5.1 02-28-2022 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 28, 2022
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission meeting.
The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Michael L. Hoppock,
Greg Lenkiewicz, Bill Longbine and Karl Ryan. ,w
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager, Shawn Henessee, Assistant
City Manager, Greg Bengtson, City Attorney; and JoVonna A. Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) 2022 Special Assessment Projects
(5.1a) Conduct public hearing on the 2022 Special Assessment Projects.
(5.1b) Approve Ordinance No. 22-11100, on second reading, levying special assessment
for improvements.
Commissioner Hoppock recused himself from the meeting.
Debbie Pack, Director of Finance & Administration, explained the request, fiscal impact and action
options.
A very brief discussion followed regarding the city's share, sales tax dollars and financing.
Mayor Davis opened the public hearing. No comments were received. Mayor Davis closed the
public hearing.
22-0050 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Ordinance No. 22-
11100, on second reading. A roll call vote was taken. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock rejoined the meeting.
CONSENT AGENDA
(6.1) Approve the minutes of February 14, 2022.
(6.2) Authorize the City Manager to execute a Specialty Contractor Agreement with Kaw
Valley Engineering Inc. for Remedial Design Phase 2 Surveying Support at the
Former Schilling Air Force Base Site.
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(6.3) Authorize the City Manager to execute a contract for engineering design services
with Wilson & Company, Inc. for an amount not to exceed $464,212 for engineering
services for Project No. 20029 - Centennial Road and Arnold Avenue Drainage and
Street Improvements.
(6.4) Approve the minutes of February 23, 2022.
Item 6.2 was removed from the consent agenda.
22-0051 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Items 6.1, 6.3 and 6.4 of
the consent agenda. Aye: (5). Nay (0). Motion carried.
Commissioner Hoppock recused himself.
(6.2) Authorize the City Manager to execute a Specialty Contractor Agreement with Kaw
Valley Engineering Inc. for Remedial Design Phase 2 Surveying Support at the
Former Schilling Air Force Base Site.
A discussion followed took place which included specialty contactor work, local contractors
and/or companies, ground water testing, surveying, disposal of waste from excavation,
groundwater circulation and cost savings.
22-0052 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to authorize the City Manager to
execute a contract for engineering design services with Wilson & Company, Inc. for an amount not to exceed
$464,112. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock returned to the meeting.
ADMINISTRATION
(7.1) Approve Resolution No. 22-8025, defining the parameters for establishing the Workers
Compensation Fund reserve balance goal; establishing a Workers Compensation Fund
Management Policy; and authorizing the city manager to administer the Workers
Compensation Fund in accordance with the Management Policy.
Natalie Fischer, Director of Human Resources, explained the request, fiscal impact and action
options.
A short discussion followed regarding the third party administrator, employee satisfaction
and level of care.
22-0053 Moved by Commissioner Ryan, seconded by Commissioner Longbine, to approve Resolution No. 22-8025
defining the parameters for establishing the Workers Compensation Fund reserve balance goal; establishing a
Workers Compensation Fund Management Policy; and authorizing the city manager to administer the
Workers Compensation Fund in accordance with the Management Policy. Aye: (5). Nay (0). Motion
carried.
(7.2) Approve Resolution No. 22-8030, authorizing increases for certain recreation program and
rental fees above the threshold allowed by the Parks and Recreation Revenue and Pricing
Policy.
Jeff Hammond, Director of Parks & Recreation, explained the request, fiscal impact and action
options.
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A discussion ensued regarding Kenwood Cove, scholarship program for youth athletics and
activities, lifeguard training, recruiting and employee orientation
Rosemary Mai, Salina, Kansas, inquired about the rate increases and was referred to the information
in the resolution which answered her question.
Chad Farber, Salina, Kansas, provided his thoughts on competitive wages, base wage, minimum age
for lifeguards and hours worked.
22-0054 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Resolution No. 22-
8030. Aye: (5). Nay (0). Motion carried.
(7.3) Approve Resolution 22-8027 establishing The Rules of Procedure and Order of Business.
Shawn Henessee, Assistant City Manager, explained the request, fiscal impact and action options.
Greg Bengtson, City Attorney, further explained the request, how it related to Rule 16 and the
motion process.
Ben Windholz, Salina, Kansas, provided his thoughts on the matter and indicated citizens forum
should be held at 5:30 p.m.
Chad Farber, Salina, Kansas, concurred with Mr. Windholz, and voiced his approval of citizens
forum being held at 5:30 p.m. or as close thereto as possible.
Dennis Benoit, Genesee, Kansas, stated he considered Salina his hometown and after speaking to
people about it, believed everyone agreed with citizens forum being held at 5:30 p.m.
A discussion developed concerning citizens forum, where it should be placed on the agenda,
suggestions to move it to the end of the meeting versus a start time of 5:30 p.m., accommodation of
citizens, accommodation of developers, contractors and businesses, Governing Body's management
of meetings and representation of citizens.
Further discussion ensued on meeting protocol for approval of resolutions and motions made during
meetings.
22-0055 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Resolution No. 22-8027
and replace Resolution No. 18-7580. Aye: (3). Nay (2 — Davis, Longbine). Motion carried.
22-0056 Moved by Commissioner Longbine, seconded by Mayor Davis, to place Resolution No. 22-8027 establishing
The Rules and Procedure and Order of Business as a discussion item on the August 22, 2022 agenda. Aye:
(3). Nay (2 — Hoppock, Ryan). Motion carried.
(7.4) Fire Department Staffing Assessment and Report.
Mike Schrage, City Manager, provided an assessment and report on the Salina Fire Department.
A brief discussion followed related to hourly wages versus salaried wages and 2018 EMS staffing
report.
Norman Mannel, Salina, Kansas, voiced his concern with the report, which was provided by Mr.
Schrage, being too lengthy.
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Chad Farber, Salina, Kansas, inquired when the new chief of the Salina Fire Department would
begin his duties to which Mr. Schrage answered approximately mid-March.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hoppock presented questions for the Parks & Recreation Department concerning
usage of Dean Evans Stadium by Kansas Wesleyan University (KWU).
A discussion ensued which included amount of usage by KWU, fees for usage by different groups,
scheduling, number of players on the KWU roster, usage of steel cleats, replacement of pitching
mound by KWU, annual maintenance, improvements, cost recovery for fees, turf replacement,
seasonal billing and snow removal on the field by KWU players.
ADJOURNMENT
22-0057 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, that the regular meeting of the Board
of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:02
p.m.
Trent W. Davis, M.D., Mayor
[SEAL]
ATTEST:
JoVonna A. Rutherford, City Clerk
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