8.7 Digital Orthography Photo
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
3/7/2005
TIME
4:00P.M.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
PUBLIC WORKS DEPARTMENT
ITEM
NO.
Page 1
7
BY: Brad Johnson
BY:
-
ITEM:
Approval of quotation and selection of contractor for Digital Orthographic (Aerial) Photography for the
City of Salina.
BACKGROUND:
In 2001, the City of Salina contracted for the production of black & white Digital Orthographic
Photography for the City of Salina. This technology has literally changed the way we do business,
and has significantly enhanced the use and popularity of the City of Salina GIS system. As a result of
the 2001 aerial photography, several advances in the City of Salina GIS system have been made
including development of the GIS website linked with the City of Salina website (www.salina-ks.gov).
The 2001 photography is used on a daily basis by staff in the development review process,
presentations to city boards and commissions, planning and engineering studies, displaying
infrastructure inventories, as well as many other uses. Due to the growth and development of the city
since 2001, it is timely to update the current aerial photos. Staff investigated the cost difference
between color and black and white aerial photography and found there was not a significant difference
in cost.
The Federal Emergency Management Agency (FEMA) has also recently advised us they intend to
perform a full update of the flood plain/floodway mapping for Salina. This major undertaking will
provide tremendous benefits to the community. It will be the first remapping since the initial maps of
the mid-1980's. In light of this upcoming project, staff felt it prudent to require the photo flights to
occur at an altitude and in a manner sufficient to generate two-foot contours, meeting the FEMA
remapping requirements. The contours could be generated at a later date.
Requests for quotations were requested from nine regional and national aerial photography firms in
February, 2005. Staff received price quotations from seven firms, six of which met all of the
requirements set forth in the request for quotations and are as follows:
Alternate Bid (Contours)
Qualified Bids Aerial Photos cost per Sq. Mi.
G.E./MJ Harden, Kansas City, Missouri $ 18,600.00 $ 4,032.00
Western Air Maps, Overland Park, Kansas $ 19,880.00 $ 3,840.00
Kucera International, Willoughby, Ohio $ 20,500.00 $ 600.00
Markhurd, Maple Grove, Minnesota $ 23,735.00 $ 2,848.00
Sanborn Map Co., Chesterfield, Missouri $ 27,500.00 $ 3,520.00
Wilson & Company, Salina, Kansas $ 45,000.00 $ 2,700.00
City staff initially had concerns about the very low proposed cost for contours submitted by Kucera
International in comparison to the rest of the firms. Staff conducted several reference checks on
Kucera International and found the company to be a specialized consultant in the area of
Photogrammetry and the references that we called all gave the company great reviews. Some of the
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
3/7/2005
TIME
4:00P.M.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
PUBLIC WORKS DEPARTMENT
ITEM
NO.
Page 2
7
BY: Brad Johnson
BY:
references checked were Atchison County, Kansas, Oklahoma County, Oklahoma, and the City of
Moline, Illinois, which all had areas comparable to the 51 square miles that encompasses the City of
Salina and surrounding area.
FISCAL NOTE:
The approved 2005 Capital Improvement Program included $30,000 for the purchase of aerial
photography in the Vehicles and Equipment sub-CIP plan. This program was previously approved by
the City Commission on December 13, 2005. This commission action would also lock in a $600 per
square mile price for contours if we chose to add that to the contract at a later date. All or a portion of
that cost would likely be paid by FEMA.
RECOMMENDED ACTION
1. It is recommended that the City Commission select Kucera International, Inc. as the contractor for
this project, at a base price of $20,500 and a cost of $600/square mile for development of contours
on a certain number of square miles, with the final decision on contour services purchased to be
brought back to the City Commission at a later date.
2. Authorize and direct staff to negotiate contracts with Kucera International, Inc..
City of Salina
2005 Sub-CIP
3/412005
VEHICLES & EQUIPMENT
Estimated YTDIBid
Fund DeptiDiv. Description Cost Cost Difference PH Notes
General FD Self-contained breathing apparatus $14,000 $14,000
General FD ALS Monitor/Defib. $18,000 $16,850 $1,150 1 Sale Source
General PR 12 passenger van $25,000 $18,267 $6,733 1
General PR (2) Trucksters $25,000 $19,190 $5,810 1
General PR (2) Out-Front 72" mowers $36,000 $27,381 $8,619 1a Rebid 2/14/05
General PR 72" Mid-mount mower $16,000 $10,900 $5,100 1
General PD (4) Patrol Units $100,000 $75,797 $24,203 1 Traded all.
General PW-FL Tractor Mounted, Power Box Rake $7,500 $6,623 $877 1
General PW-FL 5' Boom Mount Rotary Mower Attachment $6,125 $6,215 ($90) 1
General PW-ST 3/4 Ton Pickup $21,000 $17,201 $3,799 1 Purchased wlo Trade
General MC Patrol Unit $25,000 $19,313 $5,687 1
General SEVERAL 2005 Digital Aerial Photos (1/2) $15,000 $15,000
BUDGET: $350,000 TOTAL GENERAL: $308,825 $217,738 $90,889
Gas Tax PW - ST Asphalt Vibratory Roller wlTrailer $27,000 $30,236 ($3,236) 1
Gas Tax PW - ST 65 HP Concrete Saw $18,500 $12,900 $5,600 1
Gas Tax PW - ST Salt Spreader $9,500 $8,178 $1,322 1
BUDGET: $80,000 TOTAL GAS TAX: $55,000 $51,314 $3,888
Golf Course GC 21 Rental Carts $25,000 $48,265 ($21,265) 1
BUDGET: $48,000 TOTAL GOLF COURSE $25,000 $48,285 -$21,285
Sales Tax PD Digital in-car video systems $100,000 $100,000
Sales Tax PW-ST (2) Dump Trucks $125,000 $136,848 ($11,848) 1
Sales Tax PW-ST Backhoe $60,000 $44,469 $15,531 1
Sales Tax PW-ST Street Sweeper $100,000 $108,753 ($8,753) 1
BUDGET: $400,000 TOTAL SALES TAX: $385,000 $290,070 $94,930
Sanitation PW 20 Cubic Yard Low Entry Refuse Unit $112,000 $94,769 $17,231 1
BUDGET: $112,000 TOTAL SANITATION: $112,000 $94,789 $17,231
Solid Waste PW-UT 65 PTO HP Tractor, Engine HP 81 $29,000 $20,500 $8,500 1
Solid Waste PW - UT Alternate Daily Cover Tarp $3,000 $3,100 ($100) 1 Sale Source
Solid Waste PW - UT 90" Groomer Mower $4,200 $3,097 $1,103 1
BUDGET: $38,200 TOTAL SOLID WASTE: $38,200 $28,897 $9,503
WaterlWW UT-WT (2) 3/4 ton pickup,utility bed/extcab $53,000 $48,452 $4,548 1
WaterlWW UT-WT 3/4 ton pickup w/utility bed $23,000 $16,160 $6,840 1
WaterlWW UT-WT 2 ton response truck w/equiprnent $90,000 $90,000
WaterlWW UT-WT Valve turning machine (truck mounted) $16,000 $16,000
WaterlWW UT-WT Fire Hydrants Control Valves $20,000 $20,000
WaterlWW UT-WT Water Meters $80,000 $80,000
WaterlWW UT-WW High Pressure Sewer Cleaner $110,000 $110,000
WaterlWW UT 2005 Digital Aerial Photos (1/2) $15,000 $15,000
WaterlWW UT-WW Vacuum Machine Trailer Mounted $75,000 $56,275 $18,725 1
BUDGET: $485,000 TOTAL WATERIWW: $482,000 $120,887 $381,113
TOTAL BUDGET:
ESTIMATED COST TOTAL:
Phase 1 Estimate:
Phase 1 Total Bids
Phase I Budget Savings
YTD/BID COST:
REMAINING BUDGET:
$1,491,200
$1,403,825
$907,825
$820,357
$87,468
$847,738
$643,462