Police Department Copier/Printer 39-Month Lease ATTACHMENT TO LEASE AGREEMENT
(EQUIPMENT LEASE—.WITHOUT OPTION TO PURCHASE)
The City of Salina is a Kansas municipal corporation, subject to Kansas law regarding the leasing
of equipment This Attachment addresses the requirements applicable to an agreement for the
lease of equipment without an option to purchase during or at the end of the lease term. This
attachment must be attached to any vendor's standard lease agreement for the lease of equipment
without an option to purchase and must be incorporated by reference on the face of the vendor's
standard lease agreement, as follows:
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"The provisions of the attached and incorporated Attachment to Lease Agreement are hereby
incorporated in this Lease Agreement and shall control over any conflicting provisions of
this Lease Agreement or any related documentation."
The parties agree that the following provisions are hereby incorporated into the lease agreement
dated NovemberZa, 2018 for the lease of equipment without an option to purchase (the "Lease
Agreement" or "Agreement") between 360 Document Solutions (the "Lessor") and the City of
Salina, Kansas (the "City").
1. Without Option to Purchase. The Lessor and the City acknowledge and agree
that the terms of the Lease Agreement do not provide the City with an end-of-lease purchase
option.
2. Non-appropriation. The City is subject to the Kansas cash-basis law. As required
by K.S.A. 10-1116b, the City is obligated only to pay periodic payment or monthly installments
under the Lease Agreement as may lawfully be made from funds budgeted and appropriated for
that purpose during the City's current budget year.
3. Equal Opportunity.
(a) In conformity with the Kansas act against discrimination and Chapter 13 of the Salina Code,
the Lessor and its subcontractors, if any, agree that: •
(1) The Lessor shall observe the provisions of the Kansas act against discrimination and
Chapter 13 of the Salina Code and in doing so shall not discriminate against any person
in the performance of work under this Agreement because of race, sex, religion, age,
color, national origin, ancestry or disability;
(2) The Lessor shall include in all solicitations, or advertisements for employees, the phrase
"equal opportunity employer," or a similar phrase to be approved by the City's human
relations director;
(3) If the Lessor fails to comply with the manner in which the Lessor reports to the Kansas
human rights commission in accordance with the provisions of K.S.A. 44-1031 and
amendments thereto, the Lessor shall be deemed to have breached this Agreement and it
may be canceled, terminated or suspended, in whole or in part, by the City;
(4) If the Lessor is found guilty of a violation of Chapter 13 of the Salina Code or the Kansas
act against discrimination under a decision or order of the Salina human relations
commission or the Kansas human rights commission which has become final, the Lessor
Attachment to Lease Agreement
Page 2
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shall be deemed to have breached this Agreement and it may be canceled, terminated or
suspended, in whole or in part, by the City;
(5) The Lessor shall not discriminate against any employee or applicant for employment in
the performance of this Agreement because of race, sex, religion, age, color, national
origin, ancestry or disability; and
(6) The Lessor shall include similar provisions in any subcontract under this Agreement.
(b) The provisions of this section shall not apply to this Agreement if the Lessor:
(1) Employs fewer than four employees during the term of this Agreement; or
(2) Contracts with the City for cumulatively$5,000 or less during the City's calendar fiscal
year.
4. Applicable Law: Venue. This Lease Agreement and its validity, construction and
performance shall be governed by the laws of Kansas. In the event of any legal action to enforce
or interpret this Lease Agreement, the sole and exclusive venue shall be in the Saline County,
Kansas District Court.
IN WITNESS WHEREOF,the parties have caused this Attachment to Lease Agreement
to be executed by their authorized representatives.
360 DOCUMENT SOLUTIONS
By: z5�
Name: Mark Lindquist '
Title: President
Date: 11- \ Se
CITY OF SAUNA,KANSAS
By: 44
Name: Karl F.Ryan
Title: Mayor
Date: Deemlr 37 7OtP,
Attachment to Lease Agreement
Without Option to Purchase
(2018-10-25)
�r L 360 0380 Dorsrerd Solutions 360 Document Solutions
B4r�� document 8201 E.34th St.N.#901 22119 W 83rd Street 1%9/201!;
3 O gib' solutions Wichita,Kansas 67226 Shawnee,Kansas 66227 111 1111
4ri r' Phone: (316)630-8334 Phone:(913)7455344
Far (866)-892-4759 Far(866)892.4759
EQUIPMENT SERVICE & SUPPLY AGREEMENT
r Bill To Ship To
Name Salina Police Department ame
Address 255 N 10th Street Address
City Salina St KS ZIP 57401 City 5: ;{S ZIP
Phone 785-826-7210 Phone
1I Contact Arlene Fredenlasen l ` Federal Tax ID
f Email addressor=no ContacI Blaine Contact Arlene Frederiksen
l / Base Charge.Per Monthly Beginning
Model Number Department Month Without Page
Allowance Overage Per Page I Meter
Tax Read
Kyocera TASKalfa 4052c1 Lease I Report Included in Lease
Kyocera TASKaaa 4052c1 Lease Records
Kyocera TASKalra 2552c1 Lease :Admin B&W 20,000 0.0075
Kyocera Ecosys M3SSOldn Owned and on service agreement Detective Color 3,333 0.0650
Kyocera Ecosys M6035tldn Owned and on service agreement Upstairs QUARTERLY METER READING
Kyocera Ecosys M3SSoidn Owned and on service agreement Evidence
Kyocera Ecosys M3550idn Owned and on service agreementTask Force I
I
Items Included \ (Excluded Items \
Service x (Color Fuser Kits I x Paper&Mecia s v7`y -F,�u' '�+`
Pam x 'Color Dram Kies I x Stades x ice•`•`
Labor za.L. hY�iT•-". 'a `
Iela«&white p� x Network Support x
Black Toner x Stack E.White Drum Kis x 2,.r". ""'�aa ga..t
Color Toner x e
Waste Toner Bottle z1=Fa-" ,,er- ;:
rt�."'HLe
\ / \ V)!2P'5 2018 iffxnw...a�' .w� S>=4��'e,bs rt�`��`% ' 31/
\ / Customer Approval / \ i
Signature X-..•., w...0 � - 24-.� . . Date t lF
12�3,�IFs /�] .� �� S
-Ivrn,. -. :& -v-. "I—mature' �'P+•-.." Vazb__.- +.'�'�c�L`.l?3i-�a_::�.`s�',hs�t.¢.0
Print Name Karl F.Ryan Title I Mayor P L'-='' ���\
'.td'tca -,._a,, -.,.tYz-'. ;1�A±-;_a Fv�*s;;:3a a •..2 ri w,Fa4 iyt:-'1 ` \` �),c�
Legal Name of Company The City of Salina, Kansas �_ Lj c
11— )----Sr -2---\ tg
THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE
EQUIPMENT SERVICE & SUPPLY AGREEMENT
TERMS AND CONDITIONS
The terms YOU and YOUR mean the customer.The words WE, US, and OUR refer to 360 Document Solutions
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1. WE will provide Preventative Maintenance Calls on equipment or accessories described on the front in conjunction with regular serrice calls.
2. Service calls under this agreement will be made during OUR normal business hours.Monday through Friday 8-5.We are closed on Holidays.After
hours service emergency service if requested by YOU will be billed at triple OUR normal hourly service charge rate.
3. During the term of this agreement,WE will provide without charge,all replacement parts which have been worn or broken through normal use
unless they are noted as exduded on the front of the agreement.Installation of accessories,attachments and other devices after the initial
agreed upon installation are not included in this agreement.Replacement of exterior doors and/or panels is excluded from this agreement.
Damage caused by operators to photoconductors,drums,toner cartridges,supply items and rollers is not covered under this agreement.Service
calls required due to improper throughput materials being run through the systems(including improper labels)are not covered and will be billed
for parts&labor.Printers and connected copiers&faxes include the initial setup of print drivers.If YOU add additional work-stations or make "
changes to YOUR network which result in the need for US to reinstall drivers and/or reconfigure YOUR connected equipment this will result in a
charge call for the time of the call at OUR prevailing network support hourly rate.This agreement does not coverservice calls relatedto changes
in your network environment.The support rate for network related service calls is$150 an hour excluding any hardware that may be needed.
4. Relocation of equipment after the initial installation is not covered under the agreement.If you would like US to relocate the equipment WE will
provide you a quote for these services.Service calls caused by YOU moving the equipment are not covered under this agreement and will be
handled on a charge basis.Moving the equipment more than 15 miles from the current location will result in an increase in the monthly rental
rate or monthly EMS rate to reflect the higher cost to service the equipment.
5 YOU shall provide US free access to the equipment and adequate space to perform necessary service. YOU shall provide equipment key
operators for instruction in the use of the equipment and performanceof normal operator functions.YOU should clean the slit glass on a regular
basis.Normal operator functions as described in the manufacturer's operator manual should be performed by YOU.If YOU request US to do
these functions this will be a charge call.If you request a service call to dean the slit glass it will be done as a charge call.
6 Certain equipment must be installed according to specific requirements in terms of space,electrical andenvironmental conditions.Installation
requirements are defined in the Equipment Operators Manual.YOU shall ensure that the equipment is placed in an area that conforms to these
requirements. Failure to adhereto these requirements will adversely affect the equipment and will result in additional charges to YOU.
7 YOU will provide US with true and accurate page count readings in a timely manner.We will provide you with an extra toner to keep stored in a
secure location.YOU will be responsible to maintain adequate supplies for the equipment on your premises and provide us sufficient lead-time to
deliver replenishments.When you use a toner or waste toner you should order a replacement product at that time so we have lead time to
deliver the extra supply item.If you do not do this and you run out of the supply item any expedited deliveries of supply items will be a charge
for delivery or UPS overnight.From time to time you will allows us to inspect extra toner levels and storage in order to ensure no overstocking of
toner has occurred.
8 This Agreement will not apply to service made necessary by accident,acts of God,terrorism,improper electrical service,misuse,abuse,neglect,
theft,vandalism,electrical power failure,fire,lightning,water or other casualty,or to repairs made necessary asa result cf either service by
personnel other than 360 Document Solutions or the use of supplies or parts not meeting the manufacturers specifications.360 Document
Solutions will charge customer for repairs and parts,due to theforegoing,at the rate in effect when such service work is performed.
9 This Maintenance Agreement does not include consumable items listed as excluded on the front of this Agreement.
10 This Agreement is not transferable to a third party.
11 No Taxes will bechargedif a tax exempt form is provided to us.
12 Overage invoices are due within 30 days of the invoice date.In order to keep your costs competitive we email all invoices.If you wish us to mail
invoices a$5 processing&postage fee will be applied to each invoice.Late charges are the greater of$5 or %of the total invoice amount
excluding tax.Finance charges will also be assessed at an 12%annual rate on amounts past due.
13 This agreement period is the term of your rental/lease agreement for the equipment listed.
14 If YOU make software,computer or network changes after the equipment is installed it is YOUR responsibility to ensure the new software,
computer or network is backwards compatible with YOUR equipment on this agreement.Any service or updates,software or hardware,that we
perform due tothis issue will be a charge for time and material.
15 No terms or conditions,expressed or implied,are authorized unless they appear on this Agreement,signed by YOU and 360 Document Solutions
16 Page count is computed per 8.5 x11 page. Any page smaller then 8.5 x 11 counts as 1 page. 8.5 x 14 counts as 1 page. II x 17 counts as 2
pages. 2 sided copies double the page count. The page count occurs with all printed pages whether"copies,prints or faxes.
17 Scanning issues.The initial set up on the system includes setting up scanning on your system.Service calls related to scanning issues due
changed network passwords which are not updated in the MFP are considered a network related service call and a charge call.
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360 Document Solutions Lease Agreement •
Full Legal NameEttore Flom er
City of Sauna.Kansas : (785)826-7210 _
:etc Aarrtss C.:
- t :c I?uorase Cater Ferias:nen Mr:2e:
255 N 10th Street Safina KS 57401
FC-sret Lnoc.:OCtsr'esa5xe)CVY Save Da IW%n'r iSelz t7.t.x Y ti:'.:.::::
1 Saline ; Arlene Frederiksen
EctiomR:Mase I etooel N'1ese: t Sera t acre: I Ccarc+ I Cascara: (A.c:Se:a.tte 501:20e A C NeV352 y
to Kyocera TASKaIfa I 4052d I I 2 I Color ME?Systems
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— sage Name ce Corporation S4ratu:E 1 Daae
City of Salina.Kansas
360 Document Solutions Pant Name
Lease Processing Canter. 5201 5 34th St N.?907 Wichita.KS 67225 ro
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