02-01-2021 Agenda - AMENDED
CITY COMMISSION AGENDA
GENERAL ORDER OF BUSINESS AND
PUBLIC PARTICIPATION POLICY
1. CALL TO ORDER/ROLL CALL 6. CONSENT AGENDA
2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE 7. ADMINISTRATION
3. AWARDS – PROCLAMATIONS 8. DEVELOPMENT BUSINESS
4. CITIZEN FORUM 9. OTHER BUSINESS
5. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME 10. ADJOURNMENT
Study Sessions and City Commission meetings will take place via Zoom until further notice. You can view the
meetings at the City of Salina YouTube channel, https://www.youtube.com/cityofSalinaKansas
To participate in the meetings, citizens will need to use the Zoom
link: https://us02web.zoom.us/j/89275984587
The Zoom meeting can also be accessed by phone at 1-346-248-7799. Enter Meeting ID: 892 7598 4587
when prompted.
If citizens wish to speak, either during the public forum or when the Mayor requests public comment on an
item, citizens must raise their hand so that the meeting host can allow them to speak.
Citizens can also send written comments or questions to City Commissioners via email at
citycommission@salina.org.
In order for the commissioners to have an opportunity to review comments in advance of the meeting, please
email your comments or questions by 5:00 p.m. the Sunday prior to the Monday meetings.
Introduction
Under the Kansas Open Meetings Act (KOMA), the pu blic has the right to observe the meetings of the Salina City
Commission, unless the City Commission has recessed into a lawfully conducted executive session. The KOMA
does not require the opportunity for public comment – that opportunity is provided at the discretion of the City
Commission, except as required by State law or City ordinance in certain specific circumstances. This policy
outlines the various circumstances under which the City Commission meets and elaborates on the City
Commission’s Rules of Procedure by addressing the rules regarding the time, place, and manner of public
participation in the City Commission meetings from the standpoint of the participating member of the public. This
policy is intended to strike a lawful balance between Firs t Amendment protections and the substantial public
interests of (1) assuring that meetings of the City Commission can occur in an efficient, orderly, and safe manner
and (2) promoting productive public discourse regarding the governance and administration of the City while
maintaining decorum in an environment free from interference, distraction, or intimidation, whether real or
perceived, by any person present in the meeting room toward Commissioners or members of the public.
Submission of Written Information
Written information may be submitted to the City Clerk prior to a City Commission meeting for distribution to
Commissioners and key staff members or may be presented during the meeting upon recognition by the Mayor
as a speaker in the manner described below. Ten (10) copies should be provided to insure that all applicable
parties are able to receive and review the information provided.
Citizen Forum
Citizen Forum provides an opportunity for Salina citizens to address the City Commission on a topic which is not
on the meeting agenda. After the Mayor announces Citizen Forum, any citizen wishing to address the City
Commission should, in turn, approach the podium to be recognized by the Mayor. Upon recognition by the Mayor,
the speaker must indicate his or her name and city of residence and may address the City Commission for no
longer than the allowed time period which is typically five (5) minutes but may be altered and announced by the
Mayor based upon the number of persons expected to speak during th e Citizen Forum. While addressing the City
Commission, the speaker may request permission from the Mayor to distribute any written information to
Commissioners, the City Manager, and the City Clerk. The City Commission is not expected to take immediate
action in response to the presentation. At the discretion of the City Commission, subjects introduced under Citizen
Forum may be referred to City staff for follow-up or may become an agenda item for a future meeting. A speaker
should not expect to engage in two-way dialogue with the City Commission. A speaker should provide his or her
comments for commissioners’ consideration at their discretion.
Consent Agenda
The Consent Agenda assembles routine action items for collective approval in the interest of effic iency of the
meeting. Any item may be removed from the Consent Agenda for separate consideration either (a) at the request
of a Commissioner or City staff, or (b) by majority vote of the City Commission upon request by a Salina resident
directed to City staff or a Commissioner either prior to the start of the meeting or during Citizen Forum without
discussion.
Public Hearings and Regular Agenda Items
Following introduction of any public hearing or regular agenda item, consideration of the item will ordinarily begin
with a staff report followed by Commissioners’ questions of staff. If the matter involves an applicant, the applicant
or the applicant’s representative will be given the opportunity to address the City Commission.
In the case of a public hearing, the public hearing shall be conducted in the manner required by State law or
Salina ordinance and any person entitled to address the City Commission shall be provided that opportunity,
regardless of his or her viewpoint on the matter, subject to the al lowed time period. In the case of a regular
agenda item, subject to the discretion of the City Commission, any interested persons wishing to address the City
Commission regarding the subject of the agenda item, regardless of his or her viewpoint on the ma tter, may be
given the opportunity do so, subject to the allowed time period. In the case of either a public hearing or regular
agenda item, those allowed to address the City Commission may do so by, in turn, approaching the podium to be
recognized by the mayor.
Public Hearings and Regular Agenda Items , Cont’d.
Upon recognition by the Mayor, the speaker must indicate his or her name and city of residence and may address
the subject of the agenda item for no longer than the allowed time period which is t ypically three (3) minutes but
may be altered and announced by the Mayor based upon the number of persons expected to speak during the
public hearing or regular agenda item. While addressing the City Commission, the speaker may request
permission from the Mayor to distribute any written information regarding the subject of the agenda item to City
Commissioners, the City Manager, and the City Clerk. The speaker should avoid repeating what has already
been said and should feel free to simply state whether he or she is or is not in support of the matter being
discussed. A speaker should not expect to engage in two-way dialogue with the City Commission. A speaker
should provide his or her comments for commissioners’ consideration at their discretion.
Executive Session
The Kansas Open Meetings Act allows the City Commission to recess into an executive session based upon
certain justifications outlined in the act. The City Commission may recess into executive session based upon a
motion that includes (1) a statement describing the subjects to be discussed during the executive session, (2) the
statutory justification for the executive session, and (3) the time and place at which the open meeting shall resume.
Executive sessions are closed to the public, however, when conducting an executive session, the City
Commission will recess to another location so that members of the public attending the open meeting will be
allowed to remain in the meeting room.
Study Session
The City Commission may meet in study session o n topics determined by the City Manager or the City
Commission on a specific date and time. As the name suggests, the study session is intended to provide a less
formal opportunity for the City Commission to study, discuss, and provide direction to City s taff regarding the
subject under study. Study sessions are open to the public, however, the extent of public participation is subject
to the discretion of the City Commission based upon available time during the study session and the need for
public input in order to accomplish the objectives of the City Commission in studying the subject of the study
session.
Special Limited Public Forum
A special limited public forum may be called by the City Commission for the purposes of (a) conducting public
discussion and (b) seeking public comment and/or the submission of written information regarding a particular
subject matter. A special limited public forum may be convened in the City Commission’s regular meeting room
or at an alternative, publicly accessible site suitable for the anticipated number of participants in the forum. At the
appointed time on the agenda, any persons wishing to address the City Commission regarding the subject of the
special limited public forum, regardless of their viewpoint on the m atter, may do so by, in turn, approaching the
podium or microphone to be recognized by the Mayor. Upon recognition by the Mayor, the speaker must indicate
his or her name and city of residence and may address the subject of the special limited public forum for no longer
than the allowed time period determined and announced by the mayor based upon the number of persons
expected to speak during the forum. While addressing the City Commission, the speaker may request permission
from the Mayor to distribute any written information regarding the subject of the special limited public forum to City
Commissioners, the City Manager, and the City Clerk.
Forms of Communication or Expression Not Allowed in the Meeting Room
To assure fulfillment of the substantial public interests outlined above, no member of the public attending the City
Commission meeting shall in the meeting room engage in the following forms of communication or expression
found by the City Commission to be in conflict with the substantial public int erests outlined above and, therefore,
not allowed in the meeting room (the “disallowed conduct”):
Before, during, or after the meeting:
(1) Possessing, placing, or displaying a sign, placard, flag, or banner, regardless of its size, the material of
which it is made, or its written, graphic, or symbolic content;
During the meeting:
(2) Audibly speaking, or making any sound or noise other than while speaking as a speaker recognized by
the mayor;
(3) Applauding, whistling, cheering, clapping or otherwise expressing ag reement with a speaker recognized
by the mayor;
(4) Booing, jeering, taunting, ridiculing, mocking or otherwise expressing disagreement with a speaker
recognized by the mayor;
(5) Inaudibly mouthing or gesturing messages deemed to be distracting to other persons in the meeting room;
(6) Making available or distributing written materials to those in attendance.
Forms of Communication or Expression Not Allowed in the Meeting Room , Cont’d.
Persons attending a City Commission meeting must turn off or set on vibrate all cellular telephones.
Any person exhibiting any form of the disallowed conduct will first be warned by the Mayor to cease. If the person
continues the disallowed conduct, the Mayor may ask the person to leave the meeting room. If the person does
not promptly leave the meeting room, the Mayor may direct that the person be escorted from the meeting room.
Agenda Information
Copies of the agenda are available in the Office of the City Clerk on Thursday afternoon preceding the regular
meetings. Items for the agenda should be submitted to this office prior to noon the Wednesday preceding a
regularly scheduled Monday meeting. Information regarding the agenda may be obtained from Room 206 in the
City-County Building, located at 300 W. Ash, Salina, KS or visiting our website at www.salina-ks.gov.
“CITIZEN PARTICIPATION IS THE CORNERSTONE OF DEMOCRACY”
SALINA CITY COMMISSION
REGULAR MEETING AGENDA - AMENDED
CITY-COUNTY BUILDING, 300 W. ASH, ROOM 107
SALINA, KANSAS
FEBRUARY 1, 2021
4:00 P.M.
1. CALL TO ORDER
a. Mayor request staff confirmation that Kansas Open Meeting Act required notice has
been properly provided
b. Roll call
2. MOMENT OF SILENCE
3. AWARDS AND PROCLAMATIONS
(3.1) The month of February 2021 as “Black History Month” in the city of Salina.
Sandra Beverly will read the proclamation.
(3.2) The month of February 2021 as “Teen Dating Violence Awareness Month” in the city of
Salina. Caitlyn Butts will read the proclamation.
4. CITIZENS FORUM
5. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
6. CONSENT AGENDA
(6.1) Approve the minutes of January 25, 2021.
(6.2) Resolution No. 21-7934 concluding the 2020 Evaluation of the City Manager’s
Performance.
(6.3) Consider Resolution No. 21-7931, authorizing and providing for the replacement
of four (4) rooftop HVAC units in Great Plains Manufacturing Convention Hall
and relocation of HVAC controls for these units to connect to the main floor
control system at Tony’s Pizza Event Center and authorizing the issuance of
Temporary Notes and/or General Obligation Bonds of the City to pay the costs
thereof.
(6.4) Consider Resolution No. 21-7932, authorizing and providing for the replacement
of portable basketball floors at Tony’s Pizza Event Center and authorizing the
issuance of Temporary Notes and/or General Obligation Bonds of the City to
pay the costs thereof.
7. ADMINISTRATION
(7.1) Second reading Ordinance No. 21-11050 amending the Future Land Use Map of
the Salina, Kansas Comprehensive Plan to change the future land use
designation of property located on Cortland Circle south of Schilling Road and
west of South Ohio Street from future Employment to future Neighborhood
Center and amending the text of the narrative describing the Neighborhood
Center land use category of the Salina Comprehensive Plan to add C -5 and PC-5
to the list of Potential Zoning Districts under the Neighborhood Center land use
category.
(7.2) Second reading Ordinance No. 21-11051 changing the zoning district
classification from PC-6 (Planned Heavy Commercial) to PC-5 (Planned Service
Commercial) for the property that is legally described as Lots 1-5, Block 4 and
Lots 1-4, Block 5 in the Corrected Plat of Liberty Addition No. 2, an addition to
the City of Salina, Saline County, Kansas.
(7.3) Resolution No. 21-7935 authorizing the Mayor to enter in to a lease with the
Saline County Fair Association.
8. DEVELOPMENT BUSINESS
None
9. OTHER BUSINESS
(9.1) Request for executive session (legal).
I move the City Commission recess into executive session for ___ minutes to
discuss with legal counsel the subject of legal considerations relating to defense
of the case of William Sheppard and Cornerstone Development Group, L.L.C. v.
City of Salina and City of Salina Planning Commission based upon the need for
consultation with an attorney for the public body which would be deemed
privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(2).
The open meeting will resume via the same Zoom link and the City of Salina
YouTube channel at _____ p.m.
(9.1a) Possible action to follow.
10. ADJOURNMENT