8.8 BID Budget City Of Salina
Request for Commission Action
Date
Time
4:00 PM
AGENDA SECTION:
NO. 8
II H_.M NO,
8
ITEM:
ORIGINATING DEPARTMENT
FINANCE
BY: Rodney Franz
Presentation of 1998 Budget for Business Improvement district Number 1
APPROVED
FOR AGENDA
BACKGROUND:
State law requires the Business Improvement District Board of Director's to submit a proposed budget to
the City by May 15th of each year. The rate structure for 1998 will be considered this fall.
The Business Improvement District has submitted their budget for 1998. The proposed budget is attached.
Nick Slechta, Executive Director for the Business Improvement District has been invited to discuss the
proposed budget.
REQUESTED ACTION:
Acknowledge the receipt of the proposed 1998 budget for Business Improvement District # 1
MOTION BY:
COMMISSION ACTION
SECOND BY:
THAT:
SALINA DOWNTOWN, INC
1998 PRELIMINARY BUDGET
INCOME
01 1997 Estimated Carryover
02 B.I.D. Assessments
03 Organization Contribution (City Appropriation)
04. Annual Meeting
05. S.F. Day
06 Interest
07 Special Projects (Fund-raisers-Private Promotions)
07a Clock Fund
08 Miscellaneous Income
09 Contributions In-Kind
TOTAL INCOME
1996
Actual
73,995
35,000
1,230
8,105
1,815
14,449
64
19,213
153,871
OPERATING EXPENSES
ORGANIZATION
10 Salaries
11 Payroll Taxes
12. Health Insurance
13. Travel
14, Outside Professional Services
15. Rent
16. Office Expense - a. Supplies
16b Telephone
16c Postage
16d. Copies
16e Printing
16f Computer Supplies
17. Grant Expense
18. Advertising
19. Equipment Repairs
20. Bldg. Repair/Mtce
21. Accounting
22. Insurance
23. Dues/subscriptions
24. Newsletter
25. Conferences, Annual Meeting, Brd training
26. Depreciation
27. Utilities
28. Taxes
29. BID Maintenance
30. Other Organizational Expenses
31. BID Expenses
32. Attorney Fees
33 BID Incentive Coupons
34. Uncollectible Assessments
35 Office Equipment Replacement
36. Grant Expense
36a. Miscellaneous
TOTAL ORGANIZATION EXPENSES
49,262
3,931
3,000
518
0
4,800
1,520
1,251
1,670
224
330
-0-
-0-
110
385
340
1,735
869
1,068
733
3,987
9,636
1,270
98
17,000
1,980
517
-0-
-0-
-0-
-0-
64
106,298
1997
Budget
22,000
77,000
35,000
600
5,000
1,600
7,000
-0-
-0-
-0-
148,200
50,700
3,900
3,000
350
200
4,800
1,600
1,200
1,600
400
600
200
-0-
300
200
2,000
1,000
900
1,300
4,000
-0-
1,200
300
17,000
900
300
200
800
400
500
-0-
-0-
99,850
1998
Budget
20,000
78,000
35,000
600
6,000
1,500
7,000
-0-
100
-0-
148,200
52,750
4,050
3,000
500
200
4,800
1,600
2,000
1,600
400
600
200
-0-
100
300
200
2,200
1,000
1,100
1,200
4,000
1,200
300
17,000
900
300
500
800
500
100
103,400
DESIGN
37. Design Committee Expense (Banners)
38. Christmas Decorations
39. Other Design Expense (Public Improvements)
TOTAL DESIGN EXPENSE
22 2,000 2,000
0 2,000 2,000
fi 100 100
22 4,100 4,100
ECONOMIC RESTRUCTURING
40. Downtown Marketing
41. Other Marketing Expense (Image Committee)
42 Community Education
TOTAL ECONOMIC RESTRUCTURING EXPENSE
952 2,500 2,500
-0- 2,500 1,700
-0c 300 300
952 5,300 4,500
PROMOTION
43. Generic Advertising & Mist Projects
44. Private Promotion Expense
45. S.F. Day
46. Christmas Promotion
47. Community Education Expense
48. Expenses paid with contributions in-kind
TOTAL PROMOTION EXPENSE
13,217 4,000 4,000
3,691 5,000 5,000
9,633 8,000 8,000
5,433 1,000 1,000
-0- -0- -0-
19,213 -0_.: -0...~
51,187 18,000 18,000
TOTAL OPERATING EXPENSES 165.218 127~250
EXCESS (DEFICIT) OF REVENUE OVER EXPENSE (4,588) 20,950
################~~~~~~~~~~~~~~~~~~##############~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
About the Preliminary 1998 SD//BID Budget
130.000
18,200
INCOIVIE
,'Item 01 is the estimated carryover from the previous year.
,Item 02 is the amount that is reflected on current business district assessment values. This may vary depending on new property
development or non-profit occupancies within the district in 1997 and 1998.
,Item 03 is the City's contribution to the district.
,Item 05 is the amount of private funding to be raised to support Santa Fe Day 1998.
,Item 07 is privately raised funding, for banners ($2,000) and for private promotions such as Christmas. This item has no impact on
the general operating funds.
EXPENSES
ORGANIZATION
All expense line items in this category are basic operating accounts except for 34, 35 and 36.
,Item 32, Attorney fees. Contingency funding includes fees for services to the BID in the delinquent collection process as well as for
legal assistance to Salina Downtown, Inc.
,Item 33, BID Incentive Coupons. The BID New Business Incentive Policy offers a three (3) month payment coupon as an incentive
to new businesses. These become assessment revenues that are not received as budgeted in Item 2. They are, thus, treated as an
expense to the organization.
Htem 34, Uncollectible Assessments. Inasmuch as delinquent assessments have become minimal as the result of aggressive
collections, this item is dropped from the 1998 budget.
DESIGN
,Items 37 and 38 are funded from BID assessment revenues. If fund raising projects are conducted, there will be less reliance on the
budgeted BID funds. Furnishing welcome banners and various Christmas decorations are services provided for the membership.
ECONOMIC RESTRUCTURING
,Item 40 is a service which involves promoting and marketing property while recruiting new businesses. This service is of a general
welfare nature and benefits all the members.
,Item 41 is funding which includes producing two issues of the downtown business directory to benefit all members.
PROMOTION
Item g43 - Promotion and image development projects and advertising which are BID funded and are a benefit to the entire district.
Item g44 - Promotion projects funded from private sources.
Item g45 - Contains $6,000 from private sources ( Item 05) plus $2,000 fxom BID-funds.
Item g46 - Christmas projects other than decorations which are funded fi'om BID funds.
orsL,~,budse~