Disposal Cell 20 Construction Document Preparation & Bidding Assistance - Landfill Cell 20 AGREEMENT BETWEEN THE CITY OF SALINA,KANSAS
and
SCS ENGINEERS
for
CONSTRUCTION DOCUMENT PREPARATION AND BIDDING ASSISTANCE
This Agreement is entered into November 5, 2018 by and between the City of Salina, Kansas, (the"City")and Steams,
Conrad and Schmidt,Consulting Engineers,Inc.,dba SCS Engineers,a Virginia corporation(the"Consultant").
Recitals
A. The City desires to contract for construction document preparation and bidding assistance services in connection
with the planned construction of Cell 20 in the Salina Municipal Solid Waste Landfill, in compliance with federal,state,and
local regulations.
B. The Consultant has the requisite qualifications and experience to perform the services needed by the City and desires
to perform those services pursuant to the terms of this Agreement.
The parties,in consideration of the mutual promises set forth in this Agreement,agree and covenant:
I. Definitions. Capitalized words used in this Agreement shall have the following meanings:
"Agreement" means this Agreement for Construction Document Preparation and Bidding Assistance, as amended
and supplemented from time to time.
"City"means the City of Salina,Kansas.
"Consultant" means Stearns, Conrad and Schmidt, Consulting Engineers, Inc., a Virginia corporation and its
successors.
2. Exhibits. The following Exhibits are attached to and made a part of this Agreement(Mark with"X"if applicable):
Exhibit A:Responsibilities of the Parties N
Exhibit B:Term; Schedule
Exhibit C:Basis of Payment
Exhibit D:Insurance Requirements
3. Responsibilities of the Parties. The parties agree to perform the responsibilities outlined in the attached and
incorporated Exhibit A.
4. Term; Schedule. The Consultant agrees to perform its responsibilities during the term and according to the
timeframe and schedule described in Exhibit B, subject to the potential for prior termination pursuant to the terms of this
Agreement.
5. Payment. The City shall pay the Consultant for the performance of its responsibilities pursuant to this Agreement
as set forth in Exhibit C.
6. Insurance Requirements.
6.1. Types and Amount of Coverage.The Consultant agrees to obtain insurance coverage as specified in Exhibit
D, attached hereto, and shall not make any material modification or change from these specifications without the prior
approval of the City. If the Consultant subcontracts any of its obligations under this Agreement, the Consultant shall require
each such subcontractor to obtain insurance coverage as specified in Exhibit D. Failure of the Consultant or its
Consultant Services(2015-07-24)
subcontractors to comply with these requirements shall not be construed as a waiver of these requirements or provisions and
shall not relieve the Consultant of liability.
6.2. Rating. All insurance policies shall be issued by insurance companies rated no less than A-VII in the most
recent "Bests" insurance guide, and admitted in the State of Kansas. Except as otherwise specified in Exhibit D, all such
policies shall be in such form and contain such provisions as are generally considered standard for the type of insurance
involved.
6.3. Certificate of Insurance. The parties acknowledge that the Consultant has provided the City with a
certificate of insurance listing the City as the Certificate Holder and evidencing compliance with the insurance requirements
in this Agreement. The City reserves the right to require complete certified copies of all insurance policies procured by the
Consultant pursuant to this Agreement,including any and all endorsements affecting the coverage required hereunder.
7. Injury to Persons or Damage to Property. The Consultant acknowledges responsibility for any injury to person(s)
or damage to property caused by its employees or agents in the performance of its duties under this Agreement and shall
immediately notify the City's Risk Management Department at (785) 309-5705 in the event of such injury to person(s) or
damage to property.
8. Indemnification.To the fullest extent permitted by law,the Consultant shall indemnify and hold harmless the City,
its agents, representatives, officers, officials and employees from and against all claims, damages, losses and expenses
(including but not limited to attorney fees and court costs)attributable to bodily injury, sickness,disease, death,or injury to,
impairment, or destruction of property, including loss of use resulting therefrom, to the extent that such claims, damages,
losses, and expenses are caused by the wrongful acts, negligent acts, errors, or omissions arising out of or related to the
services of the Consultant,its employees,agents,or any tier of subcontractors in the performance of this Agreement.
9. Voluntary Termination. Either party may terminate this Agreement, with or without cause, upon thirty (30)days
advance written notice to the other party. In the event of such termination, the Consultant shall be compensated for such
services as have been satisfactorily performed through the date of termination, but no compensation shall be earned after the
effective date of the termination.Within five(5)days of any such termination,all finished or unfinished documents,data,studies,
surveys,drawings, maps, models,photographs, reports or other material prepared by the Consultant pursuant to this Agreement
shall be delivered to the City. Notwithstanding the above, the Consultant shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Consultant, and the City may withhold any
payments to the Consultant for the purposes of set-off until such time as the exact amount of damages due the City from the
Consultant may be determined.
10. Default. If either party fails to comply with any term of this Agreement within ten(10)days after written notice to
comply has been mailed by the non-defaulting party to the defaulting party, such failure shall be deemed an immediate
breach of this Agreement("Event of Default").
11. Remedies. Upon the occurrence of an Event of Default,the non-defaulting party shall have the following rights and
remedies,in addition to any other rights and remedies provided under this Agreement or by law:
11.1 Termination. The non-defaulting party shall have the right to terminate this Agreement or terminate the
defaulting party's rights under this Agreement.
11.2 Other Remedies.The non-defaulting party may pursue any available remedy at law or in equity(including
specific performance)by suit,action,mandamus or other proceeding to enforce and compel the performance of the duties and
obligations set forth in this Agreement,to enforce or preserve any other rights or interests of the non-defaulting party under
this Agreement or otherwise existing at law or in equity and to recover any damages incurred by the non-defaulting party
resulting from such Event of Default.
12. Non-Assignable. Due to the unique qualifications and capabilities of the Consultant, neither the rights nor
responsibilities provided for under this Agreement shall be assignable by either party,either in whole or in part.
13. Notices. All notices required or permitted to be given pursuant to this Agreement shall be in writing and delivered
personally or sent by registered or certified mail, return receipt requested, or by generally recognized, prepaid, commercial
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courier or overnight air courier service. Notice shall be considered given when received on the date appearing on the return
receipt,but if the receipt is not returned within five(5)days, then three (3) days after mailed, if sent by registered or certified
mail or commercial courier service; or the next business day, if sent by overnight air courier service. Notices shall be
addressed as appears below for each party,provided that if any party gives notice of a change of name or address,notices to the
giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
Attn:Jim Kowach,Director of Public Works
P.O.Box 736
Salina,KS 67402-0736
CONSULTANT: SCS Engineers
8575 W. 110'h St.
Overland Park,KS 66210
14. Retention and Inspection of Records. The Consultant shall maintain complete, accurate, and clearly identifiable
records with respect to all costs and expenses incurred under this Agreement. The records shall be maintained during the
term of this Agreement, and for a period of three (3) years from the date of final payment under this Agreement (the
"Retention Period"); provided, however, that if any litigation, claim or audit is commenced prior to the expiration of the
Retention Period, then the Retention Period shall be extended until all litigation, claims or audit findings have been
completely terminated or resolved,without right of further appeal. During the Retention Period,the Consultant shall allow a
representative of the City during normal business hours to examine,audit,and make transcripts or copies of such records and
any other documents created pursuant to, or arising under, this Agreement. The City agrees to responsibly utilize all
information obtained pursuant to this paragraph for the purposes of reviewing, confirming, and verifying the nature and
amount of all costs and expenses incurred under this Agreement. The City agrees to take reasonable precautions not to
disclose such information outside the scope of those stated purposes, subject to the Kansas open records act or other
applicable law.
15. Non-appropriation. The City is subject to Kansas budget and cash basis laws, and operates on a calendar fiscal
year. In the event that this Agreement involves financial obligations spanning multiple fiscal years for the City, it is subject
to annual appropriation by the City's governing body for future fiscal years. If the City's governing body does not
appropriate the funds necessary to fulfill the City's financial obligations pursuant to this Agreement, the City shall so notify
the other parties to this Agreement and this Agreement shall be null and void for purposes of the fiscal year(s) affected by the
decision of the governing body not to appropriate.
16. Relationship. It is expressly understood that Consultant in performing services under this Agreement,does so as an
independent contractor. The City shall neither have nor exercise any control or direction over the methods by which
Consultant performs its responsibilities as outlined in Exhibit A. The sole interest and responsibility of the City is to see that
the services covered by this Agreement are performed and rendered in a competent, efficient, and satisfactory manner.
Consultant shall be exclusively responsible for all taxes, withholding payments, employment-based benefits, deferred
compensation plans,including but not limited to its workers compensation and social security obligations,and the filing of all
necessary documents, forms,or returns pertinent to the foregoing.
17. Subcontracting. Consultant shall not subcontract any work or services under this Agreement without the City's
prior written consent.
18. Compliance with Applicable Law.
Consultant shall comply with all applicable federal,state,and local law in the performance of this Agreement.
19. Equal Opportunity. •
(a) In conformity with the Kansas act against discrimination and Chapter 13 of the Salina Code, the Consultant and its
subcontractors,if any,agree that:
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(I) The Consultant shall observe the provisions of the Kansas act against discrimination and Chapter 13 of the Salina
Code and in doing so shall not discriminate against any person in the performance of work under this Agreement
because of race,sex,religion,age,color,national origin,ancestry or disability;
(2) The Consultant shall include in all solicitations, or advertisements for employees, the phrase "equal opportunity
employer,"or a similar phrase to be approved by the City's human relations director;
(3) If the Consultant fails to comply with the manner in which the Consultant reports to the Kansas human rights
commission in accordance with the provisions of K.S.A.44-1031 and amendments thereto,the Consultant shall be
deemed to have breached this Agreement and it may be canceled,terminated or suspended,in whole or in part,by
the City;
(4) If the Consultant is found guilty of a violation of Chapter 13 of the Salina Code or the Kansas act against
discrimination under a decision or order of the Salina human relations commission or the Kansas human rights
commission which has become final,the Consultant shall be deemed to have breached this Agreement and it may
be canceled,terminated or suspended,in whole or in part,by the City;
(5) The Consultant shall not discriminate against any employee or applicant for employment in the performance of
this Agreement because of race,sex,religion,age,color,national origin,ancestry or disability;and
(6) The Consultant shall include similar provisions in any subcontract under this Agreement.
(b) The provisions of this section shall not apply to this Agreement if the Consultant:
(I) Employs fewer than four employees during the term of this Agreement;or
•
(2) Contracts with the City for cumulatively$5,000 or less during the City's calendar fiscal year.
20. Administration of Agreement. All references in this Agreement requiring the City's participation or approval shall
mean the participation or approval of the City Manager or his designee,unless otherwise provided herein.
21. Attorney Fees. If any suit or action is instituted by either party hereunder,including all appeals,the prevailing party in
such suit or action shall be entitled to recover reasonable attorney fees and expenses from the non-prevailing party,in addition to
any other amounts to which it may be entitled.
22. Right to Independent Legal Advice. The Consultant understands and acknowledges the right to have this Agreement
reviewed by legal counsel of the Consultant's choice.
23. Applicable Law;Venue. This Agreement and its validity,construction and performance shall be governed by the laws
of Kansas. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be in the
Saline County,Kansas District Court.
24. Interpretation. This Agreement shall be interpreted according to its fair meaning, and not in favor of or against any
party.
25. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and signed by the
parties. Should the end of a time period fall on a legal holiday that termination time shall extend to 5:00 p.m. of the next full
business day.
26. Severability. The unenforceability,invalidity,or illegality of any provision of this Agreement shall not render the other
provisions unenforceable,invalid,or illegal.
27. Authority and Consent to Transaction. Each party represents to the other that the person executing this Agreement
has full and legal authority to bind such party to the terms of this Agreement, and that the execution and delivery of this
Agreement have been duly and validly authorized by the governing body of each party.
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28. Persons Bound. This Agreement shall extend to and bind the heirs, executors,administrators, trustees, successors and
authorized assigns of the parties hereto.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an
original,or in multiple originals,and all such counterparts or originals shall for all purposes constitute one agreement
30. Amendments.Neither this Agreement nor any of its terms may be changed or modified,waived,or terminated except
by an instrument in writing signed by an authorized representative of the party against whom the enforcement of the change,
waiver,or termination is sought.
31. Waiver. No failure or delay by a party hereto to insist on the strict performance of any term of this Agreement,or to
exercise any right or remedy consequent to a breach thereof, shall constitute a waiver of any breach or any subsequent breach of
such term. No waiver of any breach hereunder shall affect or alter the remaining terms of this Agreement, but each and every
term of this Agreement shall continue in full force and effect with respect to any other then existing or subsequent breach thereof
32. Conflict Resolution. No interpretation of this.Agreement shall be allowed to find the City has agreed to binding
arbitration.
33. No Third Parti'Beneficiaries. Solely the parties to this Agreement shall have rights and may make claims under this
Agreement. There are no intended third party beneficiaries under this Agreement, and no third parties shall have any rights or
make any claims hereunder.
34. Typewritten or Handwritten Provisions.Typewritten or handwritten provisions inserted or attached, and initialed by
all parties,shall supersede all conflicting printed provisions.
35. Feminine-Masculine,Singular-Plural. Wherever used,singular shall include the plural,plural the singular,and use of
any gender shall include all genders.
36. Headings. The headings of the sections of this Agreement are included for the purposes of convenience only and
shall not affect the interpretation of any provision hereof.
37. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression of all the
conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral or written, made
before or at the signing thereof,shall be binding unless in writing and signed by all parties and attached hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized
representatives.
CITY OF SALINA, NSAS
By: CAr e t�1
Karl F.Ryan,Mayor
Attest: 3 abvir oot,A
Shan 'Wic , 1C,City Clerk
Form:
Couns
STEARNS,COONRADD AND SCHMIDT,/ CONSULTING ENGINEERS,INC.D/B/A SCS ENGINEERS
By: //1��1�✓ i 7)
/✓�rN,a� / ,„,,1,,,_(name)
✓r.e ytca:ra- (title)
5
EXHIBIT A
RESPONSIBILITIES OF THE PARTIES
The Consultant agrees to perform the responsibilities outlined in the Consultant's January
11, 2018 proposal attached hereto and incorporated herein by reference. In the event of a conflict
between the Consultant's proposal document and this Agreement, the terms of this Agreement shall
govern.
A-1
EXHIBIT B
TERM; SCHEDULE
1. Term. The term of this Agreement shall commence upon execution of this
Agreement by both parties, and shall remain in effect until completion of the services described
in Exhibit A.
2. Schedule. The Consultant shall commence performance of the services and
thereafter complete the performance of services in accordance with the schedule set forth in the
Consultant's proposal, which is attached to Exhibit A.
B-1
EXHIBIT C
BASIS OF PAYMENT
1. Compensation. The City agrees to compensate the Consultant an amount not to
exceed Fifty-Five Thousand Dollars ($55,000.00), on the basis of the actual hourly rates and
reimbursable expenses shown on the Consultant's fee schedule set forth in Consultant's January
11,2018 proposal attached to Exhibit A.
2. Invoices. The Consultant agrees to submit to the City detailed invoices, on a
monthly basis, for work performed and reimbursable expenses actually incurred. The invoices
shall identify the personnel performing the work, the date of the work, the work performed, and
the time required to the one-half of an hour. Charges for subcontracted work will be supported
with similar documentation. Charges for reimbursable expenses will specifically identify the
type and amount of each expense in a manner consistent with the classifications of reimbursable
expenses set forth in the attached and incorporated fee schedule.
3. Payment. Invoices will be due and payable within 30 days of receipt by the City.
If the City disputes any items in the Consultant's invoice for any reason, the City may
temporarily delete the disputed item and pay the remaining amount of the invoice. The City will
promptly notify the Consultant and request clarification and/or correction. Following resolution
of any dispute, the Consultant will include the disputed item as resolved on a subsequent invoice.
The Consultant retains the right to assess the City interest at the rate of up to one percent (1%)
per month on undisputed invoices which are not paid within 30 days of receipt by the City.
C-1
EXHIBIT D
INSURANCE REQUIREMENTS
Pursuant to Section 6 of the Agreement, the Consultant shall obtain,pay for, and maintain—
and shall require each of its authorized subcontractors to obtain and maintain—for the duration of
the Agreement,policies of insurance meeting the following requirements:
1. General Requirements.
A. Additional Insured. With the exception of the workers' compensation and
professional liability policies to be obtained by the Consultant hereunder, all policies shall name
the City, its agents, representatives, officers, officials, and employees as additional insured(s).
Insurance for the additional insured shall be as broad as the insurance for the named insured,
including defense expense coverage, and, with respect to the commercial general liability policy
required hereunder, shall be endorsed to apply as primary and non-contributory insurance before
any other insurance or self-insurance, including any deductible, maintained by, or provided to,
the additional insured(s).
B. Waiver of Subrogation. Where allowed by law, all policies will include a waiver
of subrogation in favor of the City, its agents, representatives, officers, officials, and employees.
C. Claims Made Policies. If coverage is written on a claims-made basis for any of
the policies required by this Agreement, the Consultant must maintain the coverage for a
minimum of two (2)years from the date of fmal completion of all work under the Agreement.
D. Premium and Deductible Expenses. The Consultant shall be responsible for all
premiums and retention or deductible expense for any and all policies required by this
Agreement.
2. Specific Coverage Requirements.
A. Professional Liability — Errors and Omissions. The Consultant shall maintain
professional liability insurance covering errors and omissions, with limits of not less than
$1,000,000. In the event coverage is provided on a claims-made basis, the professional liability
insurance shall be maintained for a period of not less than two (2) years after completion of the
Contract or, in lieu thereof, the Consultant shall purchase tail coverage (extended reporting
period) under which the City shall be afforded protection.
B. Commercial General Liability (-CGL-). The Consultant shall maintain CGL
coverage written on ISO Occurrence form CG00 01 or an industry equivalent, which shall cover
liability arising from Personal Injury, Bodily Injury, Property Damage, Premises and Operations,
Contractual Liability, Independent Contractors and Advertising Injury. The policy limits shall
not be less than the following:
• Each occurrence $1,000,000
• General aggregate $2,000,000
• Personal and Advertising Liability $1,000,000
D-1
C. Business Automobile Liability ("BAL"). The Consultant shall maintain BAL
coverage written on ISO form CA 00 01 or an industry equivalent. Coverage shall be applicable
to all autos and other vehicles subject to compulsory auto liability laws that are owned, hired,
rented or used by the Consultant and include automobiles not owned by but used on behalf of the
Consultant. The BAL policy limits shall not be less than the following:
• Combined single limit $1,000,000
D. Workers' Compensation/Employer's Liability. The Consultant shall maintain
workers' compensation and employer's liability coverage with policy limits not less than the
following:
• Workers' Compensation (Coverage Part A)
o Statutory
• Employer's Liability(Coverage Part B)
o $100,000 each accident
o $500,000 disease—policy limit
o $100,000 disease—each employee
D-2
Environmental Consultants 7311 West 130' Street 913 681-0030
and Contractors Suite 100 FAX 913 681-0012
Overland Park. KS 66213 www scsengineers corn
SCS ENGINEERS
January 11,2018
Mr. Larry Hammonds
City of Salina
Municipal Solid Waste Landfill
4292 S. Burma Road
Salina, KS 67401
Subject: Proposal for Professional Services
Disposal Cell 20 Construction Document Preparation and Bidding Assistance
Dear Mr. Hammonds:
SCS Engineers appreciates the opportunity to provide this proposal for professional services at
the Salina Municipal Solid Waste Landfill (Salina MSWLF). We understand the City of Salina
(City) intends to construct the next phase of the landfill, Cell 20, in fiscal year 2019. The
following section presents our suggested fiscal year 2018 scope of services to assist the City with
planning and preparing for Cell 20 construction. This scope is broken down into three subtasks:
(a) pre-design planning and borrow soil testing, (b)design and construction document
preparation, and (c)bidding assistance.
SCOPE OF SERVICES
Subtask A— Pre-Design Planning and Borrow Source Testing
The activities included in this subtask are necessary to establish the major project objectives
including the schedule, project size, and overall budget. The following activities are anticipated
to be completed as part of this subtask:
I. Estimate the remaining life of active cells.
2. Determine the appropriate size and layout for Cell 20 based on the construction budget
and projected waste disposal needs.
3. Develop an overall project schedule to allow construction of Cell 20 to be completed and
available for waste disposal before the airspace in the current cells is expended.
4. Meet with the City to discuss the project schedule, requirements for construction,
proposed cell layout, and contract documents.
5. Complete borrow soil testing to verify soil availability for the cell liner construction.
To prepare an estimated schedule, SCS will first determine the estimated remaining life of the
currently open cells using projected fill slopes and the most recent permitted top of waste
contours. We assume the City will provide a topographic survey of the current disposal areas
and proposed Cell 20 construction and borrow areas in March 2018 to be used in this evaluation.
After estimating the remaining life, we will prepare a schedule for construction document
preparation and project bidding and contracting that will allow construction to be completed as
required. This timeframe will be discussed at a meeting between SCS and the City. During this
Offices Nationwide A
Mr. Larry Hammonds
January 11 , 2018
Page 2
meeting, contract language and special requests for the construction documents will also be
discussed. SCS anticipates utilizing EJCDC contract documents similar to those used for Cell 19
construction.
SCS will complete a borrow soil evaluation to verify that sufficient quantities of liner quality soil
exists within the planned Cell 20 footprint and/or the adjacent Cell 21 area. The specifics of the
sample collection and testing plan have not been developed and will be discussed with the City
prior to implementation. For budgeting purposes, SCS anticipates excavating 10 test pits within
an approximate 8 acre area to collect soil samples for analysis. SCS assumes the City will
provide an excavator and operator to dig the test pits. SCS will provide an engineering
technician or geologist to direct the test pit activities, collect samples, and submit samples to a
geotechnical laboratory for analysis. We will compare the laboratory test results from the test
pits to the soil tests from prior cell construction projects. If the soil samples are consistent with
prior cell construction events, the acceptable placement zones for those materials will be utilized
for Cell 20. If the soil differs substantially from prior results, new test pads will likely be
required. If new test pads are required to obtain KDHE approval, requirements for completing
those test pads will be incorporated into the Cell 20 plans and schedule. Results from the
borrow soil testing will be incorporated into the Cell 20 plans to provide information to
prospective contractors in regards to soil conditions and availability.
Subtask B— Design and Construction Document Preparation
The activities included in this subtask include developing the documents necessary to obtain
contractor bids and guide the construction process. The following activities are anticipated to be
completed for this subtask:
1. Prepare construction drawings, technical specifications and contract documents in
accordance with the KDHE approved Master Plan, Bottom Liner Modification, Landfill
Permit and City input.
2. Prepare engineer's estimate of probable construction costs.
SCS will develop construction documents that will include, at a minimum, the construction
drawings, technical specifications, and contract documents. Documents will be similar in detail
and scope to documents prepared for Cell 19 construction; however, modifications approved as
part of the Master Plan and the Bottom Liner Modification will be taken into account in the
design. The construction drawings will include at least the following drawings:
• Site layout
• Cell liner grading plan
• Landfill liner tie-in information
• Construction staking plan
• Storm water control details
• General earthwork and liner details, and
• Leachate management system details.
Mr. Larry Hammonds
January 11 , 2018
Page 3
An estimate of probable construction costs will be completed prior to the construction document
preparation to assess capital budgeting. After the construction documents have been prepared,
these costs will be updated to help the City evaluate potential bidders and confirm capital
budgeting.
It is recommended that a copy of the construction drawings be prepared and submitted to the
Kansas Department of Health and Environment as a courtesy. This submittal would include a
brief cover letter indicating the anticipated construction timeframe and a copy of the construction
drawings.
Subtask C—Bidding Assistance
The activities included in this subtask are anticipated to assist the City with obtaining
competitive construction bids for the project. Anticipated activities for this subtask include:
1. Conducting a pre-bid meeting at the Salina MSWLF.
2. Preparing pre-bid meeting minutes, responses to contractor questions, and appropriate
addenda to documents, as necessary.
3. Assisting the City with evaluating the bids for responsiveness.
SCS will conduct a pre-bid meeting with City personnel and the potential bidders in Salina. SCS
assumes the City will be in charge of advertising and sending out bid documents utilizing a plan
house; completion of a contractor bid comparison table, and final contractor selection..
ESTIMATED FEES
The estimated fees to complete the scope of services described herein is $55,000 to be completed
on a time and materials basis in accordance with the attached current fee schedule (attached) and
the current contract terms previously agreed upon between the City and SCS. The following
table indicates the estimated subtask fee breakdown:
SubTask Fee
A: Pre-Design Planning and Borrow Source Testing $30,000
B: Cell Design and Construction Document Preparation $16,500
C: Bidding Assistance $8,500
Task Total $55,000
The scope of work will be competed in fiscal year 2018 on a schedule agreed upon by the City
and SCS.
Mr. Larry Hammonds
January 11 , 2018
Page 4
GENERAL CONDITIONS
It is our understanding the City will provide SCS with all available information pertinent to the
assignment identified herein and site access upon request. SCS shall rely on information made
available by the City as accurate without independent verification.
If the proposed scope of work and fees presented herein meets your approval, work may begin
by issuing an approved work order to SCS.
SCS appreciates the opportunity to submit this proposal and we look forward to our continued
work with you. Please feel free to contact us at 913-681-0030 if you have questions or would
like to discuss in more detail.
Sincerely,
Renee Trenshaw, P.E. Nathan Hamm, P.E.
Project Engineer Vice President
SCS ENGINEERS SCS ENGINEERS
rdtlnah
Attachment: 2018 Standard Fee Schedule
SCS ENGINEERS
2018 STANDARD FEE SCHEDULE
Labor Category Rate
Senior Project Advisor $220
Senior Project Director $195
Project Director $180
Project Advisor $165
Senior Project Manager $155
Project Manager $140
Senior Project Professional $125
Project Professional $110
Staff Professional $100
Associate Professional $90
Designer $80
CADD/Graphics $65
Senior Technician $75
Technician $60
Project Administrator $80
Administrative Assistant $60
Now: Increase hourly rase by 13 for SaIriaday,Sunday,and holiday wort or off-shift work when required by client
General Terms:
1. Rates for Principals, expert services (expert reports and testimony), and special limited
consultations, may be negotiated on a project-specific basis.
2. Schedule rates are effective through December 31, 2018. Work performed thereafter is
subject to a new Fee Schedule.
3. Schedule labor rates include overhead and profit on labor. Costs for sub-consultants,
sub-contractors,job-related employee travel and subsistence, equipment, supplies, and
other direct costs are billed at cost plus a 15 percent administration fee.
4. A communication fee of 1 percent of project labor will he charged for telephone,
copying, postage, IT, and similar project production costs.
5. Invoices will be prepared monthly or more frequently for work in progress unless
otherwise agreed. Invoices are due and payable upon receipt. Invoices not paid within
30 days are subject to a service charge of 1.5 percent per month on the unpaid balance.
6. Payment of SCS invoices for services performed will not be contingent upon the client's
receipt of payment from other parties, unless otherwise agreed in writing. Client agrees
to pay legal costs, including attorney's fees, incurred by SCS in collecting any amounts
past due and owing on client's account.
Page 1 of 2
Offices Nationwide
SCS ENGINEERS
2018 STANDARD FEE SCHEDULE
Printing Services
24-inch by 36-inch plots $25.00 each
36-inch by 48-inch plots $25.00 each
Additional Report Copies(varies depending on report) $25.00- $50.00 per report
Support Vehicles
Support Vehicle $0.70 per mile
SCS Support Truck $40.00 per day plus $0.70 per mile
SCS Support Truck with Trailer $60.00 per day plus $0.85 per mile
SCS Utility Truck $60.00 per day plus $0.70 per mile
Rental Vehicle Cost plus 15%
Per Diem and Travel
Hotel, Airfare Cost plus 15%
Full-Day Meal Allowance $46.00 per day
Half-Day Meal Allowance $23.00 per day
Field Equipment and Supplies
Track-mounted Geoprobe $750.00 per day
All Terrain Vehicle (ATV/UTV) $75.00 per day
Field Sampling Trailer $350.00 per day
GPS Surveying System $225.00 per day
Total Station Survey Equipment $120.00 per day
Misc. Survey Tools/Equipment $10.00 per day
Nuclear Density Gauge $100.00 per day
Photoionization Detector(PID) $100.00 per day
Water Level Indicator(<300 foot) $30.00 per day
Oil/Water Interface Probe $60.00 per day
pH/Temperature/Conductivity Meter(for water) $20.00 per day
Peristaltic Pump $40.00 per day
Hand Augers (10-foot) $15.00 per day
Measuring Tape/Wheel $5.00 per day
Hand-held GPS Unit $25.00 per day
Generator $75.00 per day
Air Compressor(5 gallon) $25.00 per day
Electro fusion Machine $120.00 per day
Flow-Thru Multi-Parameter Meter $150.00 per day
Turbidimeter $35 per day
Composite Sampler $75 per day
QED Pump Controller $100 per day
GEM 2000 $150 per day
Flow Probe(15-foot) $15 per day
Digital Camera $10 per day
Expendable Equipment, Supplies & Rentals Cost+ 15%
Note: The rates shown above are effective through December 31,2018 and are subject to revision thereafter.
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