Transportation Plan AgrAGREEMENT FOR PLANNING SERVICES
THIS AGREEMENT, made this ~ day of <~
Hundred and Eighty-one.
in the year Nineteen
BY AND BETWEEN the City of Salina, Kansas, hereinafter called the "City''
and Bucher & Willis, Consulting Engineers, Planners & Architects of Kansas
City, Missouri, hereinafter called the "Consultant".
WHEREAS, the City desires to have the Consultant prepare a Transportation
Plan as described herein.
NOW, THEREFORE, the City and the Consultant, for considerations herein-
after set forth, agree as follows:
ARTICLE I
SCOPE OF SERVICES
GENERAL:
As proposed, this project would consist of five elements. The first of
these elements would be a detailed thoroughfare plan. This plan would in-
vestigate current traffic patterns, reassess the classification of the major
street system and develop standards for street design. The remaining four
elements would entail an overview of various transportation and traffic sub-
ject areas noting major deficiencies and general strategies (or routes) for
meeting recognized needs. These four elements are public transportation,
truck routes, snow routes, and bike routes. In the thoroughfare plan and
the four additional elements, the Consultant will evaluate and, wherever
possible, use available data and reports.
These specific work elements are as follows:
WORK ITEM A - MAJOR THOROUGHFARE PLAN
The Consultant will undertake this element in three parts: l) Inventory,
2) Analysis, and 3) Improvement Plan. This element will begin with a review
of the existing major thoroughfare plan of the City. The Consultant will
then review recent traffic count and turning movement data, the 1963 Traffic
Safety Plan, corridor availability and existing and future land use information
from the 1980 Salina Comprehensive Plan. An updated major street classifica-
tion system plan will then be proposed including major and minor arterial and
collector streets for the City and its growth area as defined in the Compre-
hensive Plan.
The Consultant will also incorporate existing City design guidelines and
construction standards for each of the street classifications. The design
guidelines will include proper alignments, right-of-way widths, pavement widths,
typical curb and gutter details, and other similar standards. The standards
and criteria will be graphically illustrated and accompanied by necessary text
and tables.
This element will be undertaken in three steps as follows:
1. Inventory and Review of Available Data
The Consultant will review existing traffic counts, traffic flow
data, and traffic projections. If additional traffic machine
counts or manual counts and tabulations are required to perform
the analysis, the City will use its staff.
If the City staff is unable to take the additional counts and
tabulate the data, the Consultant will provide this service at
the rates set out in Article III, Compensation.
The locations of these additional counts will be first discussed
with the City Engineer and planning staff to assure that all
problem intersections and areas are studied. The City staff will
also provide the Consultant with major street feature data such
as width of pavement, right-of-way width, on-street parking con-
ditions and traffic control device locations.
2. Capacity Analysis and Networks Assignment
The Consultant will review the existing transportation network
and determine capacities for existing streets. Using existing
and projected population and land use data available through the
future land use plan as outlined in the "Salina Comprehensive Plan",
projected traffic volumes will be assigned to the system and a
determination of the existing and future demand/capacity relation-
ship will be made. From this analysis, determinations can be made
as to when specific links within the system will reach capacity.
The analysis will be staged in five-year intervals between the
years 1980 and 2000. The old municipal airport runway will be
evaluated as a possible arterial street link as a part of this
analysis.
3. Improvement Plan
The Consultant will prepare a Major Thoroughfare Plan for the entire
City and its growth area including those areas that are undeveloped
at this time. The proposed Major Thoroughfare Plan will be coordinated
with the recently approved future land use plan. The plan will speci-
fically present recommendations concerning street alignments, right-
of way widths, and other design characteristics. An improvement
schedule based on priorities for development will be made by the Con-
sultant to assist the City in developing a formal plan for the financ-
ing of street improvements. These recommendations will include
preliminary cost estimates for additional right-of-way acquisitions,
street construction, traffic signals, and other necessary improvements
to accommodate the future traffic growth and pattern.
WORK ITEM B - PUBLIC TRANSPORTATION STUDY
The Consultant will inventory existing public transportation modes and
will work with the faculty of Marymount College to develop a questionnaire
designed to determine potential public transit usership in the City. Prior to
conducting the survey, the questionnaire shall be approved by the City. An
adequate random sample will be selected from the entire Salina population and
a phone survey will be performed by statistics student at the college. The
students will tally the survey results which will then be analyzed and discussed
by the Consultant. Based upon this analysis, the Consultant will recommend
immediate and long-range actions which should be pursued to meet recognized
public transit needs.
WORK ITEM C - TRUCK ROUTE ANALYSIS
The City will provide the Consultant with a map of existing truck routes
in the City. The Consultant will analyze the existing truck routes based on
the findings from Work Item A - Major Thoroughfare Plan and determine the
adequacy of the existing routes. The Consultant will then recommend any
change of truck routes in the City based on existing and anticipated land use
patterns and the future thoroughfare plan.
WORK ITEM D - SNOW ROUTE ANALYSIS
The Consultant will briefly review the existing snow routes in the City,
if any, and evaluate the efficiency of these routes with respect to actual
traffic flow, accessibility, and adjacent land use patterns. The Consultant
will recommend a new snow route system in the City if the existing system is
found inadequate. The Consultant will also review a draft snow route ordinance
as developed by the City and comment on its adequacy and recommend improvements
for an efficient emergency street clearance ordinance.
WORK ITEM E - BICYCLE ROUTE ANALYSIS
The City will provide the Consultant with a map of existing bike routes
in the City. The Consultant will briefly describe potential bicycle users
and general origin and destination zones based on available census data and
the existing land use information contained in the Comprehensive Plan. Based
on origin and destination desire lines, available corridors and the findings
from the Major Thoroughfare Plan, the Consultant will prepare a list of re-
commended bike routes which can most safely provide for user needs. A brief
discussion will be included on alternative bikeway designs such as Class II
bikelanes and Class I bike paths with examples of the possible application of
these improved systems in Salina.
WORK ITEM F - MEETINGS AND PRINTING
The Consultant will prepare twenty (20) copies of the preliminary reports
without maps and one hundred and ten (110) copies of the final report with
maps reduced and printed. Seventy-five (75) copies of the final report will
be 3-hole punched for insertion into the Comprehensive Plan binders.
The Consultant will attend three (3) meetings with the City through the
course of this project. It is suggested that the first of these meetings be
a Staff-Consultant working session to discuss the preliminary report, the
second meeting being a formal presentation and discussion of the report, and
the third being a revision session with the Planning Commission. The Con-
sultant will attend additional meetings as requested by the City on an hourly
basis plus out-of-pocket expenses.
ARTICLE II
TIME SCHEDULE
The final draft report for all work items will be submitted to the City
by June 30, 1981, and the receipt of the fully-executed Contract by the
Consultant shall constitute written Notice to Proceed. The final printed
copies of the text and maps will be delivered within forty-five (45) days
after authorization by the City to proceed to final.
ARTICLE III
COMPENSATION
The City agrees to pay the Consultant the following compensation for the
services stated above:
Work Item Fee
A. Major Thoroughfare Plan
B. Public Transportation Study
C. Truck Route Analysis
D. Snow Route Analysis
E. Bicycle Route Analysis
F. Meetings and Printing
5,600
1,800
1,O00
1,000
1,200
1,100
~700
Payment shall be made to the Consultant according to the following sche-
dule:
Payment No. 1 -
Payment No. 2 ~
Payment No. 3 -
Payment No. 4 -
Upon submission of the preliminary report
for Work Item A .......................... $ 5,600
Upon submission of the preliminary report
for Work Item B .......................... $ 1,800
Upon submission of the preliminary report
for Work Items C, D & E .................. $ 3,200
Upon the delivery of the final printed
reports .................................. $ 1,100
TOTAL ~-]1,700
If the Consultant is required to provide personnel to take additional
traffic counts and tabulate the data, the Consultant will be compensated at
the following rates: Project Engineer - $29.00/Hour and Technician - $15.00/
Hour. Billings for additional work shall be made on a monthly basis setting
out the work performed, number of hours, personnel classification and rate.
Payments shall be made by the City to the Consultant within thirty (30)
days after the date of billing.
ARTICLE IV
MISCELLANEOUS
The Parties hereto further agree to the following conditions:
C~nsultant Staff: The professional planning services required herein will
be performed by Ronald A. Williamson, AICP, Chief Planner, acting for the
Consultant; Myles Schachter, Project Planner; Jimmy Lin, Traffic Engineer;
and by other qualified persons selected by the Consultant to assist in the
planning, drafting and clerical work.
Change in Scope: The Scope of Work described in this Agreement shall be
subject to modification or supplement of the contracting parties. Any
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such modifications in the scope of the work shall be incorporated by
negotiated supplemental agreement. At the time of such modification of
work, equitable adjustments will be made by the parties in the time of
performance and the compensation to be paid for the project.
Anti-Kickback Rules: Salaries of planners, architects, draftsmen, tech-
nical engineers, and technicians performing work under this Contract
shall be paid unconditionally by the Consultant and not less often than
once a month without deduction or rebate on any account except only such
regulations issued by the Secretary of Labor pursuant to the "Anti-
Kickback Act" of June 13, 1934 (48 Stat. 948; 62 Stat. 740; 63 Stat. 108;
Title 18 U.S.C., Section 874; and Title 40 U.S.C., Section 276c). The
Consultant shall comply with all applicable "Anti-Kickback" regulations
and shall insert appropriate provisions in any subcontracts covering work
under this Contract to ensure compliance by subcontractors with such re-
gulations, and shall be responsible for the submission of affidavits re-
quired of subcontractors thereunder except as the Secretary of Labor
may specifically provide for variations of or exemptions from the require-
ment thereof.
Equal Employment Opportunity: During the performance of this Contract,
the Consultant agrees as follows:
The Consultant will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, or national
origin. The Consultant will take affirmative action to ensire that
applicants are employed, and that employees are treated during em-
ployment, without regard to their race, color, religion, sex, or
national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruit-
ment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship.
The Consultant agrees to post in conspicuous places, available to em-
ployees and applicants for employment, notices to be provided by
the Local Public Agency setting forth the provisions of this non-
discrimination clause.
The Consultant will, in all solicitations or advertisements for em-
ployees placed by or on behalf of the Consultant, state that all
qualified applicants will receive consideration for employment with-
out regard to race, color, religion, sex, or national origin.
The Consultant will cause the foregoing provisions to be inserted in
all subcontracts for any work covered by this Contract so that such
provisions will be binding upon each subcontractor, provided that the
foregoing provisions shall not apply to contracts or subcontracts for
standard commercial supplies or raw materials.
Discrimination Because of Certain Labor Matters: No person employed on
the work covered by this Contract shall be discharged or in any way dis-
criminated against because he has filed any complaint, or instituted or
caused to be instituted any proceeding or has testified or is about to
testify in any proceeding under or relating to the labor standards applica-
ble hereunder to his employer.
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10.
ll.
12.
Interest to Certain Federal Officials: No member of a Delegate to the
Congress of the United States, and no Resident Commissioner, shall be
admitted to any share or part of this Contract or to any benefit to
arise herefrom.
Salaries Paid to Persons: In representative occupations listed in this
Contract shall not be less than the representative salaries prevailing
in the locality.
Insurance: The Consultant shall carry adequate insurance to protect him
from claims under Workmen's Compensation Act; from claims for damages
because of bodily injury, including death to his employees and the public;
and from property damage. Consultant agrees to indemnify and hold City
harmless from any claims, accidents, injuries, or less arising from the
negligence of Consultant.
Ownership of Documents: Maps and reports prepared by the Consultant for
the project shall become the property of the City and shall be turned
over to the City for custody.
Abandonment or Suspension: If any work prepared by the Consultant is
abandoned or suspended by the City in whole or in part, the Consultant
is to be paid for the service rendered on account of it, prior to receipt
of notice from the City by certified letter, together with any terminal
expense resulting from such abandonment or suspension.
Termination of Agreement: This Agreement may be terminated by either party
upon thirty (30) days written notice, should the other party fail sub-
stantially to perform in accordance with its terms through no fault of
the other. In either event, the Consultant shall be paid for services
rendered to the termination date, including terminal expense in accordance
with Abandonment and/or Suspension Agreement.
Arbitration: Arbitration of all questions in dispute under this Agreement
shall be at the choice of either party and the dispute will finally and
conclusively be settled by the decision of the arbitrators, one to be
appointed by the City, one by the Consultant, and a third to be chosen
by the two appointed. In case these three arbitrators thus chosen fail to
agree, two additional arbitrators shall be appointed by the presiding judge
of the United States Court of Appeals having jurisdiction over the region
which includes Kansas City, Missouri. By the decision of these arbitrators,
or by the majority of them, both parties to this Agreement shall be
finally bound.
Arbitrators shall be persons capable by training and experience to under-
stand and pass upon the problems to be considered. No one shall serve as
arbitrator who has or has had any financial or pecuniary interest with
any of the parties or who is or ever has been employed by any of the parties.
No arbitrator shall be an advocate for any of the parties.
Compensation to each arbitrator shall be the same and shall be paid equally
by both parties. All other expenses shall be paid by the party calling
for arbitration.
13.
Binding Upon Successors: This Agreement shall be binding upon the under-
signed parties, their successors, partners, assigns, and legal representa-
tives.
14. Time: Time of completion is of the essence of this Agreement.
15.
Interpretation: This Agreement and any written modification or amendment
shall be construed in accordance with the laws of the State of Kansas.
16.
Subcontractors: Consultant shall not associate with any subcontractor in
the performance of its duties hereunder, or allow any subcontractor to
perform any work hereunder, without the prior written approval of the City.
IN WITNESS WHEREOF, said parties have caused this Agreement to be signed
by their duly authorized officers in two counterparts, both of which shall be
deemed an original, on the day and year first written.
ATTEST~
D.L. Harrison, City Clerk
C~T¥O~/~
!INA, KANSAS
Nye, City Manager
BUCHER & WILLIS, CONSULTING ENGINEERS,
~. W~illiamson, Partner