Administrative Brief
January 20,1978
From:
All City Commissioners
N. D. Olson, City Manager
To:
Subject:
Monday, January 23,1978, City Commission Meeting
H-l: I visited with Larry briefly about the Park Board item since he will
be playing golf in Phoenix on Monday. There are really only two areas you
need to decide upon in order to draft the ordinance. One would be the
purpose of the board and the second the membership of the board. It appears
from previous conversation and Karen's suggestion that the purpose would
probably be to "study, formulate, and recommend short and long range plans
for the growth and improvement of the city's parks, playgrounds and related
facilities". Also from prior conversation you may wish the board to make
recommendations on policies related to the administration of same. Of
the cities George contacted, board membership was probably equally divided
between 5 and 7 member boards.
OTHER ITEMS:
Steve Jennings called me Wednesday concerning a possible change order on the
Bicentennial Building that would permit the steel fabricator to process some
of his work in a somewhat different fashion than called for in the plans.
The change would result in a savings of $16',800.00, however, the contractor
would require an additional 42 days on the project. I am sure the enclosed
letter from G.E. Johnson is addressing the same subject. Ray Voskamp and
Shelby are both out of town Monday, however, Steve Jennings will be here
at 3:30 to discuss the subject.
The letter from Mrs. Bilgere is self-explanatory. We talked with her
husband today asking if she intended for it to be placed on the agenda.
His answer was no, that because of the span of time since collecting the
names she felt that she and some of the signers might be embarrassed if
the list was made public. Their interest was simply a point of inf~rmation
that these names were collected in such a short period of time.
I am enclosing the letter from Jim Lacy to myself concerning the mini-pumper
we have budgeted for this year. His request in the last paragraph does deviate
from past policy, however, he apparently has good arguments for not requesting
public bids. It appears that Pierce Mfg. and American Fire are the only
companies that can provide the 500 gallon front mount pumper on a one ton
chassis. Lawrence recently acquired two of these identical units, advertised
for bids, received two, neither meeting the specs so ordered directly.
Newton also attempted to find fabricators for the same type of pumper and
couldn't so ordered their unit direct. Jim feels the price is right, he has
seen the Lawrence trucks and feels the quality of workmanship is extremely
good. We can legally order this unit direct but I have chosen not to do so
without your concurrence. I will have brochures available Monday to explain
the unit a little better.
All City Commissioners
January 20, 1978
Page -2-
We tried to set up a meeting with the Airport Authority for Monday to discuss
again the baseball diamond situation. Mike Scanlan advises that 3 of his
board are out of town next Monday and appears now that he may not even have
a quorum for his regular meeting on Tuesday. When his board members return
to Salina he will attempt to set up the same meeting for January 30.
I called Gene Hardesty today concerning the scoreboard for the Bicentennial
Building as their contract expired De~ember 28,1977. He advises that they
were able to obtain only one sponsor ~4 needed) for the 15' board they
proposed. He felt rather confident that he could obtain the subscribers for
the 11' board as the price would be approximately $8,000.00 less for each
subscriber. I suggested that he obtain the commitments, if possible, and
he could then submit a new contract to you for your consideration.
Jr¡ ~ (þv'
'.
.'
. .
'. T
>".Ì'.
\;' , . ,f 1
~. 11 (1 ~ ~ r ~ j . ~ j
- 1 ~ 3' ô ~ J- ~ .. ¿
~ i'~ 1 fl d ~ ~,d. - - 1 ~ ~ ~
~. 1 ~. ~ f. -~ 11
, ~ J:~ ~ 0 1 ~ J ~
J J f j 1 ~œ ~ f - j ¡ i ~ ~ 1 f I 1
,
~ -
. ' (::)
l' ' . ~ . .1 ~
,'- :~ .~ f() ~
< ~ ' /) .1.u
~ .~. {~
.~ \J . .
f 1. c
,. ~ .l~ 1
,
¡ ~
RECEIVED
lin, t1w IUHJOI'~.dl~i1I,'Ù wiG¡ to ll:Ji, 11,(' C,i Ly ClWt11.t:":~1 ion to bUi..~~NHl 3 1978
YII;.J'lr nnd [nf11~p:,:i.nf~ pno1 fuc7.J :i.l~J Cn!' l;OO;ì:l";t):":.: 'lnd:T¡¡ '.1l~1l of :;h11nn
nn ;'~:H,' propopt;y ',¡de11 h'1S 1.:cr.l1) '¡r.qllLJ.'(;(L ":¡:":..,,1'; '_IL' ;joll!;'il !1il~h ~cl1o01
on ¡;(]'-,nnlí'l nnll Oh:lo. .
TJ ,um
.'\!J1)¡1.:::':¡
.----
-- .-----------
~ . ~L~~
~ , Pt,',' :~!o..,./ '",,-h,.,o~ ~ - -_-.!:.!.£.-L?14 £k
~ ----- -=- / {,/ _.- ---~----- ~ð7~W--Dy-~
--1l: ~1 í7J%;T --,;- . ?~¡¿r-L~.¡jß¡ -
~ --e~ --;.~~ ~=~==~-
~ r~J;::::;;~ ~---'&:ý~)~'------ u-
0 .. .'I " ¿:.. --fj1£7d.~ . ~_. cf..lJL 12 . ..-----
JL i!i~-~- .-~ ---_._---_.......2,M'-_~ ._u.. ....
\~ (, () .t-Z -'~./~"--'-_--:_---~--_:_--------,:-.:z.2.~-7!2t.:¡f-7Jll-'-,--, .---
.~ .' ~ ø/,y~ ------c-_____dßj~Ø~~._--
~ - 0 ';-~~~---~----~~~Çé~~~
1,10, the un(JoT'<'11~'1'ù WOn]¡!- ,-,', '1,. "'" C . .
u- ,.l. j,,-, 1,,0 ilL", '..(c- V,~',c\r , Ol'rp"':q't'(-J'l ~-" l-l'~-'-
'»1 j . . c 1,..1.'-'~) vvJ-<l.l.l1a
Y"J. ~ [lnt 3\';11-0;;;" nrr ')"01 f"ul"~' -. t- --. t-",... ...... '-"--'--""-'~',~
',- '" -'." t'.. ,-,'-l.l.,.f _lor nO;i:l."'();~:,: '1;)'1 "Tn '1l;11 '~f ""'1.')
nn""'eprn')-p'-'- I-' 1 1 . ," . V1..),..,.1.a
_",' ':) t:, v< "1.:C¡l--"1S -'(J:,) '¡CqllLì:'í;'( 1':,,:,1: ')/ :';()l:!;ì.l ;li/'h ~cllooì'
on LU'<:, nc,llEt nnu OhlO. -- -'-
TJ/um
'- ,
.'\;),)1(1.:::':¡
-----
-~'--- -
- é- t?~ -,--~,- .' '-;¿~ ~~~T -
- 7%z;:-(j;~-~--~-_.~',__e26_L-'Z, -~-
, ~, ---~-____dh2_~
- Jvvt. i ~ S, KafÍ..t{:t- J'- ~r, - -~..< J" ~t:- ----
,- ..-L2ZL..'!. ~~~- ---_~_k3 Co.. .6ld- ,--.-
-9ìl...~:õ)~~~d~_____------ ._--&.&z..~_.£~-- -----
~ -~ ~~ --- --- - _._~5L!_-- ---~ ---
- ..'",
---- -----------.----------- --------,
------
,----- --
------.------ -. ---------------
---'---------._-
--- ------------
----------------
---------- --..---------- --.....----------
--'------.,----..---- ------.--..--- .----
-----------------..-------'-- "-~--'._----------:.------.- -- .-- --..-----..---- - -.--..-.--.-.----
.--- --.------ --.---.-.------ ------'------~-'--'-------------------_h'___.__._--_._------. ---'-"'-
----.----
---- --- -- --_..------ - ------------- - '--------'-- -----.- ---- .-----------
-----.------------.--- -----on_. '_n_- ,.....- --..--.-.", n- - ...--... .-.-- --. - - ,. .
.. """"" ....----------------
1- ~ 3- 7(
CITY OF SALINA
FIRE DEPARTMENT HEADQUARTERS
222 WEST ELM
TELEPHONE NUMBER
AREA COOE 913 821-0411
SALINA. KANSAS 61401
January 11,1978
MR. N. D. OLSON
City Manager
City of Salina, Kansas
Dear sir:
I am submitting for your consideration specifica~ions for one mini-attack
pumper for the City of Salina Fire Department.
I must emphasize at this point that an apparatus of this type may not
receive the recognition from the I.S.O. that an apparatus in total com-
pliance with N.F.P.A. #1901 would receive, but the use of the mini-attack
pumpers in the fire service is gaining in popularity. It is my recommend-
ation that we give serious consideration toward the purchase of this unit.
The cost of the attack pumper is approximately $30,000 with a six-month
delivery date. These specifications are complete with the exception of
the 2-way radio, which I would recommend we purchase from Communications
Service for approximately $800.
As American Fire Equipment Company of Salina and pierce Manufacturing, Inc.
of Appleton, Wisconsin are the only equipment manufacturers who can cooper-
atively comply with the 500 gallon per minute front-mount pump specification,
I am requesting permi~sion to deviate from the bidding process and place an
order directly with American Fire Equipment of Salina.
;ï:-=~l? 4-
/~-'i~AMES E. LACY
//
Acting Fire Chief
Salina Fire Department
JEL/gp
MEMBER. . . KANSAS LEAGUE OF MUNICIPALITIES - NATIONAL LEAGUE OF CITIES
,,/ - ,:" "::..:~>
.
P. O. BOX 2139'
COLORADO SPRINGS. COLORADO 80901 AREA CODE 303 473.5321
,.,
,j
January '13>..1978
'" \,
,--' . , ~ ~J
t""(ò>~J
\1. ~: .-
'110
\:\\~\'1 \, l}
) t'\
Mr. Norris D. Olson, City Manager
City of Salina, Kansas
P.O. Box 746
Salina, Kansas 67401
RE:
BICENTENNIAL COMMUNITY CENTER
SALINA, K!\NSAS
Dear Mr. Olson:
We would appreciate your review of Section 12 of the General Conditions
of our contract.
In a building contract of this nature, changes in contract amount
and time will unavoidably occur. To protect the City of Salina from
unknown additional expense, Bucher and Willis has provided that no
changes in the contract work can be initiated without a change order
executed by owner, architect, and contractor.
We are concerned that the need for a chan~e will become evident
at the time the work is to be performed and thus delay our progress.
Since our contract does not allow us to proceed on verbal instructions,
we would be forced to suspend operations on a particular work item
and request a time exten~ion for the period between suspension and
receipt of the executed change order. Such a delay would be costly
to both contractor and owner. .
There is a remedy to this problem. As Section 12 of General
Condi ti ons states, "The change order may be s ;"gned by the arch i tect
alone, provided he has written authority from the owner for such procedure
and that a copy of such written authority ~s furnished to the contractor
upon request". This document would allO\'I Bucher and ~Jillis to instruct
us to proceed on a revision. If time was not critical, our proposals
could be reviewed and agreed upon using methods A or B. If construction
progress would be delayed by the time required for receiving quotations,
the actual field cost, method C, could be ordered.
If any further explanation of this circumstance would be of
OFFICE & YARD
310 S. FOURTEENTH STREET
""
Mr. Norris D. Olson, Project Manager
January 6, 1978
page 2
assistance, we would be pleased to meet with you at your convenience.
Establishment of an owner1s agent with authority to order additional
work, will insure that no unnecessary delays will occur. We will
appreciate your assistance.
Very truly yours,
G.E. JOHNSON CONSTRUCTION CO., INC.
~m.U
W.M. Beutel'
Project ~1anager
WMB/jca
CC: Bucher & Willis
Consulting Engineers, Planners and Architects
Enclosure
"
lí!..
CHANGES IN 'rIfE Hom,:
12.1 ~~}¡;:_~!~Sl~~~~~~,~-~: '1'11(' O',.;nc]:, vJi tJlont invalidating the Con-
tract, may o:cder Chanqes in ,the Hcnk \vi thin UH~ general scope of the
Contrac l: consi::;t.int} of adcli t_ions, ùclcl:ions or other revisions, the
Contr~ct Sma and the Contrilct Time Leing adjusted accbrdingly. All
such ChangGs in the \'lork r:;hall be <:1.1..1l:hori:¿od by Change Order, and
shall bc executed Und'è)rthe applicable conditions of the Contri1ct
Documents.
l\. Chan9c Order i,; é1 \vrit.t:en onlcJ:" -¡-.otIle Contractor siqLed by
the OHn::>r ð.ndt:he Ar:chitc(;t, issued éJLter .the e}~ccution of '::he Coa-
tract;aut~orizing a dlangc in the Wo~k or an adjustment in the Con-
tract: SU,1i\ orLhe Contract 'ritlC. Al ternativp..J.y, the Change Order may
be signed by -the A1:chitect 'alone, provided he has \,1):it.ten authority
from the Ownsr for such procedure àhd.that a copy of such written
a1'.th:)ci,ty is, £ L1rnÜ3hc:':~ to t.hc Cunt:racc.cn::' 11pap reques t. 1\ Change
Order 1(1.:;,;/ alsD L~ ~;i(FJ.E::à. byl'.he COlJ!l.l:(),ctO}::' if he ilqree:3Lo -;::11e adj'.Lt.-"
merIt:. . iu t.Le Contrélct. S'.,m o:c the Cont:rê.!,~:t '.l'Üne. 'I'lH-~ Con.tI:d.ct Sum ant"
t:he Conl:.J:¿<cL: 'l'iJè'lC": lW':'Y be ch¿)ng(~c1 only by Ch¿lilge Order.
'l'he C(J~,1~ 0.>:' c1-:-(~Cli t "tel the:, O\"ner ):e~:;lÜ'c.in~:: f1::-0I11 a Change in the
"Jork shr:.ll he d~i:eY"llincd in one:: or mOJ:-l' of .tlJr.,- :to:I.1Ó',.¡ing ,o'ùys;
('t'
~1Z'tllod 1'.:
l"íethocl D:
Jl1.et hod c:
By agreed u~j.t prices; or
By a9rC(~d lUl'lp sum; or
If neither I.~(~tlìod A nO}: J.ictJ~oc1 B can be
i'l9reGc1 UPO{\ befo]>:' tJF:' extréì war}: is ~-;tar1:edf
. the Con tracL:or sl1¿Ül be. paid hj ~ ac~'::.'.~1:,_J~:5:.~ß
~osl::. of the ""lark phIS f i fteoll pcrC'3nt, 0-5'.',) toY:
t,he vlOrk 'v,'hich he pcrfon:lès wi'll, his 0\'111 forcc3
and/or the Cont:L-;1.ci:m: '-3J1è.tll be pc.:i,d 1-.112 ~lì.b-.
cant,raG tor I s ~~:.~'~ll¿1.\5_.;::-:1~L.!::'?.':.!::. o:Z the \'lorJ~ plus
twenty percent (20~) fu~ WOJ:k which is performed
by his subcontractor or subcontractors.
~
Where cxtrQ wor)~ is performed un~cr Method C, the term actual
- .-------.
field coo~ of such exi~ra vlOrk Ü; hereby dc£:~n(~ù to be and sh;_1.Ll in-
clude: «1) 'l'he pay:col1 cas t fay; <:111 \'lor)~mcn, suell ¿::s fon~mp.n,
mechanic~:>, craft:sm(~n, laborc:cs¡ (D) tll'? COé;'t of allll1otcrio.ls and
supplie;-, not furnished by the O\y~wr; (G) reut.dl for all poT,ýer-dj- i ven
egl1ip!',l(:n~.: at V.lj:Lcc;;:l--upon rates fo)~ th(~ .time actuLtlly employed cn: l\5cd
in t:he p,:.:rfoJ:lllancc c,:r 1.:he exl'ra work; (el) tl:(1n~j:)o]:tation clvŒgcs
necessarily incu1:":Led in conncct:ion \~it,h icU1V cquipr:lcnl: authori%ed. by
the l\xcllitp-cl..: for u::;c on said c'xtra \JOrJ: and \,1hi.ch is net alrc>ùÔy 011
the job i (e) all PO\'¡Cl:, fuel, l'.\brj can ts, \Jatcr, and similar opcrai:-
ing cxpcn~.:;es; (f) all ineic1cntcll C}:pC)~.;r"~; incnrred as a di:r:p.cL-.
J:esult of ~'..1ch c):t,ra \,m:'d:, :i.nc;ludin~ :'alcs ()J: use ti1XC'.~; OJ) mélter.LéJl~;,
CC-7.9
payr-olltaxes, a11(1 the ac1di LLon.:ll prOWl urns fo:[ construction J.)(Jnc1~j,
\yorJancn '~; compen ~Ji1l.ion, publ ic liabi 1 i t:y and l)1"OP(' 1:" t Y di1rn~l~Jc,
and other insurance required by the Cont:ri1ct \,¡here -the p"t-erniums
therefor. are based on payroll and Il1ùtcJ:ial cosb-~. '1'11c l~rchitcc-t
mùY direct the form in \'lhich the actual fic~lèl Co~:;t shë:!J.l be )~cnt,
-.-------------- L
and may also specify in wri-tin9 bcfon~ th:; \'¡ork comIne-mces the
method of doing Ule \york and the typo and kind of måchincry and
equipment, if required, \\Ih i ch shall be used in the pCl: forraancc of
extra \,/ol.-k under I-íethoc1 C. If machinery or Qquipment.. i~J required
for extra \'lork, the authorization and bDsis of payrnent. for the use
thereof shùll be stipulated in the written extr~ \\Iork order. The
applicable "plus" perccnté1ge (15% or 20~) of the <1ctuùl field cùst-
to be allowed and paid to the Contractor shall constitute full
compensation for profit, overJlcad, superintendence, fi_eld office
expense, and all other elemèh-ts or cost not embraced ,ú thin the
actual field co~t as herein defined.
r--..
~ ~
If the Contractor claims that additional cost is involved be-
cause of (1) any written interpretation issued pursuant to Par~graph
1.2, (2) any order by the Owner to stop ~he Work pursuant to Para-
graph 3.3 where the Contractor was not at fault, or (3) any written
order for a minor change in the Work issued pursuant to Paragraph
12.3, the Contractor shall make such claim as provided in Paragraph
12.2.
~
12.2 Claims for Addi-tional Cost: If the Con-tractor wishes to
---------
make a claim for an increase in the Contract. f~~urn, he shall give the
Architect written notice thereof within t~enty (20) days after the
occurrence of the eyent giving rise to such claim. This notice
shall be given by the Contractor before-proceeding to execute the
Work, except in an emergency endangering life or property in which
case the Contractor shall procoed in accordance with Paragraph 10.3.
No such claim shall be valid unless so made. If the Owner and the
Con-tractor cannot. agree on the amount of the adjustment in the
Contract Sum, it shall be determined by.the Architect. Any change
in the Contract Sum resulting from such claim shall be authorized
by Change Order.
12.3 MiY'..m:- Chan~r~s i_n tly?~_~~rk: The Archi tect-- shall havo
. aut-hoLi-ty to orde:c minor chanqes in the ~'lork ~ involving an adj ust--
m~~nt in the Conl:J:act Sum or an exlension of the Contrac-t 'rime and
~- . -
not inconsistent with the intent of the Contract Documents. Such
changes may be effected by Field Order or by other written order.
Such changes 5h<111 be binding on the Owner and the Contractor.
12.4 Field Orders: The Architect may issue written Field Orders
,.¡hich in te:r.-pret tl~l-~-Con tr<1.C t Docl1ment~.> in accordance Hi th Paro.gra D11 ~.
. ... .
1.2 or .which order ¡ninO):- chë:nl<Jes in tho \vOTk in accordance Hit.h J.Jm:-él-
- qraph 12.3 \vit.hou L clEtJ19('~ i!l Conlract S\.1111 or Cont:J."act ~eime.. 1'110. Con-
tractor shall carry out such Field OrdcrD promptly. .
GC-30
(]D"\J~~ General Services Administration - Region 6
1500 East Bannister Road
Kansas City. MO 64131
January 13,1978
RECEIVED
JAN 1 7 1918
Mr. Norris D. Olson
City Manager
City-County Building
300 W. Ash Street
P.O. Box 746
Salina, KS 67401
Dear Mr. Olson:
This has reference to and will confirm our meeting with you and
Commissioner Jerry Simpson last January 11, 1978, regarding the
City's interest in acquiring the former Schilling Air Force Housing
area in Saline County, Kansas. ,
The contract appraisal has been completed establishing a price of
$5,500,00 for the housing area and $130,000 for the gas and electric
utility distribution systems, or a total price of $5,630,000. As
discussed, we are currently working with the Kansas Power and Light
concerning the sale of the utilities. If they purchase the gas and
electric systems, the price to the city for the housing will be
$5,500,000; if they do not, the price will be $5,630,000. If neither
sale is concluded plans will be made to offer the property for sale,
as a whole, by sealed bids.
Please advise us as to the City's desires.and intentions concerning
the purchase of this property as soon as possible. In the meantime,
in order to avoid compromising any possible public sale offering and
voiding competition, it is requested, as discussed, that the above
prices be kept confidential and not publicly disclosed until such a
time at least as a sales agreement has been reached between all in-
terested parties.
Please advise if we can be of further service or assistance at this
time.
Sincerely,
/~ ~ ~ ,If'"
~/)/ /'./1 '/ ,..
~/ f; .
{k/y4t:('/ , Øl;j;;;~
CHARLES W. MC KINNEY ,-~.-J
Director, Real Property Division
Public Buildings Service
--.
"'"
- --.- ,
January 17, 1977
. - ...
Notes from Tri-Governmental Council meeting January 16,1978.
Pat Bolen elected chairman.
Motion made and carried that the City representative serve as vice
chairman.
Helen Crawford later pointed out that this was in conflict with the
By-Laws, that the vice chairman is to come from the same entity as the
chairman and with only one representative from each governing body, this
is an impossibility. This is one of several flaws which she pointed out
in the present By-Laws. It was decided that Pat Bolen would work with
Mrs. Crawford and Glorine Shelton on suggested By-Law changes and have
it on the next agenda.
On the matter of energy, Bob Riordan and Dave Hansen recommended
to the Council that a Coordinator be employed and that a joint study *
committee be established with representatives appointed by each body.
t40ti on by Duckers, seconded by Lockard that the present fi ve member com-
mittee (appointed by the City) continue and that the Board of Education
and County each appoint two additional representatives. Bob Riordan to
serve as temporary chairman. The committee would be responsible to the
Tri-Governmental Council. '
On the matter of salaries, after considerable discussion, it was
agreed that the City and County would provide each other with names of
employees, job classifications and gross salaries.
Don Jolley was not available to discuss the two items which he had
Lauren Gray to place on the agenda. No.1 would be a joint computer
operation and the second was the central location for the purchase of
gasoline. It was agreed that these items should be discussed at the
administrative level. The County is considering some type of computer
operation and apparently the Board of Education is interested in making
some kind of a change. So far as the purchase of gasoline is concerned,
it was agreed if this is a problem for the Recreation Commission, they
should be able to work something out with the City or County similar to
what is being done with Civil Preparedness.
The matter of sidewalk to Parsons school, we felt that the initial
step would be for the City Engineer and CDunty Engineer to discuss it
along with Dr. Sherraden of USD305. Note: A memo was sent to Dean Boyer
regarding this matter on January 17, 1978. A report of their preliminary
studies should be made at the next Tri-Governmenta1 Council meeting which
is scheduled for March 20th.
~t1
William E. Harris
Deputy City Manager
WEH:bc
cc: Norris D. Olson
* The role of the Coordinator, salary etc., will be a part of the study.
The Mayor said he would take action to dissolve the present City
appointed Energy Commission.