6.2 Ordinance 22-11101 Petty CashCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
03/07/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: fi
BY:
Finance &Administration
ITEM FINAL APPROVAL:
NO:
Page 1 2 BY: Debbie Pack, Director BY:
r
: Ordinance No. 22-11101
ndment of the Salina Finance Ordinance to remove portions of Sections 2-240 and 2-241 to make
establishment and amendment of Petty Cash and Working Cash (Change) funds for all funds
pt utilities related funds an item actionable by resolution
BACKGROUND:
K.S.A. 12-825a allows that any city that owns or operates a waterworks plant may, by ordinance,
establish a petty cash fund for the use of said utility.
K.S.A. 12-171 allows any city, by resolution, to authorize one or more petty cash funds.
The City of Salina adopted Ordinance No. 97-9791 on March 3, 1997, adding Article XIII, Sections 2-
240 and 2-241 authorizing and establishing Petty Cash (cash on hand to pay for minor office expenses)
and Working Cash (cash on hand to provide change to customers) funds for various departments of
the City of Salina. Since that time several additional ordinances have been passed to either add
additional funds or amend the amount in a previously approved fund (97-9848, 02-10074, 03-10125,
05-10273, and 13-10711).
In addition to bringing action before the City Commission to adopt a new ordinance when changes are
needed, the City must also spend time and money with a third party vendor that updates the City of
Salina Code of Ordinances.
Staff is recommending by Ordinance 22-11101 that Petty Cash and Working Cash funds for all
departments, except Utilities, be removed from the Code in order to allow additions and changes to be
made by resolution, as statute allows.
If this Ordinance is adopted, staff has prepared a resolution to bring forward on March 14, 2022, to
increase the amount of petty cash for the Landfill in order to meet their operating needs. The attached
table shows the anticipated amounts to be brought forward in the resolution on March 14tH
Petty Cash Funds.
DEPARTMENT AMOUNT REPONSIBLE PARTY
Finance $ 400.00 City Accountant
Recreation 150.00 Parks & Recreation Supervisor
Police — Chiefs Office 600.00 Police Chief
Police — Evidence Officer 500.00 Police Chief
Tony's Pizza Event Center 500.00 TPEC Manager
Fire Department 200.00 Fire Chief
Municipal Court 25.00 Court Supervisor
Development Services 400.00 Development Services Supervisor
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
03/07/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM Finance & Administration FINAL APPROVAL:
NO:
Page 2 BY: Debbie Pack, Director BY:
Working Cash Funds.
DEPARTMENT AMOUNT REPONSIBLE PARTY
Finance $ 50.00 City Accountant
Solid Waste 290.00 300.00 General Services Director
Recreation 75.00 Parks & Recreation Supervisor
Golf Course 700.00 Parks & Recreation Supervisor
Police —Records Bureau 100.00 Police Chief
Municipal Court 600.00 Court Supervisor
Tony's Pizza Event Center 250.00 TPEC Manager
Development Services 150.00 Development Services Supervisor
FISCAL NOTE:
There will be a minimal savings in time and cost to publish amended ordinances.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Approve Ordinance No. 22-11101 on first reading.
2.) Approve Ordinance No. 22-11101 with amendments as the City Commission deems
appropriate.
3.) Postpone consideration of Ordinance No. 22-11101 to a specified date and time and provide
staff direction regarding additional information or amendments the City Commission would like
to request for their further consideration.
4.) Approve Ordinance on first reading and provide direction regarding additional information or
amendments the City Commission would like to request for their further consideration at the
time of second reading.
5.) Vote to deny Ordinance No. 22-11101 resulting in amendments to Petty Cash and Working
Cash funds being left in Salina's Code of Ordinances.
Staff recommends Option #1.
Attachments: Salina Code Article XIII, Sections 2-240 and 2-241
Ordinance 22-11101
Chapter 2 - ADMINISTRATION
ARTICLE XIII. FINANCE
ARTICLE XIII. FINANCE
Sec. 2-240. Petty cash funds.
That petty cash funds are authorized and established for use as follows:
Department
Amount
Responsible Party
Finance
$400.00
City accountant
Recreation
150.00
Parks & recreation supervisor
Water customer accounting
600.00
Customer accounting supervisor
Police chief's office
300.00
Police chief
Police evidence officer
500.00
Police chief
Bicentennial Center
500.00
Bicentennial Center manager
Fire department
100.00
Fire chief
Municipal court
25.00
Court supervisor
Development services
400.00
Development services supervisor
(Ord. No. 97-9791, § 1, 3-3-97; Ord. No. 97-9848, § 1, 12-22-97; Ord. No. 02-10074, § 1, 3-25-02; Ord. No. 03-
10125, § 1, 1-13-03; Ord. No. 05-10273, § 1, 5-2-05; Ord. No. 13-10711, § 1, 8-19-13)
Sec. 2-241. Working cash funds.
That working cash funds are authorized and established for use as follows:
Department
Amount
Responsible Party
Finance
$50.00
City accountant
Solid waste
300.00
General services director
Recreation
75.00
Parks & recreation supervisor
Golf course
700.00
Parks & recreation supervisor
Water customer accounting
350.00
Customer accounting supervisor
Police records bureau
100.00
Police chief
Municipal court
600.00
Court supervisor
Bicentennial Center
250.00
Bicentennial Center manager
Development services
150.00
Development services supervisor
(Ord. No. 97-9791, § 1, 3-3-97; Ord. No. 03-10125, § 1, 1-13-03; Ord. No. 05-10273, § 1, 5-2-05; Ord. No. 13-10711,
§ 1, 8-19-13)
Salina, Kansas, Code of Ordinances
(Supp. No. 8)
Page 1 of 1
Created: 2022-02-24 09:17:02 [EST]
(Summary published in The Salina Journal on _, 2022.)
(Published on the City of Salina's website for a minimum of one week from 2022.)
ORDINANCE NUMBER 22-11101
AN ORDINANCE AMENDING CHAPTER 2 OF THE SALINA CODE BY AMENDING
ARTICLE XIII, SECTIONS 2-240 AND 2-241, PERTAINING TO PETTY AND WORKING
CASH FUNDS TO BE ESTABLISHED WITHIN THE CITY PURSUANT TO K.S.A. 12-825a
FOR THE UTILITY FUNDS OF THE CITY; AND REPEALING THE EXISTING SECTIONS
2-240 AND 2-241.
WHEREAS, a need for various petty and working cash funds has been established within the City,
BE IT ORDAINED by the Governing Body of Salina, Kansas:
Section 1. Amendment. Sections 20-240 and 2-241 of Chapter 2, Article XIII of the Salina Code are
amended to read as follows:
Sec. 2-240. Petty Cash Funds.
A petty cash fund is authorized to be established and maintained pursuant to K.S.A. 12-825a, as
amended, for use as follows:
DEPARTMENT AMOUNT RESPONSIBLE PARTY
Water Customer Accounting $ 600.00 Customer Accounting Supervisor
All other petty cash funds utilized by city departments shall be authorized, established, and
maintained by resolution pursuant to K.S.A. 12-171, as amended.
Sec. 2-241. Working Cash Funds.
A working cash fund is authorized to be established and maintained pursuant to K.S.A. 12-825a,
as amended, for use as follows:
DEPARTMENT AMOUNT RESPONSIBLE PARTY
Water Customer Accounting $ 350.00 Customer Accounting Supervisor
All other working cash funds utilized by city departments shall be authorized, established, and
maintained by resolution pursuant to K.S.A. 12-171, as amended.
Section 2. Repealer. The existing Salina Code Sections 2-240 and 2-24lare hereby repealed.
Section 3. Effective. This ordinance shall be in full force and effect from and after its adoption and
publication once in the official city newspaper by the following summary:
[BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK]
Ordinance No. 22-11101 Summary
On March 14, 2022, the City Commission passed Ordinance No. 22-11101. The Ordinance
amends Salina Code Sec. 2-240 and 2-241 pertaining to Petty Cash and Working Cash Funds
and repeals the existing sections. A complete copy of the Ordinance can be found at
www.salina-ks.gov or in the office of the City Clerk, 300 W. Ash, free of charge. This summary
is certified by the City's legal counsel.
Introduced: March 7, 2022
Passed: March 14, 2022
Trent W. Davis, M.D., Mayor
[SEAL]
ATTEST:
ToVonna A. Rutherford, City Clerk
The publication summary set forth above is certified this _ day of 2022.
Greg A. Bengtson, City Attorney
,w.
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