02-06-2023 Agenda and PacketCITY COMMISSION INFORMATION MEMORANDUM
February 6, 2023
ADMINISTRATIVE BRIEF
From Debbie Pack, Director of Finance & Administration
STAR Bond Fundin
Sales tax collections in the Downtown STAR Bond district in 2022 have been strong.
The following tables show the collections from January through December.
Jan -21 Feb -12 Mar -22 Aft -22 May -?2 Jun -22 Jul -22 Aug -22 Sep -22 Oct -12 Nov -22 Deo -12
Stale Tax 235,913 254,162 171,034 218,319 242,131 225,014 251,339 271,974 269,703 213,018 259,702 240,421 2,85$731
Local Tax 78,696 84,187 64,693 69,138 17,787 69,602 11,124 83,241 85,475 64,036 78,323 72,681 904,982
Transient Guest Tax 12,281 97,477 89,679 - - 97,599 - 357,035
4,120,748
% of Base Collected to Date Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
State 2021 14% 28% 40Yo 50% 65% 19% 92% Iwo 125% 138Yo 148% 169%
State 2022 11% 34% 41% 62% 79% 95% 112% 132% 150% 165% 184% 200%
local 2021 11% 34% 41% 12% 90% 101% 135% 156% 116% 214% 226% 253%
local 2022 43% 67% 86% 134% 156% 176% 224% 248% 212% 319% 26OYo 362%
Vollected vs. Projection
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
State 2021
6.96%
13.93%
19,491A
24.551A
31.871A
38.651A
45.49%
53.83%
61.51%
6&01%
72.801A
83.05%
State 2022
7.85%
16.32%
22.21%
29.48%
37.54%
45.03%
53.40'%
62.451A
71.43%
7&52%
87.17%
95.17%
Local 2021
7.09%
14.161A
19.73%
24.868A
32.40'A
39.66%
47.04%
56.02%
64.38%
71.451A
76.91%
88.071A
Local 2022
919%
19.03%
2658%
34.661A
43.741A
51,871A
60.88%
70.6016
80.59%
88.OT6
97.22%
105.71%
TGT 2021
0.00°%
10.441A
10.49°A
27AT%
27.41°%
VAN
41.00'%
41.00°%
41.00%
68VA
68.401A
68.4016
TGT 2022
26.71%
26,71%
26.71%
62.73%
62.73%
62.73%
95.86%
95.86%
95.86%
131.92%
131.92%
131.92%
Per the STAR Bond financing agreement:
(c) Remaining Moneys. Any moneys remaining in any account of the City Downtown
Development Fund on December 1, 2022 shall be withdrawn and paid to the City to be applied to pay or as
reimbursement for payment made for capital expenditures within the STAR Bond District.
As of December 1, 2022, the remaining funds of approximately $421,000 was
transferred to the City of Salina.
For complete details as of Nov. 30, 2022, the monthly update can be found on the City's
website Departments/Finance & Administration/Financial Reports/Monthly
Reports/August STAR Bond District.
City Sales Tax
The City's sales tax collection in 2022 continue to be very strong. Collections through
Feb, 2022, came in 15.63% above collections at this time last year. While March -
December, 2022 collections are still very strong, the 2022 annual collections through
December, 2022 are 8.26% higher than collections through December, 2021.
Transient Guest Tax
Since the implementation of the increased transient guest tax on October 1, 2021, the
City has collected approximately $315,977 in three quarters to set aside for the field
improvement projects.
Audits
After completion of the 2021 audit, the City's auditors informed staff that they would not
be able to audit the City's books going forward. Staff put together a request for
proposal and selected a new auditing firm that will be meeting with staff in the near
future to map out the process.
Other
The request for proposals for Banking Services and Agenda Management Software
were both put out in the 4t" quarter of 2022. Staff is making a recommendation for
banking services to City Commission on Feb. 6, 2023, and have made a selection to
recommend for Agenda Management Software which will be forthcoming to City
Commission.
Finance staff is testing and will be going live with a major upgrade in the City's finance
system. Go live date is set for February 23, 2023.
The next few months will be very busy implementing all of these new agreements.
City Clerk
Staff continues to track Expressions of Interest for the various Boards and Commissions
of the City and has completed year end license renewals.
Water Customer Accounting
Staff is continuing to have regular implementation/training sessions with Tyler
Technologies for the replacement of the water billing software. Data conversion is
expected in early 2nd quarter of 2023, with go live date anticipated in the 3rd quarter of
2023.
City ®f
SALINA CITY COMMISSION
REGULAR MEETING AGENDA
CITY -COUNTY BUILDING, 300 W. ASH, ROOM 107
SALINA, KANSAS
Salina FEBRUARY 6, 2023
4:00 P.M.
CALL TO ORDER
a. Mayor request staff confirmation that the Kansas Open Meeting Act required notice has been
properly provided.
b. Roll call.
2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
3. AWARDS AND PROCLAMATIONS
4. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
5. CONSENT AGENDA
(5.1) Approve the minutes of January 23, 2023.
(5.2) Authorize the City Manager to execute an Amended and Restated Public/Private
Partnership Agreement for the Smoky Hill River Greenway Trail from the YMCA to
Ohio Street.
6. ADMINISTRATION
(6.1) Approve Ordinance No. 22-11122, on second reading, changing the zoning district
classification from A-1 (Agricultural) to R-1 (Single -Family Residential) and R-2
(Multi -Family Residential) on a 46.84 acre unplatted tract of land located on the west
side of Holmes Road north of Magnolia Road.
(6.2) Approve Ordinance No. 22-11120, on second reading, changing the zoning district
classification from A-1 (Agricultural) to R-2 (Multi -Family Residential) on a 52 acre
unplatted tract of land located east and south of the Stone Lake sandpit lake at the
northeast corner of South Ohio Street and Schilling Road.
(6.3) Banking Services
(6.3a) Approve Resolution No. 23-8106 designating official depositories for city
funds, providing authority to wire transfers, providing for authorization of check
signers, and authorizing securities purchases and sales.
(6.3b) Authorize the City Manager to execute an agreement with Equity Bank to
provide banking services for the City of Salina.
(6.4) Approve Resolution No. 23-8103 adopting the 2023-2027 Capital Improvement
Program.
(6.5) Superior Contracting and Manufacturing Services Company Industrial Revenue Bond
Request.
(6.6) Consider Salina Community Economic Development Organization Board of Directors'
recommendation regarding the City of Salina's participation in the funding of a
proposed agreement with SkyWest Airlines/SkyWest Charter for use of the Salina
Regional Airport as an overnight maintenance base.
7. DEVELOPMENT BUSINESS
S. OTHER BUSINESS
9. CITIZENS FORUM
10. ADJOURNMENT
Citv0f
CITY COMMISSION AGENDA
GENERAL ORDER OF BUSINESS AND
PUBLIC PARTICIPATION POLICY
1. CALL TO ORDER/ROLL CALL 6. ADMINISTRATION
2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE 7. DEVELOPMENT BUSINESS
3. AWARDS — PROCLAMATIONS 8. OTHER BUSINESS
4. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME 9. CITIZENS FORUM
5. CONSENT AGENDA 10. ADJOURNMENT
Study Sessions and City Commission meetings will take place in—person at the City/County Building in
Room 107 and via Zoom until further notice. Meetings can be viewed at the City of Salina YouTube channel,
https://www.youtube.com/cityofSaIinaKansas.
To participate via Zoom, citizens will need to use the following link: https://us02web.zoom. ush/89275984587
The meeting can also be accessed by phone at 1-346-248-7799. Enter Meeting ID: 892 7598 4587 when
prompted.
If citizens wish to speak, either during the public forum or when the Mayor requests public comment on an
item, citizens attending via Zoom must raise their hand so that the meeting host can allow them to speak.
Those who attend the in-person meeting will have the opportunity to speak at the podium.
Citizens can also send written comments or questions to City Commissioners by visiting the City of Salina's
website at www.salina-ks.gov and using the "Email City Commission" icon on the home page.
In order for the commissioners to have an opportunity to review comments in advance of the meeting,
please email your comments or questions by 5:00 p.m. the Sunday prior to the Monday meetings.
Introduction
Under the Kansas Open Meetings Act (KOMA), the public has the right to observe the meetings of the Salina
City Commission, unless the City Commission has recessed into a lawfully conducted executive session. The
KOMA does not require the opportunity for public comment — that opportunity is provided at the discretion of the
City Commission, except as required by State law or City ordinance in certain specific circumstances. This
policy outlines the various circumstances under which the City Commission meets and elaborates on the City
Commission's Rules of Procedure by addressing the rules regarding the time, place, and manner of public
participation in the City Commission meetings from the standpoint of the participating member of the public.
This policy is intended to strike a lawful balance between First Amendment protections and the substantial
public interests of (1) assuring that meetings of the City Commission can occur in an efficient, orderly, and safe
manner and (2) promoting productive public discourse regarding the governance and administration of the City
while maintaining decorum in an environment free from interference, distraction, or intimidation, whether real or
perceived, by any person present in the meeting room toward Commissioners or members of the public.
Submission of Written Information
Written information may be submitted to the City Clerk prior to a City Commission meeting for distribution to
Commissioners and key staff members or may be presented during the meeting upon recognition by the Mayor
as a speaker in the manner described below. Ten (10) copies should be provided to insure that all applicable
parties are able to receive and review the information provided.
Citizen Forum
Citizen Forum provides an opportunity for Salina citizens to address the City Commission on a topic which is not
on the meeting agenda. After the Mayor announces Citizen Forum, any citizen wishing to address the City
Commission should, in turn, approach the podium to be recognized by the Mayor. Upon recognition by the
Mayor, the speaker must indicate his or her name and city of residence and may address the City Commission
for no longer than the allowed time period which is typically three (3) minutes but may be altered and
announced by the Mayor based upon the number of persons expected to speak during the Citizen Forum. While
addressing the City Commission, the speaker may request permission from the Mayor to distribute any written
information to Commissioners, the City Manager, and the City Clerk. The City Commission is not expected to
take immediate action in response to the presentation. At the discretion of the City Commission, subjects
introduced under Citizen Forum may be referred to City staff for follow-up or may become an agenda item for a
future meeting. A speaker should not expect to engage in two-way dialogue with the City Commission. A
speaker should provide his or her comments for commissioners' consideration at their discretion.
Consent Agenda
The Consent Agenda assembles routine action items for collective approval in the interest of efficiency of the
meeting. Any item may be removed from the Consent Agenda for separate consideration either (a) at the
request of a Commissioner or City staff, or (b) by majority vote of the City Commission upon request by a Salina
resident directed to City staff or a Commissioner either prior to the start of the meeting or during Citizen Forum
without discussion.
Public Hearings and Regular Agenda Items
Following introduction of any public hearing or regular agenda item, consideration of the item will ordinarily
begin with a staff report followed by Commissioners' questions of staff. If the matter involves an applicant, the
applicant or the applicant's representative will be given the opportunity to address the City Commission.
In the case of a public hearing, the public hearing shall be conducted in the manner required by State law or
Salina ordinance and any person entitled to address the City Commission shall be provided that opportunity,
regardless of his or her viewpoint on the matter, subject to the allowed time period. In the case of a regular
agenda item, subject to the discretion of the City Commission, any interested persons wishing to address the
City Commission regarding the subject of the agenda item, regardless of his or her viewpoint on the matter, may
be given the opportunity do so, subject to the allowed time period. In the case of either a public hearing or
regular agenda item, those allowed to address the City Commission may do so by, in turn, approaching the
podium to be recognized by the mayor. Upon recognition by the Mayor, the speaker must indicate his or her
name and city of residence and may address the subject of the agenda item for no longer than the allowed time
period which is typically three (3) minutes but may be altered and announced by the Mayor based upon the
number of persons expected to speak during the public hearing or regular agenda item. While addressing the
City Commission, the speaker may request permission from the Mayor to distribute any written information
regarding the subject of the agenda item to City Commissioners, the City Manager, and the City Clerk. The
speaker should avoid repeating what has already been said and should feel free to simply state whether he or
she is or is not in support of the matter being discussed. A speaker should not expect to engage in two-way
dialogue with the City Commission. A speaker should provide his or her comments for commissioners'
consideration at their discretion.
Executive Session
The Kansas Open Meetings Act allows the City Commission to recess into an executive session based upon
certain justifications outlined in the act. The City Commission may recess into executive session based upon a
motion that includes (1) a statement describing the subjects to be discussed during the executive session, (2)
the statutory justification for the executive session, and (3) the time and place at which the open meeting shall
resume. Executive sessions are closed to the public, however, when conducting an executive session, the City
Commission will recess to another location so that members of the public attending the open meeting will be
allowed to remain in the meeting room.
Study Session
The City Commission may meet in study session on topics determined by the City Manager or the City
Commission on a specific date and time. As the name suggests, the study session is intended to provide a less
formal opportunity for the City Commission to study, discuss, and provide direction to City staff regarding the
subject under study. Study sessions are open to the public, however, the extent of public participation is subject
to the discretion of the City Commission based upon available time during the study session and the need for
public input in order to accomplish the objectives of the City Commission in studying the subject of the study
session.
Special Limited Public Forum
A special limited public forum may be called by the City Commission for the purposes of (a) conducting public
discussion and (b) seeking public comment and/or the submission of written information regarding a particular
subject matter. A special limited public forum may be convened in the City Commission's regular meeting room
or at an alternative, publicly accessible site suitable for the anticipated number of participants in the forum. At
the appointed time on the agenda, any persons wishing to address the City Commission regarding the subject
of the special limited public forum, regardless of their viewpoint on the matter, may do so by, in turn,
approaching the podium or microphone to be recognized by the Mayor. Upon recognition by the Mayor, the
speaker must indicate his or her name and city of residence and may address the subject of the special limited
public forum for no longer than the allowed time period determined and announced by the mayor based upon
the number of persons expected to speak during the forum. While addressing the City Commission, the speaker
may request permission from the Mayor to distribute any written information regarding the subject of the special
limited public forum to City Commissioners, the City Manager, and the City Clerk.
Forms of Communication or Expression Not Allowed in the Meeting Room
To assure fulfillment of the substantial public interests outlined above, no member of the public attending the
City Commission meeting shall in the meeting room engage in the following forms of communication or
expression found by the City Commission to be in conflict with the substantial public interests outlined above
and, therefore, not allowed in the meeting room (the "disallowed conduct"):
Before, during, or after the meeting:
(1) Possessing, placing, or displaying a sign, placard, flag, or banner, regardless of its size, the material of
which it is made, or its written, graphic, or symbolic content;
During the meeting:
(2) Audibly speaking, or making any sound or noise other than while speaking as a speaker recognized by
the mayor;
(3) Applauding, whistling, cheering, clapping or otherwise expressing agreement with a speaker recognized
by the mayor;
(4) Booing, jeering, taunting, ridiculing, mocking or otherwise expressing disagreement with a speaker
recognized by the mayor;
(5) Inaudibly mouthing or gesturing messages deemed to be distracting to other persons in the meeting
room;
(6) Making available or distributing written materials to those in attendance.
Persons attending a City Commission meeting must turn off or set on vibrate all cellular telephones.
Any person exhibiting any form of the disallowed conduct will first be warned by the Mayor to cease. If the
person continues the disallowed conduct, the Mayor may ask the person to leave the meeting room. If the
person does not promptly leave the meeting room, the Mayor may direct that the person be escorted from the
meeting room.
Agenda Information
Copies of the agenda are available in the Office of the City Clerk on Thursday afternoon preceding the regular
meetings. Items for the agenda should be submitted to this office prior to noon the Wednesday preceding a
regularly scheduled Monday meeting. Information regarding the agenda may be obtained from Room 206 in the
City -County Building, located at 300 W. Ash, Salina, KS or visiting our website at www.salina-ks.gov.
"CITIZEN PARTICIPATION IS THE CORNERSTONE OF DEMOCRACY"
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 23, 2023
4:00 p.m.
Mayor Hoppocic asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine andrI�arl Ryan.
F
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager, on,City Attorney; and JoVonna A.
Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of the month of Januaryf National §t6ery and Human
Trafficking Prevention; mlinth in the city: Qf .S`alina. Angie White, Sexual Assault
Advocate at DVACK, readlhe proclamation .,
(3.2) Recognition of the month,,`of, January, 2023, as "National Stalking Awareness Month
in the city Qf Salina. ary Cookson",,,,,,Victim Advocate at DVACK, read the
proclamatzoi
PUBLIC HEAR&d$,AND ITEMS!;SCHEDUL D FOR A CERTAIN TIME
None.
CONSENT AGENDA `
Approve'the.specral rriinutes of January 6, 2023.
�5 2) Approve t14,minutes of "Sanuary 9, 2023.
(5 3)onsider concurrence with ;a grant application to the State of Kansas Waste Tire
Grant Program Wand autho riz6 the expenditure of matching funds if the grant is
awarded for the purehase of recycled rubber tire mulch for the replenishing of rubber
mulch surfacing at curtain city park playgrounds.
(5.4) Award the�rbid for ' ect number 23005, 2023 Pavement Sealing to Circle C Paving
& Construction,;TI C of Goddard, Kansas, in the amount of $490,871.23 with a 5%
($24,543.56) construction contingency for a total project authorization not to exceed
$515,414.79 and authorize the City Manager to execute a contract with Circle C
Paving & Construction, LLC of Goddard, Kansas, upon fulfillment of all
prerequisites under the bid documents.
(5.5) Authorize staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgrade projects and
commit $1.5 million as cash match for each application.
Mayor Hoppocic requested Item 5.5 be removed from the consent agenda.
Page 1
23-0016 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Items 5.1
through 5.4 of the consent agenda. Aye: (5). Nay (0). Motion carried.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact and action options
of Item 5.5.
A brief discussion followed related to priority order of projects, road locations, status of
study on Magnolia Road, scope of projects and total cost.
23-0017 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Item 5.5 of the
consent agenda authorizing staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgradeprojects and commit $1.5 million
as cash match for each application. Aye: (5). Nay (0). Motro4,'carried.
ADMINISTRATION
(6.1) Approve Ordinance No. 23-11142
classification of property located
,n
Claflin Avenue from R-2 (Multi'r
(Multiple — Family Residential)
development plan for Phase I and l
student housing village)
Mayor Hoppock stated that Ordinance No
9, 2023. No comments have been received
23-0018 Moved by Commissioner1lJongbme; seconded by
No. 23-11142, on seconds eading Atoll call vote
(6.2) Consider
in donat na funds for
"econd readir g changing the zoning district
he southwest corner sof Highland Avenue and
— Family Residential):` district to PDD (R-2)
krict approvalof a preliminary/final
se IA of the proposed Coyote' -Row (tiny home
11142' passed on first reading on January
rr, ssioner LeAiewicz, to approve Ordinance
taken. Aye`: (5). Nay (0). Motion carried.
of a Lenco Bearcat G3 Armored Rescue
for the police department.
'olic Doartment, opened with recognition of members
of Salina and expressed appreciation for their assistance
Gary Hanus, Captain, Sahri'a Police Department, (via Zoom) explained the request, fiscal
impact and acttpnoptions
A discussion developedrdgarding the tires being run -flat tires but not bullet proof tires, the
absence of an operational vehicle since June of 2022, origin of the Wilson Foundation from
which funds are being received, comparability to peer cities and generosity of the citizens of
Salina.
Richard Humphrey, Salina, Kansas, shared his thoughts on the matter.
Jon Blanchard, Salina, Kansas, commented on funding sources to include possible
liquidation of the I-70 Drug Task Force account and usage of payroll savings.
Page 2
A brief discussion developed related to usage of a portion of the forfeiture funds from the I-
70 Drug Task Force and a portion of payroll savings to help fund the item, source of training
for employees, and city budget.
Norman Mannel, Salina, Kansas, inquired about operation of the vehicle if the operator
became incapacitated to which Captain Hanus indicated there would be multiple people in
the vehicle trained to operate it in case of an emergency.
Brad Nelson, former Chief of the Salina Police Department, (via telephone) provided his
thoughts on and support of the item and requested the Governing Body approve the
purchase.
Mayor Hoppock expressed appreciation to the Poli
23-0019 Moved by Commissioner Longbine, seconded by Cominission6i I
Manager to purchase a Lenco Bearcat G3 ARV Ayes (5). Nay (0).
(6.3) Approve Resolution No. 23=8141 appointing
commissions and committees. "',
Foundation for all they do.
;z, to authorize the City
carried.
Mayor Hoppock explained the'request, fiscal impact, and action options.
to citizen boards,
23-0020 Moved by Commissioner Ryan, second4,by Cojnmissioner Davis, to approve Resolution No. 23-
8 101
3-8101 appointing members to citizen boards, commissions and,,,,"committees. Aye: (5). Nay (0).
Motion carried.
(6.4) Announcement of Mayor's appoinf hent of City;'Commissioners to various boards,
commissions tand committees.
"51
23-0021 Movedb ,Commissioner Ryan, seconded by"`Commissioner Davis, to approve the Mayor's
appointments,; Aye: (5). Nay (O,J. Motion, carried.
(6.5) Award the bid f6fl'project"'number 20029, Project Rise Centennial Road Channel
Improvements for $x,354,499.25 with a 5% ($67,724.96) construction contingency
for a totalproject authorization not to exceed $1,422,224.21 and authorizing the City
Manager ;to execute a contract with T&R Construction, Inc. of Salina upon
fulfillment of 411�prerequisites under the bid documents.
Dan Stack, City Engineer, explained the request, fiscal impact and action options.
23-0022 Moved by Commissioner Lenkiewicz, seconded by Commissioner Ryan, to award the bid for
project number 20029, Project Rise Centennial Road Channel Improvements for $1,354,499.25 with
a 5% ($67,724.96) construction contingency for a total project authorization not to exceed
$1,422,224.21 and authorizing the City Manager to execute a contract with T&R Construction, Inc.
of Salina upon fulfillment of all prerequisites under the bid documents. Aye: (5). Nay (0). Motion
carried.
Page 3
(6.6) Authorize the City Manager to execute a contract for professional services
(engineering and architectural design and inspection) with M2 (M Squared)
Architects for design and inspection services for a new sanitation and equipment
storage building.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact and
action options.
A momentary discussion arose related to the contingency percentage and proposed timeline
of the project.
23-0023 Moved by Commissioner Ryan, seconded by Commi:
Architects and authorize the City Manager to e),
(engineering and architectural design and inspection)
and inspection services for a new sanitation and eqU
Motion carried.
(6.7) Authorize the City Manager to execu
FORVIS, LLP, Certified Public Aecc
ending December 31, 2122, 2023 and
Debbie Pack, Director of
and action options.
23-0024 Moved by Commissi
execute the agreeme
2022, 2023 and 2024
(6.8) Authorize tl
for Phase 2
20028
Marthayasker, Dir,
A discussion
involvement i]
project, maxin
and budgeting.
:(5)
nce ' d Admini
sioner DaA"' to approve the selection of M2
scute a , contract for professional services
wth.IVI2 (M Squared) Architects for design
pinent storage building. Aye: (5). Nay (0).
an agreement between.the City of Salina and
itant for:'an: audit of city" ,records for the years
)24, witl%.2 one-year possible extensions.
explained the request, fiscal impact
ithorize the City Manager to
years ending December 31,
agreement with Overland Contracting, Inc.
I Plant Improvement Project, Project No.
explained the request, fiscal impact and action options.
resulted pertaining'''to standard process, Overland Contracting, Inc.'s
the process; as a subsidiary of Black &Veatch, expanded scope of the
zed use of 6cility, age of oldest structure, preserving useful life, planning
Norman Mannel, Saliria, Kansas, questioned the viability of the proposed contractor.
Jon Blanchard, Salina, Kansas, requested an expected total cost of the project as well as an
anticipated impact on citizen water bills.
Ms. Tasker indicated she should receive a detailed list from KDHE which would show
principal and interest for the entire 20 -year period.
Debbie Pack, Director of Finance and Administration, provided information on the projected
water rate increases.
Page 4
23-0025 Moved by Commissioner Davis, seconded by Commissioner Longbine, to authorize the City
Manager to execute an agreement with Overland Contracting, Inc. for Phase 2 of the Wastewater
Treatment Plant Improvement Project, Project No. 20028, with a Guaranteed Maximum Price of
$37,075,533.00. Aye: (5). Nay (0). Motion carried.
(6.9) Authorize the City Manager to approve a change order for Project #22031, Bill
Burke Turf Improvements, to Nemaha Sports Construction for certain fencing
improvements in the amount of $52,791.00.
Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
A discussion ensued which included project
of fencing.
23-0026 Moved by Commissioner Longbine, seconded
Manager to approve a change order for Projec
Sports Construction for certain fencing impro)
(0). Motion carried.
very of restrooms and completion
hinissioner L -:, i
1, Bill Burke Turd
in the amount of
to authorize the City
ivements, to Nemaha
1.00. Aye: (5). Nay
DEVELOPMENT BUSINESS�f
(7.1) Authorize the City Manager to execute a License, (Right -of -Way User's) Agreement
with Delta Communications;., LT,6ba, Clearwaue Fiber to allow the installation of
fiber optic and related facilities within the public rights-of-way in the city of Salina
for both commercial=and residential services
Dean Andrew, Director of Planning, explairnd the request, fiscal impact and action options.
Kala ,Maxfield, Clearuvve Ftber, provided` an,,overview of the company and its proposed
scope'6f,work hi'lhe cifv' of.Salma.
A sliozrt discussion followed'vvhich related to residential areas serviced, completion time of
18 24 months, costs, fights 'o'' way, liability for damage and company representation in
Salina <. H
Ben Windholi Salina, Kansas, provided his thoughts on the fiber optic network, its location
and utility marking,
23-0027 Moved by Commissioner Ryai`seconded by Commissioner Davis, to authorize the City Manager to
execute a License (Right -of -Way User's) Agreement with Delta Communications, LLC dba
Clearwave Fiber to allow the installation of fiber optic and related facilities within the public rights-
of-way in the city of Salina for both commercial and residential services. Aye: (4). Nay (1-
Longbine). Motion carried.
OTHER BUSINESS
Mayor Hoppock inquired about the status of the Schilling groundwater contamination
project and asked that an update be provided at a future meeting.
Page 5
Mayor Hoppock also requested an update on the availability of the new tennis courts
managed by Salina Tennis Alliance. Mike Schrage, City Manager, indicated a Certificate of
Occupancy had not yet been issued for the building housing the restrooms but that a
temporary Certificate of Occupancy was being prepared.
CITIZENs FORUM
Mayor Hoppock stated his expectations for Citizen Forum during his term as Mayor.
Ben Windholz, Salina, Kansas, thanked Mr. Schrage for his response to his tennis court
inquiry and explained the basis of his previous questions related thereto. Mr. Windholz also
mentioned water standing on the concrete surrounding the tennis courts which could cause
damage to the concrete.
Norman Mannel, Salina, Kansas, prov.
meetings, citizen forum and a future reces
Jon Blanchard, Salina, Kansas, comm
investors and landlords, and a change in
ADJOURNMENT
23-0028 Moved by Commissioner Ryan, secor
Board of City Commissioners be adj
adjourned at 6:34 p.m.
[SEAL]
ATTES
JoVonn
fish & game department
on housing, providihgx,�assistance to existing
.t of the City Commission,
lssioner;Davis, that the regular meeting of the
(5). Nay.(Q). Motion carried. The meeting
Michael L. Hoppock, Mayor
Page 6
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
2/6/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL (APPROVAL
NO: 5 BY: 1 BVI
-�--�
ITEM PUBLIC WORKS
FINAL AP ROVAL:
NO: 2 G
Page 1 I BY: DANIEL R. STACK, P.E. I BY
ITEM:
Authorize the City Manager to execute an Amended and Restated Public/Private Partnership
Agreement for the Smoky Hill River Greenway Trail from the YMCA to Ohio Street.
BACKGROUND:
On July 12, 2021, the City Commission authorized the City Manager to enter into a public/private
partnership agreement ('Agreement") with the Friends of the River Foundation (Foundation) for the
Smoky Hill River Greenway Trail from Ohio Street to the YMCA (Project). The two-phase Project is
planned to provide a shared -use linear park trail connecting Ohio Street and Kenwood Park. The
original Agreement anticipated construction of an eastern segment of the Project as Phase 1 and a
western segment of the Project as Phase 2.
Since that time, the combination of the donation of property by the YMCA of Salina, the City's ownership
of a segment of the Project known as Lincal Park (river property adjacent and south of the YMCA soccer
fields), and the completion of tree removal from portions of those areas has prompted a re-evaluation
of the dimensions and preferred order of phases of construction. This has resulted in a plan to first
construct a Western Segment (approximately 2,575 linear feet) as amended Phase 1 followed by
construction of an Eastern Segment (approximately 1,275 linear feet) as amended Phase 2 further
depicted on the attached Exhibit A. Staff has finalized design for the approximately 2,575 feet of trail
around the YMCA (amended Phase Western Segment) and plans to advertise this segment for bidding
on February 16, 2023. Staff is still in the process of pursuing property acquisition for portions of the
original phase 1 (Eastern Segment).
The attached Agreement addresses the basis upon which the City and the Foundation intend to provide
for bidding, financing, contract award, and construction of the Project. The Friends of the River
Foundation have raised more than the estimated funds needed for the amended Phase 1 Western
Portion and they're finalizing pledges for their share of Phase 2. The key aspects of the Agreement are
unchanged from the previous agreement except for the elimination of the letter of credit requirement
along with phasing edits as further referenced above. The Foundation has dedicated funds in the bank
for phase 1 with grants/commitments for phase 2 after phase 1 is constructed. Also, per the amended
agreement, phase 2 bidding will not move forward until the Foundation provides "...written confirmation
of the availability of its funds on hand in the amount of $208,000 for use in payment of its share of the
Phase 2 total project cost.
FISCAL NOTE:
The currently estimated total project costs for both Phase 1 and Phase 2 are updated as follows.
Project Cost Previous Cost Phase 1 Phase 2
Design $61,190 $ 0 $ 0
Tree removal (paid by City) $ 37,000
Tree removal $ 48,000
AGENDA SECTION
NO:
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
Construction
Real Estate/Easements
Estimated Total Project Cost
Approximate Trail Length
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: DANIEL R. STACK, P.E.
$411,000
$ 448,000
2,575 L.F.
DATE TIME
2/6/2023 4:00 P.M.
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
$360,000
10,000
$418,000
1,275 L.F.
The Phase 2 segment cost is estimated higher due to the proximity to the adjacent properties which will
require steeper slope cuts and fills with trail base work near the river bottom. Based upon the currently
estimated total project costs for both Phase 1 and Phase 2 of the Project, the City and the Foundation
anticipate the following allocation of funding for both Phase 1 and Phase 2 of the Project:
Funding Source Phase 1 Phase 2
City $240,000* $210,000
Foundation/YMCA Donors $208,000 $208,000
$448,000 $418,000
The City's portion of each phase as amended will be funded by the City of Salina Federal Exchange
Fund Receipts. A total of $580,000 was received in 2022 so a similar amount is expected for 2023. It
is anticipated that the remaining funds will be utilized for miscellaneous street and trail projects.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Authorize the City Manager to execute the amended and restated Public/Private Partnership
Agreement for the Smoky Hill River Greenway Trail from the YMCA to Ohio Street.
2.) Authorize the City Manager to execute the amended and restated Public/Private Partnership
Agreement for the Smoky Hill River Greenway Trail from the YMCA to Ohio Street, with
amendments as the City Commission deems appropriate.
3.) Postpone consideration of the amended and restated Public/Private Partnership Agreement to a
specified date and time, and provide staff direction regarding additional information or
amendments the City Commission would like to request for their further consideration.
4.) Do not authorize the City Manager to execute the amended and restated Public/Private
Partnership Agreement, and provide staff further direction.
Staff recommends Option #1.
Attachments: Amended and Restated Agreement
Smoky Hill Trail Exhibit A
7/12/2021 Staff Report with Agreement
CC: Jane Anderson, Friends of the River Foundation Executive Director
AMENDED AND FULLY RESTATED
PUBLIC/PRIVATE PARTNERSHIP AGREEMENT
for the
SMOKY HILL RIVER GREENWAY TRAIL
FROM OHIO STREET TO THE YMCA
This Amended and Fully Restated Public/Private Partnership Agreement (the "Restated
Agreement") is entered into this day of 2023 between the CITY OF SALINA,
KANSAS, a Kansas municipal corporation, ("City") and the FRIENDS OF THE RIVER
FOUNDATION, a Kansas not-for-profit corporation, ("Foundation").
Recitals
A. The City and the Foundation are parties to a Public/Private Partnership Agreement
dated July 15, 2021 (the "Original Agreement") for construction of the two-phase Greenway Trail
project (the "Project"), which will provide a shared -use linear park trail connecting Bill Burke
Park and Kenwood Cove Aquatic Park.
B. The Original Agreement anticipated construction of an eastern segment of the
Project as Phase 1 and a western segment of the Project as Phase 2. The combination of the
donation of property by the YMCA of Salina, Kansas; the City's ownership of a segment of the
Project known as Lincal Park; and the completion of tree removal from portions of those areas
has prompted a re-evaluation of the dimensions and preferred order of phases of construction of
the Project resulting in a plan to first construct a Western Segment (approximately 2,575 L.F.) as
Phase 1 followed by construction of an Eastern Segment (approximately 1,275 L.F.) as Phase 2,
as depicted on the attached and incorporated Exhibit A.
C. The currently estimated total project costs for both Phase 1 and Phase 2, referred
to as the "Phase 1 — Currently Estimated Total Project Cost" and the "Phase 2 — Currently
Estimated Total Project Cost" are:
Proiect Cost
Design
Tree removal (paid by City)
Tree removal
Construction
Real Estate/Easements
Estimated Total Project Cost
Approximate Trail Length
Previous Cost Phase I Phase 2
$61,190 $ 0 $ 0
$ 37,000
$ 48,000
$ 411,000 $360,000
$ 0 $ 10,000
$ 448,000 $418,000
2,575 L.F. 1,275 L.F.
D. Based upon the currently estimated total project costs for both Phase 1 and Phase 2
of the Project, the City and the Foundation anticipate the following allocation of funding for both
Phase 1 and Phase 2 of the Project:
Funding Source Phase I Phase 2
City $240,000* $210,000
Foundation/YMCA Donors $208,000 $208,000
$448,000 $418,000
*The City's share for Phase 1 of $240,000 includes $37,000 previously paid for tree removal
and $203,000 toward the contract for construction of Phase 1.
E. The City and the Foundation desire by this Replacement Agreement to amend and
fully restate the Original Agreement by addressing the basis upon which the City and the
Foundation intend to provide for bidding, financing, contract award, and construction of both
Phase 1 and Phase 2 of the Project.
THE PARTIES agree and covenant:
1. Amendment and Restatement. The Original Agreement is amended and frilly
restated pursuant to the terms of this Restated Agreement.
PHASE I — WESTERN SEGMENT
2. Property acquisition. The City has completed acquisition of the real estate interests
necessary to construct Phase 1 of the Project ("Phase 1 Property Acquisition") through donation
by the YMCA of Salina, Kansas.
3. Design, cost estimate, and bidding. Based upon the current design and cost estimate
for Phase 1 of the Project prepared by the City and HDR, Inc., city engineering staff will advertise
and obtain bids for Phase 1 of the Project in accordance with the City's sealed bid practices.
4. Identification of lowest responsible bidder and Bid -based Estimated Total Proiect
Cost. Subject to the City's right to reject any and all bids as reserved in its bid documents, within
60 days of the bid opening the city engineer will determine and advise the Foundation's executive
director, by email, of:
(a) The City's recommended lowest responsible bidder;
(b) The anticipated Phase I construction cost based upon the bid of the recommended
lowest responsible bidder plus a contingency of ten percent ("Phase 1 Bid -based
Estimated Cost of Construction"); and
(c) The "Phase 1 — Bid -based Estimated Total Project Cost" consisting of total of:
(i) The Phase 1 cost of tree removal in the amount of $37,000 previously paid by the
City, plus
(ii) The Phase 1 Bid -based Estimated Cost of Construction.
N
5. City's and Foundation's shares of Phase 1. The City represents that it has available
funding on hand and agrees to contribute a total of $240,000 toward the Phase 1 total project cost,
including $37,000 previously paid for Phase 1 tree removal, subject to the terms of Sections 6 and
8. The Foundation represents that it has $208,000 in available fiends on hand and agrees to
contribute its share of the Phase 1 total project cost of not to exceed $208,000, subject to the terms
of Sections 6 and 8.
6. Foundation's share of Phase 1. The Foundation's share of the Phase 1 total project
cost will be a function of whether the Phase 1 — Bid -based Estimated Total Project Cost is (a) equal
to or less than or (b) more than the Phase 1 — Currently Estimated Total Project Cost of $448,000,
as follows:
(a) If the Phase 1 — Bid -based Estimated Total Project Cost is equal to or less
than the Phase 1— Currently Estimated Total Project Cost of $448,000, then within 14 days
of the City's email notification to the Foundation of the Phase 1 — Bid -based Estimated
Total Project Cost, the Foundation agrees to deliver to the City funds equal to the Phase 1
— Bid -based Estimated Total Project Cost less the City's $240,000 contribution toward
Phase 1 total project costs as (a) the means of funding the Foundation's share of the Phase
1 — Bid -based Estimated Total Project Cost, (b) evidence of the Foundation's concurrence
with the recommended lowest responsible bidder and (c) the means of assuring the City's
compliance with the Kansas cash basis law in anticipation of entering into the contract for
construction of Phase 1 of the Project. The funds delivered by the Foundation to the City
will be held on account and administered by the City's Department of Finance and
Administration.
(b) If the Phase 1 — Bid -based Estimated Total Project Cost is greater than the
Phase 1 — Currently Estimated Total Project Cost for Phase 1 of $448,000, the City and the
Foundation shall each have the opportunity, but not the obligation, to negotiate an
allocation of responsibility for the difference within a timeframe that does not jeopardize
the City's ability to award the contract to the lowest responsible bidder. If a negotiated
allocation of responsibility for the difference cannot be achieved within that timeframe, the
City will not award the contract for construction of Phase 1 of the Project and this
Agreement shall terminate and be of no further force and effect.
7. Contract award. Following receipt of the Foundation's share of the Phase 1 — Bid -
based Estimated Total Project Cost, the city engineer will present for consideration by the City's
governing body (a) the acknowledgement of receipt by the City of the Foundation's share of the
Phase 1 — Bid -based Estimated Total Project Cost and (b) the recommended award of the contract
for Phase 1 of the Project to the lowest responsible bidder. If for any reason the contract for
construction of Phase 1 of the Project is not awarded, the fiends contributed by the Foundation as
its share of the Phase 1 — Bid -based Estimated Total Project Cost will be refunded to the
Foundation.
8. Contract management, final allocation of cost. City engineering staff will be
responsible for (a) administration of the contract for construction of Phase 1 of the Project, subject
to all City requirements for public improvements to be constructed on the City's property; (b)
inspection of the work performed under the contract; and (c) administration of payments to the
3
contractor. If the actual total cost of Phase 1 of the Project ("Phase 1 — Actual Total Project Cost')
is ultimately less than the Phase 1 — Bid -based Estimated Total Project Cost, the City will refund
to the Foundation an amount equal to the Phase 1 — Bid -based Estimated Total Project Cost less
the Phase 1 — Actual Total Project Cost as soon as reasonably possible following project close-out.
If circumstances develop during Phase 1 of the Project resulting in cost overruns such that the
Phase 1 — Actual Total Project Cost is ultimately greater than the Phase 1 — Bid -based Estimated
Total Project Cost, the City and the Foundation agree to negotiate a reasonable allocation of
responsibility for the unanticipated cost in excess of the Phase 1 — Bid -based Estimated Total
Project Cost prior to the City's approval of any change orders resulting in project costs in excess
of the Phase 1 — Bid -based Estimated Total Project Cost.
PHASE 2 — EASTERN SEGMENT
9. Property acquisition. The City agrees to continue to diligently pursue completion
of the process to acquire the real estate interests and temporary easements necessary to construct
Phase 2 of the Project ("Phase 2 Property Acquisition") and to document amounts actually paid to
property owners in the course of completion of Phase 2 Property Acquisition ("Phase 2 — Cost of
Property Acquisition").
10. Design, cost estimate, and bidding. Upon fulfillment of the preconditions of (a)
completion of the Phase 2 Property Acquisition and (b) receipt by the City of the Foundation's
written confirination of the availability of its funds on hand in the amount of $208,000 for use in
payment of its share of the Phase 2 total project cost, and based upon the current design and cost
estimate for Phase 2 of the Project prepared by HDR, Inc., city engineering staff will advertise and
obtain bids for Phase 2 of the Project in accordance with the City's sealed bid practices.
11. Identification of lowest responsible bidder and Bid -based Estimated Total Project
Cost. Subject to the City's right to reject any and all bids as reserved in its bid documents, within
60 days of the bid opening the city engineer will determine and advise the Foundation's executive
director, by email, of-
(a)
£
(a) The City's recommended lowest responsible bidder;
(b) The anticipated Phase 2 construction cost based upon the bid of the recommended
lowest responsible bidder plus a contingency of ten percent ("Phase 2 — Bid -Based
Estimated Cost of Construction"); and
(c) The "Phase 2 — Bid -based Estimated Total Project Cost" consisting of the total of:
(i) The Phase 2 — Cost of Property Acquisition, plus
(ii) The Phase 2 — Bid -based Estimated Cost of Construction, plus
(iii) The Phase 2 — Bid -based Cost of Tree Removal.
12. City's and Foundation's shares of Phase 1. The City represents that it has available
funding on hand and agrees to contribute a total of $210,000 toward the Phase 2 total project cost,
subject to the terms of Sections 13 and 15. The Foundation represents that after paying its share
of the Phase 1 project costs, it anticipates having $208,000 in available funds on hand and agrees
to contribute its share of the Phase 2 project costs of not to exceed $208,000, subject to the terms
of Sections 13 and 15.
4
13. Foundation's share of Phase 1. The Foundation's share of the Phase 2 total project
cost will be a function of whether the Phase 2 — Bid -based Estimated Total Project Cost is (a) equal
to or less than or (b) more than the Phase 2 — Currently Estimated Total Project Cost of $418,000,
as follows:
(a) If the Phase 2 — Bid -based Estimated Total Project Cost is equal to or less
than the Phase 2 — Currently Estimated Total Project Cost of $418,000, then within 14 days
of the City's email notification to the Foundation of the Phase 2 — Bid -based Estimated
Total Project Cost, the Foundation agrees to deliver to the City funds equal to the Phase 2
— Bid -based Estimated Total Project Cost less the City's $210,000 contribution toward
Phase 2 total project costs as (a) the means of funding the Foundation's share of the Phase
2 — Bid -based Estimated Total Project Cost, (b) evidence of the Foundation's concurrence
with the recommended lowest responsible bidder and (c) the means of assuring the City's
compliance with the Kansas cash basis law in anticipation of entering into the contract for
construction of Phase 2 of the Project. The funds delivered by the Foundation to the City
will be held on account and administered by the City's Department of Finance and
Administration.
(b) If the Phase 2 — Bid -based Estimated Total Project Cost is greater than the
Phase 2 — Currently Estimated Total Project Cost for Phase 2 of $418,000, the City and the
Foundation shall each have the opportunity, but not the obligation, to negotiate an
allocation of responsibility for the difference within a timeframe that does not jeopardize
the City's ability to award the contract to the lowest responsible bidder. If a negotiated
allocation of responsibility for the difference cannot be achieved within that timeframe, the
City will not award the contract for construction of Phase 2 of the Project and this
Agreement shall terminate and be of no further force and effect.
14. Contract award. Following receipt of the Foundation's share of the Phase 2 — Bid -
based Estimated Total Project Cost, the city engineer will present for consideration by the City's
governing body (a) the acknowledgement of receipt by the City of the Foundation's share of the
Phase 2 — Bid -based Estimated Total Project Cost and (b) the recommended award of the contract
for Phase 2 of the Project to the lowest responsible bidder. If for any reason the contract for
construction of Phase 2 of the Project is not awarded, the funds contributed by the Foundation as
its share of the Phase 2 — Bid -based Estimated Total Project Cost will be refunded to the
Foundation.
15. Contract management, final allocation of cost. City engineering staff will be
responsible for (a) administration of the contract for construction of Phase 2 of the Project, subject
to all City requirements for public improvements to be constructed on the City's property; (b)
inspection of the work performed under the contract; and (c) administration of payments to the
contractor. If the actual total cost of Phase 2 of the Project ("Phase 2 — Actual Total Project Cost')
is ultimately less than the Phase 2 — Bid -based Estimated Total Project Cost, the City will refi►nd
to the Foundation an amount equal to the Phase 2 — Bid -based Estimated Total Project Cost less
the Phase 2 — Actual Total Project Cost as soon as reasonably possible following project close-out.
If circumstances develop during Phase 2 of the Project resulting in cost overruns such that the
Phase 2 — Actual Total Project Cost is ultimately greater than the Phase 2 — Bid -based Estimated
5
Total Project Cost, the City and the Foundation agree to negotiate a reasonable allocation of
responsibility for the unanticipated cost in excess of the Phase 2 — Bid -based Estimated Total
Project Cost prior to the City's approval of any change orders resulting in project costs in excess
of the Phase 2 — Bid -based Estimated Total Project Cost.
GENERAL TERM
16. Time of the essence. Time is of the essence in relation to the obligations of the
parties under this Restated Agreement.
17. Not Assi ng able. This Restated Agreement is unique to the role and circumstances of
each of the parties such that the respective rights and obligations of the parties pursuant to this
Restated Agreement shall not be assignable, in whole or in part, by either party.
18. Amendments. Neither this Restated Agreement nor any of its terms may be changed
or modified, waived, or terminated except by an instrument in writing signed by an authorized
representative of the party against whom the enforcement of the change, waiver, or termination is
sought.
19. Binding Effect. This Restated Agreement shall be binding upon the parties and their
successors.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive,
and final expression of all the conditions of their Restated Agreement.
The duly authorized officers of each of the parties have executed this Restated Agreement
effective as of the day and year first written above.
CITY OF SALINA, KANSAS ATTEST:
Michael D. Schrage, City Manager
JoVonna A. Rutherford, City Clerk
FRIENDS OF THE RIVER FOUNDATION ATTEST:
IIn
Dr. Brad Stuewe, President Brigid Hall, Board Secretary
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CITY OF SAUNA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
07/12/2021 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: =APP
NO: 6
UTILITIES DEPARTMENT
ITEM
Page 1 5 BY: Martha Tasker `J/f f BY:
ITEM:
Authorize the City Manager to execute the Public/Private Partnership Agreement for t e Smoky Hill
River Greenway Trail from Ohio Street to the YMCA.
BACKGROUND:
Refer to the attached staff report dated March 22, 2021 where the City Commission approved a
proposal from the Friends of the River Foundation (Foundation) for a Public/Private Partnership for
the Smoky Hill River Greenway Trail from Ohio Street to the YMCA (Project). The two-phase Project
will provide a shared -use linear park trail connecting Bill Burke Park and Kenwood Cove Aquatic
Park.
The currently estimated total project cost for both Phase 1 and Phase 2 of the Project are as follows:
Project Cost Previous Cost Phase 1 Phase 2
Design $ 61,190 $ 0 $ 48,000
Construction $448,000 $360,000
Real Estate/Easements 10,000 $ 0
Estimated Total Project Cost $458,000 $408,000
Trail Length
2,350 L.F. 1,500 L.F.
Exhibit A of the attached Agreement depicts Phase 1 and Phase 2 of the Project.
Based upon the currently estimated total project costs, the City and Foundation anticipate the
following allocations of funding for both Phase 1 and Phase 2:
Funding Source
City
Foundation/YMCA Donors
Phase 1 Phase 2
$250,000 $200,000
$208,0000) $208,000
$458,000 $408,000
(1) A pledge of $100,000 in 2021, a pledge of $100,000 to be received in April 2022
(Irrevocable Standby Letter of Credit), and remaining $8,000 from Friends of the
River Foundation
The attached Agreement addresses the basis upon which the City and the Foundation intend to
provide for bidding, financing, contract award, and construction of Phase 1 of the Project prior to the
Friends of the River Foundation receiving the second pledge of $100,000 in April 2022. The key
aspects of the Agreement are as follows:
1. Property acquisition. The City will acquire the real estate interests and temporary easements
necessary to construct Phase 1 of the Project.
AGENDA SECTION
NO:
ITEM
NO:
Page 2
CITY OF S LINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
07/12/2021 4:00 P.M.
ORIGINATING DEPARTMENT:
UTILITIES DEPARTMENT
BY: Martha Tasker
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
2. Design cost estimate and bidding. Upon completion of the Phase 1 Property Acquisition, the
City will advertise and obtain bids for Phase 1 of the Project.
3. Identification of lowest responsible bidder. The City will determine and advise the
Foundation's executive director, by email, of the following:
® Lowest responsible bidder
® Phase 1 — Bid -based Estimated Cost of Construction, includes a 10% contingency
® Phase 1 — Bid -based Estimated Total Project Cost, includes property acquisition and
construction cost with contingency
4. City share of Phase 1. The City agrees to contribute $250,000 toward the Phase 1 —
Estimated Total Project Cost, subject to the terms of Section 5.
5. Foundation's share of Phase 1. The Foundation's share of the cost of Phase 1 of the Project
will be a function of whether the Phase 1 — Bid -based Estimated Total Project cost is (a) equal
to or less than or (b) more than the Phase 1 — Currently Estimated Total Project Cost of
$458,000, as follows:
(a) If the Phase 1 — Bid -based Estimated Total Project Cost is equal to or less than the
Phase 1 — Currently Estimated Total Project Cost for Phase 1 of $458,000, within 14 days
of the City's email notification to the Foundation of the Phase 1 — Bid -based Estimated
Total Project Cost, the Foundation agrees to deliver to the City, funds equal to the Phase 1
— Bid -based Estimated Total Project Cost less the City's $250,000 contribution. The funds
delivered by the Foundation to the City will be held on account and administered by the
City's Department of Finance and Administration.
(b) If the Phase 1 — Bid -based Estimated Total Project Cost is greater than the Phase 1 —
Currently Estimated Total Project Cost for Phase 1 of $458,000, the City and the
Foundation shall each have the opportunity, but not the obligation, to negotiate an
allocation of responsibility for the difference within a timeframe that does not jeopardize the
City's ability to award the contract to the lowest responsible bidder. If a negotiated
allocation of responsibility for the difference cannot be achieved within that timeframe, the
City will not award the contract for the construction of Phase 1 of the Project and this
Agreement shall terminate and be of no further force and effect.
6. Foundation's share secured by letter of credit. The Foundation's obligation to deliver to the
City its share of the Phase 1 — Bid -based Estimated Total Project Cost as described in Section
5 above is secured by Irrevocable Standby Letter of Credit in the amount of $100,000. Refer to
Exhibit B of the Agreement for a copy of the Letter of Credit.
AGENDA SECTION
NO:
ITEM
NO:
Page 3
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
07/12/2021 4:00 P.M.
ORIGINATING DEPARTMENT
UTILITIES DEPARTMENT
BY: Martha Tasker
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
L3'0
7. Contract award. Following receipt of the Foundation's share of the Phase 1 — Bid -based
Estimated Total Project Cost, the City's governing body will award the construction contract for
Phase 1 of the Project to the lowest responsible bidder. If for any reason the contract for
construction of the Project is not awarded, the funds contributed by the Foundation will be
refunded to the Foundation.
8. Contract management, final allocation of cost. The City will be responsible for the following:
• Administration of the contract for construction
• Inspection of the work performed under the construction contract
• Administration of payments to the contractor
If the Phase 1 — Actual Total Project Cost is ultimately less than the Phase 1 — Bid -based Estimated
Total Project Cost, the City will refund the difference to the Foundation upon close-out.
If circumstances develop during Phase 1 of the Project resulting in cost overruns such that the Phase
1 — Actual Total Project Cost is ultimately greater than the Phase 1 — Bid -based Estimated Total
Project Cost, the City and the Foundation agree to negotiate a reasonable allocation of responsibility
for the unanticipated cost prior to the City's approval of any change orders resulting in project costs in
excess of the Phase 1 — Bid -based Estimated Total Project Cost.
FISCAL NOTE:
The City's portion of the Phase 1 Project is $250,000 and will be funded by the City of Salina Federal
Exchange Fund Receipts. A total of $580,000 will be received in 2021. It is anticipated that the
remaining funds will be utilized for miscellaneous street and trail projects.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Authorize the City Manager to execute the Public/Private Partnership Agreement for the
Smoky Hill River Greenway Trail Project from Ohio Street to the YMCA.
2.) Authorize the execution of the Agreement with amendments, as the City Commission deems
appropriate.
3.) Postpone authorizing execution of the Agreement to a specified date and time and provide
staff direction regarding additional information or amendments the City Commission would like
to request for their further consideration.
4.) Vote to deny execution of the Agreement resulting in Phase 1 of the Smoky Hill River
Greenway Trail Project being delayed to mid -year 2022.
Staff recommends Option #1.
Attachments: 3/12/2021 Staff Report
Public/Private Partnership Agreement for Smoky Hill River Greenway Trail from
Ohio Street to the YMCA
PUBLIC/PRIVATE PARTNERSHIP AGREEMENT
for the
SMOKY HILL RIVER GREENWAY TRAIL
FROM OHIO STREET TO THE YMCA
This Public/Private Partnership Agreement ("Agreement') is entered into this Whday of
July 2021 between the CITY OF SALINA, KANSAS, a Kansas municipal corporation, ("City")
and the FRIENDS OF THE RIVER FOUNDATION, a Kansas not-for-profit corporation,
("Foundation").
Recitals
A. The two-phase Greenway Trail project (the "Project') will provide a shared -use
linear park trail connecting Bill Burke Park and Kenwood Cove Aquatic Park.
B. The currently estimated total project costs for both Phase 1 and Phase 2 of the
Project are:
Proiect Cost Previous Cost Phase 1 Phase 2
Design $61,190 $ 0 $ 48,000
Construction $ 448,000 $360,000
Real Estate/Easements $ 10.000 $ 0
Estimated Total Project Cost $ 458,000 $408,000
Trail Length 2,350 L.F. 1,500 L.F.
C. The attached and incorporated Exhibit A depicts Phase 1 and Phase 2 of the Project.
D. Based upon the currently estimated total project costs for both Phase 1 and Phase 2
of the Project, the City and the Foundation anticipate the following allocation of funding for both
Phase 1 and Phase 2 of the Project:
Funding Source Phase 1 Phase 2
City $250,000 $200,000
Foundation/YMCA Donors $208,000 $208,000
$458,000 $408,000
E. This Agreement addresses the basis upon which the City and the Foundation intend
to provide for bidding, financing, contract award, and construction of Phase 1 of the Project based
upon the currently estimated total project cost for Phase 1 of the Project in the amount of $458,000
(Phase 1 — Currently Estimated Total Project Cost of $458,000").
THE PARTIES agree and covenant:
1. Prope acquisition. The City agrees to diligently pursue completion of the process
to acquire the real estate interests and temporary easements necessary to construct Phase I of the
Project ("Phase 1 Property Acquisition") and to document amounts actually paid to property
a '�
owners in the course of completion of Phase 1 Property Acquisition ("Phase l — Cost of Property
Acquisition").
2. Design, cost estimate, and bidding. Upon completion of the Phase I Property
Acquisition and based upon the current design and cost estimate for Phase I of the Project prepared
by HDR, Inc., city engineering staff will advertise and obtain bids for Phase l of the Project in
accordance with the City's sealed bid practices.
3. Identification of lowest responsible bidder. Subject to the City's right to reject any
and all bids as reserved in its bid documents, within 60 days of the bid opening the city engineer
will determine and advise the Foundation's executive director, by email, of (a) the City's
recommended lowest responsible bidder; (b) the anticipated Phase 1 construction cost based upon
the bid of the recommended lowest responsible bidder plus a contingency of ten percent ("Phase
1— Bid -Based Estimated Cost of Construction"); and (c) the total of the Phase l — Cost of Property
Acquisition plus the Phase I — Bid -Based Estimated Cost of Construction ("Phase 1 — Bid -based
Estimated Total Project Cost").
4. City's share of Phase 1. The City agrees to contribute $250,000 toward the Phase
I — Bid -based Estimated Total Project Cost, subject to the terms of Section 5.
5. Foundation's share of Phase 1. The Foundation's share of the cost of Phase 1 of the
Project will be a function of whether the Phase I — Bid -based Estimated Total Project Cost is (a)
equal to or less than or (b) more than the Phase 1 — Currently Estimated Total Project Cost of
$458,000, as follows:
(a) If the Phase I — Bid -based Estimated Total Project Cost is equal to or less
than the Phase 1 — Currently Estimated Total Project Cost for Phase I of $458,000, within
14 days of the City's email notification to the Foundation of the Phase I — Bid -based
Estimated Total Project Cost, the Foundation agrees to deliver to the city engineer funds
equal to the Phase I — Bid -based Estimated Total Project Cost less the City's $250,000
contribution as (a) the means of funding the Foundation's share of the Phase 1 — Bid -based
Estimated Total Project Cost, (b) evidence of the Foundation's concurrence with the
recommended lowest responsible bidder and (c) the means of assuring the City's
compliance with the Kansas cash basis law in anticipation of entering into the contract for
construction of Phase 1 of the Project. The funds delivered by the Foundation to the city
engineer will be held on account and administered by the City's Department of Finance
and Administration.
(b) If the Phase 1 — Bid -based Estimated Total Project Cost is greater than the
Phase 1 — Currently Estimated Total Project Cost for Phase 1 of $458,000, the City and the
Foundation shall each have the opportunity, but not the obligation, to negotiate an
allocation of responsibility for the difference within a timeframe that does not jeopardize
the City's ability to award the contract to the lowest responsible bidder. If a negotiated
allocation of responsibility for the difference cannot be achieved within that timeframe, the
City will not award the contract for construction of Phase I of the Project and this
Agreement shall terminate and be of no further force and effect.
19
6. Foundation's share secured by letter of credit. The Foundation's obligation to
deliver to the City its share of the Phase I — Bid -based Estimated Total Project Cost as described
in Section 5 above is secured by Irrevocable Standby Letter of Credit No. 105665 dated June 2,
2021, issued by First Bank Kansas as "Advising Bank" in favor of the City as "Beneficiary" for
the account of the Foundation as "Applicant" in the amount of $100,000, a copy of which is
attached and incorporated as Exhibit B (the "Letter of Credit"). The original of the Letter of Credit
shall be delivered to the city clerk for safekeeping as a precondition of the City's execution of this
Agreement.
7. Contract award. Following receipt of the Foundation's share of the Phase I — Bid -
based Estimated Total Project Cost, the city engineer will present for consideration by the City's
governing body (a) the acknowledgement of receipt by the City of the Foundation's share of the
Phase 1 — Bid -based Estimated Total Project Cost and (b) the recommended award of the contract
for Phase 1 of the Project to the lowest responsible bidder. If for any reason the contract for
construction of Phase I of the Project is not awarded, the funds contributed by the Foundation as
its share of the Phase I — Bid -based Estimated Total Project Cost will be refunded to the
Foundation.
8. Contract management, final allocation of cost. City engineering staff will be
responsible for (a) administration of the contract for construction of Phase 1 of the Project, subject
to all City requirements for public improvements to be constructed on the City's property; (b)
inspection of the work performed under the contract; and (c) administration of payments to the
contractor. If the actual total cost of Phase 1 of the Project ("Phase 1 — Actual Total Project Cost')
is ultimately less than the Phase 1 — Bid -based Estimated Total Project Cost, the City will refund
to the Foundation an amount equal to the Phase 1 — Bid -based Estimated Total Project Cost less
the Phase I — Actual Total Project Cost as soon as reasonably possible following project close-out.
If circumstances develop during Phase 1 of the Project resulting in cost overruns such that the
Phase I — Actual Total Project Cost is ultimately greater than the Phase I — Bid -based Estimated
Total Project Cost, the City and the Foundation agree to negotiate a reasonable allocation of
responsibility for the unanticipated cost in excess of the Phase I — Bid -based Estimated Total
Project Cost prior to the City's approval of any change orders resulting in project costs in excess
of the Phase 1 — Bid -based Estimated Total Project Cost.
9. Time of the essence. Time is of the essence in relation to the obligations of the
parties under this Agreement.
10. Not Assignable. This Agreement is unique to the role and circumstances of each of
the parties such that the respective rights and obligations of the parties pursuant to this Agreement
shall not be assignable, in whole or in part, by either party.
11. Amendments. Neither this Agreement nor any of its terms may be changed or
modified, waived, or terminated except by an instrument in writing signed by an authorized
representative of the party against whom the enforcement of the change, waiver, or termination is
sought.
12. Binding Effect. This Agreement shall be binding upon the parties and their
successors.
13. Merger Clause. These terms are intended by the parties as a complete, conclusive,
and final expression of all the conditions of their Agreement.
The duly authorized officers of each of the parties have executed this Agreement effective
as of the day and year first written above.
CITY OF SALINA, KANSAS
Cc -
By: AA: -6::
chae . Schrage, City Manager
FRIENDS OF THE RIVER FOUNDATION
By: D
Guy D. Walker, President
A 9rrno-r.
4
ATTEST:
By:
Brigid Hall, Board Secretary
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPRO AL:
NO: 6
BY:
ITEM City Clerk's Office FINAL APPROVAL:
NO: �
Page 1 BY: JoVonna A. Rutherford, City BY:
Clerk
ITEM: Ordinance No. 22-11122
Second reading Ordinance No. 22-11122 changing the zoning district classification from A-1
(Agricultural) to R-1 (Single -Family Residential) and R-2 (Multi -Family Residential) on a 46.84 acre
unplatted tract of land located on the west side of Holmes Road north of Magnolia Road.
BACKGROUND:
Ordinance No. 22-11122 was passed on first reading on June 27, 2022 with second reading held in
abeyance until the property was final platted. Since that time Magnolia Hills, Inc. has completed the
final platting of this property.
FISCAL NOTE:
There is no fiscal impact associated with the rezoning of this property.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Approve Ordinance No. 22-11122 on second reading.
2.) Approve Ordinance No. 22-11122 on second reading with amendments as the City
Commission deems appropriate.
3.) Postpone consideration of Ordinance No. 22-11122 on second reading to a specified date and
time and provide staff direction regarding additional information or amendments the City
Commission would like to request for their further consideration.
4.) Vote to deny Ordinance No. 22-11122 on second reading. If the City Commission declines to
approve the ordinance, this property would retain its Agricultural zoning and could not be
developed for commercial purposes.
Staff recommends Option #1
Attachments: Ordinance No. 22-11122
Summary published in The Salina Journal on February , 2023
Posted on the City of Salina website from February to February , 2023
ORDINANCE NUMBER 22-11122
AN ORDINANCE AMENDING ORDINANCE NUMBER 8526, CODIFIED AS
CHAPTER 42 OF THE SALINA CODE, AND THE ZONING DISTRICT MAP OF
THE CITY OF SALINA, KANSAS BY REZONING AND PRESCRIBING THE
PROPER USES OF CERTAIN PROPERTY WITHIN THE CITY.
BE IT ORDAINED by the Governing Body of the City of Salina, Kansas:
Section 1. Findings. In relation to the following described real estate:
Magnolia Hills Estates Addition No. 3 to the City of Salina, Saline County, Kansas (the
"Property")
The Governing Body makes the following findings:
1. All conditions precedent for the amendment of the City's Zoning District Map
and the rezoning of the Property have been timely met;
2. The Property lies within a Primary Service Area on the Urban Service Area Map
where the City has already made investments in its public utility network.
3. The Property is not suitable for development of single-family housing under the
existing Agricultural zoning. The location and physical attributes of this property
and the availability of public utilities make it suitable for urban density
residential development, provided that adequate legal and financial assurances
are in place to ensure that Holmes Road is improved to City street standards
abutting this property.
4. The Property is a logical extension of an existing residential subdivision and the
requested R-1 and R-2 zoning would be compatible with the zoning and land use
of nearby properties.
5. The development of townhomes in the peninsula area would serve as a buffer
and transition area between the First Covenant Church and Holmes Road.
6. Needed public utilities can be readily extended to serve the entire 46 acres.
7. The requested zoning change from A-1 to R-1 and R-2 and the densities proposed
would be consistent with the city's Comprehensive Plan which shows this
property as being located within the city's Urban Service Area and calls for
future suburban residential development in this area.
Section 2. Amendment. DISTRICT "R-1". SINGLE FAMILY RESIDENTIAL
DISTRICT. The Zoning District Map of the City of Salina, Kansas is amended to rezone the
following lots located within the Property:
Lots One (1) through Ten (10), Block One (1), Lots One (1) through Nine (9), Block Two (2),
Lots One (1) through Eight (8), Block Three (3), Lots One (1) through Eleven (11), Block
Four (4), Lots One (1) through Sixteen (16), Block Five (5), and Lots One (1) through Nine
(9), Block Six (6);
as part of DISTRICT "R-1" SINGLE FAMILY RESIDENTIAL DISTRICT.
Section 3. Amendment. DISTRICT "11-211. MULTIPLE FAMILY RESIDENTIAL
DISTRICT. The Zoning District Map of the City of Salina, Kansas is amended to rezone the
following lots located within the Property:
Lots One (1) through Sixteen (16), Block Seven (7), Lots One (1) through Eighteen (18),
Block Eight (8) and Lots One (1) through Sixteen (16), Block Nine (9);
as part of DISTRICT "R-2" MULTIPL FAMILY RESIDENTIAL DISTRICT.
Section 4. Repealer. All prior ordinances relating to the Property are repealed to the extent
they are in conflict with this ordinance.
Section 5. Summary of ordinance for publication. This ordinance shall be in full force and
effect from and after its adoption and publication once by summary in the official city
newspaper
Ordinance No. 21-11122 Summary
On February 6, 2023 the City Commission passed Ordinance No. 22-11122. The ordinance
changes the zoning district classification of property located on the west side of Holmes Road
north of Magnolia Road to R-1 (Single -Family Residential) and R-2 (Multiple Family
Residential) to allow development of a residential subdivision with single-family detached
and single-family attached dwellings and outlines the findings of the City Commission in
support of the change in zoning. A complete copy of the Ordinance can be found at www.salina-
ks.gov or in the office of the City Clerk, 300 W. Ash, free of charge. This summary is certified
by the City's legal counsel.
Introduced: June 27, 2022
Passed: February 6, 2023
Michael L. Hoppock, Mayor
[SEAL]
ATTEST:
JoVonna Rutherford, City Clerk
The publication summary set forth above is certified this _ day of February, 2023.
Greg A. Bengtson, City Attorney
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 6
BY: div
ITEM City Clerk's Office FINAL APPR VAL:
NO: 2
Page 1 BY: JoVonna A. Rutherford, City BY:
Clerk
ITEM: Ordinance No. 22-11 IZU
Second reading Ordinance No. 22-11120 changing the zoning district classification from A-1
(Agricultural) to R-2 (Multi -Family Residential) on a 52 acre unplatted tract of land located east and
south of the Stone Lake sandpit lake at the northeast corner of South Ohio Street and Schilling Road.
BACKGROUND:
Ordinance No. 22-11120 was passed on first reading on June 27, 2022 with second reading held in
abeyance until the property was final platted. Since that time Stone Lake Development, LLC has
completed final platting of the property.
FISCAL NOTE:
There is no fiscal impact associated with the rezoning of this property.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Approve Ordinance No. 22-11120 on second reading.
2.) Approve Ordinance No. 22-11120 on second reading with amendments as the City
Commission deems appropriate.
3.) Postpone consideration of Ordinance No. 22-11120 on second reading to a specified date and
time and provide staff direction regarding additional information or amendments the City
Commission would like to request for their further consideration.
4.) Vote to deny Ordinance No. 22-11120 on second reading. If the City Commission declines to
approve the ordinance, this property would retain its Agricultural zoning and could not be
developed for commercial purposes.
Staff recommends Option #1
Attachments: Ordinance No. 22-11120
Summary published in The Salina Journal on February , 2023
Posted on the City of Salina website from February to February , 2023
ORDINANCE NUMBER 22-11120
AN ORDINANCE AMENDING ORDINANCE NUMBER 8526, CODIFIED AS
CHAPTER 42 OF THE SALINA CODE, AND THE ZONING DISTRICT MAP OF
THE CITY OF SALINA, KANSAS BY REZONING AND PRESCRIBING THE
PROPER USES OF CERTAIN PROPERTY WITHIN THE CITY.
BE IT ORDAINED by the Governing Body of the City of Salina, Kansas:
Section 1. Findings. In relation to the following described real estate:
Stone Lake Addition No. 2 to the City of Salina, Saline County, Kansas (the "Property").
the Governing Body makes the following findings:
1. All conditions precedent for the amendment of the City's Zoning District Map
and the rezoning of the Property have been timely met;
2. The Property lies within a Primary Service Area on the Urban Services Area map
where the City has already made public utility investments.
3. The location and physical attributes of the Property and the availability of
public utilities make it suitable for residential development with the extension
of internal streets and water and sewer lines.
4. Rezoning of the Property for residential development could be viewed as a
logical extension of the existing residential development pattern in the Stone
Lake Addition.
5. ` The Property is adjacent to existing R-2.5 zoning on the west and a change to
R-2 zoning would be compatible with the existing zoning pattern along the
north side of Schilling Road. The Property is buffered by sandpit lakes on the
west and east.
6. The requested zoning change and proposed residential density would be
consistent with the city's Comprehensive Plan, which identified the Stone Lake
property as suitable for Suburban Residential -type development.
Section 2. Amendment. DISTRICT "R". SINGLE FAMILY RESIDENTIAL
DISTRICT. The Zoning District Map of the City of Salina, Kansas is amended to rezone the
following lots located within the Property:
Lots One (1) through Twenty-four (24), Block One (1) in Stone Lake Addition No. 2
to the City of Salina, Saline County, Kansas;
as part of DISTRICT "R" SINGLE FAMILY RESIDENTIAL DISTRICT.
Section 3. Amendment. DISTRICT "R-1" SINGLE FAMILY RESIDENTIAL
DISTRICT. The Zoning District Map of the City of Salina, Kansas is amended to rezone the
following lots located within the Property:
Lots One (1) through Seven (7), Block Four (4) in Stone Lake Addition No. 2 to the
City of Salina, Saline County, Kansas;
as part of DISTRICT "R-1" SINGLE FAMILY RESIDENTIAL DISTRICT.
Section 4. Amendment. DISTRICT "R-2" MULTIPLE FAMILY RESIDENTIAL
DISTRICT. The Zoning District Map of the City of Salina, Kansas is amended to rezone the
following lots located within the Property:
Lots One (1) through Ten (10), Block Two (2) and Lots One (1) through Seven (7),
Block Three (3) in Stone Lake Addition No. 2 to the City of Salina, Saline County, Kansas;
as part of DISTRICT 11R-2" MULTIPLE FAMILY RESIDENTIAL DISTRICT.
Section 5. Repealer. All prior ordinances relating to the Property are repealed to the extent
they are in conflict with this ordinance.
Section 6. Summary of ordinance for publication. This ordinance shall be in full force and
effect from and after its adoption and publication once by summary in the official city
newspaper.
Ordinance No. 22-11120 Summary
On February 6, 2023 the City Commission passed Ordinance No. 22-11120. The ordinance
changes the zoning district classification of property located at the northeast corner of South
Ohio Street and Schilling Road south and east of the sandpit lake to R (Single -Family
Residential), R-1 (Single -Family Residential) and R-2 (Multiple -Family Residential) to allow
development of a residential subdivision with single-family detached and single-family
attached dwellings and outlines the findings of the City Commission in support of the change
in zoning.. A complete copy of the Ordinance can be found at www.salina-ks.gov or in the
office of the City Clerk, 300 W. Ash, free of charge. This summary is certified by the City's
legal counsel.
Introduced: June 27, 2022
Passed: February 6, 2023
Michael L. Hoppock, Mayor
[SEAL]
ATTEST:
JoVonna Rutherford, City Clerk
The publication summary set forth above is certified this
Greg A. Bengtson, City Attorney
day of February, 2023.
AGENDA SECTION
NO:
ITEM
NO:
Page I
ITEM: Resolution 23-8106
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
ORIGINATING DEPARTMENT: I FISCAL APPROVAL:
A
3
Finance/Administration
BY: Debbie Pack, Director
BY:
IAQj/t1�_ IkJOI%LSI
BY:
Resolution Number 23-8106, designating official depositories for city funds, providing authority for wire
transfers, providing for authorization of check signers, and authorizing securities purchases and sales.
Authorize the City Manager to execute an agreement with Equity Bank to provide banking services for
the City of Salina.
BACKGROUND:
Resolution No. 23-8106
K.S.A. 9-1401 directs the governing body of any municipality to designate by official action the banks,
savings and loan associations and savings banks which shall serve as depositories of the governing
body's funds and the officer and official having the custody of such funds shall not deposit such funds
other than at such designated banks, savings and loan associations and savings banks. The banks,
savings and loan associations and savings banks which have main or branch offices in the county in
which all or part of the municipality is located shall be designated as such official depositories if the
municipality can obtain satisfactory security.. This action is required for all funds of the City, including
operating accounts and investments.
The last time the City adopted a designation resolution was on November 25, 2019 under Resolution
19-7773 (attached). On May 17, 2021 Equity Bank merged with American State Bank. In order to update
the designation of depositories for the City, staff is recommending the adoption of Resolution 23-8107
which replaces American State Bank with Equity Bank as an official depository for the City.
Banking Services Agreement
In October, 2022, the City of Salina sent out a Request for Proposal (RFP) for Banking Services
(attached) which included, but was not limited to, operating accounts, subsidiary accounts, on-line
banking, lock box services, and purchasing card services. The RFP was sent to all local financial
institutions, was posted on the City's website and a notice was published in the Salina Journal.
The City received proposals from four (4) institutions. An evaluation team consisting of the City
Manager, Deputy City Manager, Assistant City Manager, Director of Finance, Deputy Director of
Finance and Director of Continuous Process Improvement evaluated the proposals based on the
proposed scope of services, the experience, expertise and qualifications of key banking personnel, and
financial strength and stability of the bank. With the assistance of the City's financial advisor, the team
also evaluated the financial structure of the proposals.
The team found that all proposals met the specifications and all respondents were highly qualified
institutions that could meet the needs of the City.
The RFP itemized the banking services the City was requesting and the banks provided their ability to
perform these services, as well as, the fees associated with each service.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM Finance/Administration FINAL APPROVAL:
NO:
Page 2 BY: Debbie Pack, Director BY:
In order to achieve a waiver of banking service fees, some banks proposed a minimum balance be held
that was either non-interest bearing or would receive a 1 % credit to offset fees.
In addition, banks provided a proposed rate of return on the City's deposits. Each rate of return was
expressed relative to an index or flat rate proposed by the bank. The indexes varied between the Kansas
Municipal Investment Pool rate and the Federal Funds rate. The banks proposed varying discount rates
relative to their proposed index for example, index less 20 basis points, index less 80 basis points, etc.
Staff consulted with our financial advisor about the various proposed indexes, the past performance of
those indexes and whether it was likely that there would be significant deviations in the performance of
one index relative to another. Staff concluded that the indexes being utilized were standard in the
banking world and that as one index fluctuated, the others would fluctuate similarly.
In order to develop an objective comparison of the various proposals, staff developed a standard
scenario to quantify the anticipated interest earnings and deduct service charges (when applicable) to
arrive at a net annual financial value for each proposal based on the predetermined standardized
assumptions.
The attached Analysis of Banking Proposals table provides a side-by-side comparison of the proposals
received noting the deposit amount and earnings conditions proposed, calculating the annual interest
that would be earned, deducting annual fees incurred and providing a final net value of each proposal
based upon their proposed index on 11/21/22. As staff is being more aggressive with investment of idle
funds, an overnight balance of $25,000,000 was utilized for this comparison.
From their extensive review of the proposals and comprehensive financial impact analysis, the
evaluation team is recommending that the City of Salina enter into a three year banking services
agreement with Equity Bank
FISCAL NOTE:
The financial impact of this action will be the cost of banking fees, as well as, the earnings on the City's
idle funds as estimated in the attached spreadsheet. Actual performance will vary based upon
applicable bank fees, based on usage, and interest earned on the actual amount of funds on deposit
and applicable interest rate which will be calculated monthly.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM Finance/Administration FINAL APPROVAL:
NO:
Page 3 BY: Debbie Pack, Director BY:
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
Resolution 23-8106
1.) Approve Resolution No. 23-8106 designating official depositories for city funds, providing
authority for wire transfers, providing for authorization of check signers, and authorizing securities
purchases and sales and repealing Resolution No. 19-7773.
2.) Approve Resolution No. 23-8106 with amendments as the City Commission deems appropriate.
3.) Postpone consideration of Resolution No. 23-8106 to a specified date and time and provide staff
direction regarding additional information or amendments the City Commission would like to
request for their further consideration.
4.) Vote to deny Resolution 23-8106 resulting in the City not being able to contract with Equity Bank
for banking services.
Staff recommends Option #1.
Authorization for City Manager to execute banking services agreement with Equity Bank
1.) Authorize the City Manager to execute a banking services agreement with Equity Bank.
2.) Authorize the City Manager to execute a banking services agreement with Equity Bank with
amendments as the City Commission deems appropriate.
3.) Postpone consideration to a specified date and time and provide staff direction regarding
additional information or amendments the City Commission would like to request for their further
consideration.
4.) Vote to deny Authorization for City Manager to execute agreement with Equity Bank which will
result in staff having to either republish a banking services RFP, select another respondent or leave
our services with our current bank.
Staff recommends Option #1.
Attachments: Resolution No. 19-7773
Banking Services Request for Proposal
Analysis of Banking Proposals
Resolution No. 23-8106
Repeals Resolution No. 04-6072
RESOLUTION NUMBER 19-7773
A RESOLU>eION DESIGNATING THE OFFICIAL DEPOSITORIES FOR ALL MONEYS OF
THE CITY OF SALINA, KANSAS, PROVIDING AUTHORIZATION FOR WIRE
TRANSFERS, DESIGNATING AUTHORIZED CHECK SIGNERS, AUTHORIZING
SECURITIES PURCHASES AND/OR SELL AND REPEALING RESOLUTION NUMBER 04-
6072.
WHEREAS, K.S.A. 9-1401 requires that all municipalities designate by official action, all eligible
depositories of the governing body's funds,
WHEREAS, K.S.A. 9-1401 also states that banks, savings and loan associations and savings banks
which have main or branch offices in the colony in which all or part of the municipality is located shall
be designated as such official depositories, and
WHEREAS, Bennington State Bank, UMB Bank, Sunflower Bank, The Bank of Tescott, Central
National Bank, Solomon State Bank, Capitol Federal Savings, Bank VI, American State Bank, First
Bank Kansas, and Exchange Bank are all authorized depositories for municipal funds, and
WHEREAS, the City Manager, Deputy City Manager, Finance Director and Deputy Finance Director
are responsible for the daily fmancial operations of the City of Salina; SO NOW, THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. That all public moneys received by the City of Salina be deposited in Bennington State
Bank, UMB Bank, Sunflower Bank, The Bank of Tescott, Central National Bank, Solomon State
Bank, Capitol Federal Savings, Bank VI, American State Bank, First Bank Kansas, or Exchange
Bank, all of which are authorized depositories of municipal funds, located in the City of Salina,
Saline County, Kansas.
Section 2. That the City Manager, Deputy City Manager, Finance Director, Deputy Finance
Director and Human Resource Director are authorized to approve ACII and wire transfer payments
on behalf of the City of Salina.
Section 3. That the City Manager, Deputy City Manager, Finance Director and Deputy Finance
Director may authorize check signers and access to the various accounts required by the City of
Salina.
Section 4. That the City Manager, Deputy City Manager, Finance Director and Deputy Finance
Director are authorized to approve the purchase and/or sell of securities for the account of the City
of Salina.
Section 5. That Resolution Number 046072 is hereby repealed.
Adopted by the Board of Commissioners and signed by the Mayor this 25"1 day of November, 2019.
�E
(SEAL) Trent W. Davis, M.D., Mayor
ATTEST:
Wile
Shandi Wicks, CMC, City Clerk
DATE: October 26, 2022
TO: Prospective Financial Institutions
The City of Salina is requesting competitive proposals from firms qualified to provide BANKING
SERVICES.
Proposals must be received no later than
4:00 PM, TUESDAY, NOVEMBER 22, 2022
Submit one (1) original signed proposal to:
City of Salina
Request for Proposal — Banking Services
Attn: Debbie Pack
300 West Ash Street, Suite 206
Salina, KS 67402-0736
Submit one (1) electronic proposal to:
Debbie. pack(a salina.org
Said proposals must be clearly labeled — RFP — BANKING SERVICES
Questions concerning this RFP should be directed to Debbie Pack, 785-309-5735 or
Debbie. pack( salina.org.
Late proposals will be rejected and returned unopened.
Sincerely,
Debbie Pack
Director of Finance and Administration
Cityof ti
CONTENTS
AFFIDAVIT
I. GENERAL BACKGROUND
II. MINIMUM QUALIFICATIONS
III. SCOPE OF SERVICES
IV. REQUIRED BANKING SERVICES
V. OPTIONAL BANKING SERVICES
VI. OTHER VALUE-ADDED BANKING SERVICES
VII. PROPOSAL SUBMISSION PROCESS AND DEADLINES
VIII. PROPOSAL REQUIREMENTS
IX. FORMAT FOR SUBMISSION OF PROPOSAL
X. REQUESTS FOR INFORMATION
XI. EVALUATION OF PROPOSALS
XII. PROPOSAL SCHEDULE
XIII. CONTRACT REQUIREMENTS
EXHIBIT A: APPLICATION TO ACT AS DEPOSITORY
EXHIBIT B: REQUIRED SERVICES
EXHIBIT C: OPTIONAL SERVICES
EXHIBIT D: OTHER VALUE-ADDED SERVICES
AFFIDAVIT
I, ________ (Name of Individual) of the City of
County of State of _------ , being duly
sworn on her or his oath, deposes and says:
That I am the — (Title) of
(Firm Name), and have been
authorized by said firm to make this affidavit on its behalf;
2. No officer, agent or employee of the City of Salina, Kansas is financially interested,
directly or indirectly, in what firm is offering to sell to the City pursuant to the Request
for Proposals;
or
The following officer(s), agent(s), or employee(s) of the City of Salina would be
financially interested in or receive a benefit from the profit or payments of any contract,
job work, or service provided to the City of Salina: (list all such officers, agents, or City
employees on a separate sheet);
(Affiant shall line through the statement which does not apply; failure to line
through one statement shall disqualify the proposal).
3. If firm were awarded any contract, job work, or service for the City of Salina, Kansas, no
officer, agent or employee of the City would be financially interested in or receive any
benefit from the profit or payments of such;
or
The following officer(s), agent(s), or employee(s) of the City of Salina would be
financially interested in or receive a benefit from the profit or payments of any contract,
job work, or service provided to the City of Salina: (list all such officers, agents, or City
employees on a separate sheet);
(Affiant shall line through the statement which does not apply; failure to line
through one statement shall disqualify the proposal).
4. Firm has not participated in collusion or committed any act in restraint of trade, directly
or indirectly, which bears upon anyone's response or lack of response to this Request
for Proposals.
(Firm Name)
By:
(Signature)
---------------------------------
(Printed Name)
-------------------------------------
(Title)
----------------------------------
Mailing Address
-----------------------------------
City, State, Zip Code
Phone
Fax
Email Address:
Federal Tax I. D. #
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city of
Salina
I. GENERAL BACKGROUND
The City of Salina (the City) is requesting competitive proposals from eligible financial
institutions to act as the City's depository institution for the period of three years,
effective on March 1, 2023, or other date as determined between the City and financial
institution, with additional one-year renewal options. Eligible institutions must meet the
requirements of K.S.A. 12-1675 and meet the minimum qualifications as stated within
this Request for Proposals. Banking services and charges will be reviewed on an
annual basis to ensure the equity of the agreement for both parties. It is the intent of
the City to have one financial institution provide the banking needs for the City's main
operating account, and other minor City accounts and other banking services
described.
The intent of this Request for Proposal is to provide qualified financial institutions an
equal opportunity to submit proposals to handle the City's bank accounts and services.
Banking services not requested in this proposal will be negotiated between the City
and the selected bank if required at a later date.
MINIMUM QUALIFICATIONS
The following indicates the minimum qualifications and criteria for a bank's proposal to
be eligible for consideration and evaluation. Specific responses to each requirement
must be provided in your proposal.
• Be insured by the Federal Deposit Insurance Corporation (FDIC).
• Be eligible to be a depository of City funds pursuant to K.S.A. 9-1401 and 9-
1408, et seq., as amended with full-service branch in or near Salina. All
responding banks must complete Exhibit A.
• Be an online cash and securities member of the Federal Reserve.
• Be able to provide 100% collateralization of all City deposits with collateral in
compliance with the City Investment Policy.
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Provide credit information from a nationally recognized rating organization such
as Moody's, Standard & Poor's, etc.
Have the capacity of providing all Required Banking Services internally. The
City prefers that the responding bank provide services without the use of joint
ventures, consortiums, or contract service providers because of control issues.
The City will determine the acceptability of any arrangements with the objective
of the RFP being the total solution.
• Maintain a financial institution bond, Form 24 or equivalent, with a limit of not
less than $3,000,000 banker's professional liability in the amount of $2,000,000
per occurrence/annual aggregate and valuable paper coverage.
• Branch locations within the City limits of Salina, Kansas.
III. SCOPE OF SERVICES
Details of the services to be provided to the City are separated into three categories.
1. Required Banking Services
These services are listed in Section IV and in Exhibit B and must be provided by
the selected bank.
2. Optional Banking Services
These services are listed in Section V and in Exhibit C, and the City may desire
to use them depending on the availability and price of the services offered.
However, the City may award a contract for these services to a separate bank(s)
besides the main depository that is awarded the contract for required services in
Section IV above. Proposals are not required to address any optional services
in order to be considered an acceptable proposal.
City &
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Salina
3. Other Value -Added Banking Services
These are services not otherwise identified in this RFP that the proposing bank
may offer to the City. Please submit your proposal on Exhibit D for any
additional services that you wish the City to consider. Include all necessary
attachments, fees and discussion materials to clarify the services being offered.
IV. REQUIRED BANKING SERVICES
All proposals must include the following services, which will be required in the City's
Banking Services agreement. Proposing Banks must submit a completed Exhibit A
and Exhibit B with the proposal.
1. Account Structure
The City will require this to be an interest-bearing checking account. All of the
City's operations will flow through this account, including the deposit of
revenues, accounts payable payments, payroll and investment purchases and
maturities. The City will send and receive wire transfers and ACH transfers,
write checks, and make deposits to this account. The City requires the ability to
access real time detailed information of all incoming ACHs and wires for this
account at no cost to the City.
The following chart describes the frequency of various activities that will be
processed in this account.
Item
Frequency
Accounts Payable Checks
Weekly
Deposits
Daily
Payroll
Every two weeks
Investment Purchases
As Needed
Investment Maturities
As Needed
ACH Debits/Credits
As Needed
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2. Access to Records
The depository bank shall allow reasonable access to the Finance Director,
Finance staff, the City's independent auditors and federal auditors to examine
records relating to the use of City funds. In the response, please provide
information about this service, including all costs.
3. On -Line Treasury Management
Describe in detail your online communication capabilities for balance inquiry
including immediate and delayed clearing balances, item image retrieval, wire
and ACH transfer initiation, stale dated check management, stop pay
management, exception item review using positive pay, safekeeping data and
investment performance reporting, and any other online information that will be
available to the City. In addition, please describe the training available and
appropriate controls regarding the City's accounts using online access. Finally,
indicate the hardware/software requirements necessary to run the access
program.
4. Deposit Slips
Two-part, pre -numbered deposit slips will be required, as well as self -inking
endorsement stamps for the following departments: Municipal Court, Water
Customer Accounting, Planning and Development Services, Fire, Finance,
Police, Parks and Recreation, Landfill, Arts and Humanities.
5. Locked Bank Bags
Provide locked bank bags to be placed in a night drop or used by a courier. The
bank will open these bags, verify the amount(s), make the deposit(s), and send
a copy of the deposit slip to the City.
6. Lockbox Services
The City of Salina does not currently have a lockbox account, but wishes to add
one for the Utility Billing.
The successful vendor will perform the following processes for items sent to the
lockbox location:
a. Collect and open mail from lockbox location at various times each business
day.
b. Compare remittance documents to the accompanying check for amount
verification.
c. Endorse all checks contained therein.
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City of
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d. Deposit such checks into the account in one lump sum for the day.
e. Email the deposit information to the City's designee.
f. Processed documents, deposit slips and other mail not containing checks
will be delivered to City designee each business day.
g. Provide online access to imaged lockbox documents (statement stubs and
checks) allowing immediate access to processed items.
7. ACH Collections
The City operates a water and sewer utility with approximately 21,000
customers. Customers shall have the opportunity to make direct payments by
ACH for their monthly fees. Please describe your services in this area.
8. Remote ACH Check Deposit Service
The City currently receives a substantial volume of check payments over the
counter at cashier operations in City Hall, Municipal Court, the Police
Department, and Parks & Recreation offices, and in other areas. With the
implementation of Remote ACH Check Deposit Service, it is anticipated that the
operating bank can accept quality images of checks in file format over the
internet and collect payment of these checks via image presentment as an
alternative to receiving the checks via armored car. Please describe the service
that is available to the City and clearly define costs and implementation
procedures including equipment requirements. Also, describe the latest deposit
time for the file to be transmitted to the bank and what checks if any that cannot
be converted to the image deposit format.
9. Availability of Funds Deposited
What is the collected funds availability schedule for the City's deposits? These
deposits include checks, credit cards, money orders, cash, ACH credits and
wires from local, regional, and out of state banks. The City requires updates as
the schedule changes. Also, describe the latest daily deposit time for fastest
availability on deposits including deposits made using file transmissions of
check images.
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10. Returned Checks
All deposited checks that are returned will be sent back to the City and
processed against the City's account. The City desires to have a second
presentment of the check for any NSF checks that are deposited. As an option,
the NSF check can be converted to ACH and presented for payment rather than
a second presentment of the check. Please provide information about this
service, including all costs.
11. Payee Positive Pay and Automated Account Reconciliation
The City requires the use of a payee positive pay account reconciliation and
fraud prevention program. As checks are disbursed, the City will provide the
bank with computer readable record file detailing the payee, check number, date
and dollar amount of each item. Only those items reported by the City will be
allowed to clear the account. The bank shall provide the City a daily list of
exception items for payment approval or rejection. The City requires that the
exception items not be paid as the automatic default. Describe your system and
how stale checks will be handled, and include information regarding the
requirements for the electronic file, such as format, etc.
Please also describe any ACH Positive Pay services or other fraud prevention
options your offer.
At the end of each month, the Positive Pay account reconciliation shall consist
of outstanding items. The City requires information be provided electronically to
reconcile its accounts. The electronic file shall be in the standard CSC (comma
delimited) format for interfacing with the City's financial system. Information is
expected to be received within three business days of month-end and shall
contain the date, bank account number, check number and amount.
Responding banks should describe their systems and how stale dated checks
will be handled. The City requires that the payee positive pay program be
integrated with the bank teller operations to maximize controls. In the response,
please describe the status of the online teller access.
12. Check Clearing Account
In the past, the City has not utilized a zero -balance check clearing account. If
proposing the City of Salina to utilize such an account, detail benefits, costs
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associated with the account and the cost savings the City could realize from
using such an account.
13. Cancelled Check Safekeeping
Please describe your cancelled check safekeeping to include image recovery for
processed checks.
The bank shall provide a monthly electronic data set containing information of all
checks cleared by the bank. These data sets shall be furnished for dates from
the first day of the month through the last day of each month and shall include
the following information: check #'s paid; date cleared; and amount. The
cancelled checks or check images shall be returned monthly in numerical
sequence by check number on or before the fifth working day of the following
month.
14. Electronic Vendor Payments (ACH or VISA Network)
The City currently pays some of its vendors electronically and desires to expand
its use of this form of payment. Please describe any electronic payment system,
with cost structure, your bank provides and the bank plans for expanding the
service.
15. Debit Blocks and Filters
The City requires the ability to place Debit filters and blocks on all accounts to
minimize the potential of fraudulent withdrawals. Please describe your program
and all costs associated with implementing filters and blocks.
16. Employee Pay
The bank must have the ability to provide direct deposit employee payroll using
ACH payments. Please describe your ACH services. What is the deadline to
receive direct deposit payroll (ACH) information to ensure that it will be credited
to the employees account first thing Friday morning? For those employees that
do not utilize direct deposit, the bank must be capable of providing pay cards
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that can be used by the employee to access their pay. Please provide details
on this program's cost and transaction limits. An optional use for these cards
may be for emergency travel and cash advances.
17. Purchasing Cards
In 2022, the City had roughly 120 purchasing cards outstanding with a
transaction volume of approximately $1.0 million. The City will need to receive
transaction data in a format that can be sent to the purchaser for review and
approval.
Please describe your program, including all costs, fraud management, rebate
matrix, accounting information to be provided to the City, reporting capabilities,
Internet capabilities, card formats, controls for the use of the cards,
reconciliation process, etc. Attach a copy of your bank's contract for this
service.
18. Collateral
Pursuant to K.S.A. 9-1402, as amended, the bank is required to collateralize
City deposits. The City Investment Policy requires that pledged securities have
a market value equal to at least 100% of the amount of the total deposits of
public funds, including accrued interest earned. Under the City's investment
policy, the following items are considered acceptable collateral:
1. Direct obligations of, or obligations insured as to principal and interest by, the
United States Government or an AAA rated agency thereof, and obligations
and securities of United States sponsored AAA rated corporations, which
under federal law may be accepted as security for public funds.
2. Surety bonds, issued by a AAA rated insurance company as determined by a
nationally recognized insurance rating agency, licensed to do business in the
State of Kansas. Surety bonds are subject to review and approval by the
City's Finance Director.
3. Letters of Credit issued by the Federal Home Loan Bank.
4. Bonds of the State of Kansas.
If the bank chooses to pledge securities as collateral, the bank will be required
to pledge the securities at the Federal Reserve Bank or at the Federal Home
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Loan Bank and execute a Security Agreement with the City giving control of the
securities to the City.
19.Other Required Information
a. Daylight Overdrafts
Please provide details on any daylight overdraft issues that may concern
your bank. It is possible that in managing the investment program of the
City that payment for an investment purchase may occur before the
receipt of funds from an investment sold or matured or from other
sources. This could cause an occasional daylight overdraft that will be
resolved before the end of the banking day.
b. Designated Account Liaison
The City will require the selected bank to designate a senior officer as a
liaison. This officer must be capable of coordination of all City activities
with the bank and be able to resolve any problems or issues that may
arise. Biographical information must be included on all key bank
personnel that will be assigned to service the City.
c. Record Retention
The bank should maintain records for the City for the term of seven years
after the completion of the contract.
d. Disaster and Back-up Plans
Describe your bank disaster and back-up plans and capabilities. The City
must have access to cash, securities, and information always.
e. Statements
The City requires monthly statements on all its accounts. The cut-off for
these statements will be the last day of each month. These statements
shall be readily available no later than the 3rd business day after the end
of the month.
f. Wire Transfer of Funds
The City wire transfers funds to other banks. This service will be
provided on the request of any approved City bank account designee
(using electronic, telephonic, email, and/or written requests). Online
submission is preferred — all other methods exist for backup. In order to
maintain audit controls, the bank will provide written instructions to follow
when wire transfers are requested by telephone. What is the cut-off time
for the City to submit wire transfer information and have it
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processed on the same day?
Any money received directly at the financial institution by wire transfer of
US Treasury, State of Kansas funds, or other financial institutions will be
reported to the City's Finance Division immediately by telephone or email.
The financial institution will then provide the City with a deposit slip or
credit advice of the transaction.
g. Bank Charges
Charges for services and supplies provided by the bank will be directly
deducted from the City's bank account. The bank will provide a detailed
invoice to the City prior to deduction.
h. Investments
The City reserves the right to invest in time deposits, demand accounts
(money market), US Treasury bills or notes, government agencies or
repurchase agreements through other financial institutions if such action
is to the benefit of the City.
L Interest Income
All account(s) will be interest bearing accounts and are not to go below
the bank's normal savings account rate. Financial institutions are
required to state in the proposal the interest rate offered, including the
index used and the index's effective interest rate, specifically, the rate
given to the City based on the number of basis points above or below the
index.
If an interest-bearing account is proposed for the automatic sweep
product for the investment of end -of -day balances, please provide
information on any FDIC charges on the bank account and describe the
current FDIC charges. The proposal should also include all options
available to public entities under Kansas statutes considering the City has
expanded investment authority. Include your bank's earnings history for
July 1, 2021 — June 30, 2022, earnings benchmark and all costs.
Indicate which sweep investments option the bank recommends for the
City and why it should be selected.
j. Additional Services
The City may request additional services not specifically mentioned in
this RFP with a mutually agreeable fee to be charged by the bank. If the
bank wishes to offer the City additional services not otherwise specified in
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this request for RFP, a description of these services, including unit costs, if any,
should be included in the proposal.
V. OPTIONAL BANKING SERVICES
The City requests the proposing banks offer any optional services or make any
recommendations it believes would enhance the cash management capabilities of the
City. All proposing banks are encouraged to make suggestions or provide additional
information not requested in this proposal. Banks are encouraged to describe factors
that distinguish their institution from potential competitors. However, all respondents
must submit a proposal on all required services in the proposal format provided.
Optional services should be summarized on an attached Exhibit C, but can be
accompanied and supported by other material. The City may elect to use some or all
of the optional services, but not necessarily with the primary operating bank. The City
may elect not to award a contract for any or all of the optional services to any banks.
1. Courier and Armored Car Services
The City deposits cash and checks daily. At the present time, the City has a
contract with an armored car service to pick up the daily deposit from City Hall,
and other City facilities and deliver it to the bank. Please describe if you bank
provides a service to include pick-up and subsequent deposit times for best
funds availability and define the costs. The City is evaluating whether to have
its own contract with an armored car service or to have the bank plan for
delivery and would like the opinion of the responding banks.
2. Check Issuance
The City currently processes vendor checks weekly. Please describe if you
bank has the ability to issue checks on behalf of the City for payments made to
vendors and suppliers, what this process looks like and include any applicable
fees.
VI. OTHER VALUE-ADDED BANKING SERVICES
Please describe any other banking services that your bank would be willing to offer by
summarizing and including attachments for review by the City.
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City of
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VII. PROPOSAL SUBMISSION PROCESS AND DEADLINES
One original signed proposal from interested banks must be received on or before
4:00pm on Tuesday, November 22, 2022 and addressed to:
City of Salina
Request for Proposal — Banking Services
Attn: Debbie Pack
300 West Ash Street, Suite 206
Salina, KS 67402-0736
One (1) electronic signed proposal must be received by debbie.pack(c salina.orq_on or
before 4:00 PM, November 22, 2022. Any proposal that is not received before the
deadline date and time will not be considered. The City reserves the right to accept or
reject any and all proposals, to waive technicalities or irregularities involving any
proposal.
Proposals will be time -stamped upon receipt and held in a secure place until the
established due date. A record of proposals will be established, which will include for
all proposals, the following information: the name of the entity submitting the proposal;
a description sufficient to identify the services offered; and, the date and time the
proposals were opened.
All proposals and related reference information submitted in response to this RFP will
become the property of the City and will not be returned to the respondent. Each entity
submitting a proposal waives any right of confidentiality as to the proposal documents.
If an entity submitting a proposal considers certain material in the proposal proprietary
information, it shall clearly designate those portions of the proposal it wishes to remain
confidential. As a public entity, the City is subject to making records available for
public disclosure. The City will attempt to maintain the confidentiality of material
marked proprietary; however, it cannot guarantee that information will not be made
public. Under no circumstances will any portion of a bidder's price proposal be
considered confidential.
The City reserves the right to (1) accept or reject any and all proposals and to waive
any technicalities or irregularities involving any proposal and to cancel the RFP
process at any time prior to entering into a formal contract for banking services, (2) not
award a contract for any or all of the banking services that are the subject of this RFP
process, (3) award contracts for banking services to separate banks, (4) negotiate
contract terms acceptable to the City with the successful bank(s), (5) disregard all
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nonconforming, nonresponsive or conditional proposals and (6) reject the response of
any bank which does not submit a proposal to the City's satisfaction.
All proposals must be signed by a duly authorized individual, and the affidavit
completed, signed and notarized (Page 3-4).
During the evaluation process, the City reserves the right to request additional
information or clarifications from those banks submitting proposals and to allow
corrections of errors and/or omissions. Oral presentation may be required prior to
selection; notification will be given if such meetings are required.
Submission of a proposal indicates acceptance by the company submitting the
proposal of terms, conditions and specifications contained in this RFP and to include
the contract requirements set forth herein.
The City will not pay for any information herein requested, nor is it liable for any costs
incurred by those banks submitting proposals. The City reserves the right to select the
proposal that will best meet the needs of the City. Proposals that do not meet the
stated requirements will be considered in non-compliance and will be disqualified
unless the City waives such non-compliance.
All proposals must remain in effect for 120 days after the proposal due date.
By submission of a proposal, each entity submitting a proposal certifies that:
1. It has not paid nor agreed to pay any person(s), other than a bona fide
employee, a fee or a brokerage fee resulting from award of the contract.
2. The City may, by written notice to the entity submitting the proposal, reject the
RFP or cancel any award under this RFP if it is found by the City that gratuities,
in the form of entertainment, gifts or otherwise were offered or given to any
representative of the City with a view toward securing an order or other
favorable treatment with respect to this RFP or the entity submitting the proposal
participated in collusion with another entity to restrain or eliminate competition.
3. The contents of this RFP and any clarifications distributed or issued by the City
shall become part of the contractual obligation and incorporated by reference
into the ensuing contracts as the City deems appropriate.
All proposals must be submitted in a sealed envelope or box on or before the time
specified herein. No proposals shall be opened until after the time specified for
proposal submission. No proposal will be opened if submitted after the time specified
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herein for submittal of proposals. No public proposal opening will be held. All
proposals will remain confidential until a selection is made or until all proposals are
rejected.
Those entities whose proposals meet the requirements of this RFP may be
interviewed.
VIII. PROPOSAL REQUIRMENTS
1. Proposals must include all required services as set forth in Section IV herein.
2. Proposals must be submitted in the format provided in this RFP, including the
use of appropriate exhibits.
3. An individual having full authority to execute the proposal and to execute any
resulting contract for services must sign each proposal, including Exhibit A.
4. The following bank profile data is required in each proposal:
■ The year 2021 financial statement or most recent 12 -month ending period
must be included.
■ Identification of the three largest owners of the bank.
■ Description of how the City would rank relative to other customers of the
bank in relationship to size and complexity of service.
5. Each proposal shall include resumes of key management and staff members
that would be assigned to the account.
6. Each proposal shall include an organizational chart depicting the various
departments, including contacts that would be involved in the City relationship.
7. Each proposal shall provide information regarding the proposing entity's
community involvement within the City of Salina.
8. Each proposal shall include a list of names, addresses, phone numbers and
email addresses for three customers of similar size and complexity to the City's
requirements, including the name of a contact person.
9. Each proposal shall address the method of compensation to include the
following:
■ The City requires that a monthly account analysis be presented within ten
days from the cut-off date. The account analysis must show a minimum of
the following information:
o Account number
o Period covered
o Average ledger balance
o Average collected balance
o Services rendered to include type of service and quantity
o Per unit charge for each service per the banking agreement
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o Extended charges of each type of service provided
o Total monthly charges of all services provided
The City will make payment for bank services as follows:
o By withdrawal from operating account
All charges shall be in conformity with those specified in the Banking Service
Quotation Forms Exhibit B, C and D.
10. Each proposal shall include the statement and contract drafts required by
Section XIII of this RFP.
Additionally, please address the following with your proposal:
1. Is the financial institution a member of the Federal Reserve System and insured
by the FDIC?
2. State how and where the bank/local branch is chartered (federal or state). If
chartered by a state, identify the state the bank/local branch is chartered under.
Provide list of locations available to the City.
3. Provide credit information from a nationally recognized rating organization such
as Moody's, Standard & Poor's, etc. Discuss current FedFis (or equivalent
service) rating published effective for the most recent quarter available and
provide the pertinent information regarding financial strength and stability
expected during the term of this proposed banking services contract.
4. Is the financial institution audited by an independent CPA firm? Please provide
a copy of the most recent audit report.
5. Please submit your bank's most recent Call Report.
6. Provide your bank's Capital Ratio and Risk Based Capital Ratio for the past
three (3) years.
7. Provide a summary of any significant changes in management during the past
five (5) years. Include any recent or anticipated mergers or acquisitions.
8. Indicate whether your institution will provide the following services and at which
location these services will be handled:
a. Daily deposit of City funds
b. Processing of federal withholding of tax deposits
c. Coin counting services as needed
d. Receiving of customer utility payments (lockbox)
e. Certification of availability of funds for bond and interest payments to the
State Treasurer's Office as requested by the City.
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9. Provide interest rate history on your institution for both interest-bearing checking
accounts and public fund money market accounts for the last two (2) years.
How often are these rates reviewed for changes?
10. Completion of the charges for banking services listed on Exhibit B.
11. Will the fees quoted in the proposal remain firm during the entire contract
period? If no, for what period will your fees remain firm? What are the criteria
and frequency for adjusting your fees?
12. State that the proposal submitted shall be binding upon the financial institution
for 120 days from the submission date and that the individual signing proposal is
authorized to make such a commitment.
IX. FORMAT FOR SUBMISSION OF PROPOSAL
In order to simplify the review process and obtain the maximum degree of comparison,
proposals must be organized in a standard format. The following outline indicates
organization which will provide information necessary for the processing of the
proposal.
1. Title Page: Indicate the name of the institution, local address, telephone
number, name of the contact person, and the date.
2. Table of Contents: Include a clear identification of the material by section and
page number.
3. Letter of Transmittal: Limit the letter of transmittal to one or two pages. Briefly
state the institution's understanding of the services to be performed and state
the names of the persons who will be authorized to make representations for the
institution. Also, state the person signing the letter is authorized to bind the
institution.
4. Profile and Qualifications of the Institution: Include responses to all required and
additional services as described with the Request for Proposal. State the
location of the office (or offices) from which the various services are to be
performed, identify the personnel who will work on the City's activity, and give
the names and telephone numbers of client references for which similar services
are provided.
5. Fees: Complete Exhibit B for calculating fees. Alternate fee proposals may be
provided for the City's consideration. This should contain the estimated annual
fee based on the projected activity shown. The City has the option of choosing
the method most advantageous to them.
6. Additional Section: Since the preceding sections are to contain only data that is
specifically required, any additional or supplemental information considered
all
City of
Salina
essential to the proposal shall be included in this section. If there is no additional
data or information to present, state, "There is not additional data to be presented."
X. REQUESTS FOR INFORMATION
All request for information and questions regarding this RFP must be forwarded in
writing or via email (Debbie.packaa salina.org) no later than 1:00 pm on Friday,
November 11, 2022 to:
City of Salina
Request for Proposal — Banking Services
Attn: Debbie Pack
300 West Ash Street, Suite 206
Salina, KS 67402-0736
By 5:00 pm on Tuesday, November 15, 2022 responses to questions will be provided
to entities requesting responses and to all known proposers. The responses will also
be posted as an addendum to the RFP on the City's Website at this time or available
upon request.
XI. EVALUATION OF PROPOSALS
Proposals will be evaluated by the City of Salina utilizing the criteria set forth below.
The City staff will make a recommendation to the entire Governing Body based upon
this analysis. All proposals submitted will be the primary document upon which each
proposal will be evaluated. All proposals will first be screened to determine minimum
institution qualifications as outlined in this RFP. Proposals that do not meet these
minimum requirements will automatically be rejected and shall not undergo further
evaluation.
Submitted proposals will be judged on the following evaluation criteria:
1. Scope of proposed services.
2. Cost of services and effectiveness of total services performed.
3. Experience, expertise and qualifications of key bank personnel assigned to the
City.
4. Financial strength and stability of the bank.
5. Value of any new products or services suggested.
6. Quality level of services to be performed and proposed approach to cost control,
service level monitoring and administration.
7. Clarity, completeness and timeliness of information provided for evaluation to
the City.
21
XII.
K/ 111
8. Quality of any in-person interview with the City's selection committee.
City of
Salina
9. Responses to reference checks.
10. Distance from City locations needing to make deposits to depository locations.
11. Number and locations of branches and services provided at each branch.
In addition to the banking institutions' services, please provide the following:
■ A list, including address and zip code, of all banking locations, including affiliates
and/or subsidiaries, located within the city limits of Salina, Kansas, and the
services provided at each location.
Are there any other reports the Respondent bank routinely prepares and
distributes that provide information regarding any such programs as listed
directly above that would be available to the City?
The City reserves the right to utilize other appropriate selection and evaluation criteria
as it deems necessary.
PROPOSALSCHEDULE
Event Deadline
Distribution of Requests and Publication October 26, 2022
Questions Regarding Proposal Due 1:00 pm November 11, 2022
Responses to Questions Distributed and Posted by 5:00 pm November 15, 2022
Proposals Due 4:00 pm November 22, 2022
Evaluation/Interview/Facility Visitation Period December, 2022
Contract Signed by January 15, 2022
Expected Implementation Date March 1, 2023
Please note that these dates are anticipated and are subject to change.
CONTRACT REQUIREMENTS
All banks submitting proposals in response to this RFP must include in their proposal
drafts of contracts for those banking services included in each proposal:
1. Security Agreement
2. Pledge and Custodial Agreement
3. Treasury Management Services Agreement
4. Wire and ACH Transfer Agreement
5. Other Agreements that the City will be required to execute
22
City of
Salina
The award of any contract for banking services pursuant to this RFP process is
contingent upon the bank(s) receiving the award and successfully negotiating a
contract for those banking services with the City. In the event the selected bank(s)
will not execute an agreement that satisfies the contract terms required by this Section,
or the City is unable to negotiate a contract it deems acceptable with the selected
banks(s), the City may withdraw its award for banking services with the selected
bank(s) and award its banking services to the next most qualified bank, or the City may
call for new proposals at its option.
The following contract terms must be included in all contracts for banking services.
The City reserves the right to modify these contract terms by amendment, addition or
deletion as it deems appropriate.
RIGHT OF THE CITY TO TERMINATE AGREEMENT
a. Termination for Cause. Without in any manner limiting the right of the City
to terminate this Agreement or declare the BANK in default thereof for any
reason set forth herein or in the Request for Proposal documents, if the work
to be done under this contract shall be abandoned by BANK; or if this
Agreement shall be assigned by BANK otherwise than as herein provided; or
if the BANK should be judged as bankrupt; or if a general assignment of its
assets should be made for the benefit of its creditors; or if a receiver should
be appointed for the BANK or any of its property; or if at any time the City
determines that the performance of the work under this contract is being
unnecessarily delayed, that the BANK is violating any of the conditions or
covenants of this Agreement, that it is executing the same in bad faith or
otherwise not in accordance with the terms of said Agreement; then, in
addition to other rights the City may choose to exercise, the city may, at its
option, serve written notice upon the BANK of the City's intention to
terminate this Agreement, and, unless within ten (10) days after the serving
of such notice upon the BANK a satisfactory arrangement be made for the
continuance thereof, this Agreement shall cease and terminate unless the
City otherwise agrees to continue the Agreement. In the event of such
termination, the City shall immediately serve notice thereof upon the BANK,
and the City may take over the work and prosecute same to completion by
contract with another banking institution or otherwise and in such event the
City may take possession of and utilize in completing the work any and all
documents and other materials as may be necessary therefore. When
23
city of
Salina
BANK's services have been so terminated, such termination shall not affect
any rights or remedies of the City against BANK then existing or which may
later accrue. Similarly, any retention or payment of monies due BANK shall
not release BANK from liability.
b. Termination for Convenience. City reserves the right, in its sole discretion
and or its convenience and without cause or default on the part of the BANK,
to terminate this Agreement by providing sixty (60) days prior written notice
of such termination to BANK. Upon receipt of such notice from City, BANK
shall: (1) immediately cease all work or (2) meet with City and, subject to
City's approval, determine what work shall be required of BANK in order to
bring the Project to a reasonable termination in accordance with the request
of the City. If City shall terminate for its convenience as herein provided, City
shall compensate BANK for all work completed to date of termination.
Compensation shall not include anticipatory profit or consequential damages,
neither of which will be allowed. Any termination of the Agreement for
alleged default by BANK that is ultimately determined to be unjustified shall
automatically be deemed a termination for convenience of the City.
2. INDEMNITY
a. Definitions
For purposes of indemnification requirements, the following terms shall
have the meanings set forth below:
i. The "BANK" means and includes BANK, all its employees, agents
and assignees, and all its affiliates and subsidiaries, its
subcontractors and/or assignees and their respective servants,
agents and employees; and
ii. "Loss" means any and all loss, damage, liability or expense of any
nature whatsoever, whether incurred as a judgment, settlement,
penalty, fine or otherwise (including attorney's fees and the cost of
defense).
b. Indemnity
For purposes of this Agreement, BANK hereby agrees to indemnify,
defend and hold harmless the City, its employees and agents from any
and all "Loss" where "Loss" is caused or incurred or alleged to be caused
or incurred in whole or in part as a result of the negligence of other
actionable fault of the BANK. It is agreed as a specific element of
consideration of this Agreement that this indemnity shall apply
notwithstanding the joint, concurring or contributory or comparative fault
or negligence of the City or any third party and, further notwithstanding
any theory of law including, but not limited to, a characterization of the
24
city of
Salina
City's or any third party's joint, concurring or contributory or comparative
fault or negligence as either passive or active in nature; provided;
however, that the BANK's obligation hereunder shall not include amounts
attributable to the fault of negligence of the City. Nothing in this section
shall be deemed to impose liability on the BANK to indemnify the City for
loss when the City's negligence or other actionable fault is the sole cause
of loss.
3. INSURANCE
During the performance of this contract, the BANK agrees to maintain for the
duration of the contract, insurance coverage of the types and minimum liability as
set forth below. Before entering into a contract, the successful bank shall furnish
to the City a Certificate of Insurance verifying such coverage and identifying the
City as a loss payee on the valuable paper's coverage. The certificate holder on
the Certificate of Insurance shall be as follows:
City of Salina, Kansas
c/o City Clerk
300 West Ash Street, Room 206
Salina, KS 67402-0736
Prior to any material change or cancellation, the City will be given thirty (30)
days advanced written notice, by registered mail, to the stated address of the
certificate holder.
a. Banker's Professional Liability: $2,000,000 per occurrence and as an
annual aggregate.
b. Banker's Blanket Bond: Coverage must be provided on Banker's Blanket
Bond Standard Form 24 with a minimum limit of $3,000,000 per loss
under Insuring Agreements A -Fidelity, B -On Premises and C -In Transit.
A minimum limit of $2,000,000 shall be provided under Insuring
Agreements E -Securities. Computer Crime coverage, in an amount not
less than $2,000,000, is to be provided either by endorsement to the
Banker's Blanket Bond or by separate bond. If courier/messenger
services is to be utilized for pickup and delivery of receipts, this service
must also be covered under the Banker's Blanket Bond.
c. Cyber Liability: Vendor shall maintain cyber liability insurance covering
acts arising out of their operations or services, including data and network
liability/privacy and security liability; data breach response expense and
notification. The policy limits shall not be less than the following:
1. Each wrongful act $1,000,000
25
city of
Salina
d. Workers' Compensation and Employer's Liability
i. Workers' Compensation: Statutory
ii. Employer's Liability:
1. Bodily Injury by Accident $100,000 each accident
2. Bodily Injury by Disease $500,000 policy limit
3. Bodily Injury by Disease $100,000 each employee
e. Industry Ratings: The City will only accept coverage from an insurance
carrier which offers proof that the carrier:
i. Is licensed to do business in the state of Kansas
ii. Carries a Best's Policyholders rating of A or better; and
iii. Carries at least a Class X financial rating; or
iv. Is a company mutually agreed upon by the City and the BANK
A statement to the effect that the institution meets the insurance requirements
must be contained in the response to the proposal. A certificate of insurance,
naming the City as additional insured, shall be provided to the City by the
successful institution within fifteen (15) days after notification of award.
4. COMPLIANCE WITH EQUAL OPPORTUNITY LAWS, REGULATIONS,
RULES AND LAWS
The BANK shall remain informed of, and shall comply with, all applicable laws,
ordinances, rules, regulations, and orders of the City, County, State, Federal, or
any other public bodies, which apply to work performed under this agreement.
The BANK shall provide all necessary safeguards and protections as set forth by
the United States Department of Labor, Occupational Safety, and Health
Administration.
The BANK agrees that:
a. The BANK shall observe the provisions of the Kansas Act Against
Discrimination (K.S.A. 44-1001 et seq.) and shall not discriminate against any
person in the performance of work under the present Agreement because of
race, religion, color, sex, national origin, ancestry or age;
b. In all solicitations or advertisements for employees the BANK shall include the
phrase "equal opportunity employer" or a similar phrase to be approved by the
Kansas Human Rights Commission ("Commission");
a
City of
Salina
c. If the BANK fails to comply with the manner in which the BANK reports to the
Commission in accordance with the provisions of K.S.A. 44-1031 and
amendments thereto, the BANK shall be deemed to have breached the
present Agreement, and it may be canceled, terminated or suspended, in
whole or in part, by the contracting agency;
d. If the BANK is found guilty of a violation of the Kansas Act Against
Discrimination under a decision or order of the Commission which has become
final, the BANK shall be deemed to have breached the present Agreement,
and it may be canceled, terminated or suspended, in whole or in part, by the
contracting agency; and
e. The BANK shall include the provisions of paragraphs 1. Through 4. above in
every subcontract or purchase order so that such provisions will be binding
upon such subcontractor or vendor.
The BANK further agrees that the BANK shall abide by the Kansas Age
Discrimination In Employment Act (K.S.A. 44-111 et seq.) and the applicable
provision of the Americans with Disabilities Act (42 U.S.C. 1201 et seq.) as well
as all other federal, state and local laws, ordinances and regulations applicable to
this project and shall furnish any certification required by any federal, state or local
laws, ordinances and regulations applicable to this project and shall furnish any
certification required by any federal, state or local government agency in
connection therewith.
5. GOVERNING LAW
All contractual agreements shall be subject to, governed by, and construed
according to the laws of the State of Kansas.
6. NEGOTIATION
The City reserves the right to negotiate any and all elements of this proposal.
27
EXHIBIT A: APPLICATION TO ACT AS DEPOSITORY
CITY OF SALINA, KANSAS
REQUEST FOR PROPOSAL FOR BANKING SERVICES
BANK NAME
To: City of Salina
Request for Proposal — Banking Services
Attn: Debbie Pack
300 West Ash Street, Suite 206
Salina, KS 67402-0736
DATE
The undersigned certifies that the bank submitting this proposal is an institution eligible
to be a depository of public funds pursuant to K.S.A. 9-1401, et seq., as amended.
Please answer the following question:
Does the Bank have a main office or a branch office in the City of Salina, Kansas?
Yes No
If no, please indicate nearest location to Salina, Kansas:
The undersigned hereby proposes, if selected by the City of Salina, to furnish the
following services at the prices and terms stated, subject to all instructions, hereto. By
submitting this signed proposal, the bank officially agrees to provide the services
requested. This agreement covers all the terms, conditions and specifications of this
proposal. The prices shall remain fixed for the term of the contract.
Proposing Bank:
By:
Title:
W.,
City of
J
Salina
EXHIBIT B: REQUIRED SERVICES
CITY OF SALINA, KANSAS
REQUEST FOR PROPOSAL FOR BANKING SERVICES
Financial Information:
As of Qtr. End Date:
FDIC Insurance Coverage:
Yes No
CRA Rating:
Total Assets:
Total Equity:
Ratio — Equity divided by the Assets in
% form:
Current Net Profit Loss of Qtr.:
Profit (Loss) as a percent of Equity:
Total Deposits:
Total Time Deposits of $100,000 or
more:
Total Loans:
Total Loans 90 Days or More Past
Due:
Loan Loss Reserve as % of Total
Loan:
Total Troubled Debt:
Total Renegotiated Amount of
Troubled Debt:
Allowance for Losses on Non -Real
Estate Loans:
Capital Ratio (Tier 1 and Tier 2; three
most recent years):
Risk Based on Capital Ratio (three
most recent years):
DBE Financial Institution:
Yes No
Enclose a copy of the most recent audited financial statement
29
City of
J
Interest Calculation: The financial institution will pay the City interest on daily
collected balance in the City's account at the rate named below. The rate may be a
fixed or variable rate. If the rate is variable, state the index used and the number of
basis points above or below the index. Provide a one-year history of the index.
General Operating Account:
Fixed %:
%
Variable: Tied to T-bill rate
Basis Points Above
Other Index*
Basis Points Below
% Rate Only *State index to be used
All Other Accounts:
Fixed %:
%
Variable: Tied to T-bill rate
Basis Points Above
Other Index*
Basis Points Below
% Rate Only *State index to be used
30
The City currently maintains a $10,000,000 operating account balance with a nightly sweep.
SWEEP ACCOUNT BALANCES BY MONTH FOR 2021-2022
MONTH
ACCOUNT BALANCE
January -21
99,237,745
February -21
62,158,726
March -21
60,598,547
April -21
70,620,221
May -21
78698,146
June -21
73,048,136
July -21
75,406,230
August -21
74,537,086
September -21
68,161,173
October -21
68,227,236
November -21
69,331,261
December -21
69,126,048
January -22
78,768,655
February -22
78,748,357
March -22
79,602,367
April -22
82,679,598
May -22
80,631,882
June -22
90,300,791
July -22
90,554,975
August -22
86,122,359
September -22
80,693,942
31
City of
J
salillllck
PRICING WORKSHEET
Account Services Per Item Monthly Fee
Charge
Please provide list all costs that apply to services offered.
32
City of
J
Salina
EXHIBIT C: OPTIONAL SERVICES
CITY OF SALINA, KANSAS
REQUEST FOR PROPOSAL FOR BANKING SERVICES
Use Exhibit C to submit your proposal for the optional services specified in Section V of this RFP. This
includes:
1. Courier and Armored Car Services
2. Check Issuance
33
City of
J
saliva
EXHIBIT D: OTHER VALUE-ADDED SERVICES
CITY OF SALINA, KANSAS
REQUEST FOR PROPOSAL FOR BANKING SERVICES
Use Exhibit D to submit your proposal for other services not specified by this RFP.
34
Analysis of Banking Proposals
Assumptions:
Earnings
• Monthly rate of proposed index rate +/- adjustment
• Date of rate 11/21/2022
• Funds on Deposit - $25,000,000 average monthly balance
• Annual Earnings calculated
+ Minimum Balance and alternative rate
+ Remaining Balance on proposed discounted rate
X 12 months
= Total Annual Earnings
Expenses
• Average service usage by the City per month
• Cost of each service per proposal
Q
per month :.
Acct Maint
1
ACH Edit Stmt fee
1
ACH File
23
ACH Notification of
3
ACH originated items
5467
ACH Origination Maint
1
ACH Positive Pay Maint
1
ACH return debits
8
ACH positive pay
4
Credits
156
Deposited items
6530
Checks/ACH Debits/Other
693
On-line banking per acct
1
Incoming domestic wire
1
EDI remittance report
1
Online banking per acct
1
Positive pay no recon
1
P ositive pay no recon
553
Check positive pay
2
returned deposited items
5
service chargeable debits
5
lockbox monthly maint
1
image transmission main
1
lockbox online access
1
Monthly Maint
1
lockbox deposits
22
lockbox deposited items
6530
Multiple item processing
6530
Lockbox online viewing>
1
image capture checks
6530
electronic credits
543
Investment/ICS Sweep
1
Garda
1
Itemized Earnings Proposals:
*Credit to offset fees only
Annual Fees:
Bennington
Equity #1
Equity #2
Sunflower
UMB
Total Annual Fees
$118,740*
62,849.16
62,849.16
0**
55,420.74
Minimum Balance
$5,000,000
$1-$4.99M
N/A
$6,500,000
N/A
Rate on Min Bal
0%
1.25%
1%*
>$5,M
2.5%
Remaining Funds
$20,000,000
525,000,000
$18,500,000
$25,000,000
Index
3 month MIP
less 20 bps
(.20%)
Fixed Rate
Lower end
Fed Funds
less 10 bps
(.10%)
Upper Fed
Funds less
2.35%
Upper Fed Funds
less 80 bps (.8%)
Index on 11/21/22
3.97%
3.75%-4.0%
3.75%-4.0%
3.75%-4.0%
Discounted Rate
3.77%
3.65%
1.65%
3.2%
Floor Rate
.20%
.25%
.25%
Annual Earnings on
Min Bal
0
N/A
N/A
0
N/A
Annual Earnings on
Remaining Funds
754,000
625,000
912,500
305,250
800,000
Total Annual
Earnings
$754,000
$625,000
$912,500
$305,250
$800,000
*Credit to offset fees only
Annual Fees:
*Fees waived with exception of Lock Box, Credit Cards and Treasury &Wealth Management
**Fees covered with credit on minimum balance
Net Proceeds:
Bennington
Equity #1Equity
#2
Sunflower
UMB
Total Annual Fees
$118,740*
62,849.16
62,849.16
0**
55,420.74
*Fees waived with exception of Lock Box, Credit Cards and Treasury &Wealth Management
**Fees covered with credit on minimum balance
Net Proceeds:
Bennington
Equity #1
Equity #2
Sunflower
UMB
Net Annual Proceeds
$635,260.00
$562,150.84
$849,650.84
$305,250
$744,579.26
RESOLUTION NUMBER 23-8106
A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR ALL MONEYS OF
THE CITY OF SALINA, KANSAS, PROVIDING AUTHORIZATION FOR WIRE
TRANSFERS, DESIGNATING AUTHORIZED CHECK SIGNERS, AUTHORIZING
SECURITIES PURCHASES AND/OR SELL AND REPEALING RESOLUTION NUMBER 19-
7773.
WHEREAS, K.S.A. 9-1401 requires that all municipalities
depositories of the governing body's funds,
WHEREAS, K.S.A. 9-1401 also states that banks, savin$`s'ai
which have main or branch offices in the county in which atl or
K
be designated as such official depositories, and
by official action, all eligible
associations and savings banks
the municipality is located shall
WHEREAS, Bennington State Bank, Equity Bank, TTMB Bank, Sunflower Bail,, The Bank of Tescott,
Central National Bank, Solomon State Bank, Capi b "Pedeial SiYJngs, Bank VI (a Division of Plains
State Bank), First Bank Kansas, and Exchange Bank are autNi"i ed depositories'fo municipal funds,
and � ..
WHEREAS, the City Manager, Deputy City. Manager, Finance,"Dtfector and Deputy Finance Director
are responsible for the daily;finapcial operations of the Ctyyof Sa1ma:SO NOW, THEREFORE
BE IT RESOLVED by the Goverriing Bodyo'the`Czt of
Section 1. That all public moneys :,received bythe City of Salina be deposited in Bennington State
Bank, Equity Bank, UMB'�Bankr .Sunhower Bank, The Bank of Tescott, Central National Bank,
Solomon State Bank;:Capitol Federal Savings, Bank VI, First Bank Kansas, or Exchange Bank, all
of which are authoriied,deposil les of municipal funds, located in the City of Salina, Saline
Countv'Kansas.
Section 2. `,Thathe City Manager, Deputy City Manager, Finance Director, Deputy Finance
Director and Human Resource Director are authorized to approve ACH and wire transfer payments
on behalf of the Citvof Salina
Section 3. That the City',IVaager, Deputy City Manager, Finance Director and Deputy Finance
Director may authorize check signers and access to the various accounts required by the City of
Salina.
Section 4. That the City Manager, Deputy City Manager, Finance Director and Deputy Finance
Director are authorized to approve the purchase and/or sell of securities for the account of the City
of Salina.
Section 5. That Resolution Number 19-7773 is hereby repealed.
Adopted by the Board of Commissioners and signed by the Mayor this 6t" day of February, 2023.
(SEAL)
ATTEST:
JoVonna Rutherford, City Clerk
Michael L. Hoppock., Mayor
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
01/23/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 6
FINANCE & ADMINISTRATION BY:
ITEM FINAL APP OVAL:
NO: 4 4��7
Page 1 BY: Debbie Pack BY:
ITEM: Resolution No. 23 -8% -
Resolution No. 23-8103 Adopting the 2023-2027 Capital Improvement Program.
BACKGROUND:
The Capital Improvement Program includes two distinct categories. The first is the 5 Year Capital
Improvement Program, which is typically large dollar projects with long life cycles that may be funded
with current cash, but are often funded with debt financing. The second category is the Sub-CIP which
is a mechanism to provide preapproval by the City Commission for larger (over $20,000) cash
supported items broken out into six categories: CIP Planning, Building & Facilities, Parks, Streets,
Vehicles & Equipment and Water/Wastewater Enhancements.
2023-2027 Capital Improvement Program
The proposed 2023-2027 Capital Improvement Program (CIP) is attached for review. The CIP provides
the anticipated schedule of Capital projects and Capital outlay for the next five years along with
anticipated funding sources. Also included are projects that have been identified but are not
programmed into specific years because further work is needed to define scope and/or funding
source(s).
The proposed CIP was presented to the City Commission during study sessions dated June 28 and
July 6, 2022.
The proposed CIP has been reviewed by the Planning Commission at their meeting on January 31,
2023. Resolution No. 23-1 from that body is attached and finds that the proposed 2023 CIP projects
are consistent with the goals and policies set forth in the Comprehensive Plan.
Changes to the CIP as it was presented to City Commission on June 28th include on September 19,
2022 the City Commision approved adding the Sanitation Truck Building project and staff identified
the need to add the design of Land Fill Cell 21 to 2023 at a cost of $100,000 to be paid from the Solid
Waste Fund and construction of Cell 21 to 2024 to be debt financed.
2023 Sub-CIP
During the annual budget process, the City Commission approves the level of spending allocation from
each fund that supports Sub-CIP purchases and staff brings back the detailed proposed spending of
those allocations at a later date.
As a result of historical under spending of the annual allocations, on October 25, 2021, the City
Commission approved Ordinance 21-11091 establishing Reserve funds to be used for the on-going
purchase of Sub-CIP items, funded by a transfer of the annual allocation, in the Building & Facilities,
Parks, Streets and Vehicle & Equipment categories in addition to a Fleet Management Reserve Fund
to fund the newly entered into Lease agreement with Enterprise. On October 25, 2021, the City
Commission also approved Resolution No. 21-7996 authorizing the transfer of funds to be transferred
into these funds based on the historical underspending in each category. Because this process was
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
01/23/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
FINANCE & ADMINISTRATION BY:
ITEM FINAL APPROVAL:
NO:
Page 2 BY: Debbie Pack BY:
done mid -year in 2021, there were funds remaining from 2021 allocations that have been budgeted to
be transferred to the reserve funds in 2023. The table below shows those amounts:
Fund 2021 Unspent to be Transferred in 2023
Park Maintenance Fund $390,900
Building and Facilities Fund 127,800
Vehicle &Equipment Fund 70,900
As part of the annual budget process, departments submit requests for Sub-CIP purchases. Requests
for Buildings & Facilities requests are reviewed by the Building Maintenance Supervisor. Requests
for Vehicles & Equipment are reviewed by the Central Garage Supervisor. The City Manager then
reviews and recommends the items to be included in the annual detail. Any item not recommended
by the City Manager is returned to the department for future request or purchase from the department's
operating budget.
The detail of the six categories, as recommended by the City Manager, is attached for review and
approval.
Each item over $30,000 or part of a scope of work that will exceed $30,000 will come back to the City
Commission for authorization to purchase after bids are received.
FISCAL NOTE:
Many items included in the CIP will be funded with available cash resources while other larger projects
will require the issuance of temporary notes and/or general obligation or revenue bonds. Although it
is not possible to know the financing terms of these instruments at this time, staff will work closely with
bond counsel and our muncipal advisors to ensure issuances are structured in accordance with state
and federal laws as well as City of Salina policies. Anticipated funding sources for each project are
provided in the attached "2023-2027 CIP by Funding Source" table.
All cash -funded projects exceeding $30,000 and any debt issuance will be presented to the City
Commission for approval prior to expenditure commitment or debt obligation.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
01/23/2023 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
FINANCE & ADMINISTRATION BY:
ITEM FINAL APPROVAL:
NO:
Page 3 BY: Debbie Pack BY:
COMMISSION ACTION:
A. Approve Resolution No 23-8103 adopting the 2023-2027 Capital Improvement Program
B. Approve Resolution No. 23-8103 with amendments the City Commission deems appropriate.
C. Postpone consideration of Resolution No. 23-8103 to a specific date giving staff direction on
additional information requested.
D. Do not approve Resolution No. 23-8103 giving staff further direction. If resolution is not
approved, staff does not have the authority to proceed with the procurement of these items.
Attached: Resolution 23-8103
2023-2027 Capital Improvement Program
2023-2027 CIP by Funding Source
2023 Sub-CIP
Resolution 23-1 (from Planning Commission)
RESOLUTION NUMBER 23-8103
A RESOLUTION ADOPTING THE 2023-2027 CAPITAL IMPROVEMENT
PROGRAM FOR THE CITY OF SALINA, KANSAS.
WHEREAS, the City of Salina has established a Capital Improvement Program Policy
as a component of its Financial Policies Document; and
WHEREAS, the Policy includes establishment of a five-year Capital Improvement
Program (C.I.P.) to guide decision making on public improvements° and expenditures; and
WHEREAS, the City Commission has cornpletd its annual review of capital
improvement planning. SO NOW THEREFORE
BE IT RESOLVED by the Governing` Body of the City of Salina, Kansas:
Section 1. That the 2023-2027 Capitat Improveme=nt, Program is hereby adopted.
Section 2. That no project shall be initiated unless said project is contained in the adopted
Capital Improvement Program or otherwise authorized by the Governing Body.
Section 3. That the Capital Im"'br hent Prograwthis resolution may be amended
from time to time as deem6d appropriate by the Governing Bpdy
Section 4 That this iesglution shall be;,n full force'and effect from and after its adoption.
Adopted by "the Board of Commissioners and signed by the Mayor this 6th day of
Februai
(SEAL
ATTEST:
JoVonna Rutherford, City Clerk
Michael A. Hoppock, Mayor
DEPARTMENT OF FINANCE
AND ADMINISTRATION
Debbie Pack, Director
300 West Ash, P.O. Box 736
Salina, KS 67402-0736
February 6, 2023
To: Salina City Commission
TELEPHONE (785) 309-5735
FAX (785) 309-5738
TDD (785) 309-5747
E-MAIL debbie.pack@salina.org
Website: www.salina-ks.gov
Attached please find a draft of the 2023 through 2027 Capital Improvements Program (CIP)
Projects are either scheduled into a specific year or placed in a category for "further review".
Projects scheduled into a specific year have a defined scope and cost estimate as well as being
associated with a specific funding source, and are grouped into years. The first year of a project is
indicated by a (New project) after the title.
Projects for further review are those projects that have been identified as potential needs, but which do
not yet have a well-defined scope, cost estimate, or financing sources identified. These projects are not
considered in the financial projections.
Each project is identified by a title and a brief description of the project. Following that, a cost estimate is
provided and source of funding is identified.
The 2023 "Sub-CIP" (annual cash financed acquisitions and projects) is included at the back of the
document. The sub-CIP for 2023 includes the following categories:
Sub-CIP Class
Budget (all funds)
CIP Planning
$
100,000
Buildings and Facilities
$
320,500
Special Parks
$
192,500
Neighborhood Parks
$
40,000
Parks Maintenance
$
500,000
Streets, Traffic and Sidewalks
$
5,916,000
Vehicles and Equipment
$
2,538,000
System Enhancements
$
1,560,000
Sales Tax Support CIP Projects
$
3,750,000
__ _1 I Page
2023 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Special Gas Tax Projects:
North 9th Street Pedestrian Signal (HAWK)
North Salina Community Development requested a pedestrian signal between Hamilton Avenue
and Anterim Avenue on 9th Street to assist pedestrians access to the convenience store, bus stop
and little library (at the bus stop).
Project Cost:
Funding Source
Property Tax Projects:
$50,000
Special Gas Tax
Relocation of Fire Station #4 — Construction
Relocation of Fire Station #4 from NE corner of Crawford and Marymount to the SE corner of
Crawford and Markley. Building was built in 1968. Living quarters and apparatus bay are
inadequate for modern technology, as well as, apparatus size.
Total Cost: $4,500,000
Funding Source: Temporary Notes issued in 2023 with General Obligation Bonds
supported by Property Tax issued in 2024 or after completion of project.
(Annual debt payment $330,000 for 20 years 2025-2044)
21 Page
Enterprise Fund Protects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe.
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Sanitation Building
Building to house, wash and repair new automated Sanitation Trucks.
Project cost: $435,000
Source of Funding: Debt Financing, 20 years, supported by Sanitation Fees
Land Fill Cell #21 Design
Cell 21 Construction Design and Bidding Assistance: The Landfill engineering consultant
will provide professional engineering services required to prepare for constructing the cell
in 2024. Services include: pre -design planning and borrow source testing; cell design and
construction document preparation and approval; bidding assistance and contract
addenda.
Project cost: $100,000
Source of funding: Solid Waste Fund
Total Cost 2023 Projects: $ 10,735,000
2023 Projects cont.
2023 Funding Summary
Sales Tax Fund Cash
$ 3,750,000
Special Gas Tax Fund Cash
50,000
Property Tax Debt Financed 2025-2044 $303,000/ r)
4,500,000
Enterprise Fund Cash
2,100,000
Enterprise Fund Debt 2025-2044 ($32,000/yr)
435,000
Total 2023 Projects
$ 10,835,000
31 Page
2024 Proiects
Sales Tax Proiects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Total Sales Tax Cash Protects: $ 3,750,000
Enterprise Fund Protects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2023-2042)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Land Fill Cell 21 Construction
Cell 21 Construction in accordance with the Landfill Master Plan.
Project cost: $3,250,000
Source of funding: GO Bond and/or Solid Waste Fund
Total Cost 2024 Proiects: $ 9,000,000
41 Page
2024 Funding Summary
Sales Tax Fund Cash
$ 3,750,000
Enterprise Fund Cash
2,000,000
Enterprise Fund Debt 2026-2030 ($730,000/yr)
3,250,000
Total 2024 Projects
$ 5,750,000
51 Page
2025 Projects
Sales Tax Protects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Enterprise Fund Protects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2024-2043)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2025 Projects: $ 5,750,000
2025 Funding Summary
Sales Tax Fund Cash $ 3,750,000
Enterprise Fund Cash 2,000,000
Total 2025 Projects $ 5,750,000
61 Page
2026 Protects
Sales Tax Proiects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Enterprise Fund Protects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2024-2043)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2026 Protects: $ 5,750,000
2026 Funding Summary
Sales Tax Fund Cash $ 3,750,000
Enterprise Fund Cash 2,000,000
Total 2026 Projects $ 5,750,000
71 Page
2027 Projects
Sales Tax Proiects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Enterprise Fund Projects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2024-2043)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2027 Projects: $ 5,750,000
2027 Funding Summary
Sales Tax Fund Cash $ 3,750,000
Enterprise Fund Cash 2,000,000
Total 2026 Projects $ 5,750,000
81 Page
Identified but Unfunded Partnership Protects
Former Schilling Airforce Base Cleanup —
City of Salina's portion of the Dept of Justice settlement for contamination at the former Schiling
AFB. Total project costs and period of payment are unknown at this time.
Cost Est. $5 to $12 million
91 Page
Proiects for Further Review
Projects for further review are those projects that have been identified as potential needs, but which do
not yet have a well-defined scope, cost estimate, or financing sources identified.
Facility's Maintenance Building
The main office of the Facility Maintenance department, currently located at 420 East Ash is a
27'x48' building. This barely gives staff enough space for accommodations. The balance of the
operations is spread out throughout the City in various locations. The primary function of the FM
Department is to fulfill the custodial and facility needs of others. A larger location would allow for
consolidation of staff and equipment into one centralized facility that would allow senior staff the
ability to monitor, organize and manage all facets of the department, increasing efficiency and
capacity.
Project Cost: $455,000
Funding Source: Unknown
Public Works Campus Design and Master Plan
Currently located at 412 East Ash Street and corresponding Utilities and Parks and Recreation
building and storage sites. Current location is undersized and conflicts with the development of
the downtown River Renewal project.
Project Cost: $ 1,200,000 — Design
$12,000,000 - Construction
Funding Source: Unknown
Comprehensive Planning and Zoning Code Update
The City's current comprehensive plan is over 12 years old. This document needs to be updated
to reflect the more current direction of the City and is a foundational document to the community's
decision making process. In addition, the zoning code has not been updated in a comprehensive
manner for more than 30 years and is in desperate need of modernizing. It is common to do both
a comprehensive plan and zoning code update in tandem when both are needed in order to
assure that zoning code reflects changes set by the revised comprehensive plan.
Project Cost: $500,000
Funding Source: Unknown
Police Department Expansion/Remodel
The current police department facility was constructed in 1967. This project would provide for the
expansion of the Salina Police Department into the space being vacated by the Saline County
Sheriff's Office, once the new jail is complete. Includes remodel and improved workspace
efficiency for both the police department and sheriff's department sides of the law enforcement
center, creating a modern police facility. The police department space needs assessment has
been conducted and concludes that the current police facility is lacking adequate square footage
for effective and efficient operations of what would be considered a modern police facility.
Project Cost: $ 600,000 — Design
$7,046,660 — Construction
Funding Source: Unknown
West Magnolia Improvements
Magnolia Road from Centennial Road to Interstate 135 is designated as an impact street in the
City's 2010 Comprehensive Plan and is also classified as an arterial street. A traffic study is
currently being performed that will determine the traffic counts and incorporate some of the
planned and future development opportunities along the project extents from 1-135 west to
101 Page
Centennial Road. This route services shopping, hotels, K -State Salina, and the industrial airport
complex from a central point in the City. This has and will continue to result in higher traffic
volumes and continued pavement deterioration.
Project Cost: $ 1,400,000 — Design
$10,500,000 — Construction
Funding Source: Unknown
11 1 Page
2023-2027 CIP - DRAFT
Requested and Recommended Projects
Year
Project
Cost
Annual cost if
debt financed Funding
Term Paymentsource
2023 Relocation of Fire Station #4
$4,500,000
330,000 GO Bonds
20 Property Tax
Hike Bike Trail
$50,000
Sales Tax
Cash
Parks Capital Improvement Plan
$500,000
Sales Tax
Cash
Street Improvements
North 9th Street Pedestrian Signal (HAWK)
Subtotal Sales Tax
Waterline Improvements
Sanitation Truck Building
Landfill Cell 21 Design
Subtotal Enterprise Funds
Total 2023 Projects
$3,700,000
$50,0001
$8,800,000
$2,000,0001
$435,000
$100,000
$2,535,000
$11,335,000
Sales Tax
Special Gas Tax
$330,000
Utility Fund
GO Bonds
Solid Waste Fund
$0
Cash
Cash
Cash
20 Sanitation Fees
2024
lSales
�C.pital
Tax
Cash
Pamprovement Plan
1
$500,0001
Sales Tax
Cash
Streetlmprovements
Subtotal Sales Tax
Waterline Improvements
Landfill Cell 21 Construction
Subtotal Enterprise Funds
Total 2024 Projects
2025
1
$3,200,000
$3,750,000
$2,000,0001
$3,250,000
$2,000,000
$5,750,000
Sales Tax
$0
Utility Fund
GO Bonds
$0
Cash
Cash
Solid Waste Fees
Hike Bike Trail
$50,000
Sales Tax
Cash
Parks Capital Improvement Plan
$500,0001
Sales Tax
Cash
Street Improvements
Subtotal Sales Tax
Waterline Improvements
Subtotal Enterprise Funds
Total 2025 Projects
1
$3,200,0001
$3,750,000
$2,000,0001
$2,000,000
$5,750,000
Sales Tax
$0
Utility Fund
$0
Cash
Cash
Hike Bike Trail
$50,000 1Sales
Tax
Cash
Parks Capital Improvement Plan
$500,0001
Sales Tax
Cash
Street Improvements
Subtotal Sales Tax
Waterline Improvements
Subtotal Enterprise Funds
Total 2026 Projects
1
$3,200,0001
$3,750,000
$2,000,0001
$2,000,000
$5,750,000
Sales Tax
$0
Utility Fund
$0
Cash
Cash
2027
I Hike Bike Trail
$50,000
Sales Tax
Cash
Parks Capital Improvement Plan
$500,000
Sales Tax
Cash
Street Improvements
Subtotal Sales Tax
Waterline Improvements
Subtotal Enterprise Funds
Total 2027 Projects
$3,200,000
$3,750,000
$2,000,0001
$2,000,000
$5,750,000
Sales Tax
$0
Utility Fund
$0
Cash
Cash
Requested but Unfunded Projects
Year CIP Requests
2023 Comprehensive Planning and Zoning Code Update
$
500,000
2023 Police Dept. Expansion/Remodel - Design
$
600,000
2023 Public Works Campus Design and Master Plan
$
1,200,000
2023 W. Magnolia Improvements - Design
$
1,400,000
2025 W. Magnolia Improvements - Construction
$
10,500,000
TBD Police Dept. Expansion/Remodel - Design
$
7,046,660
TBD I Public Works Campus Design and Master Plan
$
12,000,000
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RESOLUTION NUMBER 23-1
A RESOLUTION FINDING THE PROPOSED 2023 CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF
SALINA TO BE IN CONFORMANCE WITH THE SALINA COMPREHENSIVE PLAN.
WHEREAS, pursuant to K.S.A. 12-747, the Salina City Planning Commission is authorized to formulate a
comprehensive plan for the City and the unincorporated area lying outside the city which forms the total
community; and
WHEREAS, on March 2, 2010, the Salina Planning Commission recommended approval of an updated
Comprehensive Plan and the Salina City Commission adopted a Comprehensive Plan document for the City of
Salina,and surrounding unincorporated area on September 20, 2010; and
WHEREAS, the City annually prepares and adopts a Capital Improvement Program which establishes projects
to be undertaken during the next fiscal year and proposes projects for the balance of a five-year period; and
WHEREAS, the Capital Improvement Program is an integral portion of implementing the goals and policies
contained in the Comprehensive Plan; and
WHEREAS, a Capital Improvement Program for 2023 and future years has been prepared for submission to the
City Commission; and
WHEREAS, pursuant to K.S.A. 12-748(d), Planning Commissions are required to review major transportation
and utility projects proposed to be undertaken by a city under its Capital Improvement Program for consistency
with the intent of the comprehensive plan of the city; and
WHEREAS, a hearing was held by the Salina City Planning Commission to review the proposed 2023 Capital
Improvement Program for the City of Salina and receive comments from Planning Commissioners and interested
citizens on January 31, 2023.
NOW THEREFORE BE IT RESOLVED by the Planning Commission of the City of Salina, Kansas:
1. That the Commission finds that the major projects proposed as part of the 2023 Capital Improvement
Program (CIP) for the city lie within the Existing Service Area and Primary Growth Area of the city as
depicted on the Urban Service Area and Area of Change maps.
2. That the Commission finds that the major projects proposed as part of the 2023 Capital Improvement
Program such as street resurfacing, water line replacements, design and construction of a new, relocated
Fire Station No. 4, and hike and bike trail network extensions are consistent with the Future Land Use
Map, the Urban Service Area Map and the goals and policies in the Salina Comprehensive Plan and that
Smoky Hill River renewal and planned park improvements are important to support the continued growth
and development of the community.
3.
ADOPTED by the Planning Commission of the City of Salina, Kansas on this 31st day of January 2023.
177 trick Mikesell, Ch
Salina-CityP anning Commission
ATTEST:
Dean And ew, Secretary
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING ORGANIZATION: FISCAL APPROVAL:
NO: 6
Salina Community Economic BY:
ITEM Development Organization FINAL A ROYAL:
NO: 5
Page 1 BY: Mitch Robinson, Exec Dir. BY:
ITEM:
Superior Contracting and Manufacturing Services Company Industrial Revenue Bond Request
BACKGROUND:
In late November of 2022 Executive Director Mitch Robinson was contacted by Stephanie Klingzell
Carlin of C5 Advisors concerning a possible warehouse/distribution center project for Superior
Contracting and Manufacturing Services Co. They discussed the basic project over the telephone
and agreed to a meeting date set for Friday, December 2nd. At the meeting on the 2nd, Tim
Zimmerman, Kansas Department of Commerce field representative for north central Kansas attended
the meeting with Mr. Robinson. Also in attendance was Tim Rogers of the Salina Airport Authority.
Company representatives included CEO Chris Harapat, CFO Mark Millard, Chief Development
Officer Trevor Franzen and Stephanie Carlin of C5 Advisors. During the discussion, the company
discussed their interest in developing a 243,000 square foot distribution center facility that would be
made available to area companies to help with warehousing needs of finished products or raw
materials for the tenants' production needs. Superior felt this was a needed service that would fit well
into their business plan as well as meeting the needs of companies in the community. Superior had
been working with developer Tylan Dyer of the Wichita based Petra Investment Partners, whose
company has a broad range of experience in building and leasing of warehouse and distribution
center properties. Superior had Petra draw up a set of plans for a structure that could be located on
13 acres of undeveloped property along the southern part of their property. The site was purchased
by Superior from the former EI Dorado bus operation owners after their closure of the facility. During
this meeting we also talked about possible local companies that are potentially in need of warehouse
space within the community. Several companies were identified as potential tenants. During this
meeting Mr. Robinson and Mr. Zimmerman discussed potential incentive programs available at the
local and state levels. At the local levels the use of Industrial Revenue Bonds were discussed
including the 10 -year tax abatement and the sale tax abatement for the materials used in the
construction of the building. The company had estimates of approximately $21,000,000 in costs for
the building. The company would be requesting a 10 -year, 100% abatement for the property taxes
as well as abatement on sales taxes for materials used in the construction of the building.
A future meeting was planned for late December or early January to meet with Tylan Dyer for more
discussions. The meeting was held on Wednesday, January 4t" again at the offices of Superior with
the same group attending plus Tylan Dyer and a representative of a local company who was
interested in the project. Mr. Dyer provided an overview of the building including tilt -up concrete
design, dimensions, eave height, parking, dock doors and other critical details. The interested
company official talked about his company's warehousing needs currently, as well as projected future
demands. He agreed to have his company's real estate team review the site and make
recommendations on their needs and on the proposal. This company's use of the warehouse would
be considered interstate commerce since their finished products would be shipped across the United
State from this facility. This facility would also bring together all their finished goods into one building
which would make this a much more efficient distribution network for the company. A follow up
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
AGENDA SECTION ORIGINATING ORGANIZATION: FISCAL APPROVAL:
NO:
Salina Community Economic BY:
ITEM Development Organization FINAL APPROVAL:
NO:
Page 2 BY: Mitch Robinson, Exec Dir. BY:
meeting was planned to meet with other interested companies who might have additional
warehousing needs.
On January 10th Robinson, Rogers, Carlin and Dyer met with representatives of four local companies
to discuss current and/or future warehousing needs for their operations. Several have current needs
and were interested in learning more about potential leasing arrangements. Additional follow-up will
take place as details are firmed up for the project. No contracts have been signed.
Discussions were held about a possible timeline for the project. Due to the travel schedule of Tylan
Dyer a special called SCEDO Board of Directors meeting was scheduled for January 26th at 12:00
noon. CFO Mark Millard completed the City of Salina IRB application as well as the Wichita State
University's Center for Economic Development Research's Cost Benefit Analysis form. This was
sent to WSU for their review and processing. These were completed for review by the SCEDO
Board of Directors as part of the review process. The SCEDO Board would also be using the new
Abatement Percentage Guidelines. For several months the SCEDO Board have been reviewing
Industrial Bond Revenue procedures from communities across the State of Kansas. On December
15th the Board approved a format using a combination of project investment, new job projections
including wage levels and several other factors that will be used to determine the recommended
abatement amount for each project. The SCEDO will present this information to the City Commission
on February 6th in the study session for that evening's meeting.
FUTURE GROWTH / JOB ESTIMATES / WAGE ESTIMATES:
Warehouse projects are not large job generating projects. Superior has committed to hiring 3 labor
positions that would be working with the potential first tenant. As additional tenants locate in the
building Superior, or their tenants, will be adding needed staff to meet the needs of each tenants.
Superior will be paying their employees in the $22 - $25 per hour range for any hires. The current
Salina County average wage is $17.67 per hour. Similar numbers are estimated to be paid by any
tenants. Mr. Dyer has estimated the warehouse might have eight to ten workers employed but will
really depend on the product mix stored within the facility. Their intent is to target local companies
rather than seeking all outside companies.
On January 26th the SCEDO Board of Directors meeting was held with Superior Contracting &
Manufacturing Services Co. representatives CFO Mark Millard, C5's Stephanie Carlin and Petra's
Tylan Dyer. CEO Chris Harapat and CDO Trevor Franzen took part via a GoToMeetings feed. Eight
of the nine SCEDO Board of Directors attended the meeting. In addition SAA Executive Director Tim
Rogers, City Manager Mike Schrage and Chamber Interim President Renee Duxler were in
attendance as well as two other guests. Mr. Dyer provided an overview of the warehouse project
answering several questions of board members.
The Industrial Revenue Bonds and interest would be a limited obligation of the City of Salina payable
from proceeds from the Company in the form of lease payments. The Bonds are not a general
obligation of the City of Salina. They will be purchased by the Company, having the net effect of the
Company retaining both the credit and liability for the bonds. The structure of IRB financing affords the
AGENDA SECTION
NO:
ITEM
NO:
Page 3
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
ORIGINATING ORGANIZATION
Salina Community Economic
Development Organization
BY: Mitch Robinson, Exec Dir
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
Company sales tax exemptions on initial purchases and property tax exemptions for up to 10 years.
Again, the City of Salina has no obligation for any payments related to this project.
SCEDO BOARD ACTION:
Following the Superior / Petra presentation the SCEDO went into closed executive session concerning
the possible recommendation. Following a 15 -minute discussion the board followed by an additional 8 -
minute closed session, the Board of Directors went back into regular session. On a motion by Rob
Exline and seconded by Pete Brungardt, the SCEDO Board of Directors voted to recommend to the
City of Salina that Superior Contracting & Manufacturing Co. be granted a 100% abatement for 10
years on property tax and sales tax related to the construction materials. Aye: (8), Nay: (0). One issue
that was discussed with the company is their current 30% abatement on their entire property. The
entire property was purchased by Superior following the closing of EI Dorado Bus. At that time the
company was granted a 30% abatement on the existing buildings and the entire property. The 100%
abatement will be less the partial property tax abatement already provided. The SCEDO Board did not
want to provide another abatement on the 13 acres that will be used for the warehouse. The company
was agreeable to this requirement and will work with the City of Salina via Sarah Steele of Gilmore &
Bell to meet this requirement.
FISCAL NOTE:
There is not direct financial cost to the City associated. The financial impact of authorizing Industrial
Revenue Bond financing is the sales and tax exemptions that they afford to the project which are
typically considered in light of the overall financial impacts to the economy associated with a project.
The Wichita State University's Center for Economic Development and Business Research (CEDBR)
completed an economic impact analysis for the industrial revenue bond process. Attached are the
CEDBR Impact Studies for an estimated $21,300,000 million bond project The project is expected
to be completed in late 2023.
Page 2 and 3 of the WSU Cost Benefit Analysis provides the best overview of the impact of the
abatement to all the taxing entities. The graphs that are included in the package provide a visible
way to see the benefits of the project.
COMMISSION ACTION OR RECOMMENDED ACTION:
Proceeding with authorization of Industrial Revenue Bonds involves publication of a notice of a public
hearing, preparation of a resolution of intent/advisability and providing notice to the County and School
District amount other applicable processes and procedures. Staff is prepared to proceed as directed
by the City Commission.
AGENDA SECTION
NO:
ITEM
NO:
Page 4
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/06/2023 4:00 P.M.
ORIGINATING ORGANIZATION
Salina Community Economic
Development Organization
BY: Mitch Robinson, Exec Dir
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
At this time, staff has identified the following options for the City Commission's consideration:
1.) Approve a motion to instruct staff to proceed with the necessary preparations for the City
Commission to initiate Industrial Revenue Bond financing for Superior Contracting and Manufacturing
Services Company structured to provide for property tax abatement equivalent to a percentage to be
specified by the City Commission.
2.) Postpone consideration of this matter to a specified date and time and provide staff direction
regarding additional information or amendments the City Commission would like to request for their
further consideration.
3.) Vote to deny Industrial Revenue Bond financing for Superior Contracting and Manufacturing
Services Company.
Attachments: Impact Study Project DORI
Abatement Percentage Guidelines
IRB Application Project DORI
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I.
APPLICATION FOR INDUSTRIAL REVENUE BONDS
GENERAL INFORMATION
I Superior Contracting & Manufacturing Services Co. 01-19-2023
Name of Applicant Finn Date of Request
2. 1655 Wall St., Bldg B Salina, KS 67401 785-827-5611 N/A
Finn Address Phone Number Fax Number
Mark Millard, CFO 785-827-5611 N/A
Contact person/title Phone Number Fax Number
4. Names and Addresses of other contacts:
Chris Harapat 1655 Wall St., Bldg B Salina, KS 67401 785-827-5611
Name Address Phone/Fax
Name Address Phone/Fax
Name
Address
Phone/Fax
Names and address of the principal owners, officers and directors of the firm requesting the
Industrial Revenue Bonds:
Name
Title
Address
Mark Millard, CFO Board Member 1655 Wall St., Bldg B Salina, KS 67401
6. Matthew Jensen, Lewis & Brisbois
Applicant's Attorney
7. i7(? r{gni IIE:I'C"
Applicant's Undenvriter (or Purchaser)
Contact Person
Address
816-819-5284 N/A
Phone Number Fax Number
Phone Number Fax Number
II. NATURE OF PROJECT FINANCING (if refunding/refinancing, skip to section III)
1. Briefly describe the proposed financing:
N/A
2. Is the proposed project a new facility, expansion, or replacement of another existing facility?
A New Industrial Warehouse Facility
Please state the reason for the establishment of the new facility, expansion or replacement of the
existing facility:
Salina, KS has a shortage of industrial warhouse space which is a significant
factor limiting existing businesses ability to grow. Superior Contracting &
Manufacturing Services owns 13 acres of undeveloped land which can be developed
into a much needed warehouse and support local business & interstate commerce.
3. Is the applicant's understanding that the interest on the proposed issue is tax-exempt or taxable?
(Consult Bond Counsel).
4. Proposed number of years to amortize the bond issue:
Ice
5. Describe proposed call features:
Unknown
6. Describe the proposed security for the bonds (i.e., pledge of collateral, corporate/personal
guarantees, debt service reserve fund, credit enhancements, etc.).
VA
.o
Proposed date of issue: Spring 2023
2
8. Will the bonds be rates? TBD
By whom? TBD
9. Interest rate to be fixed or variable rate TBD If variable, please describe:
10. Please attach proposed debt service schedule, if available.
N/A
11. Anticipated source and use of project financing.
Sources:
Uses:
Bond proceeds $
Cash
Other
Interest on Bond Proceeds during construction
TOTAL = $
Land cost $
Construction Costs
Machinery/Equipment
Cost of Issuance (specify)
Capitalized Interest
Debt Service Reserve Fund
Underwriting Fee
Other
TOTAL = $
10. Please indicate proposed Trustee.
III. REFUNDING/REFINANCING (fill out this section if transaction is refunding of an existing bond
issue)
N/A
1. Which form of refunding is proposed? N/A
a. Advance Refunding
b. Current Refunding
2. Current Principal Outstanding $
3. Purpose of Refunding:
Interest savings (attach proposed savings schedule)
Extend or shorten repayment (attach debt service schedule)
Change indenture covenants (specify)
Other (specify)
4. Was the City of Salina the original Issuer? Yes No
Original date of issue:
5. If an advance refunding is proposed:
Who is the proposed Escrow Trustee?
Who is proposed to provide escrow verification?
What is the length of escrow account?
6. When are the refunding bonds callable?
7. Is there a call premium? Yes (if so, %) No
8. List estimated sources and uses of refunding bond proceeds:
Sources: 1655 Wall St. Buil UsVM, KS 67401
TOTAL = $ TOTAL=$
4
9. Please list the proposed security of the refunding issue:
10. Proposed offering date of the bond issue:
11. Please describe any material changes that have occurred to the company since the original bond
issue, (i.e., new products or services, increase or decrease in employment, changes in sales
revenue, net worth, profitability, new locations, etc.).
IV. PROPOSED USE
1
Location of the proposed facility. 1655 Wall St. Salina, KS 67401
2. Size of the proposed facility (include size of building and amount of real property):
Approximately 243,000 square foot building on approximately 13 acres of land
3. Name of the Architect and Contractor, if designated:
Not yet designated
Name Address Phone/Fax
Name Address Phone/Fax
4. What business is proposed by the applicant at this location?
Industrial Warehousing for interstate commerce
5
5. List the products or services to be rendered. (Include details of the nature and scope of the
operation of the business):
Industrial Warehousing for interstate commerce
6. What percentage of the facility will be occupied by the Applicant? (If less than 100%, please
specify other occupants): prospective Tentant have been identified, but no leases have been signed.
7. Describe type of building construction proposed:
Concrete Tilt up, pending final design
8. Current zoning: Commercial & Industrial
9. Anticipated date of completion: 3-31-2024
V. ORGANIZATIONAL
1. Describe the organizational structure of the firm (proprietorship, partnership, subsidiary,
corporation, not-for-profit, etc.)
Corporation
2. Is the Applicant's stock publicly held? No
If so, which stock exchange? N/A
3. In what state is the Applicant incorporated? Kansas
4. Date of incorporation. 1979
5. Indicate Applicant's principal bank. Bennington State Bank
6
6. Which CPA firm does the accounting/audit?
Joel Benson, Benson Accounting 1911 S. Ohio St., Salina, KS 67401 785-827-3157
Contact person Address Phone/Fax
7. Please indicate what company will be performing the environmental audit:
N/A
Contact person Address Phone/Fax
8. Describe and pending or threatened litigation:
N/A
9. Total employment of Applicant. 120
10. How many locations does applicant currently have?
List locations:
1655 Wall St. Salina, KS 67401
430 N. Santa Fe Ave., Salina, KS 67401 - Unoccupied
1645 Copper Court, Salina, KS 67401 - Leased
1650 Wall St., Salina, KS 67401 - Unoccupied
VII. MARKETING OF THE BONDS
1. Has the applicant retained a financial advisor, instead of or in addition to an underwriter?
N/A
Company name
Contact person
Address
Phone/Fax
2. Please indicate the proposed marketing arrangement: N/A
Retail public offering Institutional offering
7
Private Placement Applicant purchases issue (indicate %)
Other (please describe)
3. Proposed date of issue:
4. Proposed date of offering:
5. Proposed date of closing:
6. Is the issue to be sold interstate or intrastate?
7. If other underwriters are going to participate in the offering please list:
Company Principal location
VIII. MEASURE OF ECONOMIC GROWTH AND BENEFIT
I . Number of expected new additional employees to be hired at this site:
Year 1 Year 2 Year 3
Professional _
Technical _
Clerical _
Laborers 3
2. Please indicate any notable characteristics of the employees for this facility:
These will be inventory management and transportation specialist jobs
3. Describe the economic benefits to the City's economy if the transaction is completed:
The current shortage of warehouse space in Salina, KS is a significant issue impacting recruiting
new business to our community as well limiting existing businesses to grow. Superior Contracting
& Manufacturing Services Co can address this need by developing our proposed 243,000 square
foot warehouse space.
E:3
IX. POTENTIAL CONFLICTS
Is any City Commissioner an officer, director or employee of the Applicant or hold an ownership
interest in Applicant's firm? If so, please identify the individual and the nature of the relationship.
No
2. Please describe any other known circumstances that would create a conflict of interest:
N/A
PLEASE NOTE: Any potential conflicts as disclosed above do not necessarily negate the
approval of the Issue, but are pertinent for determining those conflicts for the purpose of public
disclosure.
X. OTHER INFORMATION
Specify below any other data or information you deem pertinent for the City's consideration in passing
upon the approval of the proposed project for financing:
We have had conversations with several prospective tennants regarding their immediate need for long-term warehouse
space. Local needs range from 20,000 square feet to 120,000 square feet. The current lack of warehouse space is
inhibiting currect economic development & Salina's ability to attract new business to our community. Superior Contracting
& Manufacturing Services Co. owns 13 acres of undeveloped land in the Salina Airport Industrial Center that would be a
prime location to develop a warehouse to meet the needs of our community.
XI. ATTACHMENTS
To facilitate the processing of the application, please attach the following items to the application.
1. Certified copies of applicant's financial audits for the past three (3) years.
2. Applicant's most recent annual or quarterly financial report.
3. Financial Statement, current to date, for each personal guarantor.
4. Pro forma statements for the first five (5) years of operation after issuance of Bonds,
including revenue projections, operating expense projections and a debt amortization
schedule.
5. Interim financial statements to date, for the current fiscal year.
XII. APPLICANT'S AGREEMENT
In consideration for the City's acceptance, processing and consideration of this application, Applicant
agrees, represents and warrants as follows:
Applicant acknowledges that City of Salina policy requires a full payment in lieu of ad valorem
property taxes otherwise exempt under Kansas law as a result of the industrial revenue bond financing.
Applicant acknowledges having read the City's tax abatement policy set forth in the attached City of
Salina Resolution Number 91-4265, including the conditions upon which Applicants project may
qualify for partial property tax abatement. Is the applicant requesting partial property tax
abatement pursuant to the City's policy?
Applicant agrees and understands that Applicant shall be responsible for payingall ll expenses incurred
by the Cit,} for professional services pertaining to this application and Applicants project regardless of
whether or not the project is approved or a closing on the sale of the contemplated bonds takes place.
Applicant represents and warrants that all statements of fact contained in this application are true to the
Applicants best knowledge and belief.
Partial completion of this application is permitted, however, prior to the adoption of the bond ordinance,
the remaining supplementary information to complete this application must be furnished. Additional
information may be required by Bond Counsel and the Financial Advisor.
It is understood and agreed the information required in Section XI or any other information will be
disclosed to the financial team and may be disclosed to the public.
DATED this 19th day of January 2023
Applicant's signature
Chief Financial Officer
Title
Return this application to:
Shandi Wicks
City Clerk
City of Salina
P.O. Box 736
Salina, ICs. 67402-0736
10
AGENDA SECTION
NO:
ITEM
NO:
Page 1
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
C-9
N
ORIGINATING ORGANIZATION
Salina Community Economic
Development Organization
BY: Mitch Robinson, Exec Dir
DATE TIME
2/6/2022 4:00 P.M.
FISCAL APPROVAL:
BY:
FINAL AP ROVAL:
BY:
ITEM: Consideration of Salina Co:,;; r,inity Economic Development Organization Board of (rectors
recommendation regarding the Ciiy or Salina's participation in the funding of a proposed agreement
with SkyWest Airlines/SkyWest Charter for use of the Salina Regional Airport as an overnight
maintenance base.
BACKGROUND:
The community economic development team meets each month to discuss current and potential
economic development projects and related planning efforts for the community. For the past year
SAA Executive Director Tim Rogers has been providing updates relating to SkyWest's potential
changes to air service for Salina. These updates have changed over time relating to the U.S. DOT
EAS Program that provides financial assistance to SkyWest Airlines for air service to both Denver
and Chicago operating as United Express. Over the past few months flight service to Houston has
resurfaced as a possible option, providing a third hub for area residents to access via United
Express. This option had been discussed prior to COVID 19, but further discussions stopped at that
time. Access to Houston would provide connections to the southern United States, Mexico, South
America, and the Caribbean. Numerous Salina businesses have customers, clients, and suppliers in
the Houston area with many of them working in the oil and gas industry. The Houston connection
has been a top priority based on surveys of area residents and businesses and the high numbers of
area residents currently flying to Houston via other routes.
As this discussion advanced locally the possible use of Salina Regional Airport as an overnight
maintenance base for SkyWest was considered. This would allow SkyWest's aircraft to receive FAA
required overnight maintenance and safety checks. Aircraft would flow through Salina Regional
Airport on scheduled passenger flights to/from United's Denver, Chicago and Houston hubs. Mr.
Rogers provided additional information concerning the needs for maintenance checks every three
days as required by the FAA regulations. These checks would be provided overnight, requiring early
morning departures and late evening arrivals of the multiple flights. Service on the aircraft would be
completed during the overnight hours by 1 Vision Aviation employees per a contract with SkyWest
Airlines/SkyWest Charter.
Just within the past few weeks the discussion shifted to the need for an incentive to finalize the
SkyWest Airline/SkyWest Charter decision. Mr. Rogers presented the need for $900,000 for the
airline to start a new Salina Regional Airport maintenance base. The cash donation would cover the
airline's costs associated with the startup of the Salina maintenance base and would come from the
City ($400,000), County ($400,000) and Airport Authority ($100,000). Based on past history,
maintenance hubs cost approximately $15 million. A hangar that would meet the needs of this size
project would cost $25 million today.
FUTURE GROWTH / JOB ESTIMATES / WAGE ESTIMATES:
The job numbers for this project to start will be six employees for 1 Vision Aviation, or two per aircraft
each evening they are checked. As the number of planes increase, more staff will have to be available
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
2/6/2022 4:00 P.M.
AGENDA SECTION ORIGINATING ORGANIZATION: FISCAL APPROVAL:
NO:
Salina Community Economic BY:
ITEM Development Organization FINAL APPROVAL:
NO:
Page 2 BY: Mitch Robinson, Exec Dir. BY:
for the maintenance activities. No timetable for growth has been established at this time. Each
maintenance hub has expenses related to the startup that can be broken down into four areas:
1. Administrative costs related to FAA paperwork as well as airline requirements.
2. Training of both airline staff and contractor staff to know both company and FAA requirements
and guidelines for repairs.
3. Parts that are needed to keep aircraft flying based on the inspections performed by the
maintenance crew.
4. Equipment which can range from basic luggage related equipment, and items needed for
maintenance of the aircraft.
SCEDO ACTION:
Daran Neuschafer made a motion:
I move that the Salina Community Economic Development Organization board of directors recommend
to the Salina City Commission that the City provide a cash donation $400,000 for the proposed
$900,000 agreement with SkyWest Airlines/SkyWest Charter contingent upon the City's cash donation
would be matched by $400,000 from Saline County and $100,000 from the Salina Airport Authority.
The motion was seconded by Max Wellbrock-Talley. The motion carried 8 — 0.
FISCAL NOTE / WSU IMPACT STUDY:
The City of Salina allocates 3.9% of the special sales tax proceeds to economic development and
maintains an economic development fund balance. There are currently on-going annual commitments
of $275,000 to the SCEDO, $60,000 to Salina Downtown Inc and additional $60,000 to the SDI fagade
grant program which totals $395,000 of annual expenses in comparison to $423,000 or proceeds
realized in 2022 for a net fund balance increase of $28,000 in 2022. In 2022, the City Commission
authorized a fund transfer of $750,000 to replenish the fund balance after providing cash incentives
to SFC Global. Based upon the original balance, the fund transfer, and the net proceeds from 2022,
the current economic development fund balance is approximately $898,000. As noted above, the
current request is $400,000 of funding from the City in coordination with an additional $400,000 from
Saline County and $100,000 from the Salina Airport Authority.
The Wichita State University's Center for Economic Development and Business Research (CEDBR)
completed an economic impact analysis for this project. Attached is the CEDBR Impact Study.
Comparing this project to previous Industrial Revenue Bond projects is not an apples -to -apples
comparison. This is not a manufacturing project. At this point the contractor will only be providing 6
positions to service the three incoming aircraft. We have limited amount of information to do a full
impact study. The results show a 0.97 Benefit -Cost Ratio (bottom of page 2) for the first 10 years.
The Salina Community Economic Development Board of Directors did not have this impact study as
part of their review process when the board met for the January 26th meeting. The Executive Director
will be advising board members of this study and its results.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
2/6/2022 4:00 P.M.
AGENDA SECTION ORIGINATING ORGANIZATION: FISCAL APPROVAL:
NO:
Salina Community Economic BY:
ITEM Development Organization FINAL APPROVAL:
NO:
Page 3 BY: Mitch Robinson, Exec Dir, BY:
COMMENTS RECEIVED FROM SALINA AIRPORT AUTHORITY EXECUTIVE DIRECTOR
The following comments were received from Salina Airport Authority Executive Director, Tim Rogers:
An air service development incentive is different from a manufacturing expansion project incentive. I
believe that it is important note that the WSU analysis is geared to new and expanding manufacturing
projects. A small detail is that the WSU report used a conservative, average wage of $25 per hour for
the overnight maintenance crew. The wage rate range provided by 1 Vision for overnight
maintenance checks and maintenance is $27 to $32 per hour. The long term impact of an airline,
overnight maintenance base exceeds an analysis for a business expansion.
There are ancillary benefits of better air service. Much like adding a new highway interchange,
adding the capability to schedule new flights to/from Salina and multiple United Airlines hubs leads to
business retention, business recruitment, worker/talent recruitment and quality of live. These benefits
are difficult to measure by means of a benefit cost analysis. I can offer the example of a New Mexico
community that is putting up $7M for a minimum revenue guarantee (MRG) for 2 daily flights to/from
DEN. I firmly believe that Salina/Saline County in partnership with the Airport Authority is using
available capabilities and resources to make a low risk (as compared to a MRG) decision on how to
improve scheduled air service by means of an incentive to start up a SLN overnight maintenance
base.
Another important consideration is that the establishment of an overnight maintenance base and the
resulting passenger growth moves Salina away from the need to rely on an EAS Program subsidy.
Passenger growth is the key to a lower subsidy. An example is Garden City (GCK). GCK's 2021
passengers' enplanements was 28,525. The current GCK EAS subsidy is $1,220,724 per year. By
comparison, SLN's 2021 passengers' enplanements was 19,407. The current SLN is $3,310,166 per
year. More flights, more passengers offers Salina the opportunity for greater air service stability in the
long term.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
Approve a motion:
(a) accepting and concurring with the SCEDO recommendation;
(b) Authorizing the reallocation of $400,000 of Economic Development Funds to provide the
City's portion of the contribution to the project as recommended and
(c) Authorizing the City Manager to execute an agreement for the use such funds.
2.) Approve the motion with amendments as the City Commission deems appropriate.
3.) Postpone consideration of the recommendation to a specified date and time and provide staff
direction regarding additional information or amendments the City Commission would like to
request for their further consideration.
AGENDA SECTION
NO:
ITEM
NO:
Page 4
Staff recommends Option #1.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
2/6/2022 4:00 P.M.
ORIGINATING ORGANIZATION:
Salina Community Economic
Development Organization
BY: Mitch Robinson, Exec Dir
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
I-YA
Attachments: Wichita State University Center for Economic Development and Business Research
Fiscal Impact Model
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