8.8 2000 Agency Contracts CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
01-03-00 4:00 P.M.
AGENDA SECTION: ORIGINATING DEPARTMENT: APPROVED FOR
AGENDA:
NO. 8 CITY MANAGER
ITEM
NO. 8 BY: Dennis M. Kissinger BY~~,
Item:
Allocation of certain budgeted funds in the 2000 Agency Contracts account of the General Fund.
Backqround:
During the consideration of the 2000 City Budget (August 1999), the City Commission approved a total
budget of $235,000 for Agency Contracts. This account in the budget provides annual funding for a
variety of programs and agencies, e.g. Chamber of Commerce Economic Development; B.I.D.
Downtown Development; Municipal Band operations; Taxi Voucher/Public Transportation programs,
etc. This account also included for 2000 a Contingency amount of $16,175. This amount was to be
reserved for other potential programs for 2000 which were still under review, with a final decision in
January 2000. By previous action, the Commission allocated $1,000 of the Agency Contract
contingency to Salina Downtown, Inc. The remaining approximately $15,000 is now recommended to
be allocated as follows:
(a) $10,000 - City of Salina share of a partnership program for a middle school after school
pilot program. (See Executive Summary attached, and previously discussed in Study
Session.)
(b) $5,000 - Year 2 of the City share in the partnership program of the Community
Roundtable.
Action:
Consider by motion the allocations as recommended.
Attachment
Middle School - After School Proposal
Executive Summary 7 .'1q99
As we approach the y~ 2000, S~ina is much ~ke eve~ other city in ~efi~ in reg~os
to ~ddle Schoolers. M~y fi~sh ~hool at 3:~ p.m. ~d ~e on their o~ until 6:00 p.m.
For ~me, there ~e p~ents at home or th~ ~ w~k to the ~CA or the ~CA for
~emoon of~n. For m~y, t~s is not the c~e.
Now there can be an alternative. Through a collaborative effort with the City of Salina,
U.S.D. #305, the United Way, various not-for-profits, and area businesses, a different kind
of after school program is being proposed. Modeled at, er a successful program in
Wichita, a similar effort is being planned for Salina. The keys to success are a broad menu
of activities which youngsters choose from each week, and creative funding, which allows
the Middle Schoolers to participate for free.
The Goal of the program is to provide fun, supervised activities for Middle Schoolers in
Salina.
Brief History - Last spring, all stakeholders met to look at the feasibility of the program
and heard a presentation from the coordinator of Wichita's program, which currently
operates at ten (10) schools.
A sub-committee was formed to develop a budget and work out the logistics. The
committee met again to review the proposal and consider possible funding sources. It was
suggested that a proposal for a three semester pilot program be presented to the city
commission and school board.
The Program - CostS for the program are outlined on the attached budget page. This is
not a year round program. The program would run in 12 week sessions each semester.
The pilot program would run for three semesters total with an evaluation period at the end
of the third semester. The program would begin in the spring of 2000 and run through
April of 2001. The time frame for each session would be from February to April/May and
late September/October through December. February would allow for gym use after
spring sports. Classes would be held Monday through Thursday from 3:20 to 5:00 p.m.
Each site would employ a site coordinator to plan, organize, and supervise the teachers
and students. Field trips would be coordinated through the YMCA coordinator once
every week or so.
Funding - In order to provide this program at no cost to the participants, the following
funding possibility is proposed:
Name Amount/Semester Total Funding
City of Salina $ 5,000 per semester $15,000
U.S.D. 305 $ 5,000 per semester $15,000
YMCA-United Way $ 2,500 per semester $ 7,500
Other Businesses $ 3,240 per semester $ 9,720
The YMCA would seek grants and donations from various sources to provide the needed
$3,240 per semester.
Executive Summary = Page 2
Program Providers - One of the unique dements of this program is the broad base of
community.organizations providing opportunities to the students. The City of Salina
would be able to offer many choices of activities through existing offerings by the Parks
and Recreation Department.
Other organizations, such as the Community Theater, Art Center, and United Way
agencies, are already offering a variety of programs. This After School Program could tie
in with any and all of these based on the students' preference.
Evaluation - The program would be evaluated after each semester to determine the
number of youth involved and measurable outcomes achieved. A decision to continue the
program and seek future funding would be decided after May 2001.
It is estimated that 10°,4 of the youth at both South and Roosevelt Lincoln Middle Schools
would be involved in the program. Approximately 60-70 students at each school would
most likely participate.
Summary of Activities and Results, 1997-99, Salina Area Community Roundtable Updated l~uvcmuci, x :,:,:,
Meeting Topics/Program Specific Issues Actions Needed Stakeholders Direct Action Taken Status/News Assets That Apply To Topics
July 29, 1997: Community Health Department Received notification that #1 - Family Support
Prevention Programs for Heartland Early Education funding will be available for #2 - Positive Family Communication
Families and Children Planning Council for one more year for the Health #3 - Other Adult Relationships
Children and Families Dept. portion. #5 - Caring Environment
Korey Powell Hensley Heartland Healthy Families Sustaining funding for the SRS #6 - Parent Involved In Schooling
Yvonne Gibbons Early Headstart health department United Way #7 - Family Values The Child
Health Department component SRHC & SRHC Foundation #8 - Child Has Role In Family Life
USD 305 #10 - Safety
#11- Family Boundaries
Betsy Wearing Caring Program for Increased enrollment for Local Caring Program Increased Publicity #12- School Boundaries
Children Caring Program Committee (Fall, 98) # 14- Adult Role Models
322 children in Saline #16 - High Expectations
County enrolled in #20- Time At Home
HealthWave. 356 children #22 - School Engagement
added to Medicaid as a #24 - Bonding To School
result of applying for #25 - Child Is Read To Daily
HealthWave. Goal: 854 #30 ~ Responsibility
children overall. (11-1-99) #38 - Self-Esteem
September 3, 1997: Waiting to hear about grant #1 - Family Support
Juvenile Justice Reform funding on prevention #3 - Other Adult Relationships
Convener programs. #7 - Community Values Youth
Kristin Heck Juvenile Justice Planning in Appointment of Convener Facilitator #8 - Youth As Resources
Barrett Halderman the 28th Judicial District and Facilitator for the 28th Leading Citizens Group #9 - Service To Others
Jerome Hellmer Judicial District Juvenile Justice Planning #11 - Family Boundaries
Committee (20 specified # 12 - School Boundaries
Initiation of Planning members) Data Collection Task Force #14 - Adult Role Models
has begun meeting and is # 15 - Positive Peer Influence
researching info that is #16 - High Expectations
gathered at each point in the #18 - Youth Programs
system. #20 - Time At Home
#21 - Achievement Motivation
#28- Integrity
#29 - Honesty
#30 - Responsibility
#31 - Restraint
#32 - Planning and Decision-Making
#33- Resistance Skills
#36 - Peaceful Conflict Resolution
#37 - Personal Power
g40 - Positive View of Personal
Future
Meeting Topics/Program Specific Issues Actions Needed Stakeholders Direct Action Taken Status/News Assets That Apply To Topics
December 10, 1997: Salina Regional School to #3 - Other Adult Relationships
Workforce Development I Careers Advisory Board #5 - Caring School Climate
meeting regularly. #6 - Parent Involvement In
Gary Norris School to Careers Programs Support for school funding USD 305 Schooling
opportunities Chamber of Commerce #17 - Creative Activities
Gerald Cook Regional Workforce Center Coordination and referrals Employers #18 - Youth Programs
Education/Training #21 - Achievement Motivation
Organizations #22 - School Engagement
#23 - Homework
//24 - Bonding To School
Planning Council for #30 - Responsibility
Interagency Council for Proposal for the Roundtable Roundtable agreement to Salina Area SRS Office Roundtable approval Children and Families #32 - Planning And Decision-Making
Children, Adolescents and to serve as Interagency serve as Interagency Community Roundtable (12-10-97) Awaiting approval (11-97) #39 - Sense of Purpose
Families, Dave Jacobs Council Council Planning Council for referrals, g40 - Positive View of Personal Future
Children and Families Awaiting referrals
January 20, 1998: Welfare to Work Programs Planning for local Salina Area SRS Office HOTLINE has obtained #1 - Family Support
Workforee Development Job Training and Readiness programs. Chamber of Commerce software to improve human #14 - Adult Role Models
II Federal and State OCCK, service database listing. #21 - Achievement Motivation
Employment Programs Planning for Federal and Ashby House Will be listed on HelpNet #22 - School Engagement
Dave Jacobs State Programs USD 305 April 2000. #27- Equality & Social Justice
Steve Gieber Employers www.salhelp.org #30 - Responsibility
Phyllis Anderson Education/Training #32 - Planning & Decision-Making
Glen Fondable Organizations #37 - Personal Power
#38- Self-Esteem
#39 - Sense of Purpose
23 Jumpstart sessions held #40 - Positive View of Personal
through November '99. Future
February 25, 1998: School Facilities Planning in Participation at Public School Districts #5 - Caring School Climate
Facilities in Saline County USD305 Forums on facilities in USD #6 - Parent Involvement In
Schools 305 Schooling
School expansion bond #7 - Community Values Youth
Gary Norris issue going to vote at E1 Approval of Bond Issue in #10 - Safety
Bernie White Saline E1 Saline #12 - School Boundaries
Nick Compagnone #21 - Achievement Motivation
Bob Goodwin Plans for expanding and Planning and Fund Raising #22 - School Engagement
improving Sacred Heart and at Diocesan schools. #24 - Bonding To School
Superintendents of Saline St. Mary's schools.
County schools 2.1 million expansion plan
Recent improvements in the announced by Diocese
facilities at Southeast of
Saline.
Meeting Topics/Program Specific Issues Actions Needed Stakeholders Direct Action Taken Status/News Assets That Apply To Topics
April 2, 1998 History of the The question: Do any Judy Ewalt was hired as the #3 - Other Adult Relationships
Neighborhood Service Neighborhood Service Area Roundtable participants City of Salina, Depamnents Steering Group new Neighborhood Services g4 - Caring Neighborhood
Area Program Program of the City of want to collaborate with the Schilling Elementary planning meeting. Coordinator. She began #7 - Community Values Youth
Salina and planning for the City in the Shilling area School work 6-1-99. #8 - Youth As Resources
Dennis Kissinger, City program for 1998 in the during 19987 What SRS Report to City #10 - Safety
Manager, City of Salina Schilling Neighborhood activities might be United Way Commission #13 - Neighborhood Boundaries
undertaken? Health Department
Formation of Service
Area Team by City
September 23, 1998 Specific taxes related to Information only. Saline County Roundtable participants //4 - Caring Neighborhood
Taxation and Revenue each presenter's entities. City of Salina better informed during #5 - Caring School Climate
Salina Public Library USD 305 bond issue #7 - Community Values Youth
Dave Criswell Comparison of City of USD 305 election. #10 - Safety
Dennis Kissinger Salina and Saline County Salina Airport Authority # 18 - Youth Programs
Joe McKenzie with other cities and #22 - School Engagement
Gary Norris counties in the state. #30 - Responsibility
Shelli Swanson #40 - Positive View of Personal
Future
January 27, 1999 Types of industries wanted Information only. City of Salina Roundtable participants Information shared with #21 - Achievement Motivation
Economic Development in Salina and ways in which Salina Airport Authority better informed about governing boards and the #22 - School Engagement
cities gain new and Chamber of Commerce economic development public. #32 - Planning & Decision-Making
Dennis Kuhlman desirable industry. Salina Businesses policy and goals in #39 - Sense of Purpose
Tim Rogers Schools Salina. #40 - Positive View of Personal
Gerald Cook Future
April 7, 1999 The challenges of existing Information only. City of Salina Roundtable participants #14 - Adult Role Models
Economic Development: industry in Salina, what Salina Airport Authority better informed about #21 - Achievement Motivation
An Industry Perspective keeps these businesses in Chamber of Commerce the economic climate #22 - School Engagement
Salina and the workforce Salina Businesses for industry and #30 - Responsibility
Harry Smith, Tony's Pizza and economic issues for Schools business in Salina. #32 - Planning & Decision-Making
Rick Barnett, Philips them in this community. #39 - Sense of Purpose
Lighting f40 - Positive View of Personal
Bob Miller, Busboom & Future
Rauh
Meeting Topics/Program Specific Issues Actions Needed Stakeholders Direct Action Taken Status/News Assets That Apply To Topics
May 26, 1999 The picture of public Information about public Transportation Providers A group of Roundtable A statement has been #26 - Caring
Economic Development: transportation in Salina, transportation in Salina. City of Salina participants will work written that describes how #27 - Equality & Social Justice
Public Transportation who provides the Salina Area United Way with the transportation public transportation is
transportation, who uses it Health Providers providers group to provided in Salina. A
Tom Mulhem, COA and the funding sources Salina Area Employers better access new reporting form has also been
Tom Hedges, HOTLINE behind it. federal and state developed that will provide
Lyndia Schwab, SRHC legislation regarding consistent and uniform data,
Phyllis Anderson, OCCK funding public i.e. funding sources and who
Gary Rohr, OCCK transportation in uses the transportation.
communities. Providers are using this
form for the first time this
quarter.
July 28, 1999 Building developmental How do we h~lplement asset City of Salina Action will be taken at Presentations continue to be All Assets Apply
Healthy Communities/ assets in the children and building in our work so that Saline County the September given throughout the
Healthy Youth youth of the Salina it becomes a community Schools Roundtable meeting, community and Salina area.
community, norm? SRS HC/I-IY School Support
Gary Duff, Edward Jones Salina Area United Way Team is contacting all
Ann Rollins, SRS Health Providers school principals in Saline
Business Community and Ottawa counties. East
Crawford Street McDonald's
has begun distributing asset
information. Churches are
using asset information in
their programming.
September 22, 1999 The most important issues How do we implement asset City of Salina Discussion only. Steering Committee is using All Assets Apply
Healthy Communities/ to be addressed to improve building in our work so that Saline County small group discussion to
Healthy Youth the health and quality of life it becomes a community Schools pursue topics for future
(continued) in our community, norm? SRS Roundtable meetings.
Examples of groups Salina Area United Way
Small Group Discussion working together to Healthy Providers
improve the life of our Human Service Agencies
community. Business Community
4
Activity. Ideas
Cooking Volleyball Flag Football
Basketball Hair and Nails Sewing
Ceramics Tutoring Computers
Board Games Chess Club Running Club
Stomping Choir Arts and Crafts
Movies Model Cars/TrainsAerobics
Soccer JazzJPep Band Floor Hockey
Photography Community ServiceDrawing
Painting Bead Art/Jewelry Talent Shows
Drill Team TaeKwonDo Bingo
Softball Pumpkin Carving Egg Decorating
Frog Dissection Science Experiments Box Cars