the budget by the statutory deadline, and the formal public
hearing on August 16.
Monday, July 12, 2004 — Commission Budget Study Session #1
2:30 p.m. Focus:
(a) General Budget Overview
(b) Key Revenue Overview
(c) Fund Balance Overview
(d) 2004 Budget/C.I.P. Revisions
(e) Sales Tax Planning
Monday, July, 19, 2004 — Commission Budget Study Session #2
2:30 p.m. Focus:
(a) Health Insurance
(b) Capital Improvement Projects and Programs
(c) Enterprise Funds
Monday, Julv 26, 2004 — Commission Budget Study Session #3
2:30 p.m. Focus:
(a) Agency Contracts and Grants
Monday, July, 26, 2004 —At regular 4:00 p.m. meeting
(a) Set public hearing date and authorize publication of
notice; set maximum for levied property taxes
Monday, August 9, 2004 — Commission Budget Study Session #4
2:30 p.m. (a) Final staff reports
(b) Sales Tax Project Discussion
(c) Issues and Options: Policy Direction on 2005 Budget
Monday, August 16, 2004 — p
(a)
(b)
(c)
(d)
►t regular 4:00 p.m. meeting
Public Hearing on 2005 Budget
Adopt Budget
Appropriation Resolution
Approve Implementing Resolutions, e.g. pay plan, fee
schedule, etc. 3
BUDGET OVERVIEW
We approach the 2005 City Budget year in a substantially different condition than
the previous two years. Beginning in early 2003 and carrying through the 2004
Budget, our City government was faced with severe financial challenges. The
combination of unusual factors (state- shared revenue cuts; shortfall in sales tax
revenues due to a soft economy; unusual health insurance cost increases; low
investment interest earnings) left the City in a stressed fiscal condition, requiring
deferral of expenditures, short -term budget strategies, and general belt- tightening.
These approaches, along with others, enabled the City to maintain our primary
services without substantive reductions directly impacting our citizens, when faced with
$1.8 million in General Fund revenue reduction pressures, while also assuring
adequate reserves were maintained. In mid -year 2004 as we prepare our 2005 Budget
the picture is brightening. Our cost -- cutting strategies led to better than expected year-
end 2004 balances; the local economy is improving; the State took no further actions
which negatively impacted cities; a state law change and stronger economy are
reflected in improved sales tax revenues; and Salina voters approved a special
purpose six -year sales tax renewal.
2005 is. shaping up as a transition year as we get back to more normal budget
and finance trends. While our prospects are improving, we continue to address
challenges. Our general revenues are slowly reviving; some quicker than others. In
2005, we will also need to catch up on some deferred expenditures and bring one -time
fund strategies involving transfers back to their prior levels. Overall though, the budget
picture is much improved. City staff is confident that this budget will allow us to provide
a high level of service performance in a fiscally responsible manner.
While the City is developing the 2005 Budget, city staff is also involved in updates
and revisions to the current 2004 Budget. Revisions are based on the latest available
information, including updated revenue estimates and project/program cost estimates.
This also allows us to incorporate changes directed or approved by the City
Commission since its original adoption last August. Beyond the updates of revenue
and expenditure estimates, the substantive aspect of current year budget revision is
the occasional identification of a capital project as a priority which was not originally
scheduled for that year, subject to available funding. Major Bicentennial Center
infrastructure repairlreplacement is in that category for 2004. A more detailed
explanation pis included in the C.I.P. section of this report.
The proposed 2005 budget does contain flexibility for the City Commission to
address needs which may arise over the coming 18 months. The lag time between
adoption of a future year budget and the actual fiscal year necessarily means there are
uncertainties. The Commission may adapt to those uncertainties by allocation
from reserves, formal budget amendments if needed, or changing authorizations as
projects, programs or contracts are reviewed during that fiscal year. The 2005 Budget
maintains reasonable and appropriate contingency funds and unobligated reserves as
prudent fiscal planning and protection against unexpected mid -year challenges.
4
KEY FINANCIAL POINTS
1. Property T axes: (See Schedules A and B)
The City Manager's proposed budget includes a recommendation for no change
in the mill levy for 2004. The current City mill levy is 24.013, one of the lowest in
the State. By comparison, the City's mill levy for 1998 was 25.705.
The guidance staff uses in recommending a budgeted level of mill levy is derived
from existing city financial policies and prior City Commission direction. Salina
City Commission direction for a number of years has been to have staff always
pursue other available strategies first, before looking to the property tax to cover
revenue shortfalls or necessary expenditures. The City does not have a policy
against increases in the mill levy when necessary, but does take pride in being
cautious in this area. Mill levy decisions result from a balancing of all our
requirements and goals. while the mill levy can remain at this level for 2005,
analyzing requirements and goals is necessary each year as we prepare
budgets, so as to determine what role the local property tax will play in our fiscal
plans.
An unchanged mill levy does not leave the City with no growth in revenue from
that source. In a growing community such as Salina, new construction provides
increased revenues from the same mill levy. Rising market values of some
existing properties also may bring additional revenue. In Salina, the 2004 -2005
total assessed valuation has increased by 2.24 %, with 1.57% of this due to new
development/construction. The remaining .67% growth rate is from existing
properties. The minimal growth rate (less than 1 %) in valuation from existing
properties is indicative of a softer than usual local market; it takes into account
that some properties have been lowered in valuation, some held the same, while
others increased. This overall valuation growth rate of 2.24% is the lowest we
have experienced in many years, but is very similar to the experience of the early
1990s as we were emerging from a national recession. Future years valuations
are likely to improve along with the economy. The net city property tax revenue
growth from existing properties is $53,231, of which $15,000 will be assigned to
the General Fund. we are fortunate that revenues derived from new homes, new
commE�rcial and industrial buildings, and annexation will be approximate -1v
$125,000 in 2005. This new development growth, though less than last yeas " s:o is
essential in that it provides some resources to help address rising costs of
service, even when the overall growth rate is rising at less than the rate of
inflation
The total mill levy of 24.013 is allocated among four separate funds. By far the
largest property tax allocation (12.569 mills) goes to the Employee Benefits Fund,
as established under state law. There are some changes in other tciv fi, ind
2.
allocations proposed for 2005. In a response to changed needs and priorities,
staff is recommending that .5 mills be reallocated from the Flood and Drainage
Fund to the General Fund, for the specific purpose of increasing available
resources by $162,000 for contracted major street repair projects in the C.I.P.
We will be able to fund $200,000 in drainage projects for 2005, even with this
change. In addition, a revised long -term debt management plan prepared by the
Finance Director calls for keeping the.Bond and Interest mill levy steady at 4 mills
through at least 2010. This would be made possible by use of $500,000 annually
as the "tax stabilization" component of the newly approved special '/4¢ sales tax.
General Sales Tax: (See Schedule D)
The proposed budget provides revised projections for 2004 and estimates for
2005. This revenue source is strengthening and appears to be surprisingly
positive at this point in the year. The primary reason for the improvement is a
change in state law effective in July 2003 which addressed the "Compensating
Use Tax" component of the local sales tax rate. This is the component involving
sales transactions from out of state, e.g. from catalog or internet sales to Kansas
residents, or certain business to business transactions which occur out of state,
with products delivered here. As with most of the larger cities in Kansas,
beginning in the 4th quarter of 2003 this collection of local use (sales) taxes along
with the previously required state tax has led to unexpectedly good growth in
revenues in this key revenue account, allowing us to revise both our 2004 and
2005 revenue estimates upward. In addition, the underlying local retail sales
component also appears to be returning to a more normalized 2% growth rate due
to an improving local economy. This is a positive change for us and tends to
compensate for some other general city revenues which are not performing as
favorably. We are conservatively anticipating a total sales tax growth rate of 2%
between 2004 and 2005, building on a stronger 2004.
One item of difficulty which may negatively impact the City's general sales tax
revenue projections again for 2005 is the State's distribution formula for
countywide sales taxes. As previously reported to the Commission, the formula
"rewards" a local government which raises its property taxes at a rate higher than
other local entities within the County. Conversely, the formula "penalizes" a local
government which maintains its mill levy stable or lowers it when others id:.h "n the
county do not. In our local case, city staff did not expect Saline County jilic1 l� �U
propose: a 2005 mill levy increase, since they "off- loaded" one mill of expenditures
for 200: with the creation of the Extension District, which will now set that mill
levy. In addition, Saline County has also benefited from sales use tax growth
vastly exceeding their projections. While they have not finally determined whether
they will raise their property tax levy, the County Commission has tentatively
approved a mill levy increase, along with retaining the prior one mill which funded
Extension services. The unintended impact of this County property tax change
would be to redistribute approximately $30,000 in the countywide 1 % sales tax
distribution from our General Fund to their General Fund in 2005. Three years
ago, the County mill levy and City mill levy were both at parity, approximately 24
mills. The cumulative impact of sales tax distribution formula changes based on
property, taxes levied in 2003, 2004 and 2005 will reach approximately $210,000
annually; a substantial negative impact on our General Fund, with a
corresponding unplanned positive impact on county finances. The optimal
method for addressing this formula impact would be a city- county "hold harmless"
agreement involving credits to one of our many joint service agreements. Such a
hold harmless method does not exist at this time, thus our only choice is to reduce
our revenue estimates if this occurs, as we have had to do the prior two years.
3. Special Sales Tax: (See Schedule D)
The newly approved '/4¢ special sales tax is expected to generate a total of just
under $2.3 million in 2005. Of that $2,008,000 will be allocated to the new
Special Sales Tax - Capital Fund; with $287,000 allocated to the Special Sales
Tax — E=conomic Development Fund. For the current year, partial collections will
generate approximately $800,000 total. No 2004 expenditures are planned in
order to establish an appropriate cash flow and fund balance reserve. For 2005,
after subtracting for base fund balances and a tax stabilization transfer, the
Capital component available for 2005 budgeting is just over $2 million, with
approximately $337,000 expected to be available for economic development
purposes in 2005.
In this proposed budget, City staff has made only limited recommendations on
use of capital improvement sales tax funds in 2005. Our focus has been on
important facility and equipment needs. Staff requests the Commission authorize
$500,000 for equipment replacement needs in the Police, Public Works and
Finance Departments. City staff also would like to proceed with a public safety
project to replace downtown traffic signals, a phased project beginning at
$100,000 in 2005. In addition, the public safety improvement brought about by
the Fir( Station No. 2 expansion project, deferred since 2002 is substantial. We
recommend proceeding with this $1.2 million project in 2005, financed over five
years at $240,000 per year. If approved by the Commission, this would still leave
$1,168,000 for Commission designated priority projects in 2005. The City
Commission will need to finalize timetables for your decision-making
projects.
4. Total Expenditures: (See Schedule E)
The 2005 City Budget anticipates cash expenditures of approximately $57 million.
These budget estimates are reasonably conservative and based on a cautious
approach and expenditure projections. Year -end performance in the past has
5.
regularly been better than projected due to actual expenditures being held below
the budgeted estimates. Not included in the above estimates are any capital
costs of projects to be financed by General Obligation Bonds or special
assessments, nor does it include the State grant share (if any) of capital
improvement projects. Annual bond payments on major capital projects are
reflected as budgeted expenditures in the years payments are due, over the life
of the bond issue.
While overall planned expenditures are up when compared to planned 2004
expenses, due primarily to the new sales tax, other planned capital improvement
expenditures, and required debt service, the General Fund proposed
expenditures are relatively stable from 2004 to 2005.
Fund Balances: (See Schedule G)
In the City's strategic financial planning and management system, developing
"target balances" for our funds remains a critical component. At a June 2004
study session, staff reviewed with the City Commission the status of our funds, as
well as target balances established in accordance with our financial policies.
The City ended 2003 with 18 of 19 funds meeting or exceeding their target; only
the Employee Health Care Fund fell short. For 2004, we now project 17 of 19 will
meet their mark at year -end. For 2005, staff has budgeted anticipating 18 of 21
(including the two new sales tax funds) at their target levels on December 31,
2005. In addition to the Health Insurance Fund, which is rebuilding reserves from
an extraordinary bad 2002 claims year, the Employee Benefits Fund and
Bicentennial Center Fund may fall slightly short. The Employee Benefits Fund
faces substantial higher mandatory pension rates for 2005. The Bicentennial
Center Fund appears to be having a slow revenue pace in some areas, though it
is early in the year.
6. Bond Issues: (See Schedule K)
(a) General Obligation Bonds --
For the year 2004, we expect one G.O. Bond issuance, in July- August.
This issue will be moderate in size, containing the final project financing
for several capital projects contracted in 2004, e.g. three bridge projects;
Bill Burke soccer improvements; and some utility projects. c�i IU
special assessment subdivision projects may also be bonded next
summer. The first payments on 2005 bonds will be due in 2006.
(b) Temporary Notes —
Temporary note financing in 2005 will be higher than usual, due to the
size of capital projects scheduled for next year, including the North Ohio
and North Broadway projects, and possibly the Fire Station No. 2 project.
Projects with 2005 Temporary Notes will go to G.O. Bonds in 2006 or
2007, with first payments in 2007 or 2008.
7. Significant User Charge Issues:
(a) Sanitation --
50C per month (4.8 %) trash service rate increase. Goes from $10.50 to
$11.00, effective October 1, 2004. A rate schedule for recycling service
will be established in 2005 near the conclusion of the pilot program.
(b) Solid Waste Stem —
No landfill rate increase is proposed for 2005.
(c) Golf Course —
■ Patron Cards charges increase 5 %, effective for the 2005 season.
Last fee increase was January 2001.
■ No general Green Fee increase is proposed for 2005.
■ Rental cart rates and trail fees are currently under review.
Recommendation will be made prior to year -end, based on financial
performance of the course in 2004 as the season progresses.
(d) Emergency Medical Services —
Various ambulance /paramedic service fees are proposed to increase
approximately 5 %, effective October 1, 2004.
(e) Water Utility —
Water service rates are scheduled to increase an average of 2.5 %,
effective October 1, 2004. Rate increase is in accordance with prior rate
study and plan.
�f} Wastewater Utility —
Wastewater service rates are scheduled to increase an average of 5.5 %,
effective October 1, 2004. Rate increase is in accordance with prior rate
study and plan.
The Commission will consider User Charge Resolutions at the August 16, 2004
meeting. Updating of the full Comprehensive Fee Schedule occurs at year -end.
9
CAPITAL IMPROVEMENTS (See Schedule I and J)
2004 Revised C.I.P. -- A mid -year 2004 review and update of this year's Capital
Improvement Plan has been completed. While most of the changes are updating of
cost figures and insuring all previously approved projects are listed, there are specific
substantive changes proposed:
■ Ohio /Schillinq Waterline -- This $500,000 utility project was tentatively approved
previously, and is now ready to proceed. The project will be financed by temporary
notes, then G.O. Bonds in 2005. The bonds will be paid off through the Water and
Wastewater Fund, with a portion being recovered through Cost Recovery Fees on
new devE;lopment in the area which benefits from the new line.
■ Bicentennial Center Building Repairs /improvements — This project is also estimated
at up to $500,000, though actual cost should be somewhat lower. A B.W.R.
consultant report completed in late 2003 recommended full major replacement of
the existing heat pumps of the HVAC system in the Center. This aging system is
energy inefficient and requires substantial annual repairs. It has exceeded its
useful life. Problems have worsened this Summer and city staff now believes it is
important to replace the system in Fall 2004 rather than the original Spring 2005
plan. BWR estimates significant operating savings from the changeout, with full
payback of capital costs ($400,000), potentially in 8 years. in addition to the HVAC
project, staff also recommends the replacement of the Bi- Center external message
board at Kenwood Park Drive. The sign has been inoperable for some time and
needs replacement, including the related computer hardware and software. This
project was originally to be a component of the scoreboard project, but that project
is now proposed for 2005. Staff believes it will be more efficient to proceed in 2004.
Offsetting revenues will be derived from advertising sales. Staff proposes up to
$500,000 in temporary notes be issued in Fall 2004, with a good possibility of payoff
of all the notes in 2005 from the Bond and Interest Fund avoiding long -term bonds.
■ Street Repairs — Staff recommends an increase of $200,000 in street repair funding
in the Gas Tax Fund for 2004. The tentative recommendation is to continue further
to the north with the current asphalt mill and overlay contract on 9th Street, moving
north from Iron Avenue. A report will be provided at the July 19 Study Session.
10
2005 DRAF74 C.I.P.
An extensive capital budget of nearly $29 million is proposed for 2005. The
Commission may also increase that amount as 2005 sales tax capital projects are
determined. In addition to annual programs for vehicles, equipment, buildings,
computers, etc., the draft C.I.P. contains the North Ohio Project; North Broadway
Project; Fire Station No. 2 Project; an extensive investment in Wastewater system
replacement: and enhancements, as well as the Bi- Center Scoreboard project
(financed through advertising contracts). Additionally, staff recommends $1.3 million in
the contracted Gas Tax street repair program, as well as more funding for new
sidewalks on arterial streets from that same fund.
GENERAL PERSONNEL ISSUES
1. Pay Plan Adjustment —
An overall plan adjustment of 3% at each grade and step is recommended for
2005. 'This returns us to the rate of adjustment used in most years prior to 2003
and 2004, and is consistent with inflationary trends and the market. During the
last two "fiscal stress" years, the pay plan adjustment was intentionally held down
(2.5% in 2003 and 1 % in 2004). It is affordable in the 2005 City Budget. This
general across -the -board adjustment is in addition to merit/step increases in our
pay system, available to approximately half of our employees who are not at the
top of their pay range.
2. Health Insurance —
A follow -up staff report and recommendation is scheduled for the July 19 Budget
Study Session. The proposed 2005 plan is consistent with policy direction from
the Commission at a June Study Session on this topic.
3. Staffing Issues --
Current authorized City of Salina full -time employment is 495 employees (with
FTE somewhat higher). We have been filling positions left open previously due
to the hiring chill, but no new positions were authorized for 2004. City
Management is now carefully reviewing a limited number of 2005 staffing
requests, with a report and recommendation to the Commission scheduled for the
August 9 Study Session.
11
AGENCY CONTRACTS AND GRANTS
The City has ongoing General Fund operating grant relationships with various
local agencies. These range from the Chamber of Commerce and Salina Downtown,
Inc., to the Municipal Band, to the July 4th Skyfire event. In addition, annual public
transportation operating support grants have been made for taxi voucher, taxi discount
and public bus /van transportation programs.
The total allocation for 2004 was $240,825. The draft budget currently reflects
these items remaining at that level for the 2005 Budget, with neither increases nor
reductions. Some new requests have been received. The July 26 Budget Study
Session is currently set aside for this topic, with some agencies scheduled to meet with
the Commission to discuss their programs and requests. Additional staff reports will be
provided prior to that meeting.
12
CONCLUSION,
Salina continues to be an outstanding community with a great quality of life for
our residents. Our city government strengthens the community by providing a high
level of city services, including public safety, infrastructure construction and
maintenance, and various leisure service programs. Salina's citizens have high
aspirations for the community and high expectations for local government
performance. We strive continually to meet and exceed those expectations.
As we emerge in 2005 from a very difficult financial period and economy, we
have some additional resources to allocate in service provision. It is both an exciting
and challenging time. Even with new resources, priorities must be set and choices
made by the Commission. We will remain focused on providing the best value to our
citizens with the resources available.
The City's efforts do not start and end with approval of the annual budget. The
work of effective budgeting and financial management is a year -round chore. The City
Commission provides continuing policy direction and the policy framework to the staff
at study sessions, regular meetings and workshops. That guidance is used in future
budget formulation. In addition, current year budgets must remain fluid and adaptable
to changing goals, needs and circumstances. Efficient management of budgeted
programs and projects is essential throughout the year.
This proposed budget represents the best efforts of staff. It is consistent with
your adopted Financial Policies, and designed to meet your major and minor goals. It
is now placed before the Governing Body for its consideration, modification as deemed
appropriate, and adoption. once adopted, we will give our best professional and
personal efforts to implement it efficiently and achieve continued success through it.
Salina and its city government are moving confidently forward. Your city staff
believes that the 2005 City Budget is a part of what will allow us to continue to
progress and prosper as a community.
Respectfully submitted,
Dennis M. Kissinger
City Manager 13
ACKNOWLEDGEMENT
Formulating the annual budget document is a team effort, and the culmination of
countless hours of work by numerous City staff members. At the Department level,
senior managers and staff evaluate their people, program and project needs and goals.
They do a thorough and thoughtful job, resulting in reasonable and responsible
requests. Finance Director Rod Franz serves a dual role. He is a budget technician,
but also a strategic planner as he works with the City Manager on in -depth fiscal
analysis and long -range impacts of decisions. Deputy City Manager Michael Morgan
provided his time and professional city management expertise to the team effort.
Clerical staff in the City Clerk and Finance Divisions, as well as the Secretary to the
City Manager bring it all together as a formal document. All team members deserve
shared credit for an outstanding end product.
14
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Key Revenues
2005 Budget
SCHEDULE D
Franchise Taxes
Gas
3581289
402,556
400,000
2004 Revised
500,000
Item
2002 Actual
2003 Actual
2004 Budget
Budget
2005 Budget
Property Taxes
300,799
285,859
300,000
280,000
275,000
General Fund
21233,199
21276,313
2,056,101
2,056,101
2,344,358
Employee Benefits
2,901,025
3,119,461
4,006,154
4,006,154
4,095,946
Flood and Drainage Imp. Fund
290,512
305,288
3171686
3171686
811469
Bond and Interest
11653,344
1,690,896
19273,734
11273,734
1,303,507
Total Prop axes
7,078,080
7,391,958
7,653,675
7,653,675
7,825,280
Delinguent Taxes
EMS BC/BS
87,259
1041410
105,000
General Fund
66,040
56,364
50,000
50,000
50,000
Employee Benefits
72,587
721771
55,000
70,000
55,000
Flood and Drainage limp. Fund
6,809
79214
31000
7,000
3,000
Bond and Interest
28,614
40,551
40,000
50,000
40,000
Iotal Del. Progerty.Tax
174,050
176,900
1481000
177,000
1481000
Vehicle Taxes
15,000
Total EMS Chgs
579,625
665,849
668,000
General Fund
311,860
393,809
292,037
311,000
257,628
Employee Benefits
274,958
473,367
400,183
390,000
501,968
Flood and Drainage Imp. Fund
32,055
481751
391157
39,669
39,806
Bond and Interest
170,905
2741101
216,922
210,448
159,598
Total Vehicle Tax"
789,778
11190,028
9481299
951,117
959,000
Sales Taxes
-
-
Total Interaovernmental
21457,880
1,841,255
County Sales Tax
5,843,590
5,685,934
5,871,000
5,950,000
6,018,131
City Sales Tax
41276,154
492271186
4,360,000
4,590,000
4,640,000
Capital Improvement:
-
-
-
700,000
2,008,175
Economic development
-
-
-
100,000
286,875
Total Sales Taxea
10,119,744
9,913,120
10,231,000
11,240,000
12,666,306
Franchise Taxes
Gas
3581289
402,556
400,000
5501000
500,000
Electric
987,368
971,351
975,000
975,000
985,000
Telephone
300,799
285,859
300,000
280,000
275,000
Cable
272,781
273,161
300,000
285,000
300,000
Solid Waste Host Fee
116,500
116,500
116,500
117,500
Water/Wastewater
356,499
591,978
600,000
600,000
6281750
Total Franchise
2,275,736
2,641,405
2,691,500
21806,500
21806,250
EMS Fees
EMS BC/BS
87,259
1041410
105,000
105,000
109,200
EMS Medicare
202,449
269,677
255,000
255,000
265,000
EMS Medicaid
22,302
17,973
22,000
22,000
22,800
EMS 4Ther
188,074
1931411
200,000
200,000
208,000
EMS Individual
69,773
65,156
70,000
70,000
721800
EMS Collection Agency
9,768
15,222
16,000
16,000
15,000
Total EMS Chgs
579,625
665,849
668,000
668,000
692,800
Intergovernmental State
Liquor Tax All Funds
367,751
4241488
3941269
420,000
420,000
Gas Tax
1,523,456
1,416,767
1,500,000
1,600,000
1,600,000
City- County Revenue Sharing
1 55,728
-
-
-
-
LAVTR
410,945
-
-
-
-
Total Interaovernmental
21457,880
1,841,255
1,894,269
2,020,000
2,020,000
City of Salina, 2005 Budget 18
Key Revenues
2005 Budget
SCHEDULE D
City of Salina, 2005 Budget 19
2004 Revised
Item
Other Revenues:
2002 Actual
2003 Actual
2004 Budget
Budget
2005 Budget
County EMS
714,692
640,000
732,000
732,000
678,912
County EDP Charges
3811191
941525
105,000
106,572
1061572
Recreation Fees, Exc. Activity Fund
3181478
313,362
340,500
340,500
351,500
Fire Protection Fees
198,774
1781644
188,604
1881604
1951000
Court
11198,957
11248,298
1,300,000
1,300,000
113001000
Building Insp. Fees
340,856
294,949
300,000
300,000
300,000
General Fund Chgs for Service
286,707
280,690
3841250
3841250
410,800
Interest
773,097
458,305
372,500
372,500
370,500
Transient Guest
767,728
826,246
775,000
850,000
850,000
Bi- Center Fees
817,872
840,302
875,609
774,000
851,000
Special Assessments
11288,961
11263,319
11231,830
11248,000
11179,077
Total Other Revenues:
7,087,313
6,438,640
6,605,293
6,596,426
6,593,361
E.terarise Fees,.
Sanitation Fees
1,639,151
1,688,430
1,800,000
1,740,000
1,865,000
Solid Waste
211991129
2,341,895
2,330,000
2,350,000
2,350,000
Golf Course
809,689
7521484
8071200
750,500
767,000
Water Sales
7,130,004
6,733,047
6,900,000
6,790,000
6,925,000
Sewer Fees
5,171,353
5,106,467
5,395,000
5,355,000
5,650,000
TotalEnterprise Fees
16,949,326
16,622,323
1712321200
16,985,500
171557,000
Total. All Key _R.. venues
4715117532
46,881,478
48,072,236
49,098,218
51,267,997
City of Salina, 2005 Budget 19
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Reserved for'Schedule F )
Budget Analysis by Functional Classification
21
City of Salina
Comparison of Actual and Estimated Fund Balances
December 31
SCHEDULE G
City of Salina, Kansas 2005 Budget 22
2004 Revised
FUND
2002 Actual
2003 Actual
2004 Budget
Budget
2005 Budget
"Target" Balance
TAX FUNDS:
GENERAL
$5,415,539
$5,256,226
$3,713,636
$5,074,388
$4,1711136
$3,400,000
EMPLOYEE BENEFIT
$612,673
$364,888
$400,000
$560,464
$355,263
$400,000
FLOOD AND DRAINAGE
$233,054
$346,380
$167,569
$254,483
$80,000
$100,000
BOND AND INTEREST
$983,414
$1,575,834
$506,790
$1,218,762
$788,868
$736,000
TOTAL TAX FUNDS
$7,244,680
$7,543,327
$4,787,995
$7,108,097
$5,395,267
$4,636,000
SPECIAL REVENUE:
SPECIAL SALES- CAP11 "AL
$700,000
$200,000
$200,000
SPECIAL SALES - ED
$100,000
$50,000
$50,000
BID
$14
$8
$0
$16
$0
$0
TOURISM
$5,075
$56,653
$0
$0
$0
$0
NEIGHBORHOOD PARKS
$109,810
$132,311
$153,810
$154,312
$134,812
N.T.
SPECIAL PARKS
$71,596
$100,769
$78,444
$62,769
$54,769
$50,000
SPECIAL ALCOHOL
$0
$12,629
$0
$21,205
$0
$0
SPECIAL GAS
$590,124
$744,360
$212,583
$249,527
$118,527
$200,000
BICENTENNIAL CENTER
$261,180
$230,505
$200,000
$193,833
$165,769
$200,000
FAIR HOUSING
$223,031
$141,892
$95,031
$162,891
$98,891
N.T.
TOTAL SPECIAL REVENUE
$1,260,830
$1,419,127
$739,868
$1,644,553
$822,768
$700,000
INTERNAL SERVICE:
RISK MANAGEMENT
$193,422
$148,512
$50,000
$95,900
$50,000
$50,000
WORKER'S COMP. RESERVE
$848,771
$820,471
$7731472
$658,835
$767,835
$750,000
EMPLOYEE HEALTH CARE
$396,031
$239,248
$620,064
$334,748
$477,248
$9,000,000
CENTRAL GARAGE
$209,153
$158,032
$219,831
$126,120
$108,266
$100,000
COMPUTER TECHNOLOGY
$734,061
$765,500
$259,069
$427,056
$117,305
$100,000
TOTAL INTERNAL SERVICE
$2,381,438
$2,131,764
$1,9221436
$1,642,659
$1,520,654
$2,000,000
ENTERPRISE:
SANITATION
$486,020
$494,613
$3881433
$465,610
$419,837
$250,000
SOLID WASTE
$1,853,433
$1,994,738
$2,317,355
$21508,420
$2,323,631
$750,000
GOLF COURSE
$132,867
$112,289
$137,702
$130,387
$112,527
$100,000
WATER AND SEWER
$6,285,710
$6,454,722
$4,402,993
$5,675,020
$4,415,431
$3,000,000
TOTAL ENTERPRISE
$8,758,030
$9,056,362
$7,246,483
$8,779,437
$7,271,426
$4,100,000
TOTAL ALL FUNDS
$19,644,978
$20,150,580
$14,696,782
$19,174,746
$15,010,115
$11,436,000
City of Salina, Kansas 2005 Budget 22
City of Salina SCHEDULE H
Summary of Personnel Costs
Total, All Budgeted Funds $17,840,455 $1,130,460 $233,949 $19,2041864 $1,090,596 $20,295,460
Y wYY YYYY YYYYYYYYYY YYYYYYY YY YI,YYY YY� -Y YYYYY r�YYYYYYYY■
YYYYYYf�YYY YYY YY YYYYY YYYYYY YYYY YYYY YY YYYY Y��YYYYYY YY Yr -YYY YY YY.
City Of Salina, Kansas 2005 Budget 23
Total
Total
Dept.
Fulltime
Overtime
Longevity
Fulltime
Parttime
Payroll
---- ----- - ---
City Commission
--- ------
$181000
---------
------ ---
-- -- -----
$18,000
--- ------
------ ---
$181000
City Manager
$350,000
$2,000
$2,500
$354,500
$1,000
$355,500
Finance
$295,000
$1,000
$31311
$299,311
$18,000
$3171311
Human Resources
$130,773
$2,000
$231
$133,004
$1,500
$134,504
Buildings
$227,585
$2,500
$2,583
$232,668
$232,668
Human Relations
$1621251
$450
$1,418
$164,119
$1641119
Police
$3,856,793
$480,000
$45,896
$4,382,689
$12,666
$4,395,355
Municipal Court
$389,265
$101000
$11981
$401,246
$12,000
$413,246
Fire
$3,877,521
$1861710
$571950
$41122,181
$15,640
$4,137,821
Engineering
$4559207
$8,000
$41000
$467,207
$18,000
$485,207
Street
$920,872
$26,000
$17,042
$963,914
$40,800
$1,004,714
Flood works
$91,443
$4,000
$21744
$98,187
$4,030
$1021217
Traffic Control
$119,983
$9,000
$963
$1291946
$16,000
$145,946
Parks
$611,971
$16,000
$13,377
$6419348
$178,750
$820,098
Swimming Pools
$500
$500
$53,400
$53,900
Neighborhood Centers
$448
$448
$291150
$29,598
Recreation
$463,508
$8,000
$6,972
$478,480
$295,000
$773,480
Arts & Humanities
$201,000
$3,500
$1,500
$206,000
$32,000
$238,000
Smoky Hill Museum
$208,569
$3,500
$1,404
$213,473
$17,503
$230,976
Development Services
$742,855
$18,500
$5,803
$7671158
$16,396
$783,554
Cemetery
$641463
$2,500
$1,537
$68,500
$7,500
$76,000
Total General
- ---- -- ---- -- ---
$13,187,059
- ---- --- --- - ----
$7841160
- ------------- --
$171,660
- --- ------ --- ---
$14,142,879
----- ----- - -----
$769,335
--------------- -
$14,912,214
Bicentennial Center
$557,754
$29,000
$7,570
$594,324
$128,000
$7229324
Subtotal
---------- - - - - --
$13,744,813
-- ----- ------ ---
---------- - - - - --
$8139160
-- ------ ---- - ---
----------- - ----
$1791230
--- ------- --- ---
---------- - - - - --
$1417371203
--- ------- - -----
---------- - - - - --
$897,335
---- ------------
--------------- -
$15,634,538
--------------- -
Central Garage
$184,924
$2,500
$29107
$189,531
$189,531
Computer Technology
$294,327
$121000
$21400
$308,727
$3081727
Sanitation
$5641921
$13,000
$91167
$587,088
$55,480
$642,568
Solid Waste
$351,487
$20,200
$4,967
$376,654
$13,581
$390,235
Golf Course
$218,313
$141000
$31493
$235,806
$112,200
$348,006
Water & Sewer
$21481,670
$255,600
$32,585
$21769,855
$121000
$21781,855
Total, All Budgeted Funds $17,840,455 $1,130,460 $233,949 $19,2041864 $1,090,596 $20,295,460
Y wYY YYYY YYYYYYYYYY YYYYYYY YY YI,YYY YY� -Y YYYYY r�YYYYYYYY■
YYYYYYf�YYY YYY YY YYYYY YYYYYY YYYY YYYY YY YYYY Y��YYYYYY YY Yr -YYY YY YY.
City Of Salina, Kansas 2005 Budget 23
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City Of Salina SCHEDULE M
Summary of Interfund Transactions
2005
From Fund
(Expenditure)
To Fund (Revenue)
Expenditure
Revenue
Purpose
_
Interfund
Transaction Summary
Fund
Expenditure
Revenue
Net
100
General
$
11226,833
$
(2,010,358)
$
(783,525)
201
Sales Tax Capital
$
5001000
$
-
$
5001000
210
Employee Benefits
$
21578,114
$
-
$
215781114
242 _
BID
$
-
$
-
$
-
245
Tourism
$
340, 000
$
-
$
3401000
270
Bi- Center
$
21,860
$
(490,000)
_
$
(468,140)
285
Fair Housing
$
100,000
$
-
$
100,000
342
Bond and Interest
$
-
$
(500,000)
$
(500,000)
440
Risk Management
$
-
$
(300,599)
$
(300,599)
442
Workers Comp.
$
-
$
(344,664)
$
(344,664)
_ —
f 445
Health Insurance
$
_-
$
(31151,698)
$
(3,151,698)
_
450
Central Service
$
471327
$
(11099,569)
$
(1,052,242)
Information Services
$
1321535
$_
(795,500)
$
(6627965)
_460 _
620
Sanitation
$
11002,869
$
-
$
130021869
_
630
Solid Waste
$
6021764
$
(454,260)
$
1487504
_ _
650
Golf Course
$
J 64,867
$
-
$
64,867
690
Water /Sewer
$
217032429
$
(173,950)
$
215291479
$
913201598
1 $
(9,320,598)11
$
-
City of Salina, Kansas 2005 Budget 28
SCHEDULE N
City of Salina
2005 Budget
Organization Charts
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44
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
GENERAL FUND INDEX
DEPARTMENT...................................................... ............................... PAGE
Artsand Humanities ......................................................... .............................99
Capital Improvements ....................... ............................... ............................111
CityCommission .............................................................. .............................51
CityManager ................................................................... ...............................
53
Development Services ...................... ............................... ............................103
Finance.............................................................................. .............................57
Fire:
Administration........................................................ .............................69
EMS... ...................................................................... .............................73
FireSuppression ...................................................... .............................75
Prevention & Inspection .......................................... .............................77
Health................................................ ............................... ............................107
HumanRelations ............................................................... .............................63
HumanResources ............................................................. .............................59
Legal................................................................................ .............................55
MunicipalCourt ................................................................ .............................67
Parks and Recreation:
Building Maintenance ............................................ .............................61
Cemetery (Gypsum Hill) ......... ............................... ............................105
Downtown............................................................. ...............................
87
Forestry................................................................... .............................89
Neighborhood Centers ............................................ .............................95
Parks........................................................................ .............................91
Recreation............................................................... .............................97
SwimmingPools ..................................................... .............................93
Police............................................................................... ...............................
65
Public Works
Engineering ............ ............................... ......79
.......... ...............................
FloodWorks ............................................................ .............................83
Street..................................................................... ...............................
81
TrafficControl ...................................................... ...............................
85
Reserves and Transfers ..................... ............................... ............................109
Revenue(G(-n.,neral Fund) ................................................ ...............................
46
Smoky Hill :Museum ................ ............................... ............101
.........................
45
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50
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
CITY COMMISSION
As the elected representatives of the community, the City Commission exercises the legislative power
of the City government. The City Commission meets regularly to consider ordinances, resolutions and
other actions as may be required by law or circumstance. The various concerns brought before the
Commission for consideration may be initiated by Commission members, advisory commissions,
administrative staff, other political entities or the general public.
The City Commission exercises budgetary control through the adoption of an annual budget. The
Commission makes appointments to various boards, authorities and commissions. The Commission
appoints and evaluates the City Manager.
The five- member Commission is elected at large on a nonpartisan basis. Three Commissioners are
elected every two years. The two candidates receiving the most votes are elected to four -year terms.
The third highest vote - getter is elected to a two -year term. Annually, the Commission elects one
member to serve; as Mayor.
The City Commission meets at 4:00 p.m. the first, second, third and fourth Monday of each month in
Room 103 of the City - County. Items for the agenda of the City Commission meeting are to be
submitted in writing to the City Manager by noon of the Wednesday preceding the Monday City
Commission meeting. All City Commission meetings are public, except at those times when the
Commission recesses from a regular meeting into an executive session for a specified purpose, (legal,
personnel or real. estate matters) as authorized under Kansas law. Information in support of regular City
Commission meeting agenda is prepared by administrative staff and is available to citizens and news
media representatives.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
OFFICE OF THE CITY MANAGER
The Office of the City Manager is the office of the chief executive of City government. The City
Manager is appointed by the City Commission for an indefinite term and serves as the City's chief
executive and administrative officer.
As provided by State statute and City ordinance, the City Manager supervises and directs the
administration of all City departments to ensure that the laws, ordinances and resolutions of the City
are enforced. Activities include providing liaison between the City Commission and the administrative
staff, preparing and distributing informational documents for the Commission agenda, processing
citizen inquiries and service requests, maintaining effective public relations with the news media,
working with other governmental, school district and State and County governments, the business
community and representing the City at official business meetings and conferences. The City Manager
is responsible for the appointment and removal of all City employees.
As chief executive officer of the City, the City Manager is responsible for recommending measures for
adoption by the City Commission which are deemed necessary for the welfare of the citizens and the
efficient administration of the municipal government. Recommendations to the Commission relate to
specific legislative issues, financial programs, capital expenditures and improvements, as well as other
administrative matters. The City Manager prepares a proposed budget for the City Commission. Once
the Commission adopts the budget, it becomes the responsibility of the City Manager to see that it is
properly administered.
This Office is also responsible for several other functions including public information and risk
management.
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54
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
LEGAL DEPARTMENT
General legal services are provided by the legal department to the City Commission, City Manager,
administrative staff and advisory commissions on a variety of municipal matters. These services
include legal opinions, preparation of ordinances, resolutions, contracts and agreements. The City
Attorney represents the City in most litigation.
City Attorney services are provided under contract with a local law firm normal legal work connected
with City business. Other specific legal services are rendered at an hourly rate.
The City Attorney normally attends all meetings of the City Commission and attends advisory
commission meetings upon request.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FINANCE DEPARTMENT
Under the supervision of the Finance Director, this department provides the proper planning,
accounting and control of all fiscal matters in the City as well as serving as the official depository for
all city records. Accounts payable, accounts receivable, investments, contracts, purchasing, temporary
and long --term financing are processed by the Finance Department. This Department includes the
Office of the City Clerk. The Director of Finance is also responsible for water Customer Accounting
and Meter Service Division.
Financial statements are prepared periodically. Fiscal reports are also disseminated to other
governmental agencies. The documentation for all fiscal records and transactions is conducted in
accordance with generally accepted accounting procedures.
The Finance Department is also responsible for the license and permit application and approval process,
assisting with voter registration and numerous other administrative tasks.
57
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
HUMAN RESOURCES
The Human Resources Department coordinates the City of Salina's centralized human resources
functions. The department administers employee benefit programs, workers compensation, personnel
policies and procedures, recruitment and selection, grievance procedures, employee performance
evaluations, training programs, and maintains all current and past employee personnel files, records and
reports. Maintains complete payroll system and processes bi- monthly payroll. The City has
approximately 511 full time employees plus another 400 part time and temporary employees throughout
the year. Oversight of the department is provided by the Deputy City Manager position which is funded
out of the City Manager's Office budget.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
BUILDINGS DIVISION
The Buildings Division is responsible for maintenance of all Parks & Recreation buildings including
Golf Course clubhouse and maintenance shop, Cemetery, Neighborhood Centers, Park maintenance
shop buildings, as well as Police Department, Museum, Salina Community Theater, Salina Art Center,
Health Department, and General Service's buildings. Buildings staff also provides input and
recommendations to the Bicentennial Center, and Fire Department.
Budget Notes
The Division has four full -time custodians, three maintenance mechanics, and a superintendent.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
HUMAN RELATIONS DEPARTMENT
The Human Relations Department enforces Chapter 13 of the City Code, the Equal Opportunity and
Affirmative Action Ordinance. Chapter 13 prohibits discrimination based on race, color, sex,
religion, national origin, ancestry, age, familial status (housing only), and physical or mental
disability, in employment, housing, public accommodations, public contracts and internal and
external affirmative action programs.
Chapter 13 established the Human Relations Commission and the Human Relations Department,
and defines their respective roles and responsibilities. It set out the administrative procedures for
filing and processing complaints of discrimination.
The Salina Human Relations Department contracts with the U.S. Department of Housing and Urban
Development (HUD) through a Memorandum of Understanding to process housing complaints
based on race, color, religion, sex, familial status, national origin, disability, and to conduct Fair
Housing Education. The Salina Human Relations Department will receive about $105,000 from
HUD for basic services in Fiscal Year 2005. These amounts are reflected as a special revenue fund
in the budget. In addition, supplemental funds will be made available for special projects approved
by HUD. Supplemental funds will be in the range of $40,000 to $50,000.
63
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
POLICE DEPARTMENT
The Salina Police Department exists for the purpose of protecting and serving the people of Salina.
The protection of life and property and the prevention of crime are the department's highest
operational priorities. Investigation of crimes; apprehension of offenders; enforcement of federal, state,
and local laws; traffic and crowd control; maintenance of records; and the operation of a consolidated,
multi- agency communications center are primary responsibilities.
The department, recognizing that there is always more to do, continually searches for ways to improve
the quality and expand the scope of police service in response to citizen needs and expectations.
Consistent with the department's strong community service orientation, police personnel perform
diverse duties and engage in a wide range of community activities in the interest of protecting and
serving the public.
Initially accredited in March of 1996, the Salina Police Department was re- accredited in April 2001 ,
and again in March 2004 by the Commission on Accreditation for Law Enforcement Agencies, Inc.
By seeking accreditation and voluntarily complying with hundreds of nationally recognized
professional police standards, the department strives to: 1) increase its capability to prevent and control
crime, 2) enhance agency effectiveness and efficiency in the delivery of law enforcement services, 3)
improve cooperation and coordination with other law enforcement agencies and with other components
of the criminal justice system, and 4) increase citizen and staff confidence in the goals, objectives,
policies and practices of the department.
In our endeavor to keep Salina a safe community, police personnel maintain high visibility and frequent
contact with the general public. The success of the department is dependent upon the degree of
support, cooperation and assistance it receives from the community. The tremendous support the
department receives is indicative of an effective police- community partnership. It is this partnership
which has helped make Salina one of the safest and most enjoyable cities of its size in the nation in
which to live, work and play.
65
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• •
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
MUNICIPAL COURT
The Municipal Court, presided over by the Municipal Judge serving on a part -time basis, hears
misdemeanor criminal and traffic cases. Types of cases include, but are not limited to, domestic
violence, petty theft, disorderly conduct, DUI, parking and animal control.
The Municipal Court collects approximately $1,200,000 annually in fines, court costs and fees.
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1 �
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FIRE DEPARTMENT
The Fire Department shares in the local responsibility for protection of lives and property. Through
inspections, public education programs and enforcement of various codes, many hazardous
conditions are prevented or detected and corrected. The Fire Department maintains high -level
readiness for prompt and efficient response to fires, emergency medical calls and other types of
emergencies.
The Fire Department operates from four fire station locations, providing rescue, fire suppression
and hazardous materials response city -wide and into certain areas of the county by contract and on
special assistance. Primary response ambulances are located in all four stations and the department
assists as a fire first responder on life- threatening calls. This reduces response time and allows for
additional on scene staffing.
The Fire Department is organized into five divisions with an authorized strength of 92 personnel
which includes 89 uniformed Firefighter /EMTs to carry out its multifaceted roles. The Fire
Prevention Division is responsible for code enforcement, public education, inspections and plan
reviews. The Emergency Medical Services Division ensures proper medical patient care and acts as
liaison with state and local medical groups for compliance with Emergency Medical Service
standards, laws and local responsibilities. The Training Division ensures the training of all
employees, both in- service and by attendance in out -of- department schools and seminars. The
Suppression Division includes the daily delivery of rescue, fire suppression, hazmat and emergency
medical services to the citizens of our community. The Administration Division coordinates all
department activities to include the maintenance and care of buildings, equipment and vehicles. In
addition, the Fire Department provides fire protection services on a contract basis to commercial
and residential property outside the City limits.
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72
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FIRE DEPARTMENT
Emergency Medical Services
The Salina Fire Department provides a county -wide advanced life support, paramedic level
transport service. This service is funded by service fees and a county -wide tax levy. This division
has evolved to more clearly identify the cost of the ambulance service.
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74
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FIRE DEPARTMENT
Fire Suppression
The Fire Suppression Division provides first response on all fire, rescue and hazardous materials
incidents within the city. The Suppression Division also serves as first responders on medical calls
and provides back -up capabilities when needed for the EMS Division.
The Fire Suppression Division is also responsible for preplanning and company inspections in their
response areas.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FIRE DEPARTMENT
Prevention and Inspection
The employees in this division provide educational and prevention services to the community such
as inspections, plan review and programs.
The Prevention Division serves the mission of the Salina Fire Department through a systematic
process of planning, education, plan review, inspections, investigation and development of
programs to coordinate the Fire Education Program delivered for school aged children, kindergarten
through 4th gradle and the fire safety house program for 5th & 6 t grades with the Public Education
Specialist and USD #305.
The Prevention Division analyzes data specific to water pressure and flows for development, high
life hazard occupancies, life safety strategies, occupancies of the very young, senior citizens and
persons with disabilities. These would include buildings such as hospitals, nursing homes, daycare,
schools, public assembly and other related occupancies. Prevention works daily with all agencies
of the City to insure cooperation and coordination. It also reports to the Fire Chief on all issues
concerning fire safety and injury prevention.
The Prevention Division is also charged with the maintenance of the hazardous material's
reporting requirements under federal regulations for business and industry in the City.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
The Engineering Division serves the public interest by assuring that all municipal public works
improvements and facilities are designed and constructed in accordance with established standards.
The Engineering Division coordinates all engineering services related to private development projects
during both planning and construction stages. Direct supervision and review of work performed by
consulting engineers is also performed by the department staff. In essence, the Engineering Division
manages, designs and constructs the majority of the projects included in the City's annual Capital
Improvement Program.
Proper engineering data is formulated to meet the requirements of project feasibility reports, design
considerations, final plans, specifications and other planning and engineering procedures. Engineering
supervision is given to municipal public works improvement projects in surveying, analyzing bids,
supervising construction, certifying progress of construction and recommending acceptance of work
done by contractors. Depending upon the size and scope of an improvement project, the engineering
services may be performed in -house or rendered by engineering consultants or by a combination of the
two.
The Engineering Division also performs all traffic safety and school safety services for the city. All
mapping services, including computerized geographical information systems (G.I.S.), are provided by
the Engineering; Division. Finally, the division also performs the utility locating and coordination
services for the water, wastewater, storm water, and traffic signal systems in the City.
The City Engineer is responsible for management of the Engineering Division including ten (10) full-
time staff and three (3) temporary seasonal interns. The City Engineer is, in turn, responsible to the
Director of Public Works.
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•
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
STREET DIVISION
The Street Division is the largest of the several divisions within the Department of Public Works and
frequently assists or supplements other City Departments and divisions with personnel and equipment.
Responsibilities, include all aspects of street cleaning and maintenance, including repair of utility cuts.
Streets, bridges and storm sewers are costly to repair. The cost of maintaining and repairing these
facilities continue to grow; however, neglect results in far greater costs when replacement or major
repair becomes necessary. There are currently over 280 centerline miles of streets in the City an d21
bridges.
During winter months, snow removal and ice control are the primary concerns of the Division. Snow
removal is handled on a systematic basis. Arterial and main traffic ways are cleared first, followed by
the collector streets, which connect residential streets with the arterial and main traffic ways. Finally,
as time permits and conditions require, residential streets are cleared of snow. Intersections, hills and
bridges are watched closely for the formation of ice. Salt and sand are applied as conditions dictate in
an effort to help motorists start and stop as safely as possible. The first concern of the Street Division
in coping with snow and ice is to clear the arterial and collector streets for ambulances, police and fire
vehicles so they can reach various areas of the community.
The Street Divisl'ion has an inventory in excess of 35 pieces of rolling equipment, including maintainers,
street sweepers, trucks, tractors and numerous other items such as power mowers, power saws,
snowplows and miscellaneous small equipment.
As a division of the Public Works Department, it is supervised by the Street Superintendent, who in
turn is responsible to the General Services Director.
Budget Notes
Much of the major street equipment, as well as materials costs, are reflected in the Special Gas Tax
Fund.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
FLOOD WORKS DIVISION
The flood of 19:51 affected about 50% of the residential area of Salina. More than 3,000 residences,
122 commercial firms, 2 schools and 3 churches were inundated. Approximately 13,500 persons were
evacuated. In the previous 50 years, Salina had been subject to some 40 to 50 periods of high water,
including 6 major floods. The flood of 1951 provided the impetus for the construction of the City's
present flood protection system.
The flood protection works, many years in the planning and completed in 1961, are designed to protect
the City from twice the volume of flood water which occurred during 1951. It was built by the Corps
of Engineers at a cost in excess of $6,000,000, approximately $2.3 million in local funds and the
balance Federal. The project included 17.1 miles of levee, 12.2 miles of channel change, replacement
of 12 bridges, and thousands of acres of land involved in right --of -way easements.
The function of the Flood Works Division is to maintain, patrol and keep in good repair at all times the
flood levee, including the slopes and the driving surfaces, gates, pumps and related equipment that
comprise the flood protection system for the City of Salina. The Division has been repeatedly
commended by the Corps of Engineers for the excellent condition of the system. The Flood Works also
maintains storm water detention ponds owned by the City in various residential areas.
As a division of the Public Works Department, it is supervised by the Flood Control Supervisor, who
in turn is responsible to the General Services Director.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
TRAFFIC DIVISION
The Traffic Division is responsible for installation and maintenance of a multitude of traffic control
devices, street painting and paint stripping, signs and signals. These controls and guides are essential
for maximum utilization of traffic ways and for the safety of pedestrians and motorists. Presently, there
are 64 electronically controlled intersections, 22 electronically controlled school zones and 19 mid -
block electronically controlled crossings in the City. This Division maintains the 365 downtown
decorative lights, and 37 high bay lights. There are over 7,500 street signs in the City and nearly 80
miles of streets that require painted centerline markings.
As a division of the Public Works Department, it is supervised by the Traffic Control Supervisor, who
in turn is responsible to the General Services Director.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
DOWNTOWN DIVISION
The Parks & Re-creation Department has responsibility for maintaining the 16 -block downtown area
and is charged with providing and caring for all turf, trees, and shrubs, in addition to cleaning and
maintaining all arcades, fountains, and restrooms. This division was established in 1990 to more
accurately determine the costs of downtown maintenance.
Budget Notes
This division employs one full time and two seasonal temporary workers.
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DEPARTMENT OF PARKS AND RECREATION
FORESTRY DIVISION
The Forestry Division is responsible for planting, pruning, and replacement of trees in the parks and
public areas, including Downtown. This Division also is responsible for the care of street trees
including trimming and removal of dead or dangerous trees. A nursery in Thomas Park provides
replacement and additional planting stock for public areas. Review of all landscape plans for
commercial building permits is also a division responsibility.
The Tree Advisory Board is responsible for studying and proposing tree ordinances, programs, and
policies for establishing an urban forest program.
Budget Notes
Three full time mployees are included in this Division.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
PARKS DIVISION
The Park Division is responsible for the maintenance of all park grounds and landscaping, including
ball diamonds, parkways and landscaped median strips. In addition to caring for the grounds, the
Division operates and maintains all facilities related to the parks. They include the Keva in Thomas
Park, maintenance buildings in Oakdale, Sunset, Ivey, and Thomas Parks, the former Stimmel School,
and numerous facilities such as tennis courts, picnic shelters, spray parks and playground equipment.
The Division also has the responsibility for maintaining the swimming pools and the grounds of the
Salina Bicentennial Center, Salina Community Theater, and the Smoky Hill Museum.
The City presently owns 25 parks totaling 640 acres.
Budget Notes
Sixteen (16) full time employees, and summer /seasonal staffing (20,000 hours) is included for 2005
to help address all park responsibilities.
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CITY OF SALINA, KANSAS
2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
SWIMMING POOLS
This appropriation includes expenditures necessary to maintain and operate the Municipal Swimming
Pool in Kenwood Park. The Carver Pool, opened in 1948 and free to all users, was closed prior to the
beginning of thf; 2001 summer.
The swimming :pool generates approximately $20,000 in fees; only a small portion of its annual cost.
Current admission fees adopted in 1994 are as follows:
Students up to and including 12th grade: 750
Preschool_ children accompanied by an adult: Free
All other persons: $1.25
Book of twenty student admission tickets: $10.00
The Kenwood Pool is open from approximately Memorial Day weekend through Labor Day weekend,
based on school ending and starting dates.
Daily operation hours are 1:00 to 8:00 p.m. The Mother /Child Swim on Wednesdays and Saturdays is
10:00 a.m. to 1:00 p.m.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
NEIGHBORHOOD CENTERS
Three of the four Neighborhood Centers provide meeting and recreational facilities for clubs,
organizations, and groups of Salina citizens. The largest Neighborhood Center is Memorial Hall, which
was constructed in 1921 and provides meeting rooms and recreational facilities. It also houses the USD
#305 Little House program, and Community Access TV. Both Carver Center and Friendship Center
were built in the late 1970's and provide meeting places and limited recreational facilities for persons
living in those neighborhoods. Lakewood Lodge is a former residence located in Lakewood Park and
previously used_ as a center but was converted to a nature center in 1995 to house nature and
environmental programs.
Community organizations, clubs, and similar groups may reserve Carver and Friendship Neighborhood
Centers at no charge for regular weekly or monthly meetings held between 7:00 p.m. Sunday and 3:00
p.m. Friday.
Community organizations and clubs are charged $5.00 per hour for social events scheduled between
3:00 p.m. Friday and 7:00 p.m. Sunday.
Fees for individual use of Carver and Friendship Centers Monday through Sunday are $10.00 for a two -
hour reservation, plus $5.00 for each additional hour.
Memorial Hall is open at no charge for reservations Monday through Sunday for all community
organizations and individual use.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
RECREATION DIVISION
The Recreation Division came under City administration on October 1, 1988. Prior to that time and
since inception in 1948, public recreation programs were provided by the Salina Recreation
Commission, the tax base being USD #305.
The Recreation Division is responsible for providing a year -round diversified schedule of recreation
activities for all citizens of Salina, including participant programs, community services, and special
events. Over 100 programs are offered each year for adults and youth in areas such as Athletics,
Instructional Classes, Performing and Visual Arts, Special Populations, Environmental Education,
Senior Citizens Activities, Day Camps, and Trips and Tours. In 2003 there was participation of
approximately 200,000 in recreation programs and activities sponsored by this division.
A seven member Parks & Recreation Advisory Board studies issues and makes recommendations to
the City Commission regarding policy and programs.
Budget Notes
User fees are charged for many recreation programs, with some programs self - supporting, and others
partially provided through general tax funding. Income is credited to the General Fund. This division
consists of 13 full time employees and 230 seasonal employes.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SALINA ARTS AND HUMANITIES COMMISSION/DEPARTMENT
The Salina Arts and Humanities Commission and Department was established by City ordinance in
1966. The Director of Arts and Humanities is the administrative officer for the Commission. The
Department Director, four full -time employees and two part -time persons are City staff members.
The Arts and Humanities Commission, an appointed board, promotes and encourages public programs
to further the public awareness of and interest in the artistic and cultural development of the City. It
serves in an advisory capacity to the City Commission, City Manager and Director of Arts and
Humanities in matters of public cultural policy, while also serving as trustee of the Salina Arts and
Humanities Foundation. The Smoky Hill Museum is a division of the Department.
The City of Salina provides the basic administration of the Salina Arts and Humanities Commission,
with a portion of matching monies for programming / services. This total budget is supported by the
City, several grants from the Kansas Arts Commission, general programming monies from USD 305
and matching funds from the Public Library for the Poetry Series. The City support of the Arts and
Humanities Commission represents the basic funding of the total financial base. Other funds come
from grants, donations, foundations, sponsorship and revenues that support not only the Commission,
but also its major projects: the Smoky Hill River Festival, Horizons, a grants program, and Arts in
Education program, The Community Art Design program, and other arts services, including a regional
cultural calendar. Total fiscal activity of the Commission is approximately $875,000. (This does not
include the Smoky Hill Museum.) The City support represents 25 -30% of the total budget.
The Commission offices are located in The Smoky Hill Museum, 211 West Iron.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SALINA ARTS AND HUMANITIES DEPARTMENT
SMOKY HILL MUSEUM
In 1983, the City of Salina and Saline County authorized the purchase of the Post Office at 211
West Iron for the purpose of establishing a historical museum. The City and County acquired the
building for a museum on June 17, 1985, and opened on October 5, 1986. In 1990, the City of
Salina took full responsibility for the museum.
The Smoky Hill, Museum inspires a broader understanding of the region's rich history by engaging
residents and cisitors of all ages through diverse learning experiences. The City of Salina provides
the basic administration and operating costs for the Museum. The Division Director, five full -time
employees, and two part -time employees are City staff members. Other funds come from grants,
sponsorships, and revenues through the Friends of the Smoky Hill Museum. Four additional part -
time employees are also funded by the Friends organization.
The Smoky Hill Museum earned fully accredited status from the American Association of
Museums in 1997.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF DEVELOPMENT SERVICES
PLANNING, NEIGHBORHOOD SERVICES, BUILDING SERVICES
The Planning Division of Development Services provides planning and enforcement services
related to various aspects of community development. The planning function provides staff support
to the Salina Planning Commission, Heritage Commission, the Board of Zoning Appeals and
Downtown Design Review Board. The goal is to help these bodies and the City Commission to
guide the growth and development of the City in order to assure a more orderly and attractive
community. The Planning Division assists other departments as a link between the planning
function and the administrative structure, advises engineers, developers and citizens on various
planning matters such as zoning and subdivision regulations, flood plain regulations, minimum
requirements for subdivisions and traffic, plus a wide range of other services for the well -being of
the community. This division also has the responsibility of administering economic development
grants, tax abatement requests, transportation grants and assisting with capital improvement
programming.
Staff: 5 full time employees, 1 vehicle
The Neighborhood Services Division of Development Services administers services related to
housing rehabilitation, neighborhood service areas, revitalization tax rebates, emergency shelter
grants, and coda enforcement. Community development grant programs such as CDBG, HOME,
ESG, etc. are administered in this division. This division works with other city departments,
community agencies and neighborhood groups to develop goals, strategies and action plans for
neighborhood clean up and revitalization.
Staff: 3 full time employees, 1 part time employee, 2 vehicles
The Building Services Division of Development Services is responsible for co- ordination of the building
permit plan review process, issuance of building permits, coordination of all building permit code
inspections, including all interim inspections as well as final inspections and issuance of Certificates of
Occupancy. The Building Services staff works closely with other city departments in the development
process and provides information and assistance to facilitate development. The Building Services division
has the responsibility of enforcing the Minimum Housing Code, Chapter 18 of the Salina Code and is also
responsible for evaluating dangerous structures within the City of Salina. Building Services provides support
to the Building Advisory Board, and works closely with local plumbing, mechanical and electrical
contractors as well as architects and design professionals by offering open meetings to discuss pertinent
issues. In 2004 this division has also assumed the responsibilities of Housing Rehabilitation Coordinator,
which entails evaluation and preparation of prospective homeowners who will receive assistance,
coordination with the contractors performing the rehab work and all inspections related to that housing rehab
project.
Staff : 10 full time employees, 5 vehicles
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
GYPSUM HILL CEMETERY
This Division provides for the care, maintenance, and operation of Gypsum Hill Cemetery, located at
Marymount Road and Glen Avenue. The cemetery contains 47 acres and more than 15,000 graves at
the present time. Based on present use, approximately 125 -150 burials per year, space is expected to
be available for at least another 15 years.
Budget Notes
Fees collected from interment are $21,000 and from the sale of lots $ 8,000; the remaining is financed
from general revenues. This division consists of two full time employees, and one seasonal.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
HEALTH DEPARTMENT
This account provides the City of Salina's share of the City- County Health Department. Under State
law the City of Salina and Saline County provide a joint health department operated semi -
independently by a Board of Health. In addition to general tax funding the City- County Health
Department has grant support and some service fees. The Cities contribution is approximately 25%
of the total Health Department operating budget, including the animal shelter.
The City of Salina and Saline County contract with the Health Department to provide full animal
control and animal shelter services throughout the county.
107
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
RESERVES AND TRANSFERS
This portion of the General Fund is used to account for the following:
Agency contracts - City Commission authorized grants and contract support for various
community efforts determined to be in the public interest.
The City's share of costs for the City- County Building operations (300 W. Ash), operated by a
Building Authority.
General Fund Department share of costs for data processing services in the Computer
Technology Department/Fund.
4peratin g transfers to support the Bicentennial Center.
Transfers to the Risk Management Fund for General Fund Department insurance costs.
Transfers of the one - fourth cent Technology sales tax to USD #305. This is scheduled to sunset
(expire) in June, 2005.
Reserves - Amounts set aside by the City Commission for unexpected expenses, compliance with
the Americans with Disabilities Act, and the Cash Reserve account reflecting the
unallocated fund balances (savings) of the General Fund.
Budget Notes
In 2004, voters approved a 6 year extension of the one - fourth cent sales tax to be dedicated to
Capital Improvements, Human Services, and Economic Development. These special purposes will
be budgeted in separate funds rather than the General Fund.
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110
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
CAPITAL IMPROVEMENT PROGRAM
The City of Salina adopts a 5 year Capital Improvement Plan (C.I.P.), updated each spring. The
following schedule shows all the projects planned for 2004 and 2005.
This section of the City budget reflects the projects funded by each through the General Fund. other
project costs are. reflected in the budget sections of other funds of the City in this budget document.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SPECIAL FUNDS
INDEX
FUND............................................... ............................... ...........................PAGE
Bicentennial Center: .........................................................................................
161
Administration and Box Office .. ............................... ............................163
Food and Beverage .................................................. ...............................
165
Operations............................................................... ...............................
164
Business Improvement District ......................................... ...............................
137
Bondand Interest .................................. ............................... ............................171
EmployeeBenefits ............................................................ ...............................
121
FairHousing .......................................... ............................... ............................167
Flood & Drainage Improvement ......................................... .............................13
3
Neighborhood Park Service .................. ............................... ............................145
SalesTax ........................................................................... ...............................
115
SpecialAlcohol ..................................... ............................... ............................153
Special Gasoline Tax ........................................................ ...............................
157
Special Parks and Recreation ................ ............................... ............................149
Tourism and Convention ................................................... ...............................
141
113
This page left blank intentionally.
114
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SALES TAX CAPITAL FUND
SALES TAX ECONOMIC DEVELOPMENT FUND
These limited purpose funds were established to account for the one - quarter cent sales tax,
approved by the voters on March 16, 2004. The tax takes effect on July 1, 2004, and is scheduled
to expire, or sunset on June 30, 2010.
Proceeds of the tax are required to be used as follows:
87.5 percent is to be used for general capital improvement projects, major equipment, parks and
recreation capital improvement projects, debt service, property tax stabilization, or human service
grants. This portion of the tax is accounted for in the Sales Tax Capital Fund.
12.5 percent is to be used for the economic development purposes. This portion of the tax proceeds
is accounted for in the Sales Tax Economic Development Fund.
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EMPLOYEE BENEFITS FUND
This Fund was authorized by the State Legislature in 1978. Essentially, it is a clearing fund and permits
consolidation of employer and employee contributions to Social Security, Kansas Public Employee
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compensation for general fund employees.
All other funds are charged directly for their share of employee benefits.
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132
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FLOOD AND DRAINAGE IMPROVEMENT FUND
This fund was established in 1997 to pay for Capital Improvements to the Flood Control and Storm
Water Drainage systems protecting the City of Salina. Ordinance #97 -9814, establishing the fund
provides for up to a one mill property tax levy to provide resources for this fund.
Funds are allocated throughout the year for consulting engineer contracts, construction projects and
major equipment needs.
Budget Notes
In 2005 this fund reflects the first of two years of debt services ($100,000 per year) on the
Marymount Road Drainage Improvements completed in 2003.
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136
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
BUSINESS IMPROVEMENT DISTRICT
Ordinance Number 83 -8971, adopted August 25, 1983, established Business Improvement District #1
(BID), which encompasses substantially all of the City downtown central business district. The BID
initiated a major physical rehabilitation project in the area. With the project complete, the BID has
concentrated on maintaining the physical improvements and promoting the area. Employees are
engaged by Salina Downtown Inc., a private organization, although the City does provide an annual
subsidy. The BID assessment level reflects the collection of all BID and Salina Downtown, Inc.
operating funds through a mandatory fee structure.
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140
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
TOURISM AND CONVENTION
A 5% transient guest tax is levied upon the gross receipts derived from hotel /motel sleeping
accommodations. The revenue is for the promotion of conventions and tourism in Salina.
By written contract with the City of Salina, the Salina Area Chamber of Commerce operates the
Convention and Tourism Bureau. A ten - member Convention and Tourism Committee appointed by
the City Commission advises the Chamber on the use of the funds. The chamber receives 60% of the
tax revenues.
The Salina Bicentennial Center receives 40% of the hotel /motel tax proceeds for programs and
improvements to the Bicentennial Center.
141
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144
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
NEIGHBORHOOD PARK SERVICE FUND
This fund was created in 1999 to account for the fees collected from new residential building projects
in Salina. By City Ordinance, these funds are further segregated by separate park service area. As a
larger amount of revenues are aggregated to this fund, they will be made available for acquisition
and/or development of neighborhood parks in the growing areas of the community. Fees collected
($200.00 each) from new home building construction will be spent in the area of town from which it
was collected.
Budget Notes
Improvements to Jerry Ivey Park are planned_ for 2005.
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148
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SPECIAL PARKS AND RECREATION FUND
Under state lave, cities and counties receive a share of the state 10% tax on the gross receipts from the
sale of liquor and cereal malt beverages by the drink. The 10% tax applies to the gross receipts from
the sale of drinks containing alcoholic liquor and cereal malt beverages, sold by private clubs, and by
caterers and drinking establishments in "wet" counties. The local share depends on the amount of tax
collected within the city. The revenue is distributed on March 15, June 15, September 15 and
December 15.
As of January 1, 1993, cities over 6,000 population receive 70% of the amount collected within their
jurisdiction, and must allocate the revenue as follows: one -third to the general fund, one -third to a
special alcohol and drugs programs fund, and one -third to a special parks and recreational fund. Each
third raises about $130,000 per year for these programs.
In the City of Salina, the one -third of the revenue allocated to parks and recreation is used primarily
for Capital Improvements to the City's park system. Annually, the Parks and Recreation Advisory
Board submits a plan for use of those funds in park facility improvements.
149
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152
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SPECIAL ALCOHOL PROGRAMS FUND
Under state law, cities and counties receive a share of the state 10% tax on the gross receipts from the
sale of liquor and cereal malt beverages by the drink. The 10% tax applies to the gross receipts from
the sale of drinks containing alcoholic liquor and cereal malt beverages, sold by private clubs, and by
caterers and drinking establishments in "wet" counties. The local share depends on the amount of tax
collected within the city. The revenue is distributed on March 15, June 15, September 15 and
December 15.
As of January 1, 1993, cities over 6,000 population receive 70% of the amount collected within their
jurisdiction, and must allocate the revenue as follows: one -third to the general fund, one -third to a
special alcohol and drugs programs fund, and one -third to a special parks and recreational fund. Each
third raises about $130,000 per year for these programs.
The City of Salina enters into contracts with local social agencies to finance programs and services
related to activities allowable under this program. The current program provides funding for substance
abuse, education and prevention programs at Central Kansas Foundation, St. Francis of Salina, and
Catholic Charities.
153
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156
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
SPECIAL GASOLINE TAX
In 1983, the State Legislature provided for a 2¢ per gallon increase in the gas tax starting July 1, 1983,
followed by an additional 10 increase on January 1, 1984. The first 2¢ is dedicated to the special city
and county highway fund. Any other increase in the gas tax after July 1, 1986 is divided, with 65%
going to the State and 35% going to the city - county fund.
Revenue derived from this source is used in street maintenance, such as asphalt overlay and slurry
sealing, concrete and asphalt contract repair work and for the purchase of equipment. This activity is
performed under the general supervision of the Director Engineering and General Services.
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160
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
BICENTENNIAL CENTER
The mission of the Bicentennial Center is to provide a regional hospitality center for events that will
stimulate the Salina economy and enhance the quality of life for the community and the region.
The Bicentennial Center has become well established as a multipurpose building serving a wide range
of functions on a local, state, regional and national basis. It has developed a reputation for being one
of the top convention, trade show, sports and entertainment facilities in Kansas.
User fees, a general fund subsidy and 40% of the hotel /motel tax proceeds support this department.
Budget Notes
Recent accounting changes reflect full utility costs in this budget. Transfers are made annually
from the General Fund to support the Bicentennial Center. Employee benefits for the Bicentennial
Center are paid from the Employee Benefits Fund.
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166
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
FAIR HOUSING FUND
The City of Salina receives an annual contract/grant from the Department of Housing and Urban
Development to further Fair Housing in the Community and to hear and resolve Fair Housing
complaints. The Salina Human Relations Department is responsible for the administration of the
program
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170
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
BOND AND INTEREST FUND
The Bond and Interest Fund provides for the payment of principal and interest on the various bonds
financed out of the General Fund or under the City's general obligation bonding authority. The
principal and interest payments come from a variety of sources, including the property tax levy, special
assessment payments by property owners and transfers from other funds.
The City of Salina provides its long -term financing of non - utility capital improvements. e.g. Major
Street Projects, through the use of General Obligation Bonds.
The City's current bond rating by Moody's Investor Service is Al, providing excellent interest rates
for financing these investments in the community's infrastructure.
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74
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
INTERNAL SERVICE
INDEX
FUND.............................................. ............................... ...........................PAGE
CentralGarage ..................................... ............................... ............................189
Health Insurance .................................. ............................... ............................185
Computer Technology .......................... ............................... ............193
................
RiskManagement ........................................... ............................... .........177
Workers' Compensation Reserve ......... ............................... ............................181
175
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176
CITY OF SAUNA, KANSAS 2005 ANNUAL BUDGET
RISK MANAGEMENT RESERVE FUND
In recognition of the growing problems with municipal insurance, the 1986 Kansas legislature
authorized the establishment of a Risk Management Reserve Fund. K.S.A. 12-2615 authorizes that the
monies in this fund be utilized for any risk which might otherwise be insurable by a municipality. The
act does not authorize a special tax. However, it provides that "monies may be paid into such Risk
Management Reserve Fund from any source which may be lawfully utilized for such purposes,
including transfers from the General Fund, or from any other fund or grant program account of the
governmental unit in reasonable proportion to the estimated cost of self - insuring the risk losses covered
by such reserve fund." The word "reserve" in this fund's title means that the fund is authorized to
accumulate from year to year the fund balance and to spend that balance without annual rebudgeting.
Most funds are not reserve funds; as a result, their cash balance must be reappropriated in order to be
spent. The City of Salina has chosen to budget this fund.
In addition to providing centralized accounting for the City's insurance and risk management expenses,
this fund also permits efficient and proper management of the City's risks. Risk management entails
not only insurance but also efforts to minimize the potential exposure of the City, its employees, its
patrons and the general public to various conditions and situations which could result in potential
damage to persons or property.
177
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180
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
WORKERS COMPENSATION RESERVE FUND
Resolution Number 91 -4286 was adopted by the City Commission on March 25, 1991. This resolution
created a reserve fund to permit the City to be approved by the State of Kansas as a self - insurer under
the Workers Compensation Act beginning May 1, 1991. 2005 will be the twelfth full year for the city
to participate in this program. The reserve fund (also known as a self - insured retention or SIR) is the
amount ordinarily budgeted for conventional workers compensation insurance. Taken from this fund
is the cost for a claims administrator, the cost for an excess insurance policy, loss control and payments
for medical costs and compensation to employees. This fund is designed to reduce program costs by
retaining the savings from work safety programs that would otherwise be used to fund private
insurance.
181
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184
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
HEALTH INSURANCE FUND
The Health Insurance Fund accumulates resources to pay claims, premiums, and other costs associated
with the City's partially self insured health insurance benefit for our employees. Agencies currently
participating in the program include the Salina Public Library, the Joint Health Department, the Salina
Housing Authority, and the Salina Airport Authority. Revenues to the fund consist of transfers from
the Employee Benefits fund and other City operating funds, withholdings from Employee paychecks,
and payments from the other agencies involved in the program.
This program was initiated in 1997.
Budget Notes
In spite of six (6) years of cost stability, market forces and adverse experience have resulted in
challenges to the fund beginning in 2002. Both rate and plan changes are being implemented to
address these issues.
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188
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
CENTRAL GARAGE DIVISION
The Central Garage account is a "housekeeping" or internal service fund. All of the City's motorized
and vehicular equipment, except that of the Fire Department, and some equipment in the Parks and
Recreation Department, is maintained by the Central Garage. Presently, there are 274 vehicles in the
fleet and 441 smaller pieces of equipment (mowers, compressors, golf carts, etc.). This includes repair
work, gasoline, oil, tires and service. The Central Garage Division also operates the city -wide fueling
facility located at Elm Street and Third Street. The various departments are charged through this fund
for the services performed at the Central Garage or specialized service done by contract. Each
individual budgetary unit has a line item for parts, labor and fuel. The full cost of operating the Central
Garage, including fuel, parts, labor and overhead, is recovered from the various departments and is
included here for accounting purposes. The current shop rate is $48.00Chour and the mark -up on fuel
is $0.10 per gallon.
As a division of the Public Works Department, it is supervised by the Fleet Superintendent, who in turn
is responsible to the General Services Director.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
COMPUTER TECHNOLOGY
The Computer Technology Department is an internal service department that provides technical
services for the City of Salina and AS /400 support for both the City of Salina, and Saline County.
Support provided includes system management, user support, programming, PC installation and repair,
training services, management of the City network and infrastructure, protecting City data from outside
threats, disaster recovery, backup and storage of City data, developing and maintaining the City's
intranet and internet web sites, and planning for future technology needs.
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196
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
ENTERPRISE FUNDS
INDEX
FUND
PAGE
GolfCourse ............................................. ............................... ............................209
Sanitation................................................ ............................... ............................199
SolidWaste ............................................. ............................... ............................203
Water and Wastewater: ...................................................................................... 213
Water:
Administration.............................. ............................... ............................215
CapitalOutlay ............................... ............................... ............................224
Cross Connection .......................... ............................... ............................219
Customer Accounting ................... ............................... ............................216
DebtService .................................. ............................... ............................222
Distribution................................... ............................... ............................218
Softening & Treatment .................. ............................... ............................220
Wastewater:
Collection & Treatment ................ ............................... ............................225
197
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198
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
SANITATION DIVISION
This Division of the General Services Department is responsible for the efficient, systematic collection
and disposal of garbage, rubbish, trash and similar waste materials originating within the residential
areas of the City of Salina, for persons choosing to contract with the City. Commercial collections,
including apartment houses, are handled by licensed, private haulers or by the individual business. The
Division is supervised by the Sanitation Superintendent, who is responsible to the Director of General
Services.
The weekly refuse collection service is available to all single, duplex and triplex residential units on
an optional basis. The Division operates two 25 yard and three 20 yard packer trucks, each with an
assigned route to be served each day, Monday through Friday. The Division also runs two 20 cubic
yard grass trucks which pick up yard waste and transport it to a private composting company. In
addition, for an extra fee, special pick up service is provided to all city residents to help them dispose
of large items. There are approximately 14,000 residential refuse customers. A new service of separate
yard waste collection, by bag or cart, has been initiated. There are presently 4,500 yard waste carts
receiving weekly service. A one -year pilot curbside recycling program began on June 7, 2004. Nearly
19000 residential customers are included in the program, which is intended to establish the true
potential and cost of curbside recycling in Salina.
This Division is self - supporting from fees paid by users of the service. No property tax monies are
devoted to this activity.
The Division is charged .150 per monthly bill by the Water and Sewerage Department, and a certain
amount is paid to the General Fund for general administrative services.
As a division of the Public Works Department, it is supervised by the Sanitation Superintendent, who
in turn is responsible to the General Services Director.
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202
CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
SOLID WASTE DIVISION
The City - -owned and City- operated Municipal Solid Waste Landfill Facility, located southwest of
Salina on Burma Road, provides solid waste disposal facilities for Saline County, Ellsworth
County, Lincoln County, McPherson County and Ottawa County.
The State of Kansas administers Federal Environmental Protection Agency landfill regulations.
The Solid Waste Division is solely financed from tipping fees collected from users of the landfill and
income realized from leasing farm land not needed for landfill operations. No tax monies are devoted
to this activity.
The Solid Waste Division supports the City's Household Hazardous Waste (HHW) Program. At the
HHW Facility, all household hazardous waste material received is segregated and stored for pickup and
disposal by a contractor. Funding for venture grant projects in the Salina - Saline County Solid Waste
Plan and maintenance of primary trash hauling route roads in Saline County also comes from landfill
fees.
As a Division of the Public Works Department, the operation is supervised by the Landfill
Superintendent, who is responsible to the General Services Director.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PARKS AND RECREATION
GOLF COURSE DIVISION
The Salina Municipal Golf Course, opened in 1970, is located on 137 acres of land. This well -
maintained 18-hole golf course is supplemented by a 6 -hole par -3 course opened in the spring of 2001.
The Golf Course manager oversees the entire operation of the facility including maintenance.
Approximately 423000 rounds of golf are played each year.
The Municipal Golf Course is an enterprise fund. The amount of expenditures is directly related to the
revenue generated from the play at the course. This budget provides for a realistic level of expenditures
based upon the expected level of play; however, if the level of play is below expectations, the
expenditures will be adjusted accordingly. This division consists of 6 full time employees, and
approximately 60 part time employees.
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CITY OF SALINA, KANSAS 2005 ANNUAL BUDGET
DEPARTMENT OF PUBLIC WORKS
WATER AND WASTEWATER DIVISIONS
The Water and Wastewater Operation is a combined municipal utility responsible for operating the
City's water and wastewater functions. The accounting for the water and wastewater utility differs
somewhat from general municipal accounting. This results from the need to use utility accounting
procedures required by covenants in the City's bond ordinances.
The Water Treatment Section consists of a filtration & softening plant, which has the capacity to treat
20 million gallons per day from the Smoky Hill River and 15 wells. The water is chemically treated
to meet or exceed standards of the Kansas State Department of Health and Environment and the U.S.
EPA. Compliance with those standards is assured by continual testing in the plant proper, as well as
throughout the complete system.
The Water Distribution Section consists of 8 elevated storage tanks on 5 separate pressure systems;
2,199 fire hydrants, 316 miles of water mains, 18,000 water services and meters.
The Customer Service and Accounting Division, reporting to the Finance Department, reads meters
each month, computes account charges, provides service assistance to individual customers and collects
all water and wastewater use fees. The Division also bills and collects for the Sanitation Division
residential refuse collection service. The utility has approximately 18,000 customers and issues about
220,000 bills annually.
The Wastewater Division maintains all wastewater collection mains, wastewater pumping stations and
the wastewater treatment plant. The wastewater system consists of a treatment facility, 213 miles of
lines and 58 sewer lift stations. It is responsible for the treatment of all sanitary sewer wastes generated
by the City to standards specified by the Kansas State Department of Health and Environment. This
Division also monitors industrial users for hazardous waste contamination, etc. There are currently 14
industrial users that are permitted and it is the Division's responsibility to monitor these industries to
insure permit compliance.
The Water and Wastewater Divisions are self - supporting from user charges collected from its
customers. No tax monies are diverted to these Divisions.
As a division of the Public Works Department, the two operations are supervised by the Water and
Wastewater Superintendents respectively, who in turn are responsible to the Utilities Director.
213
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