Sanitation Automation & Recycling Study Session PresentationFEBRUARY 10, 2020& RECYCLINGSANITATION AUTOMATION
AGENDA Future items for consideration•Finance options•2020 Comprehensive Fee Schedule•Material Recovery Facility (MRF) selection•gallon trash cart purchase-95•automated packer truck
purchase-Fully•Yard waste contract termination notice•Curbside subscription recycling•Decision Points•Recent impacts on the system•Current & proposed system features•Previous City direction
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PREVIOUS CITY DIRECTION N/ATruck bids and cart proposals opened 1/10/20200-Approved 5Authority to advertise trucks & carts and continue exploring recycling options 10/28/2019Study Sessionmingle
yard waste in trash; cease separate yard waste collection-Co3/25/20190-Approved 5Perform a study session on yard waste2/11/20190-Approved 5Continue to explore subscription recycling
options2/11/20191-Approved 4No fully automated recycling program2/11/20190-Approved 5gallon container per resident-One 952/11/20190-Approved 5Continuation of alley service for one truck2/11/20192-Ap
proved 3automated recycling begins-Continue subscription recycling until fully3/26/20182-Approved 3up-automated residential weekly refuse pick-Fully3/26/2018VotePrevious City Commission
DirectionDateSummary of Current Program
CURRENT & PROPOSED Eliminates risk of worker safetyPlaces workers in the street; increased riskAutomated system improves efficiencyRequires Workers (runners),
manual dumpingEnhanced public education & outreach programWebsite, sanitation guidelines1 Worker/Driver + E3 Coord.)-7 Workers; -personnel (17 24 personnelin service-ADA walkin service-ADA
walkup and repair)-Cart work (delivery, pickup and repair)-Cart work (delivery, pickSecond carts: additional $2/month feeSecond carts: additional $16/month feeups-Special pickups-Special
pickEliminates subscription recyclingSubscription recyclingDoes not allow material outside cartsAllows for material outside carts automated route w/no yard waste-One semiAll refuse
trucks include some alley collectionautomated routes w/no yard waste-Four fullyautomated routes w/no yard waste-Five SemiProposed Automated Systemautomated System-Current Semi SYSTEM
FEATURES
RECENT IMPACTS ON THE SYSTEM FeeSanitationImpacts FeeSDRC Impacts 7/1/2019: $65.00/ton•MRF tipping fee•37.75/ton$2021: •36.00/ton $2020: •35.50/ton$2019:
•feetipping Landfill •185,637.22$2021: •$134,865.00 2020: •$90,000.002019: •2019)1, (January County road impact fee •
DECISION POINT 1 eliminating the program (option 1).recommends Staff weekly collection) -(bicarts gallon -for 95Option 4: Modify fee •10/monthfees to $Adjust •weekly-Collect bi•cartsgallon
-Upsize to 95•Option 3: Modify program•programOption 2: Continue current •optionon this in this presentation are based recommendations Fee •Option 1: Eliminate program•?monthly feeprogram
remains, what will be the new terminated? If the be Will the City’s curbside subscription recycling program remain or
DECISION POINT 2)notice requiredday -eliminating the Kanza Organics annual contract for $72,765 (90 Program)Fall Leaf Collection (2019 tons of leaves Streets collected 85 •did not collect
yard waste separately in 2019Sanitation •SDRCnow used for recycling at the are trucks •Worker/Driverswill be extremely difficult to hire/retain three additional It •the program would
cost an additional $1.90/monthReestablishing •the City’s yard waste contract?day notice to Kanza Organics terminating -May staff send the 90
DECISION POINT 3$302,739.67 $ 1,816,438.00 $131,000.00 $324,573.00 CarrierCrane Elliott$282,971.67 $ 1,697,830.00 $131,000.00 $304,805.00 AutocarElliott$272,603.67 $ 1,635,622.00 $
77,000.00 $285,437.00 MackTCS$271,271.67 $ 1,627,630.00 $ 77,000.00 $284,105.00 PeterbuiltTCS$263,056.67 $ 1,578,340.00 $131,000.00 $284,890.00 PeterbuiltElliott$258,930.67 $ 1,553,584.00
$131,000.00 $280,764.00 Mack*Elliott$252,934.67 $ 1,517,608.00 $ 80,000.00 $266,268.00 AutocarDowning$237,122.67 $ 1,422,736.00 $ 80,000.00 $250,456.00 AutocarDowningPrice/TruckFinal
BidTotal TradeBase BidMakeCompanybodies from Elliot Equipment Company.*Staff recommends the purchase of the Mack trucks with New Way Sidewinder packer automated refuse packer trucks?-purchase
of six new fullyDo City Commissioners concur with the recommendation for the
DECISION POINT 4$1,261,856.00$1,215,836.00$1,111,156.00$1,065,136.00Rehrig$1,245,154.00$1,195,924.00$1,201,154.00$1,151,924.00Cascade$1,078,956.00$1,033,056.00$1,078,956.00$1,033,056.00Schaefer$1,053
,360.00$1,005,660.00$1,053,360.00$1,005,660.00OttoNo bidNo bid$1,045,788.00$1,001,128.00Toter1,000 Subscription Carts Collection & Recycling, and out, Old Cart -Cart RollRecyclingCart
Collection & out, Old -Cart RollSubscription Recycling CartsCollection and 1,000 out, Old Cart -Cart Roll22,000 carts)(Collection carts) & Old Cart out (18,800 -Cart RollCompanyA,
B, C, DA, B, DA, B, CA & BBid Item carts with options A,B and D. recommends the purchase of Schaefer Staff related) spec -Rejected for no bid or failure to meet a major (performance=
)(optionLow Bid for each column = the purchase of 1,000 additional carts?If subscription recycling remains, do Commissioners approve •Does the City Commission wish to have old carts
recycled?•gallon refuse carts? -the purchase of 18,800 new 95Do City Commissioners concur with the recommendation for •
DECISION POINT 5$57,966.90$34,794.50$4,176.00$39,699.65Total$48,222.90$26,790.50$0.00$34,827.65(535.81 Tons)Annual Processing Cost $9,744.00$8,004.00$4,176.00$4,872.00Annual Fuel Cost
(Round Trip)$90.00$50.00$0.00$65.00Cost/Ton1401156070DistanceLawrence*Topeka*Fort RileyHutchinsonLocationHamm’sMeadowsRollingFort RileyStutzman’sMRF Data Staff recommends to maintain
the current processor (Stutzman’s MRF) as the preferred location..costs, increase trip times for staff and requires glass separationRolling Meadows is competitively priced, but considered
more risky due to fluctuations in fuel •requires glass separation; unable to commit to an ongoing agreement beyond six monthsby appointment and ) & Thursdayoff (Tuesday -of dropFort
Riley has limitations on days/times •the current processor (Stutzman’s MRF)?maintain to Do City Commissioners concur with the recommendation
DECISION POINT 6 25%WCA$1.25$1.00thru Recycling Center (SDRC)-Salina DriveNewEach$89.00$0.00to 30.5Tires 23.5 N/AEachEliminate50% of cart $waste cartYard N/AMonthlyEliminate$5.50curbside
recycling serviceSubscription 3.7%Daily$0.55$0.5331 days)-Prorated partial month (163.1%Weekly$8.25$8.0015 days)-Minimum fee (03.1%Monthly$16.50$16.00in assistance required-Walk3.1%Monthly$16.50$16.
00Curb & alley servicePercentUnitFee (2020)Recommended (2019)Fee Current Description the 2020 Comprehensive Fee Schedule as shown above. increase to Comprehensive Fee Schedule for 2020
as shown below? Do City Commissioners concur with recommended changes to the
Sanitation Fund Balance 695,943.62$ Proposed Ending Balance$1,033,056.00Cash Purchase of New Schaefer Carts with Recycling$1,728,999.622019 Sanitation Fund Balance$1,728,999.62 Ending
Fund Balance$2,967,565.72 Expense Total$3,228,430.97 Revenue Total$1,468,134.37 Beginning Fund Balance2019Sanitation-300 FINANCE OPTIONS.purchasing the cartswhich will keep the end
fund balance at $695,943.62 ($500,000 target balance) after recommends City Commissioners pay for the new carts using Sanitation fund balances, Staff the new carts.however, staff recommends
using the Sanitation Fund Balance for the purchase of The City will issue temporary notes for the purchase of automated trucks; •).capital equipment costs, i.e. Vehicles and Equipment
(V&EThe purpose of the fund is to provide an appropriate financial balance for major •
FUTURE ITEMS buildingNew Public Works/GS/Sanitation •Plastic bag usage•LFG extraction/groundwater monitoring•County road impact fee annual increases•Changes in landfill tipping fees
due to environmental regulation•Changes in recycling markets•Additional separation of recyclables•Automated truck delivery •Public education and enforcement•Ordinance for cart placement
& parking•up and transportation-pickDetermine location for new cart assembly and delivery and old cart •