5.2 Award Bid 2022 Storm Sewer RepairsAGENDA SECTION
NO:
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
12/19/2022 4:00 P.M.
ORIGINATING DEPARTMENT: I FISCAL
M
ITEM PUBLIC WORKS FINAL APPROVAL:
NO: 2
Page 1 BY: DANIEL R. STACK, P.E. BY: Al.
ITEM: Consider awarding the bid for project number 22009, 2022 Storm Sewer Repairs for
$152,738.10 with a $7,636.91 (5%) construction contingency for a total project authorization not to
exceed $160,375.01 and authorizing the City Manager to execute a contract with Smoky Hill, LLC of
Salina upon fulfillment of all prerequisites under the bid documents.
BACKGROUND:
This project includes storm sewer repairs and associated pavement repairs in two locations. At the
intersection of Lincoln and Reynolds, leaking clay pipes connecting inlets in each corner of the
intersection to a manhole in the middle of the intersection will be replaced. Following the storm sewer
work the entire intersection pavement will be replaced. At the intersection of 9th and Iron, new curb
and gutter and a new inlet will alleviate ponding water in front of an entrance in the southwest corner of
the intersection.
Bids were received for this project on I Smoky Hill, LLC, Salina 1 $152,738.10
Thursday, December 1, 2022 and are as I T&R Construction, Salina 1 $178,816.85
shown at right: I Engineer's Estimate $169,956.00
Smoky Hill, LLC is a reputable contractor who has successfully performed this type of work for the City
of Salina for many years, recently completing the Downtown Streetscape project.
FISCAL NOTE:
Today's agenda includes two items proposing the use of 2022 Sub-CIP Streets, Traffic, and Sidewalks
funds.
The table below shows the current results in the Gas Tax Fund for 2022:
2022 Budget for Streets Projects (incl $480K from FFE)
$2,386,243
Committed to Date
1,539,419.62
Remainder budgeted for Schwan's Project
(435,788
Remainder budgeted for Street Markings
142,000)
Additional Federal Funds Exchange $ not budgeted)
115,000
Remaining Available Budget
$ 384,035.38
Today's proposed storm sewer repair authorization..............................................................$160,375.01
Today's proposed major concrete authorization......................................................................$58,563.75
Total proposed authorizations...............................................................................................$218,938.76
RECOMMENDATION:
Staff has identified the following options for the City Commission's consideration.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
12/19/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM PUBLIC WORKS FINAL APPROVAL:
NO:
Page 2 BY: DANIEL R. STACK, P.E. BY:
1.) Approve a motion awarding the bid for project number 22009, 2022 Storm Sewer Repairs to
Smoky Hill, LLC of Salina in the amount of $152,738.10 with a $7,636.91 (5%) construction
contingency for a total project authorization not to exceed $160,375.01 and authorizing the City
Manager to execute a contract with Smoky Hill, LLC of Salina upon fulfillment of all
prerequisites under the bid documents.
2.) Approve a motion awarding the bid for project number 22009, 2022 Storm Sewer Repairs to
Smoky Hill, LLC of Salina with amendments as the City Commission deems appropriate and
authorizing the City Manager to execute a contract with Smoky Hill, LLC of Salina upon
fulfillment of all prerequisites under the bid documents.
3.) Postpone consideration of project number 22009 to a specified date and time and provide staff
direction regarding additional information or amendments the City Commission would like to
request for its further consideration.
4.) Do not award project number 22009 and provide staff with any further direction.
Staff recommends Option #1.
Attachments: Location map
2022 Streets CIP
Cc: Smoky Hill, LLC of Salina
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