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Audit - 1983 CITY OF SALINA Salina, Kansas FINANCIAL STATEMENTS AND AUDITORS' REPORT December 31, 1983 KENNEDY AND COE Certified Public Accountants Salina, Kansas Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhib it F Exhibit A Exhibit B Exhibit C Exhibit D CITY OF SALINA Salina, Kansas CONTENTS AUDITORS' REPORT SUMMARY STATEMENT OF RECEIPTS, EXPENDITURES, AND BALANCES BY FUNDS AND COMPARISON OF CASH BALANCES WITH ENCUM- BRANCES STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET STATEMENT OF BONDED INDEBTEDNESS COMPOSITION OF ENDING CASH BALANCES COMPARISON OF GROSS CASH BALANCES WITH DEPOSITORY SECURITY COMPARISON OF SPECIAL ASSESSMENTS PROJECTS EXPENDITURES TO AUTHORIZATIONS NOTES TO FINANCIAL STATEMENTS SEPARATE FINANCIAL STATEMENTS - WATER AND SEWERAGE DEPARTMENT AUDITORS' REPORT BALANCE SHEETS STATEMENTS OF INCOME STATEMENTS OF CONTRIBUTED CAPITAL AND RETAINED EARNINGS STATEMENTS OF CHANGES IN FINANCIAL POSITION NOTES TO FINANCIAL STATEMENTS Page 1 2-3 4-20 2l-22 23 24 25 26-29 30 3l 32 33 34 35-36 Contents MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS KENNEDY AND CaE HOME OFFICE: P. O. BOX 1179 CERTIFIED PUBLIC ACCOUNTANTS OFFICES IN KANSAS SALINA. KANSAS 67401 913-825-1561 NEBRASKA OKLAHOMA To the Mayor and The Board of City Commissioners: We have examined the financial statements of the year ended December 31, 1983, included herein on included all funds and account groups except (1) Saline County-City Building Authority, Salina-Saline County Board of Health, and Salina Public Library, which we have previously examined and reported on separately. (2) Firemen's Relief Association, Salina Recreation Commission, Salina Arts Commission, Salina Housing Authority, and the Salina Airport Authority, which were examined by other auditors who issued their separate reports. Our examination was made in accordance with generally accepted auditing standards and the Minimum Standard Audit Program approved by the State Municipal Accounting Board and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. City of Salina, Kansas for the pages 2 to 29. Our examination The City of Salina maintains its accounting records and prepares its financial state- ments on the cash basis, modified by recording encumbrances. As discussed in Note 1, this basis of accounting and presentation differs in some respects from generally accepted accounting principles. Accordingly, the accompanying financial statements are not intended to present financial position and results of operations in conform- ity with generally accepted accounting principles. The City of Salina has not recorded its obligations to the Kansas Public Employees Retirement Fund as of December 31, 1983 and 1982, for the entire amount of fourth quarter expense which, in our opinion, should be recorded as an encumbrance in order to conform with the City's method of accounting. If such obligations were recorded, the unencumbered cash balances of the City would decrease by $184,106.64 at January l, 1983, and $58,000.00 at December 31, 1983, and expenditures would decrease $126,106.44 for the year 1983. In our opinion, except for the effects of not encumbering the obligations as dis- cussed in the preceding paragraph, the accompanying financial statements present fairly the cash and unencumbered cash balances of the City of Salina, Kansas at December 3l, 1983, and its receipts and expenditures for the year then ended in accordance with the method of accounting described in the preceding paragraph, which method has been applied in a manner consistent with that of the preceding year. Respectfully submitted, Salina, Kansas July 11, 1984 f(~ ~ ('-ðß.~ ~.~ C.P.A. Certified Public Accountant in charge of and actively engaged on this audit. -1- CITY OF SALINA Salina, Kansas SUMMARY STATEMENT OF RECEIPTS, EXPENDITURES, AND BALANCES BY FUNDS AND COMPARISON OF CASH BALANCES WITH ENCUMBRANCES Year Ended December 31, 1983 Fund General Fund Special Revenue Funds Emergency Preparedness Street Machinery. Special Gasoline Tax Federal Revenue Sharing Special Reserve Tourism and Convention Promotion Employee Benefit Fund Utility Fund Special Parks and Recreation Special Alcohol Programs Special Liability Fund Fair Housing Assistance Program Heritage Conservation Debt Service Fund Bond and Interest Capital Projects Fund Construction Fund Enterprise Funds Golf Course Sanitation Parking Meters Bicentennial Center Solid Waste Disposal Water and Sewerage Bicentennial Center Data Processing Events Fund (Note 4) Water and Sewerage Bond Fund for Combined Water and Sewage System Refunding Revenue Bonds, Series of 1978 Water and Sewerage Reserve Accounts for Combined Water and Sewage System Refunding Revenue Bonds, Series of 1978 Depreciation and Emergency Replacement Extension and Bond Retirement Unencumbered Cash Balance January 1, 1983 $ 989,854.78 4,757.62 113,591.92 90 , l2 9 . 40 93,664.66 43,933.27 9l,730.07 229,347.85 165,402.81 20,114.18 24,417.47 103,236.70 (5,773.84 ) 284,302.69 (123,243.95) 19,091.05 269,523.l0 807.57 173,136.68 34,893.11 582,218.24 88,397.43 1,070,132.73 618,326.49 528,053.40 250,131. 95 Receipts $ 8,646,600.86 94,859.61 18,553.76 542,275.16 423,413.29 117 , 540.57 1,758,368.66 408,997.86 42,341.81 42,341.80 72,000.79 20,542.53 3,401.50 2,167,975.06 1,112,316.59 153,047.73 638,070.46 48,086.96 585,294.65 247,093.16 4,240,094.82 769,777.96 13l,504.43 485,791.94 73,667.43 49,720.47 332,546.08 Expenditures Unencumbered Cash Balance December 31, 1983 Encumbrances December 31, 1983 $7,711,652.66 $1,924,802.98 $ 1,030,484.08 93,806.34 56,650.00 420,160.03 498,804.19 5,810.89 75,495.68 212,244.53 18,273.76 43,933.27 94, 103.30 65,011.67 138,620.64 455.99 54.27 146,829.50 0,285.09) 3,041.12 1,766.49 79,020.01 7,l50.3l 115 , 167 . 34 1 ,922, 704.84 435,780.03 62,000.00 66,705.00 28,407.99 22,053.78 360.38 12,035.39 209,445.66 42,245.33 60.50 32.90 1,989,915.85 462,361. 90 288,088.53 700,984.11 l,058.95 151,887.14 602,405.88 46,377 .57 630,888.70 237,997.51 4,184,777.43 850,448.33 131,417.53 20,251.64 305,187.68 2,516.96 127,542.63 43,988.76 637,535.63 7 , 72 7 . 06 86.90 21,376.95 5,563.55 637.36 45,078.40 1,691.42 253,562.57 800.10 278,702.50 1,277,222.17 691,993.92 577,773.87 582,678.03 Exhibit A Cash Balance December 31, 1983 (Exhibit D) $ 2,955,287.06 7,577 . 38 75,495.68 291,264.54 25,424.07 43,933.27 106,138.69 274,457.33 180,865.97 455.99 54.27 146,890.00 0,285.09) 3,074.02 462,361.90 702,043.06 41,628.59 310,751.23 3,154.32 172,621.03 45,680.18 891,098.20 7, 72 7 . 06 887.00 1,277,222.17 691,993.92 577,773.87 582,678.03 -2- CITY OF SALINA Salina, Kansas SUMMARY STATEMENT OF RECEIPTS, EXPENDITURES, AND BALANCES BY FUNDS AND COMPARISON OF CASH BALANCES WITH ENCUMBRANCES Year Ended December 31, 1983 Fund Unencumbered Cash Balance January 1, 1983 Intragovernmenta1 Fund Central Garage $ 9,924.08 Trust and Agency Funds Citizenship Trust HUD Community Development Cemetery Endowment Mausoleum Trust Mausoleum Endowment State Withholding Tax 12,819.48 23,605.95 65,292.17 490.00 17,575.17 Totals (Memorandum Only) $5,889,884.23 The accompanying notes are an integral part of this financial statement. Receipts $ 496,879.52 872.33 552,140.45 5,457.83 40,085.24 $24,321,661.31 Expenditures $ 499,293.54 2,000.00 509,027 . 70 40,085.24 $21,877,566.03 Unencumbered Cash Balance December 31, 1983 $ 7,510.06 11,691.81 66,718.70 70,750.00 490.00 17,575.17 $8,333,979.51 Encumbrances December 31, 1983 $ 16,930.45 265.15 $1,729,205.57 Exhibit A (Contd.) Cash Balance December 31, 1983 (Exhibit D) $ 24,440.51 11,691.81 66,983.85 70,750.00 490.00 17,575.17 $10,063,185.08 -3- CITY OF SALINA Salina, Kansas STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 GENERAL FUND Receipts Current tangible tax Current intangible tax Vehicle tax Delinquent taxes Local sales tax Bingo gross receipts tax City 1 iquor tax Local ad valorem tax reduction State shared taxes Auto dealers tax stamps Highway maintenance Licenses, fees and permits Municipal court fines Franchise taxes Rents and concessions Interest from investments Services and sales Ambulance fees Fire protection - Outside city Reimbursement of expenditures Transfers from other funds Total Receipts Expenditures Department City Commission City Manager City Clerk City Attorney Municipal Court City Building Engineering Fire Inspection Park Police Street Human Relations Traffic Swimming Pools Administration and Planning Insurance and Contingencies Arts Commission Actual limits $1,560,307.00 868,794.99 322,563.78 22,167.41 2,516,108.03 18,082.34 42,341. 81 203,517.84 149,856.58 4,875.58 3,090.00 217,534.60 310,879.50 954,880.23 7,472.50 513,266.20 173,585.92 155,015.69 162,306.45 247,954.41 192 , 000 . 00 8,646,600.86 271 ,917.89 77,981.93 172,690.18 47,283.66 52,566.64 119,866.58 129,483.74 1,745,394.88 77 ,742.09 369,049.31 1,534,356.91 507,550.81 42,594.23 71,798.72 36,176.98 93,314.03 142,927.87 62,440.00 Exhibit B (Over) Under Budget Budget $1,597,457.00 $ 37,150.00 675,000.00 093,794.99) 253,790.00 (68,773.78) 30,500.00 8,332.59 2,300,000.00 <216,108.03) 15,000.00 0,082 .34) 58,000.00 15,658.19 215,180.00 11,662.16 156,980.00 7,123.42 3,000.00 0,875.58) 3,100.00 10.00 202,230.00 05,304.60) 335,000.00 24,120.50 870,000.00 (84,880.23) 5,300.00 (2,172.50) 337,520.00 075,746.20) 155,300.00 08,285.92) 055,015.69) 80,000.00 (82,306.45) 20,000.00 (227,954.41) 207,340.00 15,340.00 7,520,697.00 0,125,903.86) 268,550.00 74,230.00 176,010.00 47,900.00 42,860.00 133,190.00 132,960.00 1,376,530.00 97,020.00 368,400.00 1,545,360.00 504,870.00 42,200.00 72,320.00 36,350.00 99,480.00 144,040.00 62,440.00 0,367.89) 0,751.93) 3,319.82 616.34 (9,706.64) 13,323.42 3,476.26 068,864.88) 19,277.91 (649.31) 11,003.09 (2,680.81) 094.23) 521. 28 173.02 6,165.97 1,112.13 -4- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 GENERAL FUND (CONTD.) Expenditures (Contd.) Department (Contd.) Cemetery General Improvement F1oodworks Neighborhood Centers Capital Improvements Total Expenditures Budget (Over) Under Budget Actual Receipts Over (Under) Expenditures $ 51,283.32 $ 50,330.00 ($ 953.32) 47 , 371 . 44 41,020.00 ( 6 , 351. 44 ) 54,494.31 54,870.00 375.69 67,442.91 66,800.00 (642.91) 1,935,924.23 2,500,000. O(~ 564,075.77 7,711,652.66 7,937, 730.0(~ 226,077.34 934,948.20 (417,033.00) 0,351,981.20) 989,854.78 615,553.0C~ 074,301.78) $1,924,802.98 $ 198,520.0C~ ($1,726,282.98) Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 EMERGENCY PREPAREDNESS (NOTE 2) Receipts Other apportionments and grants Matching funds from the State of Kansas Reimbursement of expenditures Total Receipts $ 57,000.00 32,704.30 5,155.31 94,859.61 52,097.36 31,753.90 4,769.95 135.00 5,050.13 93,806.34 1,053.27 4,757.62 $ 5,810.89 Expenditures Personal services Contractual services Materials and supplies Sundry expenditures Capital out lay Total Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 -5- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 STREET MACHINERY (NOTE 2) Receipts Interest from investments Transfers from General Fund Total Receipts Budget (Over) Under Budget Actual Expenditures Capital outlay $ 553.76 18,000.00 18,553.76 56,650.00 08,096.24) 113,591. 92 $ 75,495.68 Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 SPECIAL GASOLINE TAX Receipts Special gasoline tax $ 542,275.16 $ 400,000.00 ($ 142,275.16) Expenditures Personal services 34,326.27 36, 720 . 00 2,393.73 Contractual services 166,430.14 155,880.00 00,550.14) Materials and supplies 89,403.62 98,400.00 8,996.38 Transfers to General Fund 130,000.00 130,000.00 Total Expenditures 420,160.03 421,000.00 839.97 Receipts Over (Under) Expenditures 122,115.13 (21,000.00) 043,115.13) Unencumbered Cash Balance, January 1 90,129.40 40,031.00 (50,098.40) Unencumbered Cash Balance, December 31 $ 212,244.53 $ 19,031.00 ($ 193,213.53) FEDERAL REVENUE SHARING Receipts Grants from Federal government Interest from investments Total Receipts $ 411,013.00 $ 563,000.00 $ 151,987.00 12,400.29 02,400.29) 423,413.29 563,000.00 139,586.71 32,250.00 41,750.00 9,500.00 315,000.00 315,000.00 151,554.19 206,250.00 54,695.81 498,804.19 563,000.00 64,195.81 -6- Expenditures Contractual service Transfers to other funds Capital outlay Total Expenditures CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 FEDERAL REVENUE SHARING (CONTD.) Budget (Over) Under Budget Actual Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 ($ 75,390.90) $ $ 18,273.76 $ $ 75,390.90 (93,664.66) ($ 18,273.76) 93,664.66 SPECIAL RESERVE (NOTE 2) Receipts $ Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 43,933.27 Unencumbered Cash Balance, December 31 $ 43,933.27 TOURISM AND CONVENTION PROMOTION (NOTE 2) Receipts Transient guest tax $ 11 7 , 540 . 57 Expenditures Professional serv~ces 115,167.34 Receipts Over Expenditures 2,373.23 Unencumbered Cash Balance, January 1 91,730.07 Unencumbered Cash Balance, December 31 $ 94 , 103.30 -7- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 Actual EMPLOYEE BENEFIT FUND (NOTE 9) Receipts Current tangible taxes Delinquent taxes Auto dealers tax stamps Interest on investments Employees contributions to Kansas Firemen's and Policemen's Retire- ment Fund Social security contributions Employees retirement contributions Unemployment insurance contributions Reimbursement of expenditures Vehicle tax Transfers from General Fund Total Receipts $ 897,875.45 11,566.89 2,805.37 17,498.81 160,887.35 248,892.02 131 ,327 . 64 1,328.96 65,136.96 191,049.21 30,000.00 1,758,368.66 Expenditures Public officials and employee liability insurance Social security Police and fire retirement Employees retirement Group insurance Unemployment ~nsurance Workman's compensation Earned leave Reimbursement of expenditures Total Expenditures 8,88l.40 370,817.10 932,654.69 210,259.37 292,866.61 29,145.79 70,187.00 7,874.92 l7.96 1,922,704.84 Receipts over (Under) Expenditures 064,336.18) Unencumbered Cash Balance, January 1 229,347.85 Unencumbered Cash Balance, December 3l $ 65,011.67 UTILITY FUND Receipts Current tangible taxes Delinquent taxes Auto dealers tax stamps Interest on investments Vehicle taxes Total Receipts $ 333,251.64 9,961.82 1,041.79 1,966.44 62,776.17 408,997.86 Budget $ 919,039.00 7,000.00 1,500.00 15,000.00 163,000.00 245,000.00 138,700.00 2,800.00 l,OOO.OO 150,310.00 30,000.00 1,673,349.00 5,500.00 390,000.00 763,000.00 253,000.00 314,000.00 49,700.00 85,000.00 30,000.00 1,890,200. O(~ (216,851.00) 216,851. 00 $ $ 341,735.00 3,000.00 500.00 2,000.00 54,030.00 401,265. OO~ (Over) Under Budget $ 21,163.55 (4,566.89) 0,305.37) (2,498.81) 2,112.65 0,892.02) 7,372.36 1,471. 04 (64,136.96) (40,739.21) (85,019.66) 0,381.40) 19,182.90 069,654.69) 42,740.63 21,133.39 20,554.21 14,813.00 22,125.08 07.96) 02,504.84) (52,514.82) 02,496.85) ($ 65,011.67) $ 8,483.36 (6,961.82) (541. 79) 33.56 (8,746. 17) 0,732.86) -8- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 UTILITY FUND (CONTD.) Expenditures Gas serv~ce Light and power service Water service Traffic control signals Street lighting Total Expenditures Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 SPECIAL PARKS AND RECREATION Receipts City liquor tax Expenditures Transfer to General Fund Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 SPECIAL ALCOHOL PROGRAMS Receipts City liquor tax Expenditures Contractual serv~ces Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 Actual $ 42,309.48 93,801.68 26,472.54 29,163.09 244,033.24 435,780.03 (26,782.l7) 165,402.81 $ 138,620.64 $ 42,341.81 62,000.00 09,658.19) 20,114.l8 $ 455.99 $ 42,341.80 66,705.00 (24,363.20) 24,417.47 $ 54.27 Budget $ 46,000.00 85,000.00 30,000.00 29,000.00 290,000.00 480,000.00 08,735.00) 78,735.00 $ $ 58,000.00 77 ,340.00 09, 340 . 00 ) 19,340.00 $ $ 58,000.00 77,340.00 09 , 340 . 00) 19,340.00 $ (Over) Under Budget $ 3,690.52 (8,801.68) 3,527.46 063.09) 45,966.76 44,219.97 (51,952.83) ($ (86,667.81) 138,620.64) $ l5,658.19 15,340.00 318.19 074.18) ($ 455.99) $ l5,658.20 10,635.00 5,023.20 ($ (5,077.47) 54 . 27) -9- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 SPECIAL LIABILITY FUND Receipts Current tangible taxes $ 48,344.27 $ 49,600.00 $ 1,255.73 Delinquent tangible taxes 675.42 300.00 075.42) Auto dealers tax stamps 151.73 100.00 (51.73) Transfers from other funds 5,610.00 11 ,600.00 5,990.00 Vehicle taxes 10,700.00 8,400.00 (2,300.37) Reimbursement of expenditures 6,519.37 (6,519.00) Total Receipts 72 ,000. 79 70,000.00 (2,000.79) Expenditures Liability insurance 24,541. 00 40,000.00 l5,459.00 Professional services 3,866.99 20,000.00 16,133.01 Total Expenditures 28,407.99 60,000. O(~ 31,592.01 Receipts Over Expenditures 43,592.80 lO,OOO.OO 03,592.80) Unencumbered Cash Balance, January 1 103,236.70 61,190.0(~ (42,046.70) Unencumbered Cash Balance, December 31 $ 146,829.50 $ 71,190.0(~ ($ 75,639.50) Budget (Over) Under Budget Actual FAIR HOUSING ASSISTANCE PROGRAM (NOTE 2) Receipts Grants from Federal government Reimbursement of expenditures Total Receipts $ 14,780.91 5,761. 62 20,542.53 14,642.44 6,924.84 486.50 22,053.78 0,511.25) ( 5 , 77 3 . 84 ) ($ 7,285.09) Expenditures Personal services Contractual services Materials and supplies Total Expenditures Receipts Over (Under) Expenditures Unencumbered Cash Balance (Deficit), January 1 Unencumbered Cash Balance (Deficit), December 31 (Note 5) -10- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 HERITAGE CONSERVATION (NOTE 2) Receipts Grants from federal government Transfers from Construction Fund Total Receipts Expenditures Contractual services Materials and supplies Total Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 3l BOND AND INTEREST Receipts Current tangible taxes Delinquent tangible taxes Current special assessment taxes Delinquent special assessment taxes Auto dealers tax stamps Interest from investments Accrued interest on bonds sold Special assessments Transfers from other funds Vehicle taxes Total Receipts Expenditures General bond principal General bond interest Curb, gutter and pav~ng principal (City share) Curb, gutter and paving principal (Property owner share) Curb, gutter and paving interest (City share) Curb, gutter and paving interest (Property owner share) Fiscal agency commission and postage Estimated interest - Bonds to be issued Total Expenditures Actual $ 680.25 2,721. 25 3,401.50 289.58 70.80 360.38 3,041.12 $ 3,041.12 $ 899,996.95 12,172.83 698,030.05 74,072.26 2,815.42 19,956.19 1,877.27 7,496.52 250,000.00 201,557.57 2,167,975.06 Budget (Over) Under Budget $ 921,635.00 15,000.00 600,000.00 20,000.00 2,000.00 20,000.00 5,000.00 2,000.00 250,000.00 158,580.0(~ 1,994,215.0(~ $ 21,638.05 2,827.17 (98,030.05) (54,072.26) (815.42) 43.81 3,122.73 (5,496.52) (42,977.57) 073,760.06) 730,000.00 730,000.00 350,334.73 350,400.00 65.27 109,304.30 11 7 , 000 . 00 7,695.70 564,695.70 647,000.00 82,304.30 32,696.77 41,000.00 8,303.23 201,999.35 285,000.00 83,000.65 885.00 600.00 (285.00) 30,000.00 30,000.00 1,989,915.85 2,201,000.00 211 ,084.15 -11- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 BOND AND INTEREST (CONTD.) Receipts Over (Under) Expenditures $ 178,059.21 ($ 206,785.00)($ 384,844.21) Unencumbered Cash Balance, January 1 284,302.69 206, 785.0(~ 07,517.69) Unencumbered Cash Balance, December 31 $ 462,361. 90 $ = ($ 462,361.90) CONSTRUCTION FUND (NOTE 2) Receipts Special assessments and charges Issuance of internal improvement bonds Transfers from other funds Reimbursement of expenditures Other Total Receipts Expenditures Receipts Over Expenditures Unencumbered Cash Balance (Deficit), January 1 Unencumbered Cash Balance, December 31 GOLF COURSE Receipts Membership and green fees Cart rental Cart storage Cart user fees Oil well lease Sales Total Receipts Expenditures Personal services Contractual services Materials and supplies Sundry expenditures Capital out lay Total Expenditures Actual (Over) Under Budget Budget $ 101,007.46 820,000.00 73,500.00 85,023.28 32,785.85 1,112,316.59 288,088.53 824,228.06 023,243.95) $ 700,984.11 $ 114,831.34 $ l25,000.00 $ 10,168.66 15,880.35 1,000.00 04,880.35) 3,05l.00 5,300.00 2,249.00 3,019.00 10,000.00 6,981. 00 4,376.09 6,200.00 1,823.9l 11 ,889.95 01,889.95) l53,047.73 147,500.00 (5,547.73) 64,593.32 63,390.00 0,203.32) 30,005.52 32,160.00 2,154.48 34,950.92 41,300.00 6,349.08 10,118.48 10,000.00 018.48) 12,218.90 9,150.00 0,068.90) 151,887.l4 156,000.00 4,112.86 -12- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 Actual GOLF COURSE (CONTD.) Receipts Over (Under) Expenditures $ 1,160.59 ($ Unencumbered Cash Balance, January 1 19,091.05 Unencumbered Cash Balance, December 31 $ 20,251.64 SANITATION Receipts Interest from investments Miscellaneous sales and services Service fees Reimbursement of expenditures Total Receipts $ 3,311.50 1,689.00 632,168.73 901.23 638,070.46 Expenditures Personal services Contractual services Materials and supplies Transfer to Bond and Interest Fund Total Expenditures 248,289.l8 119,418.76 90,697.94 144,000.00 602,405.88 Receipts Over (Under) Expenditures 35,664.58 Unencumbered Cash Balance, January 1 269,523.10 Unencumbered Cash Balance, December 31 $ 305,187.68 PARKING METERS Receipts Parking meter receipts Parking meter permits Total Receipts $ 917.62 47,169.34 48,086.96 Expenditures Personal services Contractual services Materials and supplies Total Expenditures 30,621.86 9,295.15 6,460.56 46,377.57 Receipts Over Expenditures 1,709.39 Unencumbered Cash Balance, January 1 807.57 Unencumbered Cash Balance, December 31 $ 2,516.96 Budget 8,500.00)( $ 11,400.00 $ 2,900.00 ($ $ 5,000.00 9,000.00 570,000.00 584,000. O(~ 271 ,060.00 143,070.00 85,530.00 144,000.00 643,660. OC~ (59,660.00) 160,189.00 $ 100,529.00 ($ $ 65,000.00 30,000.00 95,000.00 44,340.00 24,320.00 10,580.00 79,240.00 15,760.00 917.00 $ 16 ,677 . 00 (Over) Under Budget 9,660.59) 0,691.05) 17,351.64) $ 1,688.50 7,311.00 (62,168.73) (901.23) (54,070.46) 22,770.82 23,651.24 (5,167.94) 41,254.12 (95,324.58) 009,334.10) 204,658.68) $ 64,082.38 0 7 , 169 . 34 ) 46,913.04 13,718.14 15,024.85 4 , 11 9 . 44 32,862.43 14,050.61 109.43 $ 14,160.04 -13- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 Actual BICENTENNIAL CENTER Receipts Rent Concessions Reimbursement of expenditures Transfers from Federal Revenue Sharing Fund Total Receipts $ 121,464.90 196,262.87 2,566.88 265,000.00 585,294.65 Expenditures Personal services Contractual serv~ces Materials and supplies Sundry expenditures Capital out lay Total Expenditures 264,804.80 2l2,608.91 31,168.64 79,458.22 42,848.13 630,888.70 Receipts Over (Under) Expenditures (45,594.05) Unencumbered Cash Balance, January 1 l73,136.68 Unencumbered Cash Balance, December 31 $ 127,542.63 SOLID WASTE DISPOSAL Receipts Income from leased land Service fees Reimbursement of expenditures Total Receipts $ 9,722.70 236,678.40 692.06 247,093.16 Expenditures Personal serv~ces Contractual services Materials and supplies Transfers to other funds Total Expenditures 63,160.95 24,302.96 46,533.60 104,000.00 237,997.51 Receipts Over (Under) Expenditures 9,095.65 Unencumbered Cash Balance, January 1 34,893.11 Unencumbered Cash Balance, December 31 $ 43,988.76 Budget $ 125,000.00 215,000.00 265,000.00 605,000. O(~ 282,650.00 218,440.00 43,800.00 115,880.00 22,260.00 683,030.0([ 08,030.00) 135,535.0C~ $ 57,505.0C~ ($ $ 15,000.00 220,000.00 235,000.00 68,150.00 24,740.00 52,060.00 104,000.00 248,950.00 03,950.00) 49,494.00 $ 35,544.00 ($ (Over) Under Budget $ 3,535.10 18,737.13 (2,566.88) 19,705.35 17,845.20 5,831.09 12,631.36 36,421. 78 (20,588.13) 52,141. 30 (32,435.95) (37,601.68) 70,037.63) $ 5,277.30 06,678.40 ) (692.06) 02,093.16) 4,989.05 437.04 5,526.40 10,952.49 (23,045.65) 14,600.89 8,444.76) -14- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 WATER AND SEWERAGE FUND Receipts Water Sewerage Sanitation fees Tapping and front footage service Service charge - Sanitation department Miscellaneous income Sales tax collections Meter deposits Reserve for Extension and Bond Re- tirement Reserve for Depreciation and Emergency Computer cost reimbursement Total Receipts Expenditures Water supply Softening and treatment Pumping Distribution Customer accounting and collection Administrative and general Sewage treatment and collection Bond ordinance requirements Transfer to Sanitation Department - Service fees Capital expenditures Sales tax remitted Meter deposits refunded Transfer to Reserve for Extension and Bond Retirement Reserve for Depreciation and Emergency Total Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 (Over) Under Actual Budget Budget $2,843,634.33 $2,646,000.00 ($ 197,634.33) 647,678.31 700,000.00 52,321.69 632,000.00 570,000.00 (62,000.00) 11 ,806.72 15,000.00 3,193.28 12,078.82 11 ,000.00 0,078.82) 10,241.40 10,000.00 (241. 40 ) 44,521.17 15,000.00 (29,521.17) 36,334.82 38,000.00 1,665.18 400,000.00 400,000.00 400,000.00 400,000.00 1,799.25 0,799.25) 4,240,094.82 4,805,000.00 564,905.18 73,318.32 67,600.00 (5,718.32) 705,407.45 659,000.00 (46,407.45) 166,2l9.21 170,900.00 4,680.79 252,296.69 223,300.00 (28,996.69) 274,784.83 291,600.00 16,815.17 514,595.72 541,800.00 27,204.28 520,711. 77 546,050.00 25,338.23 405,159.17 409,630.00 4,470.83 632,000.00 570,000.00 (62,000.00) 256,303.10 350,000.00 93,696.90 44,521.17 16,000.00 ( 28 , 521 . 17) 39,460.00 28,000.00 01,460.00) 300,000.00 400,000.00 100,000.00 400,000.00 400,000.00 4,184,777.43 4,673,880.00 489,102.57 55,317.39 131,120.00 75,802.61 582,218.24 426,020.00 056,198.24) $ 637,535.63 $ 557,140.00 ($ 80,395.63) -15- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 (Over) Under Actual Budget Budget BICENTENNIAL CENTER EVENTS FUND (NOTE 4) Receipts $ 769,777.96 Expenditures Transfer of net rental fees to Bicentennial Center Fund 62,996.82 Special events expenditures 787,451.51 Total Expenditures 850,448.33 Receipts Over (Under) Expenditures (80,670.37) Unencumbered Cash Balance, January 1 88,397.43 Unencumbered Cash Balance, December 31 $ 7,727.06 DATA PROCESSING Receipts Sale of commodities $ 765.58 $ ($ 765.58) Fees 119,864.50 125,000.00 5, 135 . 50 Computer programm~ng serv~ce 10,8ï4.35 13,150.00 2,275.65 Total Receipts 131,504.43 138,150.00 6,645.57 Expenditures Personal services 45,446.88 45,430.00 06.88) Contractual serv~ces 81,818.86 88,720.00 6,901.14 Materials and supplies 4,151.79 4,000.00 (151.79) Total Expenditures 131,417.53 138,150.00 6,732.47 Receipts Over Expenditures 86.90 (86.90) Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 ~ 86.90 $ ($ 86.90) BOND FUND FOR COMBINED WATER AND SEWAGE SYSTEM REFUNDING REVENUE BONDS, SERIES OF 1978 (NOTE 2) Receipts Interest from investments $ 80,632.77 Transfers from Water and Sewerage Fund 405,159.17 Total Receipts 485,791.94 -16- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 BOND FUND FOR COMBINED WATER AND SEWAGE SYSTEM REFUNDING REVENUE BONDS, SERIES OF 1978 (NOTE 2) (CONTD.) Budget (Over) Under Budget Actual Expenditures Bond principal Bond interest Total Expenditures $ 1,000.00 277 , 702.50 278,702.50 Receipts over Expenditures 207,089.44 Unencumbered Cash Balance, January 1 1,070,132.73 Unencumbered Cash Balance, December 31 $1,277,222.17 RESERVE ACCOUNT FOR COMBINED WATER AND SEWAGE SYSTEM REFUNDING REVENUE BONDS, SERIES OF 1978 (NOTE 2) Receipts Interest from investments $ 73,667.43 Expenditures Receipts Over Expenditures 73,667.43 Unencumbered Cash Balance, January 1 618,326.49 Unencumbered Cash Balance, December 31 $ 691,993.92 RESERVE ACCOUNT FOR COMBINED WATER AND SEWAGE SYSTEM DEPRECIATION AND EMERGENCY REPLACEMENT (NOTE 2) Receipts Interest from investments $ 49,720.47 Expenditures Receipts Over Expenditures 49,720.47 Unencumbered Cash Balance, January 1 528,053.40 Unencumbered Cash Balance, December 31 $ 577,773.87 -17- CITY OF SALINA Salina, Kansas Exhibit STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 RESERVE ACCOUNT FOR COMBINED WATER AND SEWAGE SYSTEM EXTENSION AND BOND RETIREMENT (NOTE 2) Receipts Interest from investments Transfer from Water and Sewerage Fund Total Receipts Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 CENTRAL GARAGE (NOTE 2) Receipts Reimbursement of expenditures Transfer from other funds Total Receipts Expenditures Personal services Contractual services Materials and supplies Sundry expenditures Capital outlay Total Expenditures Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 CITIZENSHIP TRUST (NOTE 2) Receipts Interest from investments Expenditures Receipts Over (Under) Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 Actual Budget $ 32,546.08 300,000.00 332,546.08 332,546.08 250,131.95 $ 582,678.03 $ 489,439.52 7,440.00 496,879.52 93,039.48 27,185.66 364,405.66 11,412.29 3,250.45 499,293.54 (2,412.02) 9, 924 . 08 $ 7,510.06 $ 872.33 2,000.00 0,127.67) 12,819.48 $ 11,691.81 B (Contd.) (Over) Under Budget -18- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 HUD COMMUNITY DEVELOPMENT (NOTE 2) Receipts Grants from federal government Interest from investments Collection of housing and winteri- zation loans - Principal and interest Miscellaneous Total Receipts Expenditures Personal services Contractual services Materials and supplies Capital outlay Total Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 CEMETERY ENDOWMENT (NOTE 2) Receipts Interest from investments Perpetual care deposits Total Receipts Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 Actual Budget $ 539,278.68 404.66 11 ,245.55 1,211.56 552,140.45 32,393.49 117,565.91 2,083.30 356,985.00 509,027.70 43,112.75 23,605.95 $ 66,718.70 (Over) Under Budget $ 2,122.83 3,335.00 5,457.83 5,457.83 65,292.17 $ 70,750.00 -19- CITY OF SALINA Salina, Kansas Exhibit B (Contd.) STATEMENT OF RECEIPTS, EXPENDITURES, AND CHANGES IN UNENCUMBERED CASH BALANCES COMPARED WITH BUDGET Year Ended December 31, 1983 MAUSOLEUM TRUST (NOTE 2) Receipts Budget (Over) Under Budget Actual $ Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 490.00 Unencumbered Cash Balance, December 31 $ 490.00 MAUSOLEUM ENDOWMENT (NOTE 2) Receipts $ Expenditures Receipts Over Expenditures Unencumbered Cash Balance, January 1 17,575.17 Unencumbered Cash Balance, December 31 $ 17,575.17 STATE WITHHOLDING TAX (NOTE 2) Receipts State withholding tax deductions $ 40,085.24 Expenditures State withholding tax deductions remitted 40,085.24 Receipts Over Expenditures Unencumbered Cash Balance, January 1 Unencumbered Cash Balance, December 31 $ The accompanying notes are an integral part of this financial statement. -20- Purpose General Obligation Bonds Flood control Library City-County building Municipal golf course Municipal golf course Park improvements Bicentennial Center Park improvements Park improvements Bridge improvements Solid waste Fire equipment Revenue Bonds Water and sewerage Totals Payable in Year Ended December 31, 1984 1985 1986 1987 1988 Thereafter Tot al s CITY OF SALINA Salina, Kansas STATEMENT OF BONDED INDEBTEDNESS December 31, 1983 Date of Issue 11-01-63 11-01-65 11-01-66 12-01-67 10-01-68 4-01-74 4-01- 77 12-15-77 6-01-79 6-01-80 3-01-81 3-01-81 5-01-78 Final Maturity Date 11 -01 -84 11-01-86 11-01-87 12-01-86 10-01-86 10-01-84 10-01-97 3-01-88 12-01-89 l2-0l-90 9-01-87 9-01-91 2-15-07 Rate 2.875%, 3.0%, 3.125%, and 3.5% 3.25%, 3.3%, and 3.375% 3.75%, 3.8%, and 5.0% 3.75%,4.0%, and 4.25% 3.75%,4.0%, and 4.25% 4.1% and 4.2% 4.6%,4.7%, 5.0%, 5.2%, and 5.25% 4.375%,4.4%,4.5%, and 4.75% 5.375%, 5.4%, 5.75%, and 6.0% 5.7%, 5.75%, 5.8%, 5.9%, and 6.75% 7.25%, 7.3%, 7.4%, 7.875%, and 8.0% 7.5%, 7.6%, 7.7%, 7.8%, and 8.0% 6.25% SCHEDULE OF MATURITIES December 31, 1983 General Obligation Bonds Principal Interest Revenue Bonds Principal Interest $ 740,000.00 $ 309,584.47 637,000.00 272 ,479 . 94 637,000.00 239,649.39 595,000.00 206,997.50 430,000.00 179,680.00 3,090,000.00 77 3,155.00 $6,129,000.00 $1,981,546.30 $ 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 4,384,000.00 $ 277 ,640.00 277,577.50 277,515.00 277 ,452.50 277,390.00 3,874,511.87 $4,389,000.00 $5,262,086.87 Exhibit c Amount of Bonds Year Ended December 31, 1983 Bonds Original Outstanding Bonds Bonds Outstanding Issue January 1, 1983 Issued Retired December 31, 1983 $ 260,000.00 $ 26,000.00 $ $ 13,000.00 $ 13 ,000 . 00 675,000.00 120,000.00 30,000.00 90,000.00 1,100,000.00 275,000.00 55,000.00 220,000.00 75,000.00 24,000.00 6,000.00 18,000.00 75,000.00 24,000.00 6,000.00 18,000.00 100,000.00 20,000.00 10,000.00 10,000.00 6,500,000.00 4,875,000.00 325,000.00 4,550,000.00 250,000.00 150,000.00 25,000.00 125,000.00 250,000.00 175,000.00 25,000.00 150,000.00 250,000.00 200,000.00 25,000.00 175,000.00 900,000.00 710,000.00 190,000.00 520,000.00 280,000.00 260,000.00 20,000.00 240,000.00 10,715,000.00 6,859,000.00 730,000.00 6,129,000.00 4,394,000.00 4,390,000.00 1,000.00 4,389,000.00 $15,109,000.00 $11,249,000.00 $ $731,000.00 ilO,518,000.00 -21- Special Spec ial Special Special Special Special Special Special Special Special Special Special Special Purpose Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Assessment Totals Payable in Year Ended December 31, 1984 1985 1986 1987 1988 Thereafter Totals Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds 6.75%, 5.70%, 5.75% CITY OF SALINA Salina, Kansas STATEMENT OF BONDED INDEBTEDNESS December 31, 1983 Date of Issue Rate 11-01-63 11-01-65 11-01-67 11-01-68 4-01-70 1-01-74 9-01-75 12-01-77 6-01-78 6-01-79 6-01-80 3-01-81 5-01-83 3 1/8% 3 1/4% 3.7% to 4.25% 3.9% to 4.5% 5 1/2% to 6% 4.10% to 4.75% 4 1/4% 4.4% to 4.7% 4.7% to 5% 6.0% to 5.4% 5.80%, 5. 90% , 7.5% to 8.0% 6.5% to 7.5% SCHEDULE OF MATURITIES December 31, 1983 Special Assessment Bond Principal Property Owner's Share Total City Share $ 749,000.00 $114,896.12 677 ,000.00 99,843. 72 632,000.00 90,767.22 622,000.00 84,794.22 526,000.00 55,941.12 1,105,000.00 118,786.10 $4,311,000.00 $565,028.50 $ 634,103.88 577,156.28 541,232.78 537,205.78 470,058.88 986,213.90 $3,745,971.50 Exhibit C (Contd.) Amount of Bonds Year Ended December 31, 1983 Bonds Original Outstanding Bonds Bonds Outstanding Issue January 1, 1983 Issued Retired December 31, 1983 $ 986,218.15 $ 99,000.00 $ $ 52,000.00 $ 47,000.00 265,000.00 40,000.00 10,000.00 30,000.00 155,000.00 30,000.00 5,000.00 25,000.00 58,267.56 19,000.00 3,000.00 16,000.00 79,481.71 32,000.00 4,000.00 28,000.00 250,736.00 50,000.00 25,000.00 25,000.00 428,000.00 13 5 ,000 . 00 45,000.00 90,000.00 888,000.00 475,000.00 95,000.00 380,000.00 755,000.00 450,000.00 75,000.00 375,000.00 1,286,000.00 9l0,000.00 130,000.00 780,000.00 1,450,000.00 1,160,000.00 145,000.00 1,015,000.00 836,000.00 765,000.00 85,000.00 680,000.00 820,000.00 820,000.00 820,000.00 $4,165,000.00 $820,000.00 $674,000.00 $4,311 ,000.00 Special Assessment Bond Interest Property Owner's Total City Share Share $ 278,184.53 $ 33,573.58 $244,610.95 209,350.27 25,451.62 183,898.65 170,966.26 20,099.33 150,866.93 135,255.00 15,325.06 119,92 9.94 99,720.00 10,634.74 89,085.26 139,973.75 13,895.42 126,078.33 $1,033,449.81 $118,979.75 $914,470.06 -22- Cash in Depositories Planters Bank and Trust Company Salina, Kansas National Bank of America, Salina, Kansas First National Bank and Trust Company, Salina, Kansas First Bank and Trust Co., Salina, Kansas Security Savings and Loan Association, Salina, Kansas Total Cash in Depositories U.S. Treasury Bonds CITY OF SALINA Salina, Kansas COMPOSITION OF ENDING CASH BALANCES December 31, 1983 Cash in Checking Cash in Savings $346,245 . 26 $ 408.59 6,458.570) 231,488.91 29,654.14 30,000.00 $382,766.56 $261,488.91 Petty Cash Water and Sewerage Department Bicentennial Center Total Petty Cash 0) Total (Exhibit A) Cert i ficates of Deposit $2,658,000.00 2,392,000.00 2,297,500.00 1,000,000.00 $8,347,500.00 Includes repurchase agreement balance of $15,000.00. The accompanying notes are an integral part of this financial statement. Exhibit D Total $ 3,004,245.26 2,392,408.59 2,535,447.48 1,029,654.14 30,000.00 $ 8,991,755.47 1,067,459.15 2,500.00 1,470.46 3,970.46 $10,063,185.08 -23- CITY OF SALINA Salina, Kansas Exhibit E COMPARISON OF GROSS CASH BALANCES WITH DEPOSITORY SECURITY December 31, 1983 Gross Cash Balances Cash in checking $ 580,529.54 $ 5,587.39 $ 23,883.89 $ 36,615.91 $ Cash in savings 231,488.91 30,000.00 Certificates of deposit 2,658,000.00 2,392,000.00 2,297,500.00 1,000,000.00 Totals 3,238,529.54 2,397,587.39 2,552,872.80 1,036,615.91 30,000.00 Less FDIC or FSLIC coverage 200,000.00 105,587.39 123,883.89 136,615.91 30,000.00 Balances Securable by Collateral 3,038,529.54 2,292,000.00 2,428,988.91 900,000.00 Security required 00%) 2,126,970.68 1,604,400.00 1,700,292.24 630,000.00 Security provided by depositories 3,098,512.12 2,333,327.23 1,673,521.00 697,500.00 Planters First National Bank and National Bank Bank and Trust Company of America Trust Company First: Bank and Trus t Co. Sec ur it y Savings and Loan Association Amount Undersecured by Statute $ $ $ 26 , 771 .24 $ $ The accompanying notes are an integral part of this financial statement. -24- CITY OF SALINA Salina, Kansas Exhibit F COMPARISON OF SPECIAL ASSESSMENTS PROJECTS EXPENDITURES TO AUTHORIZATIONS December 31, 1983 Project Authorization Cumulative Expenditures Project Name Coachlight Lane Sanitary Sewer Street Improvements $ 88,544.25 12,333.75 401,235.00 $75,949.27 10,725.00 22,057.78 The accompanying notes are an integral part of this financial statement. -25- CITY OF SALINA Salina, Kansas NOTES TO FINANCIAL STATEMENTS December 31, 1983 1. Summary of Significant Accounting Policies The City maintains its accounting records in accordance with the principles of fund accounting in order to ensure observance of limitations and restric- tions placed on the use of resources available. This is the procedure by which resources are classified for accounting and reporting into funds estab- lished according to their nature and purposes. The City of Salina maintains its accounting records for all funds on the cash basis, except that expenditures incurred but not paid and purchase commitments at December 31 are recorded as encumbrances at that date. This method serves to develop information relative to compliance with the budget, cash basis, and other statutes applicable to municipalities within the State of Kansas. The method is not, however, in accordance with generally accepted accounting principles for municipalities. Generally accepted accounting principles requ~re: a. Certain accounts receivable to be recorded in the financial statements. The City does not record these receivables until they are collected in cash. b. Expenditures to be recorded generally on the accrual basis. As discussed above, purchase commitments are recorded as encumbrances at year-end. Additionally, loss contingencies are recorded only when determined that payment is probable and can be reasonably estimated. c. The General Fixed Assets and the General Long-Term Debt Account Groups to be maintained. The City does not maintain these account groups. d. Transfers between funds to be recorded as reductions to fund balance of the fund making the transfers and as additions to fund balance of the fund receiving the transfer. The City records such transfers as expenditures of the fund making the transfer and as receipts of the fund receiving the transfer. e. The annual financial statements to include a combined balance sheet for all fund types and account groups; a combined statement of revenues, expenditures, and changes in fund balance for all governmental fund types and expendable trust funds; and a combined statement of revenues, expendi- tures, and changes in fund balance and combined comparison with budget for all governmental fund types. These required financial statements are not included in this report. The City has, by charter ordinance, elected to exempt itself from the Kansas statutory requirement to maintain fixed asset records, and has requested the Director of Accounts and Reports to waive the requirements of K.S.A. 75-1120a as related to the preparation of financial statements in conformity with gener- ally accepted accounting principles. -26- 2. Budgets Applicable Kansas statutes require that unless exempted by a specific statute. contain several funds for which budgets omitting certain budget comparisons are budgets be legally adopted for all funds The accompanying financial statements were not prepared. The reasons for described below. Special Revenue Funds - Certain of the special revenue funds are not budgeted since their revenues are designated for a special purpose or the fund represents a clearing account. Capital Projects Fund - The capital projects fund is not budgeted since provision for payment of expenditure is from the issuance of bonds, temporary notes, and special assessments and charges. Water and Sewerage Bond Fund and Reserve Accounts - These funds are not budgeted since receipts and expenditures are in accordance with requirements of applicable bond ~ssues. Central Garage - The fund is an intragovernmental fund whose expenditures are reimbursable by other funds. Trust and Agency Funds - The individual trust and agency funds are not subject to the budget law since the assets do not belong to the City of Salina. 3. Long-Term Obligations The City has outstanding an issue of Combined Water and Sewer System Revenue Bonds, Series of 1961, of which the principal amount of $630,000 remains out- standing at December 31, 1983, and an issue of Combined Water and Sewer System Revenue Bonds, Series of 1977, of which the princ ipal amount of :?2, 980,000 remains outstanding at December 31, 1983. The City has provided for the payment of all principal and interest on the bonds by depositing United States government obligations with an escrow agent, as explained in Note 2 on page 35. Neither the assets deposited with the escrow agent for retirement of the 1961 and 1977 bonds issues, nor the outstanding 1961 and 1977 obligations, are reflec- ted in the accompanying financial statements. The amounts required to be maintained in the reserve accounts established by the bond ordinance authorizing issuance of the Waterworks and Se~Tage System Refunding Revenue Bonds, Series of 1978, explained in Note 2, on page 36, have been provided and the net operating income of the water and sewerage system appears sufficient to meet the requirements of the ordinance. 4. Bicentennial Center Events Fund The Bicentennial Center Events Fund is used as a clearing account for special events when the City acts as the promotor's agent. Receipts from special events are deposited in the fund and related expenses are disbursed from the fund. The City's rental fees from such events are transferred from the fund to the Bicentennial Center Fund. -27- 5. Financing of Deficit Cash Balance Certain expenditures by Federal agencies. deficit cash balances K.S.A. 12-1664. of the Fair Housing Assistance Program are reimburseable General funds are being used to temporarily finance the of the fund as of December 31, 1983, in accordance with 6. Temporary Note The City has outstanding a temporary note in the amount of $468,280 at December 31, 1983, which bears interest at 7% per annum and is due December 20, 1984. 7. Capital Projects Fund The Capital Projects Fund is used to account for the purchase or construction of capital facilities, equipment, and public improvements. A summary of the fund's unencumbered cash deficit at December 31, 1983 follows: Cash balance (deficit) resulting from Capital projects completed Capital projects in process Special assessments projects Reserves for future capital projects $593,916..98 81,110.02 (107 , 704 . 24 ) 133,661. 35 Tot al $700,984.11 Exhibit F provides a comparison of cumulative special assessments projects expenditures to authorizations. 8. Compliance with Kansas Statutes A summary of statutory violations related to 1983 follows. a. The market value of securities pledged by First National Bank and Trust Company to secure the City's cash deposits in the bank were insufficient in amount to meet the statutory requirement of K.S.A. 9-1402 on December 31, 1983. The par value of the securities pledged by the bank, however, was $1,832,000.00, which exceeded the security required as determined in Exhibit E. b. Securities pledged by Planters Bank and Trust Company to secure the City's cash deposits in the bank were insufficient in amount to meet the statutory requirement of K.S.A. 9-1402 on October 5, 1983. 9. Interlocal Cooperation Agreement The City agreed to assume responsibility for the operation, control, and manage- ment of the Saline County Emergency Medical Service (EMS) effective January 1, 1983, pursuant to an inter local cooperation agreement dated DeceTIlber l4, 1982. Under the terms of the agreement, Saline County agreed to transfer to the City all tax funds levied and collected for the EMS operation for the year 1983 to assist in the financing of the service. The City also collected fees for ser- vices provided beginning in 1983. The operations of EMS were not included in the City's budget for the year 1983, resulting in actual expenditures in the Employee Benefit Fund in excess of the budgeted amount. The fund. received unbudgeted reimbursement of these expenses in excess of the budget deficit in 1983. -28- 10. Fund Transfers Following is a schedule of transfers between funds for the year 1983. From Special Parks and Recreation Special Gasoline Tax General Fund - Street (1) Federal Revenue Sharing Fund Federal Revenue Sharing Fund General Fund - Contingencies General Fund - Contingencies Construction Fund Sanitation Solid Waste Disposal Water and Sewerage - Administrative and general Water and Sewerage- Bond ordinance requirements Water and Sewerage Solid Waste Disposal - Contractual Services Golf Course - Contractual Services Sanitation - Contractual Services Water and Sewerage - Admini- strative and general General Fund - City Building Solid Waste Disposal (1) Encumbered December 31, 1982. 11. Subsequent Event To Amount General Fund General Fund Street Machinery BiCentennial Center Construction Fund Employee Benefit Fund Central Garage Heritage Conservation Bond and Interest Bond and Interest $ 62,000.00 130,000.00 18,000.00 265,000.00 50,000.00 30,000.00 7,440.00 2,721.25 144,000.00 94,000.00 Bond and Interest 12,000.00 Bond Fund for Combined Water and Sewer System Refunding Revenue Bonds, Series of 1978 Reserve Account for Com- bined Water and Sewage System Extension and Bond Retirement 405,159.l7 300,000.00 Special Liabi lity Fund Special Liability Fund Special Liability Fund Special Liability Fund Construction Fund Construction Fund 360.00 371 .00 810.00 4,069.00 13,500.00 10,000.00 The City issued $2,770,000.00 Combined Water and Sewage System Refunding Revenue Bonds dated June 15, 1984, to refund the outstanding $4,388,000.00 Combined Water and Sewage System Refunding Revenue Bonds, Series of 1978. Cash and investments totaling $1,460,881.65 were transferred from the Water and Sewerage Department Reserve Accounts to an escrow account at Planters Bank and Trust Company along with the proceeds of the new bond issue to provide the necessary funds for the refunding of the 1978 bond issue. -29- SEPARATE FINANCIAL STATEMENTS WATER AND SEWERAGE DEPARTMENT MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS KENNEDY AND CaE HOME OFFICE: P. O. BOX 1 179 CERTIFIED PUBLIC ACCOUNTANTS SALINA. KANSAS 67401 913-825-1561 OFFICES IN KANSAS NEBRASKA OKLAHOMA To the Mayor and The Board of City Commissioners: We have examined the balance sheets of the Water and Sewerage Department of the City of Salina, Kansas, as of December 31, 1983 and 1982, and the related state- ments of income, contributed capital and retained earnings, and changes in financial position for the years then ended. Our examinations were made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered nec- essary in the circumstances. In our opinion, the financial statements referred to above present fairly the finan- cial position of the Water and Sewerage Department of the City of Salina, Kansas, as of December 31, 1983 and 1982, and the results of its operations and the changes in its financial position for the years then ended, in conformity with generally accepted accounting principles applied on a consistent basis. Respectfully submitted, Salina, Kansas July 11, 1984 I)~ ~ (!.d-- ~~ C.P.A. Certified Public Accountant in charge of and actively engaged on this audit. -30- December 31, 1983 1982 $ 891,098 $ 690,738 222,128 225,180 112,475 123,858 l,225,701 1,039,776 CITY OF SALINA Salina, Kansas WATER AND SEWERAGE DEPARTMENT BALANCE SHEETS ASSETS Current Assets Cash and investments Accounts receivable, net of allowance for doubtful accounts Prepaid supplies Total Current Assets Restricted Assets System sinking fund Cash and investments Plant reserve fund Cash and investments System reserve fund Cash and investments Total Restricted Assets 1,277,222 691,994 1,160,452 3,129,668 Property, Plant, and Equipment Land Water plant and equipment Sewerage plant and equipment Furniture and office equipment Construction in progress 116,263 l4,515,380 9,940,200 58,266 52,794 24,682,903 11,584,35l 13,098,552 Less accumulated depreciation Total Property, Plant, and Equipment Other Assets Deferred issuance costs, net of amortization 53,545 Totals $17,507,466 The accompanying notes are an integral part of these financial statements. 1 ,070,133 618,326 778,185 2,466,644 116,263 l4,393,218 9,755,599 53,384 24,318,464 11 ,020,304 13,298,160 55,776 $16,860,356 LIABILITIES Current Liabilities Accounts payable Customers' meter deposits Accrued interest payable Long-term obligations due within Total Current Liabilities one year Long-Term Obligations Revenue bonds due after one year (Note 2) Reserves, Contributed Capital Reserves System sinking fund Plant reserve fund System reserve fund Total Reserves and Retained Earnings Contributed capital and retained earn~ngs (Exhibit C) Total Reserves, Contributed Capital and Retained Earnings Totals Exhibit A December 31, 1983 1982 $ 118,381 $ 108,519 76,670 79,795 104, 174 104 , 174 l,OOO l,OOO 300,225 293,488 4,388,000 4,389,000 1,277,222 1,070,133 691,994 618,326 1,160,452 778,185 3,129,668 2,466,644 9,689,573 9 , 711 , 224 12,819,241 12,177,868 $17,507,466 $16,860,356 -31- CITY OF SALINA Salina, Kansas WATER AND SEWERAGE DEPARTMENT STATEMENTS OF INCOME Exhibit B Year Ended December 31, 1983 1982 Operating Revenues Water revenue Sewerage revenue Tapping service and frontage charges Service charge - Sanitation department Miscellaneous income Total Operating Revenues $2,870,708 647,678 11,807 12,079 6,l85 3,548,457 Operating Expenses Water supply Softening and treatment Pumping Distribution Customers' accounting and collection Administrative and general Sewage treatment and collection Depreciation Total Operating Expenses 73,318 716,789 166,219 252,297 274,785 544,722 520,712 572,091 3,120,933 Operating Income 427,524 Other Income Interest on investments 236,567 Other Expenses Interest on revenue bonds Amortization of deferred issuance Loss on retirement of assets Total Other Expenses costs 277 , 702 2,231 3,429 283,362 Net Income $ 380,729 The accompanying notes are an integral part of these financial statements. $2,413,157 652,500 . 5,694 10,696 10,112 3,092,l59 63,351 714,173 153,202 236,475 263,522 499,410 534,794 580,973 3,045,900 46,259 246,061 277 , 765 2,231 279,996 $ l2,324 -32- CITY OF SALINA Salina, Kansas Exhibit C WATER AND SEWERAGE DEPARTMENT STATEMENTS OF CONTRIBUTED CAPITAL AND RETAINED EARNINGS Balance, Beginning of Year Year Ended December 31, 1983 1982 $9,711,224 $lO,069,047 380,729 12,324 260,644 278,702 278,765 920,075 291,089 Additions Net income for the year (Exhibit B) Contributions of property, plant and equipment Transfers from system sinking fund reserve Total Additions Deductions Transfers to restricted System sinking fund Plant reserve fund System reserve fund Total Deductions reserves 485,79l 73,668 382,267 941,726 469,269 80,590 99,053 648,912 Balance, End of Year $9,689,573 $ 9,711,224 The accompanying notes are an integral part of these financial statements. -33- CITY OF SALINA Salina, Kansas WATER AND SEWERAGE DEPARTMENT Exhibit D STATEMENTS OF CHANGES IN FINANCIAL POSITION Sources of Working Capital From Operations Net income Charges against net ~ncome not affecting working capital Depreciation Amortization of deferred issuance costs Working capital provided by operations Net book value of dispositions of property, plant and equipment Contributions of property, plant and equipment Total Sources of Working Capital Applications of Working Capital Additions to property, plant, and equipment Increase in reserve account assets Decrease in long-term liabilities Total Applications of Working Capital Increase in Working Capital Changes in Components of Working Capital Increase (Decrease) in Current Assets Cash and investments Accounts receivable Inventories Total Increase (Decrease) in Current Assets Increase (Decrease) in Current Liabilities Accounts payable Customers' meter deposits Accrued expenses Total Increase (Decrease) in Current Liabilities Increase in Working Capital Year Ended December 31, 1983 1982 $ 380,729 572,09l 2,231 955,051 621 260,644 1,216,316 373,104 663,024 1,000 1,037,128 $ l79,188 $ 12,324 580,973 2,231 595,528 595,528 33,132 370,l47 1,000 404,279 $191,249 $ 200,360 $187,579 0,052) 27,419 01,383) 12,512 185,925 227,510 9,862 42,250 0,125) 3,345 (9,334) 6,737 36,261 $ 179,188 $191,249 The accompanying notes are an integral part of these financial statements. -34- CITY OF SALINA Salina, Kansas WATER AND SEWERAGE DEPARTMENT NOTES TO FINANCIAL STATEMENTS December 31, 1983 and 1982 1. Summary of Significant Accounting Policies a. Fund Accounting: The City maintains its accounting records in accordance with the principles of fund accounting in order to ensure observance of limitations and restrictions placed on the use of resources available. Resources are classified for accounting and reporting into funds established according to their nature and purposes. The Water and Sewerage Department of the City of Salina is a separate fund of the City which is supported by user charges from its customers rather than by tax monies. The Department uses the accrual method of accounting in the preparation of its financial statements. Revenue is recorded as earned and expenses as incurred. b. Deferred Issuance Costs: Deferred issuance costs are amortized to expense over the term of the related revenue bonds. c. Property, Plant, and Equipment and Depreciation: Property, plant, and equipment are stated at cost. Assets acquired prior to 1981 have been adjusted to reflect cost as determined by a firm of professional appraisers. Depreciation is determined using the straight-line method over the estimated useful life of each asset. d. Investments: Investments are stated at cost which approximates market. 2. Long-Term Obligations The City issued its Waterworks and Sewage System Refunding Revenue Bonds, Series of 1978, on May 1, 1978, for the purpose of refunding its Combined Water and Sewage System Revenue Bonds of 1961 and 1977. Proceeds of the 1978 bond issue were invested in United States government obligations deposited with Planters Bank and Trust Company, Salina, Kansas, pursuant to an escrow trust agreement dated May l, 1978. Total funds deposited and interest earned on such funds will be sufficient to pay all principal and interest on the 1961 and 1977 bonds as they become due. Neither the assets deposited with the escrow agent nor the outstanding 1961 and 1977 obligations totaling $3,610,000 are reflected in the accompanying financial statements. The new bond issue in the original amount of $4,394,000 matures serially between February 15, 1979, and February 15, 2007, and bears interest at rates varying from 6 l/4 to 6 3/8 percent per annum. Maturities of the 1978 revenue bonds in subsequent years are as follows: 1984 through 1988 - $1,000 per year Thereafter $ 5,000 4,384,000 Total Bonds Outstanding, December 31, 1983 $4,389,000 -35- The City has established certain reserve accounts pursuant to the 1978 bond ordinance to provide funds for the retirement of the bonds and payment of interest thereon and for making replacements to the system in the event other funds are not available. The gross revenues of the Department are pledged to secure payment of the bonds; however, the pledge is subordinate to a similar pledge to secure payment of the 1961 and 1977 bonds. The amounts required to be maintained in the reserve accounts established by the 1978 bond ordinance have been provided and the net operating income of the system for 1983 and 1982 is sufficient to meet the requirements of the ordinance. 3. Retirement Plan The City participates in the State of Kansas Public Employees' Retirement System which is a defined contribution plan covering substantially all employees. The Department's portion of pension costs, which are funded as accrued, was $39,595 and $34,751, for the years 1983 and 1982, respectively. 4. Commitments Commitments to acquire additional water and sewerage equipment totaled $141,036 as of December 3l, 1983. 5. Subsequent Event The City issued $2,770,000.00 Combined Water and Sewage System Refunding Revenue Bonds dated June 15, 1984, to refund the outstanding $4,388,000.00 Combined Water and Sewage System Refunding Revenue Bonds, Series of 1978. Cash and in- vestments totaling $1,460,881.65 were transferred from the Water and Sewerage Department Restricted Assets to an escrow account at Planters Bank and Trust Company along with the proceeds of the new bond issue to provide the necessary funds for the refunding of the 1978 bond issue. The transaction results in a gain on advance refunding of $426,987.06. -36-