2.1 Study Session - Pavement ManagementPUBLIC WORKS
PAVEMENT
MANAGEMENT
REVIEW, ANALYSIS AND RECOMMENDATIONS
Agenda
Salina's Pavement Management Program
Process Improvement
Application and Crack Seal Cycles
2022 Plan Summary
Pressures
Cost Analysis
Options
Risks
Summary, Recommendations, and Questions
Salina Pavement Inventory
- - r • • • •
' . •
In 2022, staff has focused on
Asphalt
602,o0/
that portion of the inventory
that provides the greatest
Concrete
34%
opportunity for system
Brick
3%
improvement - asphalt streets
and asphalt over Portland
Unimproved
3%
cement (APC) applications with
Tota 1
Z00%
PCIs of 15-40 (poor rating).
AT-
-y •• .. - tom' .'�
��' '�- :�t� r +i� �.�~ �'
••� ,� __ - - -
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Most Recent Pavement Condition Ratings
Asphalt
Failed (0
Poor (3)
Fair (77--
Excellen,
Concrete
Failed (0
Poor (16
Fair (611
Excellent (Zb5) -
58%
-F
- 42%
Continuous Process Improvement
2017 Plan
(Presented)
New pavement mgmt.
analysis beginning
August, 2021
i • • i .
Ell
Base Guidance &
Assumptions
-Account for all segments
-Validate intervals
-Reduce exposed crack seal
-Provide $ predictability
-Determine actual need
-8% Increase over 2021
2022 Plan
(Recommended)
Pavement Management Plan
Comparison
2017 PLAN (PRESENTED) 2022 PLAN (RECOMMENDED) /
• Arterial: 12 years 0 Arterial: 15 years
• Collector: 24 years • Collector: 27 years
• Local: 34 years • Local: 37 years
Plan has generally worked well (annually) Provides 12 -year budget forecasting
Many people recognize City's emphasis on Improves annual funding balance and
improved streets since 2017 predictability
Underwent a number of changes in past Reduces touches over time and amount of
several years exposed crack seal (on arterials)
ARTERIAL
COLLECTOR
LOCAL
Application & Cracl< Seal Cycle
PROJECT SEQUENCING of ASPHALT APPLICATIONS and CRACK SEAL CYCLES
L
�c p Y p 5c
YEARS 0 5 10 15 20 25 30 35 37
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C}
YEARS 0 5 10 15 20 25 30 35 37
_:-1:=
COLLECTOR
LOCAL
Application & Crack Seal Cycle
PROJECT SEQUENCING of ASPHALT APPLICATIONS and CRACK SEAL CYCLES
g � 2 *-- -* 9 3 � � 4 g � 2 4- -*
D D
YEARS 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37
Arterial: 15-vea dd —Mdm6mmmma Collector: jj-jear Cycle A--
M&I: 4 YR Crack: 3 YR UBAS: 8 YR M&I: 5 YR Crack: 4 YR Micro/Chip: 5 YR Crack: 4 YR Micro/Chip: 5 YR Crack: 4YR
Local: 37 -year Cycle—
hm Ad
M&I: 6 YR Crack: 4 YR Micro/Chip: 5 YR Crack: 4 YR Micro/Chip: 5 YR Crack: 4 YR Micro/Chip: 5 YR Crack: 4 YR
IMF -
Predictive• •
2022 Plan Summary
Provides 12 -year predictability with asphalt expenditures of N$3.2M using 2021 pricing
Accounts for all 1,795 asphalt road segments
Enables inclusion of additional segments over time (new development)
Able to consider transition from Excel spreadsheet to PAVER or other software
Includes continued use of Ultra-thin Bonded Asphalt Surface (UBAS) where applicable (incl. concrete
streets)
Adds fogseal on chi sealed streets A Amount..
p
Eliminates use of chip on seal high Arterials r , $69,000.00
g
traffic roads (i.e. Markley Road) Collector Streets - $41,912.00
Continues to provide crack seal prior to Local Streets -$152,222.00
chip seal on collectors &locals and prior to
UBAS on arterials Total Annual Cost Avoidance $125,134.00
U_
U
Annual Project Planning: 2023 - 2035
ASPHALT PLANNING CONSIDERATIONS
All Asphalt Segments (1,795)
Totaled by square yards and unit pricing
12 -Year Planning Period (2023-2035)
Arterials, Collectors, & Locals
Initial calculation at 8% above 2021
Current average $3.22 M (before inflation)
Adjusted average using 2022 pricing
Future annual inflationary adjustment of 2%*
ACTUAL 2022 BIDS ABOVE 2021 VALUES
Crack seal +3% +8
Chip Seal +9% +21
Microsurfacing +1% +23
U BAS +8% +25
Mill & Inlay +6% +31%
Average 2017-2021 increase (5%)
Average 2021-2022 increase (21%)
Average annual projects = $3.81 M*
Centerline Miles
P1.1151
2015
�Z00►
■ Arterials ■ Collectors ■ Locals
2022
Additional Funding Requirements (2022)
Magnolia Road traffic study
Cedar Ridge Drive pavement extension
✓ Broadway Boulevard medians
✓ Winn Road culvert
W. Magnolia Road design
Holmes Road design
New housing developments
Other
Pavement Management Financial Data
Year
Item4- X
Description
GT 1
Schwan's Economic Development $
GT 2
Streets - Stormwater, Bridges, RR, Parking $
GT 4
Sidewalks and Ramps $
GT 5
Traffic Maint., Markings & Detection $
Subtotal
Gas Tax $
STPW1
M&I, UBAS, Micro and Chip Seal $
STPW2
Major & Minor Concrete Repair $
Subtotal
Sales Tax - Capital Reserve Fund 753 $
FFE1
Federal Funds Exchange $
Subtotal
KDOT Federal Funds Exchange $
Total
$
689,243 $
115,000 $
142,000 $
946,243 $
3,070,000 $
630,000 $
3,700,000 $
494,337 $
494,337 $
5,140,580 $
739,243 $
90,000 $
117,000 $
946,243 $
3,125,000 $
575,000 $
3,700,000 $
423,318 $
423,318 $
5,069,561 $
774,243 $
80,000 $
92,000 $
946,243 $
3,100,000 $
600,000 $
3,700,000 $
488,755 $
488,755 $
5,134,998 $
949,243 $
90,000 $
142,000 $
1,181,243 $
2,600,000 $
600,000 $
3,200,000 $
897,239 $
897,239 $
5,278,482 $
774,243 $
90,000 $
142,000 $
1,006,243 $
2,600,000 $
600,000 $
3,200,000 $
584,643 $
584,643 $
4,790,886 $
900,000
529,243
290,000
187,000
1,906,243
2,650,000
550,000
3,200,000
595,783
595,783
5,702,026
Pavement Management System Balance
$1.97M Non -asphalt Requirements
Stormwater, Bridges, RR, Parking ($450K)
Sidewalks and Ramps ($150K)
TC Maint, Markings &Detection ($190K)
Major and Minor Concrete ($600K)
FFE Projects ($580K)
017-2022
Avg.
Total
Funding
$5.19M
Average
Total
-Asphalt
$3.22M
710MM 1111-1 l 0-rm
This slide shows staff would be able to provide complete pavement management
services at current funding averages for the 2023-2035 analysis period if prices
remained at or near 2021 prices plus 8% inflation .
2021 plus 8%
___-W pop."
0
i—' C3 0 i
3 ■
0 0 ■
$1.97M
Pavement Management System Deficit
$1.97M Non -asphalt Requirements
Stormwater, Bridges, RR, Parking ($450K)
Sidewalks and Ramps ($150K)
TC Maint, Markings &Detection ($190K)
Major and Minor Concrete ($600K)
FFE Projects ($580K)
2017-2022 Avg. Total Funding $5.19M
Average Total -Asphalt $3.81M
Remainder
2022 plus 20%
0
D O i
C DO
D G7 ■
$1.38M
5 -YR Asphalt Costs with Annual Inflation
2021 plus 8% $
2022 Actual $
2022 plus 2% $
2022 plus 4% $
217841160 $
3,270,059 $
313351461 $
314001861 $
21670,063 $
3,046,548 $
311681409 $
312901272 $
■
31098,032 $
31879,731 $
411121515 $
413451299 $
i
ro
L 2027 4vera
31246,995 $
3,640,401 $
319311633 $
412221865 $
31336,127 $ 3,027,075
412111291 $ 3,609,606
416321420 $ 3,8361088
51053,549 $ 41062,569
GT2
Gas Tax
PW/EN
Streets (Crack Seal, Stormwater, Bridges, Railroad, Parking Lots)
$
777,000
$
658,000
$
663,000
$
662,000
$
754,000
GT4
Gas Tax
PW/EN
Sidewalks and Ramps
$
150,000
$
150,000
$
150,000
$
150,000
$
150,000
GT5
Gas Tax
PW/EN
Traffic Control (Maintenance, Markings and Detection
$
190,000
$
190,000
$
190,000
$
190,000
$
190,000
Budget
Gas Tax
PW/EN
Sub -total
$
1,117,000
$
998,000
$
1,003,000
$
1,002,000
$
1,094,000
STPW1
Sales Tax
PW/EN
Streets Asphaltic Surface Treatments (M&I, UBAS, Microsurface, Chip Seal)
$
2,933,000
$
2,817,000
$
3,762,000
$
3,587,000
$
4,202,000
STPW2
Sales Tax
PW/EN
Concrete (Major Replacement, Minor Repair)
$
600,000
$
600,000
$
600,000
$
600,000
$
600,000
Budget
Sales Tax
PW/EN
Sub -total
$
3,533,000
$
3,417,000
$
4,362,000
$
4,187,000
$
4,802,000
FFE1
FFE
PW/EN
Federal Fund Exchange
$
580,000
$
580,000
$
580,000
$
580,000
$
580,000
Budget
FFE
PW/EN
Sub -total
$
580,000
$
580,000
$
580,000
$
580,000
$
580,000
Total Budget (not including debt financing)
$
5,230,000
$
4,995,000
$
5,945,000
$
5,769,000
$
6,476,000
Revenue
$
5,380,000
$
5,396,000
$
5,412,000
$
5,428,000
$
5,444,000
Difference (Over)/Under (Revenue minus total budget; assumes 1% increase in GT revenue annually)
$
150,000
$
401,000
$
(533,000)
$
(341,000)
$(1,032,000)
Options
Increase budget to account for rising costs (inflation) and additional funding
requirements, such as new developments, County road annexation or acquiring
additional private roads
i.e. Capture portion of tax revenue growth specifically for pavement management
Use FFE to help offset funding gap - temporary; means other projects won't be done
Reduce service levels
C .2
12 0
i.e. Reconsider greater use of chip seal (not recommended) outcome Q. stage teotive°y5�
de�is��nge l
oal�
Eliminate select services cos, .=��ma���9 value t,.. assumption analysis
process N ma ki ng
CilO1C@ V ` blem scenario
' action
Consider alternative approaches for cost saving opportunities Nbrainstorming risk
(new applications) W
CL
0
Risks
Continued rise in the cost of asphalt applications
Less work able to be performed
Shortening of pavement lifecycles
Deterioration of pavement
Return to lower pavement condition levels
Decreased citizen satisfaction (increased complaints)
Inability to properly maintain streets as new segments are added to the system
Summary
2022 Pavement Management Plan:
Plan reduced/avoided $1.5M in expenses over 12 -year window
Accounts for all asphalt/APC segments (1,795)
Establishes & validates revised intervals (15, 27 and 37 years)
Reduces exposed crack seal on arterial streets
Provides improved financial predictability
Determines actual need with assumed +2% inflation rate
We have addressed asphalt applications and are now moving on to analyze other
categories of street work:
Major and minor concrete
Bridge maintenance
Culvert repair and replacement
Sidewalks and ramps
City-owned/downtown parking lot repairs
Since the sales tax increase was factored into our annual budget, the overall
street budget was increased by approximately $2M; cut in 2020 by $500K
Recommendations and Questions
Recommendations:
In order to sustain the plan, the annual budget is going to have to keep up with the rate of
inflation in street costs
Total budget averages an annual deficit of about $580K over 12 -year planning window
FIFE can be used to help cover the total budget deficit for next few years
o Capture a portion of tax revenue growth specifically for pavement management each year
o Continue ongoing staff effort to evaluate alternative pavement applications to reduce costs
o Begin long-term planning and financial strategy for remaining concrete segments and other categories
o Hold a "State of the Streets" pavement management study session at end of annual bidding & beginning of budget
preparation each year
Questions?