City Sanitation Services and Yard Waste Study Session Presentation••••••••OverviewAlley collection system issuesPeer Communities and CompetitorsOptions going forward2018 & historical dataCoYard waste costsCurrent model-mingling w/refuse STUDY SESSION
3/25/2019
CITY SANITATION SERVICES AND YARD WASTE
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(25 individual routes)
••••One driver; two workers (runners)2018 refuse setWeekly pick90-95 gallon carts (depending on cart style)-up-out rate: 89%
•Sanitation work group services approximately 15,100 customers
••Five refuse trucks operating five days a week Semi-automated refuse collection
OVERVIEW
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trees, etc.) prevent automated collection in alleys
•Service provided at no additional cost
•••Required movement of the collection armVery narrow alleys with obstructions (fences, utility poles, Maneuvering of the vehicle for automated pickup
•••One Automated trucks are not an option for alleysIncorporated into current routesdriver; two workers (runners)
ALLEY COLLECTIONSEMI-AUTOMATED
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worker/drivers to drive yard waste trucks
•65cart -gallon carts
•••Three FTE worker/drivers Follow same routes as refuse trucksThree temp employees (runners) work refuse routes to allow
•••••Weekly pickWeekly service provided at no additional chargeCurrent cart cost is $31.00 (oneOneSeparate trucks and employees -time cart fee (optional): 50% of the cost of the -up-time
fee only)
YARD WASTE COLLECTIONSEMI-AUTOMATED
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interest
•$25 for first 15-minutes
•$25 every half hour afterwards
•Salina Drop-off Recycling Center (SDRC)
•Non-customers fee is $50 for same time frames
•Customers
••••One semiRFI to private companies 836 subscribers as of 3/18/19 pay $5.50/month18-gallon bins (collected weekly)-automated truck and driver–three companies expressed
•••Subscription curbside recycling programCart delivery/pickSpecial Pick-up Service-up/repair
OTHER SERVICES PROVIDED
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•Service is available to all City Sanitation customersrefuse routes)
••••Fee included in base feeCity collection and delivery to Kanza OrganicsContract cost is $72,765 annuallyLifted size restrictions in February, 2018
••••Three trucks Kanza Organics contract to receive yard wasteSeparation of yard waste is optional for customersThere is no stand operating five days a -alone fee for yard wasteweek
(same as
CURRENT YARD WASTE MODEL
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year
•Collection schedule: (assumes full staffing)
••••March through December2018 weekly set34% have carts or setJanuary and February -out rate -out bags or bundles throughout the –yard waste comingled with refusewas about 11% (peaked
in August)
••Customer participationMust run each route in its entirety to ensure pick-up
CURRENT YARD WASTE MODEL
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•Carts
•••••About 5,500 Bundles should be neatly stacked; no longer than 5’YW staff tears bag open and dumps into truck hopperBag cannot contain refuse 30-gallon or smallercustomers use 5,700
carts
••BagsBundles
AVAILABLE TO THE PUBLICYARD WASTE CONTAINERS
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Yescollected by the yard waste truck?Nocollected by the specials truck and taken to the landfill within Yard waste crew empties cart and empties the cart; if refuse If 1 or 2 small items
of refuse is Is the material acceptable to be calls in, the mixed material is removed, YW staff removes and returns cart to original guidelines; once customer dumped and staff leaves
Organics for composting.Material taken to Kanza seen, but can be easily is excessive, cart is not 2 days of the calllocation. -in.
YARD WASTE DISPOSAL
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work group is short-staffed
•Refuse collection
•Yard waste collection is the first service cancelled when the
••••Subscription recyclingYard waste collectionSpecial pick-ups
WORKLOAD PRIORITIZATION
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•Sanitation has had multiple openings monthly since trucks were delivered to Kanza Organics in 2018season2018 season (Aprilwaste job at the current pay rateinability (physically) or
unwillingness to perform the 2008 to Kanza Organics fifteen days during the -May) due to staff shortages
••••Turn57 tons of yard waste collected by Sanitation YW Yard waste was comingled for the remainder of the Sanitation -over rate is high due to new employees’ was only able to collect
and deliver yard
STAFFING ISSUES
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•Starting pay rates: (depending on CDL licensing or is completed early as an incentiverates $3required positions indicates the need to raise pay other skills)-4/hour
•••Worker: $12.34 Driver: $14.98 Worker/Driver: $13.68 -–$16.77$13.82 -$15.32
••Staff analysis of market demand for CDL licensedEmployees credited for eight hours work when route -
STAFFING ISSUES
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2018 tipping fee of $34.50/ton, the cost of disposal was county road maintenance feesestimated at $61,065
collected separately or comingled
••••There is an added cost of landfill tipping feesTipping fee may need to change in the future to help pay Today’s landfill tipping fee is $35.50 ($62,835)Based on average of 1,770
tons at time of business plan and the
•When yard waste is comingled with refuse:
•••All materials are comingled on same route/truckThe City pays Kanza Organics whether or not yard waste is All materials are disposed of at the landfill
COMINGLING
YWYWYWYW
Yard WasteBack-up
Worker/Driver positions are openNote: Currently three of four 14
•••••Three temporary employeesOperationsSupervisionCartsFuel/maintenance
••••••Four Worker/DriversAmortized cost of replacement vehiclesAdministrationTipping feesInsuranceFour trucks
•Direct personnel costs
•Other costs
YARD WASTE COLLECTION COSTS
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Organics for composting yard waste
•The business plan, using 2016 financial data, collection program at $640Kestimated the total program cost of the yard waste
•This includes the $72,765 annual contract costs to Kanza
OPERATIONAL COST SAVINGS
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••••••••••••••••Kanza specials)Back3 temporary employees Maintenance (refuse)Fuel usage (refuse)Landfill tipping fees (refuse)Worker/Driver Administrative Assistant (20%)Supervisor (25%)Superintenden
t (25%)MiscellaneousCart replacement3 FTE insuranceFuelAmortized cost of trucks, maintenance, -positions up truck (SDRC, alleys, contract -w/benefitsbackcost-up (33%)
What would be recovered:What would remain:
•According to the business plan, approximately were eliminated.program costs ($640,000) if the yard waste program $389K could be recovered (net savings) of the total
OPERATIONAL COST SAVINGS
1,4911,3381,5751,9152,2601,1431,6571,6382,0032,6082,3212,5892,7503,0422,9262,3712,7122,4342,6422,22966057
1,0003,5003,0002,5002,0001,5005000
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Tons Collected
•Reasons for downward trend:totals not included 2018; 2004; 3,042.22 tons56.82 tons
••••Staffing shortagesDroughtIncreased mulchingRestrictions on limb size
•••Most collected: Fall leaf collection Least collected:
HISTORICAL YARD WASTE DATA
235100133127105164180172141175148152138245112478371248598
100300250200150500
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Kanza Organics
Tons Collected
•Leaves collected by Street work group:2014; 2002; 245.42 tons23.91 tons
••••Program available to all Salina residentsMaterial taken to Material collected with vacuum and modified packer
truckProgram runs from October to December each year
••Most collected: Least collected:
FALL LEAF COLLECTION PROGRAM
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infrequency of use by some current customerscustomer loss
•Full staffing and semi-automated YW collection
•••••••Odor, storage, missed collectionLike recycling, would cause spiraling cost increase due to City likely to lose customer base due to price increase and If all 5,500 customers continued,
cost would be $9.70/monthBags and bundles would no longer be an optionWould likely cause increased contamination of yard wasteCollection would be confined to YW cart
•••••Alternate collection frequency (biEliminate YW collectionPrivatize YW collectionSubscription serviceAutomate YW collection-weekly)
YARD WASTE OPTIONS GOING FORWARD
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YW Site?Other?Tags?YW Carts?refuse carts?YW allowed in Collection?Separate YW twigs only(1bags Olathebundles)($28.49/qtr.)Augusta(free)Newtonbags or McPhersonNo bags or County Yes (for
Compostable fee)N/AN/AQuestionsYes YesYes-(free)(free)(free)Small NoHays($5.00/load)allowed(1bundles time N/AN/AN/AN/AYes YesYes Yes siteNoNoNoNoNoNoNo Lawrence(free)-N/AYes
YesYes Notime fee)-N/AYes Yes Yes Nono plastic
While Salina’s private haulers allow bags or bundles of yard waste for disposal, they do not have a separate yard waste collection program for diversion/recycling.
PEER COMMUNITIES
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2 MORE SLIDES TO FOLLOW RE: ALLEY COLLECTION
DISCUSSION
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would require a monthly rate increase:
•$2.66/month extra (if all alley customers stopped service)
•2,209 customers with alley service (about 15% of business plan rates to continue alley collectionvary depending on final program design15,100 sanitation customers) generate about $411K
•••No reductions in staffing, equipment, or routesRecouping lost revenue from remaining customer base Some marginal capacity gain for select positions
•••If alley services were discontinued, there would be:There will be some added cost over the original Final overall program costs for sanitation services will
ALLEY COLLECTION
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•Semiwould continue as normal (i.e. 10routefleet to establish the alley service as a consolidated alley and 1 backbalance routing)collection at some curb collection houses (to help
would be semi-automated trucks for collection-up)-automated-year replacement
•••••Four routes would be fully automated and one route Vehicle operating, maintenance & replacement costs Staff would keep the necessary trucks from the current Would require one driver
and three workers (2 runners
ALLEY SERVICE REQUIREMENTS
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DISCUSSION