Budget - Agency Contracts
CITY MANAGER'S OFFICE
Jason A. Gage
City Manager
300 West Ash . P.O. Box 736
Salina, Kansas 67402-0736
TELEPHONE. (785) 309-5700
FAX . (785) 820-8532
TDD . (785) 309-5747
E-MAIL. iason,qaqe@salina.orq
WEBSITE . www.salina-ks.qov
Salina
eM MEMORANDUM 05-02
TO:
FROM:
DATE:
SUBJECT:
City Commission
Jason Gage, City Manage~
July 22, 2005
2005 Agency Contract Funding Requests
Attached for your review and consideration is support information related to Monday's
Study Session discussion regarding non-profit agency contract funding for 2006. This
information includes:
· a memorandum by Finance Director Rod Franz summarizing the requesting
agencies, amount requested and purpose for any requested funding increase;
. a worksheet which includes 2006 requested funding amounts and historical non-
profit agency funding levels; and
· narrative support information provided by the requesting agencies.
Please note that the current DRAFT 2006 Annual Budget allotment in the General Fund
for agency contracts is $280,000. This is the same funding level that was approved in the
current year's budget. The 2006 agency requests exceed this amount by $18,825. As a
result, you will need to consider various funding options, which may include:
Adjusting the 2006 proposed budget expenditure level for agency contracts in
order to fully fund all or some agency requests;
Adjusting the 2006 proposed budget expenditure level for agency contracts in
order to partially fund all or some agency requests; or
Keeping the 2006 proposed budget expenditure level for agency contracts at
the 2005 budget level ($280,000) and making a determination as to which
request to fully or partially fund based upon your determination of community
need and impact.
Staff also expects two or three other non-profit requests at a later date that will most likely
fit the profile for sales tax funding. These will be brought to the City Commission for
consideration when formal requests are prepared and received.
DEPARTMENT OF FINANCE
AND ADMINISTRATION
Rodney Franz, Director
300 West Ash, P.O. Box 736
Salina, Kansas 67402-0736
City of
!l
Salina
TELEPHONE (785) 309-5735
FAX (785) 309-5738
TDD (785) 309-5747
E-MAIL rod. franz@salina.org
Website: www.salina-ks.gov
DATE: July 21, 2005
TO: Jason Gage, City Manager
FROM: Rod Franz, Director of Finance and Administration
RE: Agency Contracts
Attached are the agency contracts summary sheets, along with letters from the agencies
requesting a continuation of support. To summarize:
Municipal Band: Requesting a $3,000 increase to be used partially for musician's
stipends, as well as for some new percussion equipment. The Municipal Band
supplement has been at $15,325 since at least 1994.
PASS Time: This program was terminated in 2005.
Skyfire: Has requested continuation of funding at the same $2,500 level.
Bill Fekas Christmas Dinner: Mr. Fekas has requested an increase from $2,500 to $3,000
for 2006.
Transportation Related:
Hotline (Taxi vouchers): Requesting an increase from $22,000 to $28,500 per year. The
letter attached indicates a 65% increase in fares paid this year compared to last year.
Commission on Aging (Taxi Discount): A request to increase funding from $17,000 to
$19,000. They report a 30% increase in demand for taxi tickets.
OCCK (BusNan Operating supplement): OCCK has submitted a request to increase
funding from $70,000 to $100,000 per year, citing an increase in fuel expense.
New Request:
The Salina Art Center has requested that the City provide partial funding of $2,500 to
support the humidification system in their facility. Attached is a report on resources
provided for the Arts Center under our agreement with them.
Economic and Industrial Development supplements:
Requested supplements for the Chamber of Commerce for Industrial and Commercial
development, and the supplement to Salina Downtown Inc., for Downtown development
are at the same level as in previous years.
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July 20, 2005
Salina Municipal Band
p, O. Box 227
Salina KS 87402-0227
Mr. Rod Franz
P. O. Box 736
Salina, KS 67402-0736
Dear Mr. Franz,
Since we spoke the other day, an incident has arisen
and I wish to discuss this further with you or whomever.
As you know, the Salina Municipal Band recently hired a
new conductor - Dr. William McMosley, chairman and head of the
Music Dept. at Kansas Wesleyan University. After a recent band
concert, Dr. McMosley asked the Board of Directors of the Band
to seek an increase in funding for the Band. His increase is
to ask for an additional three thousand dollars ($3,000)
This increase would be used to increase the current pay level
of each band member - currently each receives $8 for a two hour
rehearsal, and $6 for an hour concert; in other words a total
of $14 (fourteen) dollars for 3 hours. It has not been discussed
as to what amount would be paid if an increase were given.
Also, some monies would be used to purchase additional
percussion instruments, as Dr. McMosley feels that we would attract
more percussionists if we had the use of better equipment.
The Salina Municipal Band currently receives funding from the
city of Salina in the amount of $15,325; an increase of $3,000
would make it $18,325.
Thank you for this consideration and hoping to hear from you.
~
Untitled
To: Salina City Commision
From: John Ziegler, Chairman Skyfire Ambucs
Re: 2006 funding
This is a request for you to continue funding Salina's free public fireworks display Skyfire
in 2006 at the current level of $2,500. If you have any questions I will be happy to appear
and answer them.
Thank You
J P Ziegler
Skyfire Ambucs
654 Sylvan Place
Salina Ks 67401
785-823-2336
Page 1
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OCCK INc.
"','. .
LINKING PEOPLE TO A REGIONAL REHABILITATION NETWORK
July 15, 2005
CORPORATE OFFICE
1710 W. Schilling Road
Salina, Kansas 67401
(785) 827-9383
(785) 827-7051 (TTY)
(785) 823-2015 (FAX)
MAILING ADDRESS
P.O. Box 1160
Salina, Kansas 67402-1160
City Commission
c/o Mr. Rod Franz, Budget Director
City of Salina
. .300WestAsh_:>_
.', Salina, Kansas 6'7401
REGIONAL OFFICES
220 E. 19th
Concordia, Kansas 66901
(785) 243-19'!7 (voicefTTY)
(785)243-4521. (FAX). ":"'.
501 W.7th _,
Beloit, Kansas 67420;
(785) 738-5423 (voiceffTY)
(785) 738-3320 (FAX)
Dear Commissioners: .
Not a day goes by that we don't hear from someone about ho~ important public
transportation is to their life. It may be that they had no way to get to the doctor
for cancer treatments or to the grocery store to shop. Sometimes they call Just to
. "
say thank: you and tell us how much they appreciate the consideration of the .
drivers.
. The partnership between the City of Salina, KDOT,and OCCK,IIlc. has beell
used as a model for other conrmunities.Weappteciate;'your willingnessto' '" .
provide financial support to ourefforls to serVe thecominunity: Junewasa:'"
record month for us With 1003 people using Med-A-Van formedical '.
transportation and 792 people getting rides to\Vor~~ shopping, church,' etc~in..
'Salina. . .. '.. . . . ',. '
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..For FY2005, your financial contributi6nw~$75,000..As wear~'~lld~aling" ''' .'. ':';,:;;.-,'.e'"
. ,',".. ",' ,'""itl1skyrocketing costs for, fuel, you ,6anlln~erstand the' effe,c~tha(~a~()~f/j~{
',.: ';'~:j)-:pr9vidmg a transportation serVice: To. help address' this. mcrease_ iri:exp'ens~
.", ',' ;" -:"\req~estan illcrease-fro~ $75,000 to $106,000 JromilieCitYofs;lillaTa~\v
;-'c6n.tinll.eio'providepublictianspbrtatl~~ s_erV-i~~s:afllie,i!eJd;tliig~~y~(t@'i;
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C Saline County A
ommission on ging
245 N. Ninth Street Salina, KS 67401 785-827-9818 Fax 785-827-1516 www.salhelp.orglaging
July 5, 2005
To: City Commissioners
City of Salina
From: Tom Mulhern, Director
Saline County Commission on Aging
RE: Public Transportation Funding
We would like to request renewed public transportation funding from the City of
Salina for budget year 2006.
For several years, the City of Salina has provided financial support for public
transportation services provided by three community-based organizations: the
Saline County Commission on Aging, OCCK, and Hotline. The Saline County
Commission on Aging currently receives $17,000 per year from the City of
S~lina, which is, combined with funding from several other sources to subsidize
discount taxi rides for any interested resident of Salina and Saline County.
The enclosed worksheet profiles funding sources and types of rides provided by
the major public transportation providers in Salina during 2004, Also'enclosed is
a demographic analysis of taxi rides subsidized through the Commission on
Aging discounttaxi ticket program in 2004.
The demand for discount taxi tickets during, the first five mOhths of 2005 is up
more than '30 perce})t, compared to, the same period in 2004. ,While we expect this
rate to leveloffduring the remainder of 2005, it is clear that demand for and use
of the discount taxi tickets continues to grow. If the City of Salina is in a posItion
,to increase its ,allocation to the Commission on Aging from $17,000 to $19,000, it,
would help us better respond to this demand. However, we would not want an
increase in our allocation to be. at the expense of either OCCK or Hotline, as we
work Closely with them and knowthat'they are also responding to the growing
. demand for public transportation in Salina.
,Thank you for considermg this request; and please l~t my know if you have any
"questi()~s.or wo'uldlike any 3;dditionalinforniation.'.. . .'
. - .' ; '.; '. - - .'" '. .. < ....
Saline County Commission on Aging - Taxi Ticket Program
Demographic Analysis of Rides Provided
Report Printed: 02/04/2005
From: 01/01/2004
To: 12/31/2004
Total Rides Provided During Period
18752
Sex:
Female
Male
14598 78%
4154 22%
Age:
Under 21 937 5%
21 to 59 7085 38%
60 to 74 3740 20%
75+ 6990 37%
Household Income: Race/Ethnic Status:
Under $5,000 4515 24% White 16556 88%
$5,000-$10,000 8396 45% Black 1663 9%
$10,000-$15,000 2789 15% Asian/Pacific Island 0 0%
$15,000-$20,000 1658 9% Hispanic 273 1%
$20,000+ 1376 7% Other 247 1%
Disability 9838 52%
Live Alone 12331 66%
Purpose of Trip Taxi Company
Medical/Health 4248 City Cab 1876
Food/N utrition 3436 Economy Cab 0
Shopping 11 068 Radio Cab 9166
Total 18752 Sunflower Taxi 4047
24-Seven 2849
Super Cab 814
# Persons Using Tickets During Period: 389
# Persons Registered At End of Period: 1098
-HOTLINE
227 N. Santa Fe
Suite 305
Sal jna, Kansas 67401
" L~nking !1esources to Needs!'. " :.....:. ':. '. ...,. .'
July 6, 2005
Rod Franz
City of Salina
300 WAsh
Salina KS 67401
Rod,
Enclosed please find my written request for funding from the City of Salina for FY
2006.
If you have questions, please feel free to give me a call.
Thanks for
~/'
Bob Hunter
Program Coordinator
Salina Taxi Voucher Service
827-9224
Certified by
o
CrisisfTolI Free ... . . . . . . . . . (888) 887-9124
Administrative # . . . . . . . . . . . (785) 827-4803
InFormation & ReFerral. . . . . . . (785) 827-4747
www.solinoHOTlINE.org
A~
....
-
A United Way
Member Agency
~ Aa.oc:Iau.. ef .aIc:Ido&.c7
HOTLINE
227 N. Santa Fe
Suite ~~.,
Salina. Kansas 67401
FUNDING REOUEST-
Salina Taxi Voucher Service, a program of HOTUNE Crisis, Information & Referral is requesting
$28,500.00 from the City of Salina for funding during the year of 2006. This is an increase of
$6,500.00 over funding for 2005. Due to increasing rider numbers and fare costs to the
program, we feel justified in asking for this amount. Kansas Department of Transportation
budgeted a total of $35,000.00 for the local match...an amount I feel exorbitant.
FUNDING SOURCES-
Following is a break down as to funding that has been verified for the year 2006...
City of Salina $22,000*
KDOT $35,000
State $14,000
Salina Area United Way $ 6,500
TOTAL $77,500
*current amount funded by the City of Salinamall other figures are for 2006
KDOT funding we will receive for FY 2006 is $14,500 (Federal) and $5,814.40 (State) short of
what was applied for in the last grant. Salina Area United Way has not increased their money
to this program for several years. We have contracted out all that we can in order to be
reimbursed for fares paid out...
SUMMARY-
In the first two quarters of 2005, we have already paid out $46,161.29 in fares. Comparing the
same time period for 2004, $29,763.85 was paid out. This is an increase of almost 65%. This
is truly a program that is working...word of mouth is a wonderful advertising tool. If this trend
continues, our fare expenses will be over the $90,000 mark by end of year. As you can see
from the figure above, we will fall short by approximately $14,800 for the year. The over 65-
age group accounts for approximately 35% of the total transports done; a majority of the
transports we do are for those persons who own no vehicle, single parents with no other
options for transportation, low income people who cannot afford to fix their broken down
vehicles, and other situations that leave no choices. Total number of transports provided in the
first two quarters of 2005 was 8860; for the same time period of 2004 the number transported
was 6558. This is an increase of 2302. These figures translate into an overall increase of fares
per transport of $0.68. Most of this increase is due to higher gasoline costs, higher insurance
premiums, higher repair costs, etc. Those increases are passed on to our program.
One of the stipulations to continue to receive funding from KOOT is to complete Project
Reviews from time to time. The last one filled out, in April of this year, asked for long-range
plans. Salina Taxi Voucher Service would like to eventually give free transports to those
individuals over the age of 65. But, as you can see, the opposite is true...we may have to start
cutting part of the program.
0)
Crisis/ToII Free . . . . , . . . . , .. (888) 887-9124
Administrative # . . . . . . . . . " (785) 827-4803
InFormation & Referral. . . . . .. (785) 827-4747
Salina Taxi Voucher SeNice . " (785) 827-9224
A United Way
Member Agency
The Board of HOTUNE is meeting Saturday, July 9, to discuss long range plans for the
programs of HOTUNE. One of those programs to be discussed at length is Salina Taxi Voucher
Service. All agree it is a viable program...there just seems to be no one to fund monetarily
what is needed. Salina Taxi Voucher Service is too small to fight the big gun in town for
dollars, both from the City and from KDOT...but for a little pistol, we feel it does a great job!!
Thank you for your attention to this matter, and thank you for your consideration towards
funding goals fo our program
:/
/f))/
Bob Hunter
Program Coordinator
Salina Taxi Voucher Service
3469 South Holmes
Salina, KS 67401
(785) 823-8043
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Dennis Kissinger
City Manager
The City of Salina, Kansas
P.O. Box 736
Salina, KS..67402-0736
Re: Fekas Christmas Dinner
Dear Mr. Kissinger:
I wish to thank you and the City of Salina, Kansas, for your financial
assistance with the annual Christmas dinner for the people of Salina. As you
know there is no charge for this dinner. The number of people taking
advantage of this dinner this past year was approximately 4,000.
Each year we have been blessed with numerous contributions and volunteer
help, however, due to the lack of major sponsors and dwindling contributions
we have been unable to make ends meet. The annual expense for this project
is approximately $14,000.00.
Once again, we are contacting you to request some financial assistance for the
2006 dinn<::r. We anticipate a deficit of approximately $3,000.00 in funding,
and'wouldrequest that you consider that amount for 2006.
Thanking you in advance for your consideration, I remain,
.. .
Sincerely yours,
"'~"'''''~'''' .~-
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SALI NAartcenter
November 11, 2004
2004-2005
BOARD MEMBERS
Commissioner Debbie Divine
Commissioner Alan JiIka
Commissioner Don Marrs
Commissioner Monte Shadwick
Commissioner Paul Webb
Stacy Clark
Dear Madam and Sirs:
Frank Coady
PRESIDENT
John Divine
The significant support of the City of Salina for facility maintenance and utilities
has helped the Salina Art Center bring world-class works of art into the center of
our community and region. The environmental conditions necessary to house and
care for irreplaceable and highly rare works of art are becoming more and more
demanding as the Art Center gains stature and as the standards of care rise within
the museum profession. With increasing regularity we must protect and stabilize
works by such important artists as Andy Warhol, Francesco Goya, James
Rosenquist and Mark Rothko.
Judy Edmands
Kelli Exline
Paula Fried
Bob Goodwin
Charley Griffin
TREASURER
Peter Johnston
3S Livingston
The Salina Art Center must maintain an average of 50% humidity at all times to
attract these important loans of art and to comply with contracts from major
museums including the Smithsonian, the Metropolitan Museum of Art and the
National Gallery of Art and to meet accreditation standards set by the American
Association of Museums. Because of the increased and growing need for state of
the art standards in our galleries, we are requesting an addition to our contract
includes the allocation of expenses for our humidification system,
exceed $3,000
Patrice Lewerenz
Mark Ritter
2001-02
Regeneration Rental/Service
Regeneration Salt/Supplies
Total Expense
Thank you for your consideration of this request.
Saralyn Reece Hardy, Director/Curator
Salina Art Center
Cc: Dennis Kissinger, City Manager
Mike Morgan, Deputy City Manager
$2,400.00
$ 462.02
$2,862.02
PARKS & RECREATION DEPARTMENT
Stephen L. Snyder
Director
Ciiyof
~
Salina
Telephone: (785) 309-5765
FAX: (785) 309-5769
TOO: (785) 309-5747
E-Mail: steve.snyder@salina.org
Website: www.salina-ks.gov
300 West Ash Street, Rm. #100
Salina, Kansas 67401
Date: November 10, 2004
To: Salina City Commissioners
From: Steve Snyder,
Director, Parks and Recreation
Re: Salina Art Center &
Salina Community Theater Expenses
The City of Salina has agreements with both the Salina Art Center and Salina Community
Theater outlining responsibilities for operations and maintenance of their respective facilities.
The City of Salina owns the Community Theater building while the Salina Art Center building
is owned by a private, nonprofit corporation.
Under the 1970 Salina Community Theater Association and City of Salina agreement, the
association constructed the building with private funds, and upon completion, the title to the
building was transferred to the City. Under the agreement the City shall: (1) maintain and
keep the exterior and all of "Area 1" (the auditorium, stage, lobby, public restrooms, and other
rooms) in a good state of repair; (2) furnish utilities for the entire building; (3) provide janitorial
services for "Area 1"; and (4) pay all taxes and insurance on the entire building.
The 1989 agreement with the Salina Art Center and City of Salina specifies that the City
shall: (1) pay all utilities; (2) provide routine janitorial service except for those related to art
exhibits; (3) maintain the facility including repair or replacement of hot water heaters, HVAC,
and the roof; (4) and maintain multi-peril insurance coverage for the building improvements
on the property. The maintenance responsibility of the City shall not include any work.
necessary for the purpose of art exhibits, storage or protection of personal property controlled
by the art center, or educational or other center programs. Expenditures for the maintenance
of the facility shall first be paid from a capital replacement fund established by annual
deposits of not less than $1,500 made by the art center.
As of June 30, the fund balance was $30,179.
Based on the above agreements, the following costs were assumed by the city for the
maintenance and operation of both the Salina Art Center and Salina Community Theater for
2003:
Salina Community Theatre - 303 E. Iron
Custodial labor & materials = $ 6,368
Maintenance labor & materials = $ 7,468
Sub Total $13,836
Electric #04351 468 = $12,503
Gas #WT 6873417 = $ 3,664
Water & Sewerage $ 1 ,669
Sub Total $17,836
Insurance Property Coverage ( est. ) $ 5,000
SCT Total For 2003 $36,672
Art Center - 238 S. Santa Fe
242 S. Santa Fe
Custodial labor & materials
Maintenance labor & materials
Sub Total
= $10,987
= $ 3,243
$14,230
= $ 4,553
= $ 6,713
= $ 975
= $ 1,253
$ 988
$14,482
$ 4,742
$33,454
Electric -236 S. Santa Fe #01434019
Electric - 238 S. Santa Fe #01879515
Gas - 238 S. Santa Fe #03264024
Gas - 242 S. Santa Fe #04354939
Water & Sewerage
Sub Total
Insurance Property Coverage
Art Center Total For 2003