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Library Report - Discussion_ActionLibrary Report 2023 Community Report &Quarterly Calendar https://indd.adobe.com/view/bf452e9d-3daa-4d4a-8c17-2a59ff869f05 *printed -available at the Library 2024 Reading Challenge https://salinapubliclibrary.org/books-media/2024-reading-challenge/ A book about an athlete/sport A book published in 2024 A book with a map in it A book about a vacation A book featuring pirates A book about science A book with a tree on the cover A book set in winter A book featuring an indigenous character An SPL staff pick A book told from a child’s point of view A book that makes you happy 2024 Salina Reads https://salinapubliclibrary.org/programs-services/salina-reads/ “Lab Girl”by Hope Jahren Kickoff Event:February 3,2024 @ 10:15 a.m. Seed Library 1.The Seed Library will run through the end of June. 2.Inside this awesome card catalog,a variety of herbs,flowers,fruits, and vegetables are housed.The types of seeds that are available may vary from day to day. 3.There are paper growing guides for 32 different seeds,as well as a QR code which links to the digital copy of the same guide. 4.Patrons may take up to three packets of seeds per day. 5.These are free seeds.There is no need to check anything out. Library Calendar of Events https://calendar.salinapubliclibrary.org/ Library Staff February 19,2024 -Staff Training The library will bring in Central Kansas Mental Health Center to provide Mental Health First Aid training to library staff.The 8-hour class is a skills-based training course that teaches participants about mental health and substance-use issues. Annual Library Policy Manual Review is in process. Quick Feedback has been provided to all staff. Hoopla Kanopy 2023 Data Youth Programming This month the teens tried to,unofficially, break some world records.While no records were broken,they had a lot of fun completing the challenges and making up new ones! -Adriana Alvarez,Youth Services programs Coordinator We kicked off our first Music Storytime in partnership with Joyful Noise Studio. We had a great turn out and the kids and parents enjoyed working together to build a boat and head to the beach through musical instruments and dances. We will have Music Storytime once a month and we are working on doing a Library Outreach Storytime at Joyful Noise’s new playplace. -Heather Mettlen,Youth Services Programs Coordinator Adult Programming ●On January 24th,the library held its first Sip &Solve:Trivia Night program in collaboration with Ad Astra Books and Coffee House.We had around 30 attendees who were enthusiastic about the program.We will have Sip &Solve Trivia Nights once a month at Ad Astra,and Ad Astra has also offered to donate a $10 gift card to the winning team each month.-Ben Johnson,Information Services Programs Coordinator ●Salina Reads kick-off was successfully completed.Approximately 55 people attended the adult program,16 the children’s beekeeping program,and 25 children’s bee craft program. Book Drop An additional book drop location was installed at the N.Ninth St. and Hamilton Avenue OCCK bus stop.This was made possible through a wonderful collaboration between Leadership Salina, OCCK,and SPL. Patron/Community Feedback Reference by Mail -Correctional Facility To Heather Mettlen -Youth Programs Coordinator:Thank you for having this {1000 Books Before Kindergarten} program available,it was fun to see how long it would take and to know how many we have read at bedtime.Cooper loves books at 14 months! -Kaylee Campbell Patron purchase suggestions completed to date 2024:36 State Library of Kansas https://kslib.info/ State Librarian -Ray Walling Advisory Board Kansas Library Catalog Kansas Notable Books Kansas Library eCard Talking Books CKLS (Central Kansas Library System) https://ckls.org/ Executive Board Board Packets Bylaws &System Plan Kansas Regional Library System Building &Grounds Updates ●Working on Friends shelving ●Wall shelving is finished ●Boiler Inspection=Passed ●The west elevator is up and running ●New Heat exchanger installed in basement for Friends/Imagination Station areas -Jeremy Magee,Facilities &Maintenance Coordinator Library Positions PT Security Guard -taking applications FT Tech Desk Position -hired Library Plan 2024 Statistical Goals Area 2022 Data 2023 Data 2024 Goal 2024 to Date Circulation 476,906 493,323 500,000 41,800 Building Traffic 139,480 156,442 158,000 11,378 Individual Patrons -Questions 76,481 89,855 92,000 4,555 Event Attendance 16,270 27,324 29,000 922 Strategic Focus Areas Focus Area 1 -Community Goal Status Action Expand &strengthen partnerships and community connections. In process Strengthen Connection USD 305 -holds pickup *Allyson R. Expand connections with schools,educators &students. In process Planning Training Options Email Marketing Topics *Schools Team Review the library website layout.In process Review and make adjustments for patrons. *Website Team Teams:Website,School,Outreach Focus Area 2 -Services Goal Status Action Digital archives In process Implementation *Stefanie K.,Alexander,Lisa Assess desired programming needs for target audiences –elementary age,adult tech students. In process Salina Reads 2024 *Salina Reads Team Teams:Safety &Security,Customer Service,Salina Reads,Programming,Collections Review Focus Area 3 -Staff Goal Status Action Culture defined In process Working with staff to define the Library culture to provide to future staff and our community. *Amy,Katie Z. *stafffeedback regarding idea @ staff meeting Teams:Staff Activities,Staff Appreciation Focus Area 4 -Spaces Teams:Building Maintenance &Grounds Goal Status Action Main level In process Mobile Shelving *Melanie,Amy,Allyson R.,Jeremy,staff Focus Area 5 -Sustainability Teams:Fundraising Capital Strategic Plan Mobile Shelving -West Side (Fiction/Nonfiction)Main Level continued In process -shelving ordered for nonfiction side 1/2024 Marketing Social Media Facebook Insights Top five posts: Top performing Instagram Reel: New gaming systems in the tech center:https://www.instagram.com/reel/C1aTiqhOanv/ Spring Calendars have arrived and will be delivered to 80-100 businesses around Salina. Online PDF version:https://indd.adobe.com/view/bf452e9d-3daa-4d4a-8c17-2a59ff869f05 2024 Marketing Plan Fundraising &Development January 2024 Fundraising Report Month of January 2024 #of Donations $Amt of Donations %of Total $Amt Total 6 $369.00 100.00% New Donors 3 $329.00 89.16% Repeat Donors 3 $40 10.84% Online Donations 2 $15.00 4.07% Cash/Check Donations 4 $354.00 95.93% # Communications/Cont acts Made 18 February 2023 -SPL Capital Campaign Committee initiating major donor outreach plans,targeting over 100 businesses and individuals,requesting support to become a cornerstone supporter for the Re-Imagining Our Library: Youth Services announcement in May.To support this project and have your support be a highlight of the announcement,contact Allyson at giving@salinapublic.org or 785-833-9211 Qtrly Fundraising/Development E-Newsletter to be sent week of Feb 12,to over 1,000 prospects. Upcoming: Match Madness -March 21 -Support your library! National Library Week -April 7-14 -Support your library! Capital Campaign Public Announcement -May 24 Staff Spotlight Allyson Ronning Department:Circulation Job Title:Head of Circulation How many years have you worked at the Library? Four What is your favorite part of your job at the Library? Helping others.As a former educator,that was one of the things I thoroughly enjoyed about teaching.I still get to help people at the Library,just in a different way.I also enjoy the staff I work with.We work hard,have fun,and come together for a common purpose.The Library is one of the best jobs I have ever had. What materials do you enjoy checking out from the Library? I am a non-fiction person.I tend to check out self-help,autobiographies,true crime,and foodie books.I also enjoy audiobooks because I can listen while I accomplish tasks around the house or while I walk my dogs. What do you enjoy most about the community we serve? We have such a wide variety of patrons that we are able to interact with.It makes every day unique and interesting. The frequent library users are so grateful we are here,which makes coming to work even more enjoyable. Are you a member or a part of any organizations/groups in the Salina area? USD 305 Equity Council What is one thing you think everyone should know about the Library? There is something here for everyone.Even though we have over 30,000 card holders,the Library is far under-utilized.From books and movies to wi-fi,games,and a plethora of events,we provide access to so many educational,informational,and fun things. Ashley Richter Department:Processing Job Title:Interlibrary Loan Assistant How many years have you worked at the Library? 1.5 years What is your favorite part of your job at the Library? Getting to help people get the books they want,even if we don’t have it at our library. What materials do you enjoy checking out from the Library? I love reading Fiction and Fantasy novels but I mostly read them through Libby or Hoopla!I also enjoy checking out movies and Switch games! What do you enjoy most about the community we serve? Everyone is always so excited to see what new things we are offering and show their appreciation for everything we do! What is one thing you think everyone should know about the Library? We are so much more than just a place to get books!There are so many things most patrons have no idea about from programs we offer,to non book items to check out,and devices you can use.In addition our entire staff loves helping people!! DISCUSSION/ACTION ITEMS 1 -EMPLOYEE POLICY MANUAL Update to travel policy. Updates are in red.Items to omit have strikethrough.Updates after the last meeting are in magenta. STAFF DEVELOPMENT-003:TRAVEL Employees will make their own travel arrangements.Employees should use the most appropriate form of transportation available,book the least expensive fares,and stay in and eat at moderately priced establishments. A Library vehicle must be taken for travel unless an exception is made by the Director.Staff may be requested to use personal vehicles if there are conflicts with necessary Library services.If the time away for staff development is for an extended period, and Library vehicles are needed for Library service,staff will be asked to use their personal vehicles and will be reimbursed for mileage. Expenses will be reimbursed if pre-approved by the Department Head or Manager and Director.An expense reimbursement form must be completed with appropriate receipts within 10 days of travel being completed. Air Travel The employee should use the most cost-effective routing possible.The Library will pay for the cost of a coach fare.If the employee chooses to fly first class or business class they would be responsible for the difference in the fare. Car Rental/Transportation Services The use of rental cars may be authorized where other transportation is not available or where their use results in saving of cost or time.Shuttle service to and from airports plus reasonable tips are reimbursed.Taxi fares,including tips,are reimbursed where public transportation or shuttle service is not available.Employees should choose the most reasonable and feasible options depending on conditions. Parking fees at a hotel/motel,conference center,or other site will be reimbursed.The Library is not responsible for any parking tickets received for illegal parking or failing to maintain a meter or time limit. Lodging Travelers should use standard room accommodations in hotels and motels.Employees may voluntarily share rooms but will not be required to do so.Reimbursement for lodging is capped at the General Services Administration (GSA)rate for the locality of training.If hotel venues and rates are established by the conference,the conference rates should be used.The Library will determine the amount it will pay for accommodations.Anything additional will be paid by the employee. https://www.gsa.gov/travel/plan-book/per-diem-rates Meals Employees will receive a per diem based on the GSA rates. Reimbursement for meals is capped at the General Services Administration (GSA)rate for the locality of training. The cost of meals will be reimbursed up to $40.00 per day,including gratuities.These amounts could change depending on the area of travel but must be pre-approved.Alcoholic beverages are excluded. https://www.gsa.gov/travel/plan-book/per-diem-rates Cancellations Employees that have charged travel expenses to the Library and then cancel their trip for reasons other than emergency,illness or death in the immediate family must reimburse the Library for any expenses incurred unless otherwise waived by the Director. Other Travel Expenses Travel expenses considered unreasonable under the circumstances will not be paid or reimbursed and are the employee’s personal responsibility.These may include: a.Excess,overweight,or oversized baggage fees. b.Club memberships. d.Alcoholic beverages. e.Business or first class transportation. f.Charges for advanced boarding or priority boarding. g.Child care,babysitting,house-sitting,or pet-sitting/kennel charges. h.Costs incurred by traveler's failure to cancel travel or hotel reservations in a timely fashion. i.Personal entertainment expenses,including in-flight movies,headsets,health club facilities,hotel pay-per-view movies, in-theater movies,social activities and related incidental costs. j.Costs for travel,lodging,meal or other travel expenses for spouses or other family members will not be reimbursed. k.Other expenses not directly related to business travel. If an employee becomes incapacitated due to illness or injury while on official library business away from their domicile,the Director may authorize payment to the employee for appropriate expenses.These expenses are for the return of the employee and/or the employee's private vehicle to their domicile as appropriate under the circumstances.Medical certification may be required. BOARD MEETING -MOTIONS MOTION -Board member provides a motion. “I move to …..” SECOND -The Board President asks if anyone seconds the motion. If so,the Board member states “I second the motion.” If the motion is not seconded it is not considered by the Board. DISCUSSION -If the motion is seconded,the Board President restates the motion and asks members to discuss the motion. VOTE -After discussion is complete,the Board President restates the motion then asks for affirmative votes,then negative votes. If the vote is not unanimous,votes are recorded by individual members in the minutes. RESULT -The Board President announces the result of the vote and any instruction ACTION OPTIONS 1.To approve the updates to the employee policy manual as presented. 2.To approve the updates to the employee policy manual with specific changes.(detail those changes in the motion) 3.To postpone consideration of the updates to the employee policy manual until further information requested can be discussed in a future board meeting. 4.To deny the action.