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Purchase & Delivery of New Sanitation carts, Collection of old carts and Recycling of old carts AGREEMENT BETWEEN THE CITY OF SALINA,KANSAS and Schaefer Systems International,Inc. for CITY OF SALINA SANITATION CUSTOMER CART ROLL-OUT This Agreement is entered into February 26, 2020 by and between the City of Salina, Kansas, (the "City") and Schaefer Systems International,Inc.,a North Carolina Corporation company(the"Contractor"). Recitals A. The City desires to contract for the purchase and delivery of new sanitation carts (cart roll-out), collection of old carts and recycling of old carts services for the purpose of commencing automated sanitation services in compliance with federal,state,and local regulations. B. The Contractor has the requisite qualifications and experience to perform the services needed by the City and desires to perform those services pursuant to the terms of this Agreement. The parties,in consideration of the mutual promises set forth in this Agreement,agree and covenant: 1. Definitions. Capitalized words used in this Agreement shall have the following meanings: "Agreement" means this Agreement for purchase and delivery of new carts; and collection and disposal of old carts,as amended and supplemented from time to time. "City"means the City of Salina,Kansas. "Contractor"means Schaefer Systems International,Inc.and its successors. 2. Exhibits. The following Exhibits are attached to and made a part of this Agreement(Mark with"X"if applicable): Exhibit A:Responsibilities of the Parties Exhibit B:Term;Schedule Exhibit C:Basis of Payment Exhibit D:Insurance Requirements Exhibit E:Addendums 3. Responsibilities of the Parties. The parties agree to perform the responsibilities outlined in the attached and incorporated Exhibit A. 4. Term; Schedule. The Contractor agrees to perform its responsibilities during the term and according to the timeframe and schedule described in Exhibit B. subject to the potential for prior termination pursuant to the terms of this Agreement. 5. Payment. The City shall pay the Contractor for the performance of its responsibilities pursuant to this Agreement as set forth in Exhibit C. 6. Insurance Requirements. 6.1. Types and Amount of Coverage.The Contractor agrees to obtain insurance coverage as specified in Exhibit D, attached hereto, and shall not make any material modification or change from these specifications without the prior approval of the City. If the Contractor subcontracts any of its obligations under this Agreement,the Contractor shall require Contractor Services(2014-06-18) each such subcontractor to obtain insurance coverage as specified in Exhibit D. Failure of the Contractor or its subcontractors to comply with these requirements shall not be construed as a waiver of these requirements or provisions and shall not relieve the Contractor of liability. 6.2. Rating. All insurance policies shall be issued by insurance companies rated no less than A-VII in the most recent"Bests" insurance guide, and admitted in the State of Kansas. Except as otherwise specified in Exhibit D, all such policies shall be in such form and contain such provisions as are generally considered standard for the type of insurance involved. 6.3. Certificate of Insurance. The parties acknowledge that the Contractor has provided the City with a certificate of insurance listing the City as the Certificate Holder and evidencing compliance with the insurance requirements in this Agreement. The City reserves the right to require complete certified copies of all insurance policies procured by the Contractor pursuant to this Agreement,including any and all endorsements affecting the coverage required hereunder. 7. Injury to Persons or Damage to Property. The Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or agents in the performance of its duties under this Agreement and shall immediately notify the City's Risk Management Department at (785) 309-5705 in the event of such injury to person(s) or damage to property. 8. Indemnification.To the fullest extent permitted by law,the Contractor shall defend, indemnify and hold harmless the City, its agents, representatives, officers, officials and employees from and against all claims, damages, losses and expenses(including but not limited to attorney fees and court costs)attributable to bodily injury,sickness,disease,death,or injury to, impairment, or destruction of property, including loss of use resulting therefrom, to the extent that such claims, damages, losses, and expenses relate to,arise out of,or are alleged to have resulted from the wrongful acts, negligent acts, errors,omissions,or defective work or services of the Contractor,its employees, agents,or any tier of subcontractors in the performance of this Agreement. 9. Voluntary Termination. Intentionally omitted. 10. Default. If either party fails to comply with any term of this Agreement within ten(10)days after written notice to comply has been mailed by the non-defaulting party to the defaulting party, such failure shall be deemed an immediate breach of this Agreement("Event of Default"). 11. Remedies. Upon the occurrence of an Event of Default,the non-defaulting party shall have the following rights and remedies,in addition to any other rights and remedies provided under this Agreement or by law: 11.1 Termination. The non-defaulting party shall have the right to terminate this Agreement or terminate the defaulting party's rights under this Agreement. 11.2 Other Remedies.The non-defaulting party may pursue any available remedy at law or in equity(including specific performance)by suit,action,mandamus or other proceeding to enforce and compel the performance of the duties and obligations set forth in this Agreement,to enforce or preserve any other rights or interests of the non-defaulting party under this Agreement or otherwise existing at law or in equity and to recover any damages incurred by the non-defaulting party resulting from such Event of Default. 12. Non-Assignable. Due to the unique qualifications and capabilities of the Contractor, neither the rights nor responsibilities provided for under this Agreement shall be assignable by either party,either in whole or in part. 13. Notices. All notices required or permitted to be given pursuant to this Agreement shall be in writing and delivered personally or sent by registered or certified mail,return receipt requested, or by generally recognized, prepaid, commercial courier or overnight air courier service. Notice shall be considered given when received on the date appearing on the return receipt,but if the receipt is not returned within five(5)days,then three(3)days after mailed, if sent by registered or certified mail or commercial courier service; or the next business day, if sent by overnight air courier service. Notices shall be addressed as appears below for each party,provided that if any party gives notice of a change of name or address,notices to the giver of that notice shall thereafter be given as demanded in that notice. 2 CITY: City Clerk Attn:Shandi Wicks P.O.Box 736 Salina,KS 67402-0736 CONTRACTOR: Schaefer Systems International,Inc. Attn:Travis McAlister 10021 Westlake Drive Charlotte,NC 28273 14. Retention and Inspection of Records. The Contractor shall maintain complete, accurate, and clearly identifiable records with respect to all costs and expenses incurred under this Agreement. The records shall be maintained during the term of this Agreement, and for a period of three (3) years from the date of final payment under this Agreement (the "Retention Period"); provided, however, that if any litigation, claim or audit is commenced prior to the expiration of the Retention Period, then the Retention Period shall be extended until all litigation, claims or audit findings have been completely terminated or resolved,without right of further appeal. During the Retention Period,the Contractor shall allow a representative of the City during normal business hours to examine,audit,and make transcripts or copies of such records and any other documents created pursuant to. or arising under, this Agreement. The City agrees to responsibly utilize all information obtained pursuant to this paragraph for the purposes of reviewing, confirming, and verifying the nature and amount of all costs and expenses incurred under this Agreement. The City agrees to take reasonable precautions not to disclose such information outside the scope of those stated purposes, subject to the Kansas open records act or other applicable law. 15. Non-appropriation. The City is subject to Kansas budget and cash basis laws, and operates on a calendar fiscal year. In the event that this Agreement involves financial obligations spanning multiple fiscal years for the City,it is subject to annual appropriation by the City's governing body for future fiscal years. If the City's governing body does not appropriate the funds necessary to fulfill the City's financial obligations pursuant to this Agreement,the City shall so notify the other parties to this Agreement and this Agreement shall be null and void for purposes of the fiscal year(s)affected by the decision of the governing body not to appropriate. 16. Relationship. It is expressly understood that Contractor in performing services under this Agreement,does so as an independent contractor. The City shall neither have nor exercise any control or direction over the methods by which Contractor performs its responsibilities as outlined in Exhibit A. The sole interest and responsibility of the City is to see that the services covered by this Agreement are performed and rendered in a competent. efficient, and satisfactory manner. Contractor shall be exclusively responsible for all taxes, withholding payments, employment-based benefits, deferred compensation plans,including but not limited to its workers compensation and social security obligations,and the filing of all necessary documents,forms,or returns pertinent to the foregoing. 17. Subcontracting. Contractor shall not subcontract any work or services under this Agreement without the City's prior written consent. 18. Compliance with Applicable Law. Contractor shall comply with all applicable federal,state,and local law in the performance of this Agreement. 19. Equal Opportunity. (a) In conformity with the Kansas act against discrimination and Chapter 13 of the Salina Code, the Contractor and its subcontractors,if any,agree that: (1) The Contractor shall observe the provisions of the Kansas act against discrimination and Chapter 13 of the Salina Code and in doing so shall not discriminate against any person in the performance of work under this Agreement because of race,sex,religion,age,color,national origin,ancestry or disability; 3 1 (2) The Contractor shall include in all solicitations,or advertisements for employees, the phrase "equal opportunity employer,"or a similar phrase to be approved by the City's human relations director; (3) If the Contractor fails to comply with the manner in which the Contractor reports to the Kansas human rights commission in accordance with the provisions of K.S.A.44-1031 and amendments thereto,the Contractor shall be deemed to have breached this Agreement and it may be canceled,terminated or suspended,in whole or in part,by the City; (4) If the Contractor is found guilty of a violation of Chapter 13 of the Salina Code or the Kansas act against discrimination under a decision or order of the Salina human relations commission or the Kansas human rights commission which has become final,the Contractor shall be deemed to have breached this Agreement and it may be canceled,terminated or suspended,in whole or in part,by the City; (5) The Contractor shall not discriminate against any employee or applicant for employment in the performance of this Agreement because of race,sex,religion,age,color,national origin,ancestry or disability;and (6) The Contractor shall include similar provisions in any subcontract under this Agreement. (b) The provisions of this section shall not apply to this Agreement if the Contractor: (1) Employs fewer than four employees during the term of this Agreement;or (2) Contracts with the City for cumulatively$5,000 or less during the City's calendar fiscal year. 20. Administration of Agreement. All references in this Agreement requiring the City's participation or approval shall mean the participation or approval of the City Manager or his designee,unless otherwise provided herein. 21. Attorney Fees. If any suit or action is instituted by either party hereunder,including all appeals,the prevailing party in such suit or action shall be entitled to recover reasonable attorney fees and expenses from the non-prevailing party,in addition to any other amounts to which it may be entitled. 22. Right to Independent Leeal Advice. The Contractor understands and acknowledges the right to have this Agreement reviewed by legal counsel of the Contractor's choice. 23. Applicable Law;Venue. This Agreement and its validity,construction and performance shall be governed by the laws of Kansas. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be in the Saline County,Kansas District Court. 24. Interpretation. This Agreement shall be interpreted according to its fair meaning, and not in favor of or against any party. 25. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and signed by the parties. Should the end of a time period fall on a legal holiday that termination time shall extend to 5:00 p.m. of the next full business day. 26. Severability. The unenforceability,invalidity,or illegality of any provision of this Agreement shall not render the other provisions unenforceable,invalid,or illegal. 27. Authority and Consent to Transaction. Each party represents to the other that the person executing this Agreement has full and legal authority to bind such party to the terms of this Agreement, and that the execution and delivery of this Agreement have been duly and validly authorized by the governing body of each party. 28. Persons Bound. This Agreement shall extend to and bind the heirs,executors,administrators,trustees,successors and authorized assigns of the parties hereto. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original,or in multiple originals,and all such counterparts or originals shall for all purposes constitute one agreement. 4 30. Amendments. Neither this Agreement nor any of its terms may be changed or modified, waived,or terminated except by an instrument in writing signed by an authorized representative of the party against whom the enforcement of the change, waiver,or termination is sought. 31. Waiver. No failure or delay by a party hereto to insist on the strict performance of any term of this Agreement,or to exercise any right or remedy consequent to a breach thereof,shall constitute a waiver of any breach or any subsequent breach of such term. No waiver of any breach hereunder shall affect or alter the remaining terms of this Agreement, but each and every term of this Agreement shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. 32. Conflict Resolution. No interpretation of this Agreement shall be allowed to find the City has agreed to binding arbitration. 33. No Third Party Beneficiaries. Solely the parties to this Agreement shall have rights and may make claims under this Agreement. There are no intended third party beneficiaries under this Agreement, and no third parties shall have any rights or make any claims hereunder. 34. Typewritten or Handwritten Provisions.Typewritten or handwritten provisions inserted or attached,and initialed by all parties,shall supersede all conflicting printed provisions. 35. Feminine-Masculine,Singular-Plural. Wherever used,singular shall include the plural,plural the singular,and use of any gender shall include all genders. 36. Headings. The headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the interpretation of any provision hereof. 37. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings,oral or written,made before or at the signing thereof,shall be binding unless in writing and signed by all parties and attached hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives. CITY 071A,KANSAS By: Micha L. oppo ,It*" Attest: . 51/ G L,Qtlis' Shandi Wicks,CMC,City Clerk Form: Counsel SCHAEFER SYSTEMS INTER 'TIONAL,IN, By: / (� uL Maria Frizzell (name) CEO,Plastics,North America (title) 5 EXHIBIT A RESPONSIBILITIES OF THE PARTIES PROPOSAL FORM Project Name:City of Salina Sanitation Customer Cart Roll-Out 1. Proposal to Enter into Contract. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a contract with the City of Salina, in the form attached hereto (the "Contract"), to furnish the goods, products, equipment, materials, and services as specified or indicated in the Request for Proposals for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Request for Proposals and all documents and information attached thereto or incorporated therein(collectively,the"Contract Documents"). For purposes of this Bid,the terms"Bid"and"Proposal"shall have similar meanings and shall refer to a completed and properly signed response to the City of Salina's Request for Proposals. In addition, the terms "Bidder" and "Proposer" shall have similar meanings and shall refer to a person or entity that submits a Bid or Proposal in response to the Request for Bids. 2. Bidder's Acknowledgments. Bidder accepts all of the terms and conditions of the Contract.This Bid shall remain subject to acceptance for 60 days after the Bid opening,or for such longer period of time that Bidder may agree to in writing upon request by the City. Bidder shall sign and deliver the required number of counterparts of the Contract with the other required documents, within 10 days after the date of the City's notification of award. 3. Bidder's Representations. In submitting this Proposal,Bidder represents that: a. Bidder has carefully reviewed the proposed Contract Documents and the following addenda,receipt of which is hereby acknowledged: 1. I-IAA kali 2. 3. 411j41/1/yta Bidder understands and agrees that in signing this Bid, Bidder waives all right to plead any misunderstanding regarding the Contract Documents or the above-referenced addenda. b. Bidder has given Sanitation Superintendent written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the proposed Contract Documents, and the Sanitation Superintendent's written explanation is acceptable to Bidder. A-1 4. Bid Price. Bidder shall complete the Work in accordance with the Contract Documents for the following lump sum price(s): Basis of award:The City reserves the right to award any of the following combinations: 1)Sections A and B,2)Sections A,B and C,3)Sections A, B and D,or 4)Sections A,B,C and D. Actual payment shall be based on the sum of Section A,plus the extension of the price per cart in Section B times the actual number of old carts collected,plus the sum of Section C(if selected),plus the extension of the price per cart in Section D times the actual number of old carts recycled(if selected). The City of Salina sanitation service competes in an open market with two privately-owned waste haulers also providing service to Salina citizens.The information in this document only applies to households with active City sanitation service. Section A.Cart Roll-out(see Bid Specifications for details. The City reserves the right to award any combination of Sections A,B, C and D as i listed above) • 18,800 carts with black bodies and black lids. 'Total carts purchased may change,depending on the number of second carts that customers request(based on survey results). i Price per Cart • Prior to delivery,Bidder shall mail a written survey with return s 46.77 postage paid envelope(may use postcard method)to each ---- customer(approximately 15,300)for the number of 95/96-gallon carts to be delivered to each address.Written survey or postcard mailer shall include City web address and phone number for sanitation guidelines Customers shall be notified that a non- response shall result in the delivery of one(1)cart only. Customers shall be given a minimum of three(3)weeks'notice to respond • Bidder shall provide a detailed explanation of cart roll-out and the collection of old carts to all customers. • Cart roll-out and collection of old carts shall be completed in 30 'Roll-out of approximately 18,800 days or less. carts with black bodies and lids. • The City shall provide a list of customer addresses.The City shall also advertise the delivery of new carts using 1)water bill inserts, 2)City website,3)Facebook,and 4)radio advertisements. • Manufacture,transport to Salina Kansas,assemble and deliver carts to customers'addresses. • Attach City of Salina cart/service literature to new cart. • Log cart serial numbers by customer address. • Deliver any unused carts to the City's storage area at 412 E.Ash I Subtotal St.or other City-designated site. (extension of price • Maintain assembly and delivery(staging)area in a clean, per cart times organized and professional manner.The City shall provide a 18,800 carts) minimum 1.5-acre paved location(to be determined). Bidder shall be required to coordinate for temporary fencing or other $ 879,276.00 materials needed for the site. • Provide City of Salina with the number of carts and serial numbers at each location in a Microsoft Excel spreadsheet. • Check yes or no in compliance columns within the specifications sheets(attached). A-2 Section B.Collection of Old Carts(see Bid Specifications for details. The City reserves the right to award any combination of Sections A,8,C and D as listed above). • Bidder shall mail a written survey(combined with survey from Section A above)with return postage paid envelope(may use postcard method)to each customer(approximately 15,300)prior to the collection of old carts for the optional removal of sale carts.Written survey or postcard mailer shall include City web address and phone number for sanitation guidelines Customers Price per Cart: shall be notified that a non-response shall result in NOT REMOVING a sale cart,if they own any.Sale carts are carts that $ 6.99 were sold to customers and are the property of the customer, not the City. Respondents shall be given a minimum of three(3) weeks'notice to respond. • Bidder shall pick up all City-owned old refuse,yard waste carts Collection of approximately 22,000 and un-wanted sale carts from customers. old carts. • The City shall provide a list of customer addresses and the associated City and Customer-owned(Sale carts)cart number(s) for each address(Excel spreadsheet). • Maintain assembly and delivery(staging)area in a clean, organized and professional manner.The City shall provide a Subtotal: minimum 3.5-acre paved location(to be determined).Bidder (extension of price shall be required to coordinate for temporary fencing or other per cart times materials needed for the site(at bidder's discretion). 22,000). • Cart roll-out and collection of old carts shall be completed in 30 days or less. • Awarded contract shall pay for the actual number of carts $ 153,780.00 collected at the contracted unit price as quoted. • Check yes or no in compliance columns within the specifications sheets(attached). Section C.Subscription Recycling Carts(see Bid Specifications for details. The City reserves the right to award any combination of Sections A, B, C and D os listed above). Price per Cart: • Additional 1,000 carts with black bodies and blue lids. $ 45.90 • Manufacture,transport to Salina Kansas,assemble and deliver carts to customers'addresses.Addresses to be provided by the City. Roll-out of approximately 800- • Attach City of Salina recycling cart/service literature to new cart. 1,000 carts to subscription recycling • Log cart serial numbers by customer address households black bodies with blue Subtotal: • Carts to be delivered to approximately 800 homes. lids. (extension of price • Deliver any unused carts to the City's storage area at 412 E.Ash per cart times St.or other City designated site. Provide City of Salina with cart serial number and locations 1,000 carts). • spreadsheet(in Microsoft Excel). • Check yes or no in compliance columns within the specifications $ 45,900.00 sheets(attached). A-3 Section D.Recycling of Old Carts(see Bid Specifications for details. The —� City reserves the right to oward ony combination of Sections A, 8,C and D Price per Cart: as listed above) $ INCLUDED' • Bidder shall provide the additional cost or savings to recycle all old carts collected. Subtotal: • If Section D is not selected by the City and the bidder chooses Approximately 22,000 carts. disposal at the Salina MSWLF,standard tipping fees apply f (extension of price Contact information:City of Salina Landfill(785)826.7395. 'Included in Section B.Material per cart times • Check yes or no in compliance columns within the specifications savings applied to removal 22,000). sheets(attached). cost. $ INCLUDED Total Combined Bid(By Sections) Total of Sections: Total Price: Bidder must provide prices for all four(4)sections(A-0). Depending on funds available and final direction from governing body,the City retains A and B $ 1,033,056.00— the right to choose o bid for any combination of Sections A, B, C and D as listed above or refuse all bids. A,B and C $1,478,956.00 A,B and D $ 1,033,056.00 A,B,C and D $ 1,078,956.00 A-4 Artwork examples Lid artwork example FRONT REFUSE DO NOT PLACE HOT KEEP CART 3'AWAY FROM OBJECTS ON ALL SIDES ASHES IN CARTI .. 3 _., 3 ..0 4 3 -►; KEEP LID TO STREET CLOSED! Body artwork example Cityof I 414 41 111111r1 1111:lel m 66'1/4. sai • na . . R A-5 City of Salina Collection Days I City of Salina GOLD RD City Sanitation Collection "' � 8 Recycling Routes n I r, 1- -.1. Jf' ,,_, IIIII! � I■I■II� ALIO II flt '75 lulu■ *■I ,. ,iE ...,_- . %11 111P, .3\j I i �11IP41111,-- J o-s.. MN NOfi TM 3T r.r-- Ses I L , ( ■.■.11 111 111'. - ■.■■■II 11&11§11111111: COUNTRY CUM RC 1111r II .■ ,. ll ►.ii. imi�nl--- - • IiIiiiIII!U!Ir! PW_11114T jIt4yflhII 1= ail ipll ��Igor �ri: I . ' ji [ II '1_ ft' �1� smn6....cAn1rF{`RII`3T MI C4AVVFCA;:-IT NU ., \ i iniqu r uni ;;.111 . x :\, .��,���� m �� x _ _!III ISI 1 ' , i7 , , 1 :moor \ 1..._.-_-- • - ,�& a No. 11=11111111 cam:=1 �, "mill i, 1111 � t 1l.r..•��, 11111 -- j ,, � e�� 1 111 '�ltii ; � �=1 .uT .tiE am I U' 14644 MM. WION ��rt t ' ®S • s a. U _ 1J MI I 1-1.----11 1 A A-6 City of Salina Average Daily Route Customer Counts City collection crews collect five (5) days a week Monday through Friday. When fully staffed City crews run five (5) collection routes (Table A). When short staffed City crews run four (4) collection routes (Table B) splitting the fifth route among the four (4) operating routes. Table A Route 1 Route 2 Route 3 Route 4 Route 5 Day Total Mon 700 715 662 675 664 3,416 Tue 665 670 661 596 648 3,240 Wed 692 633 654 567 682 3,228 Thu 428 588 437 625 502 2,580 Fri 500 537 554 537 522 2,650 15,114 Table B Route 1 Route 2 Route 3 Route 4 Route S Day Total Mon 800 850 881 885 3,416 Tue 903 773 827 737 3,240 Wed 783 883 793 769 3,228 Thu 634 633 605 708 2,580 Fri 672 671 668 639 2,650 15,114 A-7 Collection of Old Carts (Pictures and Quantity Estimates) Cart 1 90-gallon poly carts (est. quantity: 6,625) . ms" .� - : j4 { dr .';w. ... x x., ,,h) (V* s' moo°, Ni' Fh...'""At'�.+raA 65-gallon poly carts (est. quantity:4,950) __::-. � I �„ , r- "-- , .. 1( ,-F._. Cart 2 90-gallon carts(est. quantity: 1,150) ,r':‘r IAPPIF--- _,,,1 1 t II•4 A-8 Cart 3 90-gallon 3195 carts (est. quantity: 7,175) . r ., . y~ ✓w l:. 65-gallon 3165 carts(est. quantity: 775) . ..o^ A-9 City of Bid Specifications Salina A check mark response acknowledging compliance shall be provided in the appropriate blocks below for all entries. Any additions, deviations or variances from the below specifications shall be expressly identified and thoroughly explained. However, failure to provide this information or failure to meet minimum mandatory specifications shall result in a bid not being considered. It shall be the City's sole discretion to consider variances. If the boxes are not properly checked or a vendor fails to meet precise bid specifications or approved variances, that bid shall not be considered. Mandatory/Preferred Option Compliance (Comp`eted by CO) (Completed by 6rdder) Mandatory Preferred 110 ■ CONTAINER QUANTITY 1. QUANTITY:Section A.Approximately 18,800 new, latest model, carts fully-automated refuse carts with solid black bodies and lids(fully-automated refuse collection). Carts must have internally- I molded lifting pockets(no protruding bars).Total carts purchased may change, depending on the number of second carts that customers request (based on survey results). 2. QUANTITY:Section C(if selected). Additional 1,000 new,latest model fully-automated recycling carts with black bodies and blue lids(subscription recycling collection). Carts must have internally- molded lifting pockets(no protruding bars). CONTAINER SPECIFICATIONS 3. ANSI COMPLIANCE: Containers shall be compatible with standard American semi- automated lifters(ANSI type B)and automated arm lifters(ANSI type G). All carts must meet the most current requirements ® C [1 of ANSI Z245.30-2008 and ANSI Z245.60-2008 for "Type B/G Containers".The bidder must submit independently certified copies of all ANSI test results with the proposal 4. PROCESS:All containers shall be manufactured utilizing the injection molding or rotational ® U p iv molding process. Blow molded products shall be deemed unacceptable. u I E A-10 I I Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A yes No 5. CAPACITY: Containers(excluding lid) shall have a capacity of+/ 3%)as follows: • 95/96-gallon cart (shall not be less than 92.15 n C gallons). • Bidders shall provide actual cart volumetric capacity in gallons. 95/96-gallon: 96-GAL 6. MATERIAL: Plastic resin for the container body and lid shall be high-density polyethylene. Low or medium-density polyethylene shall be deemed unacceptable for injection molded carts. Medium n C i ❑ or high density is acceptable for rotationally molded carts. Off-spec or wide-spec material is not acceptable.The bidder must submit a technical data sheet from the resin producer. 7. PCR CONTENT: Containers shall be manufactured using a minimum of 20%post-consumer resin (PCR). Bidders shall provide actual percentage of ® ❑ _, ❑ PCR to be utilized in the manufacture of carts: 20 % 8. RESIN ADDITIVES& UV INHIBITOR: Resin must be enhanced with color pigment and UV inhibitor that is formulated to prevent color fading and ultraviolet damage for 10 years. Additives must be ® ❑ uniformly distributed throughout the container. The bidder must supply manufacturer's sheet detailing ultraviolet stabilization. 9. RESIN BLENDING PROCESS:The bidder must submit a statement certifying that all of the plastic Fl resin and additives shall be hot-melt blended, dry- blending of material is unacceptable. 10. COLOR: Container and lid color shall be selected from standard color options. Painting of containers ❑ is unacceptable. Bidder must submit a standard color chart with bid. 11.CONTAINER INTERIOR:The interior surface must be smooth and free from obstructions that would ® n (— IX1 ,E1 cause material to become trapped. — _--_ A-Il I Mandatory/Preferred Option Compliance (Completed by Crty) (Completed by Brddet) Mandatory Preferred N/A Yes No 12. CONTAINER/LID DESIGN:The body walls shall have a slight taper so that the top of the body is slightly larger than the bottom for nesting. Containers shall have a molded barrier on top of the container rim or some other container/lid I n ❑ { design feature to specially prevent entry of rain, insects,etc.The rim of the container must not be designed to have an inward radius to obstruct free flow emptying of material out from the container. 13. CONTAINER STABILITY:Container shall be stable whether empty or loaded while in the upright position.All containers must be designed to withstand winds(highest stable wind speed)at a minimum of 30 mph in all directions(front,sides and back). Bidder shall submit certified, ( 1 F ' 1X1 — independent(3rd party)wind tunnel testing — showing front, side, and back orientation results. Bidders shall provide actual wind tunnel testing results in miles per hour(mph). 95/96-gallon: 36 (front) 37 (side) 42 (back) 14.ABRASION PROTECTION:The container must be designed with an integrally molded wear ridge on the container bottom to protect the bottom from 1:t 1 1 ! 1 1 X abrasion wear.Add-on pads,which require attention and replacement, are not acceptable. 15. LID SHAPE: The lid shall be convex-shaped and shall be of one-piece construction,overlapping the body to continuously prevent rain water,insects, — XJ - etc.from entering the body of the cart. 16. LID HANDLES:Each container must be equipped with an integrally molded handle or lid-gripping feature. Lids that must be opened manually by ® ❑ (^ ( __J grasping the edge of lid without a lid-gripping feature are unacceptable. 17. LID ATTACHMENT:The lid shall be attached to the container body by at least two(2)attachment points.The lid should open to a position 270 degrees from the closed (horizontal)position and ® ❑ n hang open without stressing the lid or container. X ❑ Container lids shall not latch or otherwise require manual release before being dumped by a fully- automated collection arm. A-l 2 Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 18. MULTI-PURPOSE LIFT/DUMP CAPABILITY:The container shall be designed to dump into standard rear load, manual side load, or fully automated refuse vehicles(with collection arms), or a recycling vehicle meeting ANSI-approved lifters. • LIFT SYSTEM:The upper attachment point (pocket) must be molded into the body of the container. Lift flaps that protrude over (outward) from the ® ❑ X 1 ,. front wall of the container (typical on older model carts)are not acceptable. • CATCH BAR: The cart shall be fitted with a metal or composite lower catch bar that is freely rotating and corrosion-impervious. Molded in plastic catch bars and catch bars that require screws/bolts are not acceptable. 19.WHEELS:Wheels shall be a minimum of 10" in diameter. Snap-on wheels (preferred)and wheels ►1 n ❑ nri connected with bolts and Palnuts are acceptable. 20.AXLE:Axle must be a minimum of 5/8" diameter. Axles shall not be exposed to the internal cart ® n ❑ ❑ body. 21. SERIAL NUMBER: Each container shall have a serial number hot-stamped on the front face of the container below the top rim. Digits 1 4 remain the ❑ IX ❑ ' same, 5-9 increase by one in sequence. rw „� Example serial number:209525000 A-13 Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 22.CONTAINER LOGO: • The body shall be hot stamped on both sides of with an all-white City of Salina logo. City of riSalina ® 1 , , , x • The lid shall be hot stamped on top with correct setout instructions. ., REFUSE MD CAR1 3 AWAY F ROM OBJECTS ON All SIDES MN:: CAM 46111, ru siNFEx r 11-. 11-. i MUS RO6tDIlID • All artwork must be approved by the City. 23. CART USE INSTRUCTIONS:ANSI Z245.30-2008 and — ~J ANSI Z245.60"Type BIG"Cart instructions for the safe use and care of the container shall be molded l: P [1 ❑X [ ;° or embossed into the lid. Instructions shall include the load rating of the container stated in pounds. _ _ 24. INSTRUCTION SHEET: Bidder shall submit a t� container assembly instruction sheet, including a ® I 1 n parts list and the tools needed for assembly. RFID TAGS 25. RFID INTEGRATION:Carts shall be equipped with a UHF RFID tag that has been pre-associated with the 9-digit serial number that has been hot e stamped on the container.The serial number must match the number used to identify the container for warranty purposes.Adhesive or sticker RFID ® ❑ U .,-_,_. tags shall not be acceptable. RFID tags shall not be o placed in such a manner as to cause interference with the container contents and materials. RFID tags placed inside the tub of the container are unacceptable(inside handle is acceptable). A-14 Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 26. RFID TAG ASSOCIATION: It is the responsibility of the container manufacturer to provide and maintain a data base for the city which includes the RFID association information for warranty. The data base must include each container's RFID tag, serial number, date of manufacture, location of ® ( n X C manufacture, cart size and cart type. It is expected that the manufacturer shall maintain this database for the life of the warranty and provide additional association information for future container purchases. 27. RFID TAG SPECIFICATIONS:The RFID tag must be passive UHF and have an optimal operating frequency of 860 -960 MHz and have an operating temperature of-40°F to +149°F.The RFID tag must 1 [ n lxi meet ISO/IEC 18000-6C and EPC global C1G2 protocol. RFID tags must have a field life expectancy of at least 10 years. 28. RFID TAG TESTING:The RFID tag must be tested to ensure it is working properly prior to delivery to ►r1 ❑ IT LX 1 the customer. PUBLIC SURVEY 29.SURVEY:The successful bidder shall survey the City's customers to find the number of new carts each customer requests and the optional removal of customer-owned sale carts, if applicable (may use postcard method) The results shall be provided to the Sanitation work group in a excel 0.1 "1 ❑ *mss« spreadsheet for billing purposes. Customers shall ,,' be given a minimum of three (3)weeks' notice to respond. Written survey or postcard mailer shall include City web address and phone number for sanitation guidelines. ASSEMBLY, DISTRIBUTION & REMOVAL 30.The successful bidder shall be responsible for ,. shipment, staging,assembling,delivery of new carts and the removal of old carts. 31. DELIVERY:The successful bidder shall be responsible for delivering the correct quantity of ® P ❑ [5(- carts carts to each customer. 32.ASSEMBLY: Carts shall be assembled in a timely manner and once assembled, shall be placed at the ® ( � (i (X resident's curbside. 1 A-15 Mandatory/Preferred Option Compiiance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 33.WORK WEEK:Carts may only be delivered and collected six(6)days per week, Monday through (XI Saturday,dawn to dusk. 34.EDUCATIONAL MATERIAL: Each container must include preprinted brochures for residents describing the safe care and use of the carts (provided by the bidder)and set out and collection F-1 ❑ guidelines(provided by City). City shall provide the collection guidelines and bidder shall place them in a plastic bag that must be used to keep the brochure dry. 35.ADDRESS ASSOCIATION: Upon delivery to the household,each cart shall be assigned to an address by reading the UHF RFID tag or bar code ❑ ❑ ❑ and an electronic delivery report shall be provided to the City by the bidder.This shall ensure the RFID tag is valid within the cart. 36.REMOVAL OF OLD CARTS:The successful bidder shall collect all old refuse and yard waste carts for recycling, resale or disposal at bidder's discretion, unless Section D is selected by the City. If selected, the bidder shall be required to recycle, reuse (re- sell)all plastic cart components(tubs and lids) consisting of: ® (_ (� (XI i...-+ • Cart 1:Ameri-kart Poly cart (90-gallon and 65-gallon): HMDPE thermoformed. r' • Cart 2:Ameri-kart Poly cart(90-gallon): unknown composition. • Cart 3:Ameri-kart 3190(90-gallon)and 3165(65-gallon): HDPE blow-molded. 37.ADDRESS/CART NUMBERS:The City shall provide a list of customer addresses and the associated ® ( LJ -R- City and customer-owned(sale carts)cart number(s)for each address(Excel spreadsheet). _ 38.OLD CART COLLECTION SPREADSHEET:The successful bidder shall track in an excel (XI • spreadsheet the old carts collected and not collected by address and cart type. A-16 Mandatory/Preferred Option Compliance (Completed by Ctty) (Completed by Bidder) Mandatory Preferred NA Yes No 39.OLD CART STORAGE:The collected(old)carts shall be hauled to and neatly organized into stacked rows at the same location where the new carts are I n assembled.Successful bidder must notify and provide time to City staff in order to verify quantities before shipment. 40.TIME PERIOD:Cart rollout(new carts)to customers and collection(old carts)from customers shall be completed in a period not to exceed 30 days.At a minimum, bidder shall 11 Ix1 C provide two(2)separate attempts to: 1) communicate dates of old cart collection and 2) collect all old carts from customer addresses. 41.WORK SPACE:The Bidder shall immediately pick up/clean up any litter,materials or supplies . C n i dropped on public or private property while in the process of assembly or distribution. 42. STAGING AREA:The City shall provide a minimum 1.5-acre paved location (to be determined).Bidder shall be required to coordinate for temporary fencing or other materials needed for the site. Li n iX Bidder may identify/propose an alternate site that j meets their requirements with all associated lease or rental agreements being the responsibility of the bidder. MANUFACTURE EXPERIENCE AND WARRANTY 43.MANUFACTURING EXPERIENCE: Bidder must have demonstrated container manufacturing experience I-� U in the United States for a minimum of 15 years. State years of experience: 30_ A-17 Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 44.WARRANTY TERMS: Bidder must warrant its containers (part-for-part replacements)from functional failure due to defects in plastic materials or faulty workmanship or insufficient resistance to weathering while in normal use for a period not less than ten(10)years(120 months) from the date of shipment from the manufacturing facility to the City. I 1 11 x LJ For purposes of this warranty, "normal use"of a cart is considered to be the collection of residential solid waste in conjunction with any semi- automated or fully automated mechanical lifting device manufactured to the following standards: ANSI Z245.30-2008 and ANSI Z245.60-2008. 45.OWNERSHIP:If bidder is owned by another business entity,the owning entity must also accept full financial responsibility for the warranty of the bidder. If owned by another business entity,the bidder must submit with its bid,a letter from the n owning entity which clearly states its obligation and commitment to honor the warranty of the n/a bidder should the bidder ever be in a position to not do so.Such letter shall be signed by the owning entity's top officer and notarized. 46.WARRANTY STATEMENT: Bidder shall submit a ® C ` copy of the exact warranty offered with the bid. A-18 Mandatory/Preferred Option Compliance (Completed by City) (Completed by Bidder) Mandatory Preferred N/A Yes No 47. RESIN ADJUSTMENTS: Prices quoted in response to this bid solicitation shall be firm for the first ninety(90) days of the contract period. After the first ninety (90)days, prices may be subject to revision quarterly and such changes shall be based on resin fluctuation during that period as published in the IHS Markit, Chemical Data, Plastics News index(or an approved equivalent by the City).The index published as of the bid date shall be used as the baseline resin cost. An updated ® n I XI index showing an increase, decrease or no change in resin pricing and the subsequent change in cart pricing(if applicable), shall be provided to the City at the time of resin purchase. Bidder shall include a current copy of the bidder's preferred index (baseline) and bidder's pricing adjustment model with the bid submission and submit an updated • index to the City at the time of resin purchase. Resin Weight per Container: 30 LBS. 48. CONTRACT EXTENSIONS: Contract extensions shall be based on the mutual written agreement �] ® �.p. : . between the successful bidder and the City. 49. MANUFACTURING: Manufacturer must be a U.S. OR corporation with offices in the United States. Delivery: . City of Salina General Services Office* 412 East Ash St. Salina, Kansas 67401 (785) 309-5750 *Actual delivery site(cart staging area)to be determined prior to delivery. A-19 Bidder's Comments: Vendor may attach additional information, illustrations and documents separately as needed. Section B& 0: Bid specification#36 states: "The successful bidder shall collect all old refuse and yard waste carts for recycling, resale or disposal at bidder's discretion, unless Section 0 is selected by the City." At the time of proposal preparation, recycling the Sale Carts is the most cost effective method for Section B.That said, we have listed "included"as the cost for section D as we intend to recycle the Sale Carts collected per section B based on the current market. Material savings are applied to the section B unit pricing. A check mark response acknowledging compliance shall be provided in the appropriate blocks above for all entries. Any additions, deviations or variances from the above specifications shall be expressly identified and thoroughly explained. However, failure to provide this information or failure to meet minimum mandatory specifications shall result in a bid not being considered. It shall be the City's sole discretion to consider variances. If the boxes are not properly checked or a vendor fails to meet precise bid specifications or approved variances, that bid shall not be considered. A-20 Definitions. Terms used in this Bid shall have the meanings assigned to them in the proposed Contract Documents. 5. Business Designation. Bidder represents that its business designation is as follows(check one): Individual/Sole Proprietorship Partnership Kansas Corporation Kansas Limited Liability Company North Carolina Corporation* X Limited Liability Company* Other: Q *Please indicate the state in which the entity is organized. Company Name: Schaefer Systems International, Inc. Telephone: (704)944-4500 Address: 10021 Westlake Drive Charlotte, NC 2827. Please send bid related correspondence to E-mail: travis.mcalistert ssi-schaefer.c,m* • Name: Maria Frizzell 0 4/ , Title: CEO, Plastics, North A erica Date: January 7, 2020 *Travis McAlister, Municipal Bid Manager A-21 EXHIBIT B TERM;SCHEDULE Contract Timeframe. All work within this contract shall be completed on or before January 1,2021.The Contractor shall coordinate exact delivery dates with the City of Salina Sanitation Superintendent.The City intends to coordinate delivery of the new carts within this contract with the delivery of six new fully automated refuse trucks.Estimated truck delivery is December,2020.The City's goal is to implement fully automated refuse collection in January,2021. B-1 EXHIBIT C BASIS OF PAYMENT 1. Compensation.For performance of the specified project in Exhibit A • Section A the City will compensate the Contractor $46.77 per cart. The total number of carts purchased shall be based on one cart delivered per residential customer(approximately 15,300),plus the total number of second carts requested and delivered as per the customer survey plus 500 additional cart for the City's warehouse. • Section B the City will compensate the Contractor$6.99 per cart.The City shall pay for the actual number of carts collected at the unit price. • Section C the City will compensate the Contractor$0.00. • Section D the City will compensate the Contractor$0.00(Included in section B). 2. Invoices.The Contractor agrees to submit to the city an invoice for the City of Salina Sanitation Customer Cart Roll-Out after all services are completed.The invoice will be mailed to: City of Salina 412 E.Ash St. Salina,KS 67401 3. Payment.The City shall pay the Contractor within 30 days after the receiving the invoice. C-1 EXHIBIT I) INSURANCE REQUIREMENTS Pursuant to Section 6 of the Agreement,the Contractor shall obtain,pay for,and maintain—and shall require each of its authorized subcontractors to obtain and maintain—for the duration of the Agreement, policies of insurance meeting the following requirements: 1. General Requirements. A. Additional Insured. With the exception of the workers' compensation and professional liability policies to be obtained by the Contractor hereunder, all policies shall name the City of Salina("City"), its agents, representatives,officers,officials,and employees as additional insured(s). Insurance for the additional insured shall extend to Products/Completed Operations and be as broad as the insurance for the named insured,including defense expense coverage,and, with respect to the commercial general liability policy required hereunder,shall be endorsed to apply as primary and non-contributory insurance before any other insurance or self-insurance, including any deductible,maintained by,or provided to,the additional insured(s). B. Waiver of Subrogation. Where allowed by law,all policies will include a waiver of subrogation in favor of the City,its agents,representatives,officers,officials,and employees. C. Claims Made Policies. If coverage is written on a claims-made basis for any of the policies required by this Agreement, the Contractor must maintain the coverage for a minimum of two (2) years from the date of final completion of all work under the Agreement. D. Premium and Deductible Expenses. The Contractor shall be responsible for all premiums and retention or deductible expense for any and all policies required by this Agreement. 2. Specific Coverage Requirements. A. Commercial General Liability("COL"). The Contractor shall maintain CGL coverage written on ISO Occurrence form CG00 01 or an industry equivalent, which shall cover liability arising from Personal Injury, Bodily Injury, Property Damage, Premises and Operations, Products and Completed Operations, Contractual Liability,Independent Contractors and Advertising Injury. The policy limits shall not be less than the following: • Each occurrence $1,000,000 • General aggregate $2,000,000 • Personal and Advertising Liability $1,000,000 The Contractor shall maintain the Products and Completed Operations liability coverage for a period of at least two (2)years after completion of all work under the Contract. B. Business Automobile Liability("BAL"). The Contractor shall maintain BAL coverage written on ISO form CA 00 01 or an industry equivalent. Coverage shall be applicable to all autos and other vehicles subject to compulsory auto liability laws that are owned,hired,rented or used by the Contractor and include automobiles not owned by but used on behalf of the Contractor. The BAL policy limits shall not be less than the following: • Combined single limit $1,000,000 D-1 C. Workers'Compensation/Employer's Liability. The Contractor shall maintain workers'compensation and employer's liability coverage with policy limits not less than the following: • Workers'Compensation(Coverage Part A) o Statutory • Employer's Liability(Coverage Part B) o $100,000 each accident o $500,000 disease—policy limit o $100,000 disease—each employee D-2 EXHIBIT E ADDENDUMS December 18,2019 ADDENDUM NO. 1 City of Salina Sanitation Customer Cart Roll-Out Staff Response to Bidders'Questions Question:Is the city going to provide the delivery literature for the carts? Answer:The City shall provide the collection guidelines and bidder shall place them in a plastic bag that must be used to keep the brochure dry. Question:Along with the survey? Answer:Written survey or postcard mailer shall include City web address and phone number for sanitation guidelines.Our intent is for our customers to use the collection guidelines on the city's website to help them understand the new automated collection system and answer any questions they may have while filling out the survey. Question:The city prints the cart literature, we deliver with the carts.What about the survey. Do we print and mail the survey? Answer:Yes,you print and mail the survey. Question:What is the projected start date of the project? Answer: It depends on how long it takes to build our new automated trucks. We currently estimate deployment of carts to happen it late 2020 or early 2021. Question:Section A requires 30 days to complete the Trash Cart roll-out. Section C requires 30 days to complete the Recycling Cart roll-out. We understand that the rollout will occur after the survey has been completed,tallied, and approved by the City. It is also our understanding that after the survey,all Sections(as awarded by the City) need to be completed in a total of 30 days(to include assembly and distribution,pick up old carts,recycle old carts,etc.). Please confirm or clarify. Answer:Yes,once the cart roll-out process has begun you have 30 days to complete(not 30 days from award of contract). ,Question:Page 19 of the RFP requires an updated index"at the time of resin purchase". For cart manufacturers,the timin of any manufacture's actual resin purchases does not in any way correlate with 90 day reviews,the time of production of orders,or the timing of index values reported. The City has already required 90 day reviews and index changes(updated index),which is industry standard practice and accepted by both manufacturers and municipalities alike. The index is an indication of costs of the resin market overall(not just one company's purchases),and a fair representation to the City of the current state of resin costs. Furthermore,City requires in the first part of this passage,that the basis of changes is to be the index publishings. We respectfully request that"at the time of resin purchase'be amended to"at the time of review". Answer: We will use the 90-day index review when the resin was purchased for the manufacture of the City's carts to compare to the baseline index that is submitted in the RFP. Question:Will the City read aloud each Proposer's pricings at time of Opening? Answer:We will read the"Total Combined Bid(By Sections)"total price on page 4. We will not validate bid extensions at the bid opening. Section select ion will occur at a later date. E-i Question:On page C-1, Item 2—Invoicing—Will the City allow invoicing and payment(payment within 30 days) in the various stages of work,for example,as new carts are confirmed at the City staging area, then invoicing as new carts are confirmed to be correctly delivered to residences,and invoicing as old carts are picked up,and as they are recycled or disposed of? Answer: No,the contractor agrees to submit to the City an invoice for the City of Salina Sanitation Customer Cart Roll-Out after all services are completed. Question: How long will the winning company be under contract for? Answer: Until all work is completed. Question:What is the projected start date for the project? Answer: It depends on how long it takes to build our new automated trucks.We currently estimate deployment of carts to happen it late 2020 or early 2021. Question:Just to verify,the winning party would have 30 days to complete the distribution and reclaim? Answer:Yes,once the roll-out process has begun you have 30 days to complete. E-2 January 2,2020 ADDENDUM NO. 2 City of Salina Sanitation Customer Cart Roll-Out Question: Regarding the City provided collection guidelines that must be placed in a plastic bag by the vendor and attached to the cart,will the City agree to send the documents to the contractor a minimum of three weeks prior to the cart deliveries start date?That would allow adequate time to prepare the plastic bags with the collection guidelines and the vendor provided user brochure. It's much more efficient to have the plastic bags prepared in advance opposed to creating the packets at the staging yard or at each home? Answer:Yes,the city will agree to send the contractor the documents a minimum of three(3)weeks prior to the delivery start date. E-3 January 3,2020 ADDENDUM NO.3 City of Salina Sanitation Customer Cart Roll-Out Question:Will there be any addendums issued after a certain date? Answer:This will be the final addendum. Question:Is the signature page, page 1,where the addendums are listed? Answer:Signature is not required on this page. Please write in the addendums on the provided lines. Question:Page 21, is this a signature page also? Answer:Page 21 is your business designation. Please fill out all the blanks. Question:Do we need to submit the pages of the bid stamped "for successful bidder only?" Answer: No you do not. Question:Can the letter from the owning entity stating its obligation and commitment to honor the warranty of the bidder on page 18, number 45 be submitted after the 10:00am January 10,2020 due date if the rest of the packet is submitted on time? Answer:No it may not.The entire packet must be submitted by the deadline. E-4 ----""'" (I) DATE(MM/DD/YYYY) ACoRD- CERTIFICATE OF LIABILITY INSURANCE 02/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Marsh USA Inc. PHONE FAX 550 South Main Street,Suite 525 IA/C.No.Extl: (A/C,No): Greenville,SC 29601 E-MAIL ADDRESS: _ INSURER(S)AFFORDING COVERAGE NAIC# CN108291839-SSI-Cas-19-20 INSURERA:XL Insurance America,Inc. 24554 INSURED INSURER B:Mitsui Sumitomo Insurance Co.Of America 20362 Schaefer Systems International,Inc. P.O.Box 7009 INSURER C: Charlotte,NC 28241 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: ATL-005036137-02 REVISION NUMBER: 5 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMM/DD/YYYYI IMM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY X X US00097158L120A 12/31/2019 01/01/2021 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED OCCUR CUR X PREMISES(Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY X JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 $ OTHER: B AUTOMOBILE LIABILITY X X BVR8406395 01/01/2020 01/01/2021 COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOSPROPERTY DAMAGE HIRED NON-OWNED (Per accident) $ AUTOS ONLY AUTOS ONLY $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMSMADEAGGREGATE $ DED RETENTION$ $ B WORKERS COMPENSATION WCP9111726 01/01/2020 01/01/2021 X STATUTE ETH AND EMPLOYERS'LIABILITY Y I N 1,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE _ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate Holder is named Additional Insured on the GL and Auto policies,and a Waiver of Subrogation applies,to the extent required by contract,subject to policy terms and conditions. CERTIFICATE HOLDER CANCELLATION City of Salina SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 300 W.Ash,Room 206 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 736 ACCORDANCE WITH THE POLICY PROVISIONS. Salina,KS 67402-0736 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. rr, Carolyn Stancell C,C.-,y3.n / ` 1 ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Wicks, Shandi From: Dunstan, Shawn Sent: Tuesday, March 03, 2020 1:18 PM To: Wicks, Shandi Subject: FW: Insurance From: Schuessler, Nancy Sent: Wednesday, February 26, 2020 9:10 AM To: Dunstan, Shawn Subject: RE: Insurance Shawn, The insurance certificate is approved. Thanks! Nancy Schuessler Risk Manager City of Salina 300 W.Ash, Room 202 P.O. Box 736 Salina, KS 67402-0736 Phone: 785.309.5705 Fax: 785.309.5711 TDD: 785.309.5747 Email: nancy.schuessler@salina.org Website: www.salina-ks.gov From: Dunstan, Shawn Sent:Wednesday, February 26, 2020 9:05 AM To:Schuessler, Nancy<nancy.schuessler@salina.org> Subject: Insurance Could you look at the Insurance certificate that Schaefer sent to verify your happy with it please? « File: CERT_02202020_014156_50.pdf» << File: Sanitation Customer Cart Roll-out Contract.pdf» Thanks SD Shawn Dunstan Sanitation Superintendent Department of Public Works General Services 412 E Ash Salina, KS 67401 Phone (785) 309-5750 1