5.1 01-23-2023 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 23, 2023
4:00 p.m.
Mayor Hoppocic asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine andrI�arl Ryan.
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Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager, on,City Attorney; and JoVonna A.
Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of the month of Januaryf National §t6ery and Human
Trafficking Prevention; mlinth in the city: Qf .S`alina. Angie White, Sexual Assault
Advocate at DVACK, readlhe proclamation .,
(3.2) Recognition of the month,,`of, January, 2023, as "National Stalking Awareness Month
in the city Qf Salina. ary Cookson",,,,,,Victim Advocate at DVACK, read the
proclamatzoi
PUBLIC HEAR&d$,AND ITEMS!;SCHEDUL D FOR A CERTAIN TIME
None.
CONSENT AGENDA `
Approve'the.specral rriinutes of January 6, 2023.
�5 2) Approve t14,minutes of "Sanuary 9, 2023.
(5 3)onsider concurrence with ;a grant application to the State of Kansas Waste Tire
Grant Program Wand autho riz6 the expenditure of matching funds if the grant is
awarded for the purehase of recycled rubber tire mulch for the replenishing of rubber
mulch surfacing at curtain city park playgrounds.
(5.4) Award the�rbid for ' ect number 23005, 2023 Pavement Sealing to Circle C Paving
& Construction,;TI C of Goddard, Kansas, in the amount of $490,871.23 with a 5%
($24,543.56) construction contingency for a total project authorization not to exceed
$515,414.79 and authorize the City Manager to execute a contract with Circle C
Paving & Construction, LLC of Goddard, Kansas, upon fulfillment of all
prerequisites under the bid documents.
(5.5) Authorize staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgrade projects and
commit $1.5 million as cash match for each application.
Mayor Hoppocic requested Item 5.5 be removed from the consent agenda.
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23-0016 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Items 5.1
through 5.4 of the consent agenda. Aye: (5). Nay (0). Motion carried.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact and action options
of Item 5.5.
A brief discussion followed related to priority order of projects, road locations, status of
study on Magnolia Road, scope of projects and total cost.
23-0017 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Item 5.5 of the
consent agenda authorizing staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgradeprojects and commit $1.5 million
as cash match for each application. Aye: (5). Nay (0). Motro4,'carried.
ADMINISTRATION
(6.1) Approve Ordinance No. 23-11142
classification of property located
,n
Claflin Avenue from R-2 (Multi'r
(Multiple — Family Residential)
development plan for Phase I and l
student housing village)
Mayor Hoppock stated that Ordinance No
9, 2023. No comments have been received
23-0018 Moved by Commissioner1lJongbme; seconded by
No. 23-11142, on seconds eading Atoll call vote
(6.2) Consider
in donat na funds for
"econd readir g changing the zoning district
he southwest corner sof Highland Avenue and
— Family Residential):` district to PDD (R-2)
krict approvalof a preliminary/final
se IA of the proposed Coyote' -Row (tiny home
11142' passed on first reading on January
rr, ssioner LeAiewicz, to approve Ordinance
taken. Aye`: (5). Nay (0). Motion carried.
of a Lenco Bearcat G3 Armored Rescue
for the police department.
'olic Doartment, opened with recognition of members
of Salina and expressed appreciation for their assistance
Gary Hanus, Captain, Sahri'a Police Department, (via Zoom) explained the request, fiscal
impact and acttpnoptions
A discussion developedrdgarding the tires being run -flat tires but not bullet proof tires, the
absence of an operational vehicle since June of 2022, origin of the Wilson Foundation from
which funds are being received, comparability to peer cities and generosity of the citizens of
Salina.
Richard Humphrey, Salina, Kansas, shared his thoughts on the matter.
Jon Blanchard, Salina, Kansas, commented on funding sources to include possible
liquidation of the I-70 Drug Task Force account and usage of payroll savings.
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A brief discussion developed related to usage of a portion of the forfeiture funds from the I-
70 Drug Task Force and a portion of payroll savings to help fund the item, source of training
for employees, and city budget.
Norman Mannel, Salina, Kansas, inquired about operation of the vehicle if the operator
became incapacitated to which Captain Hanus indicated there would be multiple people in
the vehicle trained to operate it in case of an emergency.
Brad Nelson, former Chief of the Salina Police Department, (via telephone) provided his
thoughts on and support of the item and requested the Governing Body approve the
purchase.
Mayor Hoppock expressed appreciation to the Poli
23-0019 Moved by Commissioner Longbine, seconded by Cominission6i I
Manager to purchase a Lenco Bearcat G3 ARV Ayes (5). Nay (0).
(6.3) Approve Resolution No. 23=8141 appointing
commissions and committees. "',
Foundation for all they do.
;z, to authorize the City
carried.
Mayor Hoppock explained the'request, fiscal impact, and action options.
to citizen boards,
23-0020 Moved by Commissioner Ryan, second4,by Cojnmissioner Davis, to approve Resolution No. 23-
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3-8101 appointing members to citizen boards, commissions and,,,,"committees. Aye: (5). Nay (0).
Motion carried.
(6.4) Announcement of Mayor's appoinf hent of City;'Commissioners to various boards,
commissions tand committees.
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23-0021 Movedb ,Commissioner Ryan, seconded by"`Commissioner Davis, to approve the Mayor's
appointments,; Aye: (5). Nay (O,J. Motion, carried.
(6.5) Award the bid f6fl'project"'number 20029, Project Rise Centennial Road Channel
Improvements for $x,354,499.25 with a 5% ($67,724.96) construction contingency
for a totalproject authorization not to exceed $1,422,224.21 and authorizing the City
Manager ;to execute a contract with T&R Construction, Inc. of Salina upon
fulfillment of 411�prerequisites under the bid documents.
Dan Stack, City Engineer, explained the request, fiscal impact and action options.
23-0022 Moved by Commissioner Lenkiewicz, seconded by Commissioner Ryan, to award the bid for
project number 20029, Project Rise Centennial Road Channel Improvements for $1,354,499.25 with
a 5% ($67,724.96) construction contingency for a total project authorization not to exceed
$1,422,224.21 and authorizing the City Manager to execute a contract with T&R Construction, Inc.
of Salina upon fulfillment of all prerequisites under the bid documents. Aye: (5). Nay (0). Motion
carried.
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(6.6) Authorize the City Manager to execute a contract for professional services
(engineering and architectural design and inspection) with M2 (M Squared)
Architects for design and inspection services for a new sanitation and equipment
storage building.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact and
action options.
A momentary discussion arose related to the contingency percentage and proposed timeline
of the project.
23-0023 Moved by Commissioner Ryan, seconded by Commi:
Architects and authorize the City Manager to e),
(engineering and architectural design and inspection)
and inspection services for a new sanitation and eqU
Motion carried.
(6.7) Authorize the City Manager to execu
FORVIS, LLP, Certified Public Aecc
ending December 31, 2122, 2023 and
Debbie Pack, Director of
and action options.
23-0024 Moved by Commissi
execute the agreeme
2022, 2023 and 2024
(6.8) Authorize tl
for Phase 2
20028
Marthayasker, Dir,
A discussion
involvement i]
project, maxin
and budgeting.
:(5)
nce ' d Admini
sioner DaA"' to approve the selection of M2
scute a , contract for professional services
wth.IVI2 (M Squared) Architects for design
pinent storage building. Aye: (5). Nay (0).
an agreement between.the City of Salina and
itant for:'an: audit of city" ,records for the years
)24, witl%.2 one-year possible extensions.
explained the request, fiscal impact
ithorize the City Manager to
years ending December 31,
agreement with Overland Contracting, Inc.
I Plant Improvement Project, Project No.
explained the request, fiscal impact and action options.
resulted pertaining'''to standard process, Overland Contracting, Inc.'s
the process; as a subsidiary of Black &Veatch, expanded scope of the
zed use of 6cility, age of oldest structure, preserving useful life, planning
Norman Mannel, Saliria, Kansas, questioned the viability of the proposed contractor.
Jon Blanchard, Salina, Kansas, requested an expected total cost of the project as well as an
anticipated impact on citizen water bills.
Ms. Tasker indicated she should receive a detailed list from KDHE which would show
principal and interest for the entire 20 -year period.
Debbie Pack, Director of Finance and Administration, provided information on the projected
water rate increases.
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23-0025 Moved by Commissioner Davis, seconded by Commissioner Longbine, to authorize the City
Manager to execute an agreement with Overland Contracting, Inc. for Phase 2 of the Wastewater
Treatment Plant Improvement Project, Project No. 20028, with a Guaranteed Maximum Price of
$37,075,533.00. Aye: (5). Nay (0). Motion carried.
(6.9) Authorize the City Manager to approve a change order for Project #22031, Bill
Burke Turf Improvements, to Nemaha Sports Construction for certain fencing
improvements in the amount of $52,791.00.
Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
A discussion ensued which included project
of fencing.
23-0026 Moved by Commissioner Longbine, seconded
Manager to approve a change order for Projec
Sports Construction for certain fencing impro)
(0). Motion carried.
very of restrooms and completion
hinissioner L -:, i
1, Bill Burke Turd
in the amount of
to authorize the City
ivements, to Nemaha
1.00. Aye: (5). Nay
DEVELOPMENT BUSINESS�f
(7.1) Authorize the City Manager to execute a License, (Right -of -Way User's) Agreement
with Delta Communications;., LT,6ba, Clearwaue Fiber to allow the installation of
fiber optic and related facilities within the public rights-of-way in the city of Salina
for both commercial=and residential services
Dean Andrew, Director of Planning, explairnd the request, fiscal impact and action options.
Kala ,Maxfield, Clearuvve Ftber, provided` an,,overview of the company and its proposed
scope'6f,work hi'lhe cifv' of.Salma.
A sliozrt discussion followed'vvhich related to residential areas serviced, completion time of
18 24 months, costs, fights 'o'' way, liability for damage and company representation in
Salina <. H
Ben Windholi Salina, Kansas, provided his thoughts on the fiber optic network, its location
and utility marking,
23-0027 Moved by Commissioner Ryai`seconded by Commissioner Davis, to authorize the City Manager to
execute a License (Right -of -Way User's) Agreement with Delta Communications, LLC dba
Clearwave Fiber to allow the installation of fiber optic and related facilities within the public rights-
of-way in the city of Salina for both commercial and residential services. Aye: (4). Nay (1-
Longbine). Motion carried.
OTHER BUSINESS
Mayor Hoppock inquired about the status of the Schilling groundwater contamination
project and asked that an update be provided at a future meeting.
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Mayor Hoppock also requested an update on the availability of the new tennis courts
managed by Salina Tennis Alliance. Mike Schrage, City Manager, indicated a Certificate of
Occupancy had not yet been issued for the building housing the restrooms but that a
temporary Certificate of Occupancy was being prepared.
CITIZENs FORUM
Mayor Hoppock stated his expectations for Citizen Forum during his term as Mayor.
Ben Windholz, Salina, Kansas, thanked Mr. Schrage for his response to his tennis court
inquiry and explained the basis of his previous questions related thereto. Mr. Windholz also
mentioned water standing on the concrete surrounding the tennis courts which could cause
damage to the concrete.
Norman Mannel, Salina, Kansas, prov.
meetings, citizen forum and a future reces
Jon Blanchard, Salina, Kansas, comm
investors and landlords, and a change in
ADJOURNMENT
23-0028 Moved by Commissioner Ryan, secor
Board of City Commissioners be adj
adjourned at 6:34 p.m.
[SEAL]
ATTES
JoVonn
fish & game department
on housing, providihgx,�assistance to existing
.t of the City Commission,
lssioner;Davis, that the regular meeting of the
(5). Nay.(Q). Motion carried. The meeting
Michael L. Hoppock, Mayor
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