8.9 Curbside Recycling
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
5/23/05
TIME
4:00 P.M.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
CITY MANAGER'S OFFICE
ITEM
NO.
Page 1
9
BY: Dennis M. Kissinger
BY:
ITEM:
Report and recommendation on curbside recyclables collection program.
BACKGROUND:
As outlined in the Commission Information Memorandum with this agenda packet, the City has been
working for several years to establish a viable and responsive program for collection of residential
recyclables at curbside. Our community has for many years had a recycling drop-off program
through Images, Inc., but the general public, Solid Waste Management Committee and City
Commission had requested a curbside collection option for our community. The private sector has
been unable or unwilling to establish this type of service.
On April 11, 2005, the City Commission approved establishment of Curbside Recycling as a fee
service under the City's Sanitation Division, with a July 1, 2005 transition from our pilot program to
the regular service program.
The Commission had directed staff to develop the program in a manner that its operating costs
would be fully covered by user fees. The capital costs could still be covered by capital grants or
other funds. Staff's proposed "self-supporting" program assumed we would have 900 households
participating by July 1, 2005. At that participation rate, a $4.90 per month fee would generate
sufficient revenue to fully cover program operating costs in the first 12 months.
June is our critical month for making the transition from the pilot program to the regular program. As
of May 20th, we have nearly 700 households signed up. This includes interested pilot program
participants as well as non-participants on a waiting list. It appears uncertain at this point whether
we will meet the 900 household target by July 1st.
If we do not reach the 900 household target, monthly revenues from the $4.90 user fees will not fully
cover program operating costs as planned. For example, at 700 households participating, we would
have a revenue shortfall of about $11,000-$12,000 for the coming year.
While disappointing, this revenue situation is not a crisis. The Sanitation Fund is in solid financial
condition and able to absorb a short-term shortfall of this level. We see this as a "bump in the road"
in our long-term efforts to encourage waste reduction and recycling, and believe it can be remedied
in coming months.
Since it is possible we will not be able to meet the Commission's prior direction to have the program
operationally self-supporting at start-up, we are bringing this report and staff recommendation to you
for your discussion and further direction.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
5/23/05
TIME
4:00 P.M.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
CITY MANAGER'S OFFICE
ITEM
NO.
Page 2
9
BY: Dennis M. Kissinger
BY:
STAFF RECOMMENDATION:
1.
Renew authorization for this regular city service to begin July 1, 2005, acknowledging it may
not be fully operationally self-supporting at start-up.
2.
Reset the target date for the program to be self-supporting with a new financial self-supporting
date of July 1, 2006.
3.
Authorize and direct staff to develop and implement marketing and other plans in June to add
additional customers to the program, in efforts to reach the 900 household target as quickly as
possible.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
04/11/2005
TIME
4:00 P.M.
3ENDA SECTION
NO:
8
ORIGINATING DEPARTMENT: APPROVED FOR
DEPARTMENT OF PUBLIC WORK AGENDA:
ITEM
NO.
I Page 1
2
BY: f\~ike Fraser
r-
BY: rt^{ r
~ ~
ITEM: Resolution No. 05-6172.
1. Approval of Cu rbside Recycling as a City service.
2. Resolution establishing fees for Curbside Recycling.
BACKGROUND:
City staff has been involved in conducting a City Sanitation Curbside Recycling Pilot Program for the
last ten months with over 950 volunteer participants. A presentation was made to the City
Commission concerning this Program at the March 28, 2005 City Commission Study Session. This
same presentation was made to the Salina/Saline County Solid Waste Management Committee at
their meeting on March 31, 2005, where the Committee gave support to add this Program to City
.
services.
At this time staff is recommending the City Commission authorize the addition of Curbside Recycling
as a separate service under City Sanitation, and that this new service take affect the first of July
,005.
FISCAL NOTE:
Funds to pay for this new program will come from Sanitation reserves up to the end of June 2005,
beyond that point in time user fees will support the service.
RECOMMENDED ACTION:
1.
2.
Adoption of Curbside Recycling as a City service under the Sanitation Division as presented.
Resolution Number 05-6172 - Adoption of the City Fee Structure for recycling coUection
.
service.
City of Salina Sanitation Division
Curbside Recycling
Pilot Program 2004-05
..........-........,........-...-...-.-
01y 0( -
~-
sarlRèl ~
Curbside Recycling Pilot Program
Orientations Sessions
Design of the Pilot Program
. One year Pílo( Program.
. 1.000 vokmteer City Sanitation
customers (954 at this time).
. No fee charged for Pilot Program
participation.
. Once a week collection.
. Curb-sort system with one truck
and onc employee.
. Partner with Images Recydìng to
process and sell materials.
. ProV'ide educational materials for
particìpa nts.
. ProV'ide a wheeled bin to
customers that require assistancc.
. Survey the participants.
H ¡story I Backg round
Over the last few years the Salimi I Saline County Solid Waste
Management Committee and City staff have studied the
possibilities of offering curbside recycling to City residents.
. 2001 - City Internship study of recyding options, along with Solid
Waste Committee (SV\(;) and staff review.
. 2002. Community telephone recycling survey conducted by the
Docking Institute. Additionallntemship study on curbside collection,
and Solid Waste Committee I staff review.
. 2003 - Internship study developing an operational plan and budget
for a Curbside Recycling Pilot Program, plus SV\(; I staff review.
. 2004 - Start or a one year Curbside Recyding Pilot Program.
Obtained survey input from partidpants. Produced two Pilot
Program videos that were shown on Access TV.
. 2006 -Input by the Solid Waste Committee and decision by the
City Commission wnether to add Curbside Recycling to City
Sanitation services. based on the Pilot Program results.
Goals of the Pilot Program
. Measure support for a
subscription based curbsidc
collection program.
. Better undcrstand what
resources are necessary to run
. curbsÎde program.
. Test and evaluate operoational
practices of the Pilot Program.
. EV'aluate the impact on othcr
City Service5.
. Determine the monthly charge
for recycling customers in order
to offer a break-eV'en service.
Materials to be Collected
. Plastics #1 - #5
. N ewspa pe rs
. Magazines
. Mixed Papers (Mish-Mosh)
. Steel Cans
. Aluminum Cans
. Clear Glass
. Brown Glass
. Green Glass (added 3/05)
1
Pilot Program Budget
. T ota! budget of $190,000 for
operating and capital expenses.
. Operational budget of $60,000.
. Capital budget of $130,000 for 8
recyc1ing truck. The bid price on
(he truck was $11 <4 ,000 in 2003.
. No fees were to be charged to
participants for the Pilot Program.
. Partnering Agreement with
Images Recycling to process,
transport, and seU materials
collected. Images was 10 keep all
revenues from the sale of
materials for the Pilot Program.
Survey Results
. Customer satisfaction was very
high with about 97% expressing
from satisfied to extremely
satisfied with the program.
. Customer support by 60% for
once a week collection.
. About 76% of participants said
they recycle from half to the
majority of their wasle.
. About 27% are new recyclers.
The survey indicated that
materials from new recyclers. ptus
regular recyclers (hat are now
recycling more, account for about
46% new materials collected.
. About 82% of participants said
that they would most likely sign-up
for the service if it was under $5-
What We Have learned From the
Pilot Program
. Volume of materials coiled:
Newspapers! Mags- 55% (66.9 tons)
Mixed Papers 23% (36.5 Ions)
Plastics # 1. #5 7% (11.7 Ions)
Clear Glass 6% (9.7 tons)
. Educational process with customer has improved collection times. The
average amounl of monthly information slips has been 199 with a high of
626 (June) and a KJW of <40 (February). Most problems experienced with
customer set-outs has been with: colT\lgated cardboard, plastics other than
#1-#-5, and green glass.
. Of the 954 customers, 69 have requested wheels due to physical difficutties
moving the container to the curb.
. The 2006 operating budget with one truck and person is estimated at
$55,600.
Steel Cans
Brown Glass
Aluminum Cans
<4% (6.0 tons)
3% (4.9 tons)
2% (2.5 tons)
Annual Future Revenue I Expense
Ca Icu lation s
Expenses
Operational Costs
$66,600
Revenues
Cus tamer fees ($4.90 )
Landfill tipping fee savings (new materials)
$52,920
2,900
$66,800
!&pita! Costs
Capital cost (truck I bins I wheels) in the future could be funded
through local Venture Grants or other sources depending on
availability of funds and strong customer support
What We Have learned From the
Pilot Program
. Participation in the Program has leveled off at 954 customers (target 1,000).
. The optimum numbers of customers per week per truck. is 900.
. About 66% of customers said the 16.gallon size bin is adequate from
.always. to .most of the time: About 4% said that it is never enough.
. There are 11 customers that have requested a second recyc1ing bin-
. The recycling truck dumps only once a day at the end of the route-
. Images has the capacity to handle I unloading addi1ional recycling \r'ehicles.
. As of the end of Februa7' estimates showed that Images had made about
$15,435 from the sale 0 156210ns of materials. The annual projection
would be about $20,580. About half or less would be new revenues.
. The average set-out rate of materials is 78% (high 63% . 'ow 73%).
. About 96% of customers said the types of materials colfeded are adequate.
. The addition of a second truck into the system would help provide back-up
in the case of truck problems. GlGn! funds could provide a second trucK.
. Projected annual savings of $2,900 in tipping fees from new materials.
-... ,- ~
-- u.o ..... "--
.
:.
! 11
..
..
..
. ,
. < ., .-
! -
.
~
.. .. .. ..-
!
-
,
.}>' Jf .". .". ~ .". of/. ~ I' I' tl'/
... r'."..,¡I' ¿>.;' .; . ,,- ." .,¡ "
/-./ ",.t!' .,¡I'of ¿"of ./ /.../."I'.,¡I'./ /"
-- -.........,. 0.. - ,.. Oor
-..... _.... c.r.._~ ,.. Lo_-
\:I
:.
i
~
11
-- -.-... --;
/'/""".,¡I't!' ¿"of.;" /.../ /~I'"I' /'
.}>- ~ of 11";' t!' t!'.}>" *' Þ Þ Þ.}>~
... "-"""'0 "';"" ~,J.~...
2
Staff Recommendations
. Volunteer recyding program.
. Collection fee 0($4.90 per month
guaranteed through June 2006.
. A $10 Activation fee for new
customers signing up. Pilot
Program participants do not pay.
. Maximum of 900 custome~.
. A second truck would be
considered if funds are available
and demand is strong.
. Service starts on July 1. 2005.
. Establish a waiting list for new
customers.
Questions & Answers
Time Line of Events Upon City
Commission Approval
. City Commission Study Session to discuss the Program. (March 28,
2005)
. Solid Waste Committee discussion on the Program. (March 31,
2005)
. City Commission action on adding recycling as a City Sanitation
service. (April 11, 2005)
. Development of a new contract with Images Recyding. (April)
. Develop a s¡9n-up form for Pilot Program participants to commit to
the new service. Deadline for sign-up would be May 6,2005. (April)
. Develop a sign-up list for new customers to take th.e place of those
positions that faU below 900, and for future expansIon beyond the
900 customers maximum. (April - ongoing)
. Wor1< with the Finance Department to add billing information for
recycling customers onto the main computer. (April-June)
. The Pilot Program officially begins as a paid service under City
Sanitation. (July 1, 2005)
3
RESOLUTION NUMBER 05-6172
A RESOLlTTION AMENDING ARTICLE V OF THE CITY OF SALINA
COMPREHENSIVE FEE SCHEDULE BY ESTABLISHING FEES FOR CURBSIDE
RECYCLING SERVICES.
WHEREAS, the City of Salina provides many specific services for the Citizens of
Salina; and
WHEREAS, specific individuals benefit from said services; and
WHEREAS, it is appropriate public policy to require specific individuals benefiting
from specific services to pay all or a portion of the cost of such services; and
WHEREAS, Salina Code Section 2-2 provides that the Board of Commissioners shall
detennine, by, resolution, all license fees, pennit fees and other user related fees or charges
established by the ordinances of the City; SO NOW, THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. That the following fees charged by the City of Salin~ are hereby added
to Article V and shall be incorporated in the City's Comprehensive Fee Schedule~
Curbside Recycling;.
Start-Up Fee
Curbside Recycling Service
$10.00
$4~90 per month
Section 2. That the fees outline in Section 1 shall be effective July 1, 2005.
Section 3. That this Resolution shall be in full force and effect from and after its
adoption~
Adopted by the Board of Commissioners and signed by the Mayor tills 11 th day of April,
2005.
Monte Shadwick, Mayor
[SEAL]
A TTES T:
Lieu Ann Elsey, CMC, City Clerk