5.1 07-11-2022 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 11, 2022
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Michael
L. Hoppock, Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager, Shawn
Henessee, Assistant City Manager, Greg Bengtson, City Attorney; and JoVonna A.
Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Flag presentation to Salina Fire Department and Salina Police Department by the
Granny Brigade.
Chief Sneidar introduced the Granny Brigade members who then presented a large
flag to the Salina Fire Department and Salina Police Department.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(4.1) Public Hearing —Ordinance No. 22-11118.
(4.1a) Conduct Public Hearing (public hearing postponed from June 13, 2022).
(4.1b) Approve Ordinance No. 22-11118, on first reading, de -annexing that portion
_ of the Chicago Addition lying west of the relocated Dry Creek channel.
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Commissioner Hoppock recused himself.
Dean Andrew, Director of Planning, stated that since the previous postponement of the item,
the applicant decided to withdraw the petition to de -annex a portion of the property and
request annexation of the entire property. Mr. Andrew stated there was no need for a public
hearing and recommended the Governing Body acknowledge and accept the withdrawal of
Petition 4418.
22-0181 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to accept the withdrawal of
Petition 4418. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock rejoined the meeting.
CONSENT AGENDA
Items 5.1 and 5.2 were both removed from the consent agenda.
(5.1) Approve the minutes of June 27, 2022.
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Commissioner Longbine wanted to confirm a correction to the minutes to show he voted
"nay" on action item 22-0180.
22-0182 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve the corrected
minutes of June 27, 2022. Aye: (5). Nay (0). Motion carried.
(5.2) Authorize the City Manager to enter into an agreement for grant right-of-way (ROW
permanent easement) to Evergy for an electrical transmission line "North Street to
Salina Main — Greenfield" re-route across a portion of city property in the Lee
Industrial Park.
Mike Schrage, City Manager, stated there had been a change to the information that had
been distributed in the packet.
Greg Bengtson, City Attorney, explained the changes to the final language in Exhibit A to
the agreement.
22-0183 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to accept the offered
compensation of $194,100.00 and execute the agreement for grant of right-of-way permanent
easement to Evergy. Aye: (5). Nay (0). Motion carried.
ADMINISTRATION
(6.1) Approve Ordinance No. 22-11119, on second reading, identifying the Feast on the Fe
as a special event and authorizing the consumption of alcoholic liquor within the
boundaries of barricaded public areas at such event.
Mayor Davis stated Ordinance No. 22-11119 was passed on first reading on June 27, 2022;
and, since that time, no comments have been received.
22-0184 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Ordinance No.
22-11119 on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried.
(6.2) Approve Ordinance No. 22-11121, on second reading, changing the street names of
three (3) public street segments in the Stone Lake Addition.
Commissioner Hoppock recused himself.
Dean Andrew, Planning and Zoning Administrator, explained that since first reading of the
ordinance, it was discussed that there was a private street on the Presbyterian Manor campus
with the name of Vista Court. The street name is not identical but very similar to the
proposed street name of Vista Sur Drive.
22-0185 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 22-11121 on second reading. A roll call vote was taken. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock rejoined the meeting.
(6.3) Approve the Saline County Rural Water District No. 3 Addendum to Water Purchase
Agreement.
Martha Tasker, Director of Utilities, explained the request, fiscal impact and action options.
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Jane McDonald, Chairman of Rural Water District 3 and Justin May, Chairman of Water
District 6, provided their thoughts on problems with water quality and quantity.
A discussion followed related to cleaning of pipes, shared maintenance and financial
services between districts, purchase of water from the City, capping of wells, water usage
and ARPA funds received.
Ben Windholz, Salina, Kansas, provided insight to cleaning pipes and capping wells
22-0186 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to authorize the City
Manager to execute the Addendum to Water Purchase Agreement with Rural Water District No. 3,
Saline County, Kansas. Aye: (5). Nay (0). Motion carried.
(6.4) Authorize the City Manager to execute an agreement with Salina Grace
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact
and action options.
Chad Young, Salina Grace, shared information about the community resource center, the
need for help with the city's homeless issue and statistics of individuals served to date.
A discussion ensued which included a future change to the center's location, timeline for
change, effect on services, relocation of homeless individuals to Salina from other
communities, reasons for relocation, staffing requirements and automatic annual renewal
provisions of the agreement
Roger Barnhart, Central Kansas Mental Health Center, endorsed Salina Grace and stated
Salina Grace is the hub of many partnerships and has proven invaluable in connecting with
clients.
Rosemary Mai, Salina, Kansas, inquired if Saline County had been approached for funding
and it was confirmed similar support was being sought from Saline County.
Amanda Lohf, Catholic Charities of Northern Kansas, shared her support of Salina Grace.
Dalton McDowell, Salina, Kansas, stated Salina Grace has helped downtown and money
will not go to waste.
Chad Farber, Salina, Kansas, reiterated the need for the resource center and suggested the
city invest and make a commitment to Salina Grace.
Chris Smull, Salina Grace, shared her thoughts on her job and the successes achieved in
obtaining employment for the homeless.
22-0187 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to authorize the City
Manager to execute an agreement with Salina Grace for a one-time contribution in 2022 for $45,000
and on-going contributions of $60,000 per year. Aye: (5). Nay (0). Motion carried.
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(6.5) Authorize the City Manager to execute an agreement with Govbuilt for Website
design and hosting services.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact and action options.
A brief discussion followed related to bidding and not choosing the low bidder as well as
company references and background.
Robert Disberger, Govbuilt (via Zoom), provided a background of Govbuilt and indicated
work could be started approximately two weeks after signing of the contract.
Norman Mannel, Salina, Kansas, commented on notification to the lower bidder.
22-0188 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to authorize the City
Manager to execute an agreement with Govbuilt for website design in the amount of $49,564 with a
15% contingency for a total of $56,998.00 with recognition that this is not the lowest bid but
deemed to be in the public's best interest from both a service and financial perspective. Aye: (5).
Nay (0). Motion carried.
(6.6) Authorize the City Manager to execute an agreement with Schneider Electric for an
Investment Grade Audit (IGA).
Jacob Wood, Deputy City Manager, explained the request, fiscal impact and action options.
Peter Hinkle, Schneider Electric (via Zoom), stated he was honored to be considered by the
city and extended appreciation for the opportunity.
Dalton McDowell, Salina, Kansas, shared his thoughts on proposed discounts offered by
Schneider Electric if awarded a project.
Mike Schrage, City Manager, explained the need to identify needs and projects first with the
audit.
Mayor Davis confirmed only the audit was being considered and/or approved at this time.
22-0189 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to authorize the City
Manager to execute an agreement with Schneider Electric for an Investment Grade Audit (IGA) in
the amount of $47,270 with a 5% contingency for a total of $49,634. Aye: (5). Nay (0). Motion
carried.
(6.7) Authorize the purchase of pre -cast, modular bathrooms from the State of Kansas
Procurement bid list for the Bill Burke Memorial Park and Berkley Family
Recreational Area Turf and Improvement project in the amount of $265,410.00 and
authorize the City Manager to execute a purchase agreement upon fulfillment of all
prerequisites under the purchasing policy.
Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
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A discussion developed related to installation and delivery of structures, location of units in
in the park, unit structure features, number of fixtures in each unit, service life, warranty,
park curfew, video surveillance, maintenance, infrastructure, size of units and purchase of
additional or larger unit for the north side of the park.
Dalton McDowell, Salina, Kansas, inquired about the flood plain and possible use of units as
storm shelters. Mr. Hammond responded that the units could withstand sustained 150 mph
winds as well as flooding.
Norman Mannel, Salina, Kansas, commented on where the units were built as well as cost.
Ben Windholz, Salina, Kansas, shared his thoughts on drainage and infrastructure.
Chad Farber, Salina, Kansas, conveyed his thoughts on the units.
22-0190 Moved by Commissioner Hoppock, seconded by Commissioner Lenkiewicz, to authorize the
purchase of two (2) pre -cast, modular Montrose bathroom units from the State of Kansas
Procurement bid list for the Bill Burke Turf and Improvement project in the total amount of
$342,310.00 and authorizing the City Manager to execute a purchase with CXT, Inc. upon
fulfillment of all prerequisites under the purchasing policy. Aye: (5). Nay (0). Motion carried.
The City Commission recessed at 6:02 p.m. for an 8 -minute break. The meeting resumed at 6:10
p.m.
(6.8) Authorize the City Manager to execute a contract for engineering design services
with Schwab -Eaton, P.A. for an amount not to exceed $239,000.00 for engineering
services for the Bill Burke Memorial Park and Berkley Family Recreational Area
Infield Turf and Park Improvements Project.
Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
A discussion followed related to the aggressive timeline of the project, the results of the new
drainage at Bill Burke following recent rains as well as location, installation and delivery of
turf.
Kenny Hancock, Salina Baseball Enterprises, provided his thoughts on the project.
22-0191 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve the
selection of Schwab -Eaton, P.A. and authorize the City Manager to execute the engineering services
agreement with Schwab -Eaton, P.A. for the Bill Burke Memorial Park and Berkley Family
Recreational Area Turf and Ballfield Improvements in an amount not to exceed $239,000.00. Aye:
(5). Nay (0). Motion carried.
(6.9) Authorize the City Manager to execute a contract for engineering design services
with Kaw Valley Engineering, Inc. for an amount not to exceed $49,897.00 for the
Engineering Services for Parks CIP Concrete Projects.
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Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
Commissioner Longbine asked for confirmation that the total estimated cost was in the
budget and said confirmation was received.
22-0192 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve the selection of
Kaw Valley Engineering, Inc. and authorize the City Manager to execute an engineering services
agreement with Kaw Valley Engineering, Inc. for engineering services for Parks CIP Concrete
Projects, in an amount not to exceed $49,897.00. Aye: (5). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Approve Ordinance No. 22-11124, on first reading, requesting a change in zoning
district classification from PDD C-3 (Shopping Center) district to PDD C-5 (Service
Commercial) district and approve an amended preliminary/final development plan to
allow construction of a Tidal Wave Auto Spa car wash to be located at 2351 S. 9th
Street.
Dean Andrew, Planning and Zoning Administrator, explained the request, fiscal impact and
action options.
A brief discussion followed concerning the impact of the recently approved traffic study for
Magnolia on the project, zoning and proposed uses.
Leslie Accardo, PEA Group (via Zoom), stated the site is ideal for a new, upscale car wash.
22-0193 Moved by CommissionerHoppock, seconded by Commissioner Ryan, to approve Ordinance No.
22-11124, rezoning the Central Mall outlot from PDD C-3 to PDD C-5, on first reading. Aye: (4).
Nay (1 - Longbine). Motion carried.
OTHER BUSINESS
Mayor Davis and Mike Schrage, City Manager, commended the Salina Airport Authority for
work on continuation of air service to and from Salina.
CITIZENS FORUM
Dalton McDowell, Salina, Kansas, shares his thoughts on the hiring process for the new
Police Chief and towing contract renewal.
Norman Manuel, Salina, Kansas, commented on the electric scooters, green algae, wildlife
and Native American land.
Ben Windholz, Salina, Kansas, provided his thoughts on city streets.
Chad Farber, Salina, Kansas, commended the Granny Brigade for their fundraising efforts to
purchase the flag for the Salina Police Department and Salina Fire Department. Mr. Farber
also commented on damage to yard signs in the community.
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ADJOURNMENT
22-0194 Moved by Commissioner Ryan, seconded by Commissioner Longbine, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 7:07 p.m.
[SEAL]
ATTEST:
JoVonna A. Rutherford, City Clerk
Trent W. Davis, M.D., Mayor
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