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10-18-2001 Minutes HOUSING AUTHORITY OF SALINA REGULAR BOARD MEETING Thursday, October 18, 2001 469 S. 5, Salina, Kansas 4:00 P.M. The Regular Meeting of the Board of Commissioners of the Housing Authority was called to order by Chair Troy Vancil. The following were present when roll was called: MEMBERS Carmen Wilson Troy Vancil Richard Tilgner Vonzetta Rhodeman OTHERS Ann Rollins Darcie M. Rose Executive Director Office Mgr./Bkkpr As there were no Citizen Concerns, Mr. Vancil asked for approval of the minutes from the September 20, 2001 Regular Board Meeting. Ms. Wilson made a motion to approve. Mr. Tilgner seconded. All were in favor. Motion passed. The bills were available for the Board to review. In Communications, Ms. Rollins stated we received a $10,000.00 grant from the Juvenile Justice Authority. This will be used to fund the salary of the Social Service position. We have received a check for $5,0000.00 to date. a The Health Department has requested to meet with Ms. Rollins to discuss lead based paint. We have checked with HOD, and they have informed us we are currently handling things correctly. She will be meeting with them in the next week. A few staff received a subpoena to testify for the State vs. Tim Dixson. This is the tenant who made the terroristic threat. A hearing LS currently scheduled for October 29,2001. Mr. Tilgner asked if the staff present at the time of the threat were paid for the time evacuated. Ms. Rollins stated that they were, and that those that were not present were then given the same amount of time off for fairness. Ms. Rollins then began the Report of the Secretary by informing the board that many changes have happened, both physical and organizational, in the office, She explained the new layout of the office and also explained that we had II full-time employees and now have 9 with two part-time employees. This saves around $14,000.00 in benefits. She went on to explain new staff and their assignments. At this time, concerns. Jean Modine, citizen entered the meeting. She stated she had no At this time Heather Fripp, employee entered the meeting. Ms. Rollins introduced Ms. Fripp. Ms. Fripp gave a brief presentation to the board about the contributions from staff to the United Way. She stated that we had 100% staff participation in donating. Staff donated 1 hour of pay each month for 12 months. One staff member donated a flat amount. She also stated that the next day, many staff were going to lunch together at the Paramount, which was donating part of their proceeds to the United Way. Ms. Fripp left the meeting. Jean Modine then asked if any additional vouchers were going to be requested. At this time, Alan Jilka, City Commissioner entered the meeting. Ms. Rollins explained that the percent of occupancy HOD had used to determine we not eligible to receive them, differed from our numbers. We were trying to work those out with HOD, but were still not granted the vouchers, and possibly might not apply for them again, unless HOD acknowledges the correct percent of occupancy. Ms. Rollins then went over the Operations Report with the board. She also stated that we will be closing the Section 8 waiting list due to the large number of people waiting, and no vouchers are available at this ti~e. She also went over the vacancy list stating 9 of the current vacancies had Capitol Funds used. She stated we currently had a need for 3-bedroom qualified families on the Public Housing waiting list. We will be doing some outreach to local agencies for them. Mr. Jilka had questions This was explained. on the amount of rents and the Income Disallowance. Ms. Rollins went on to say that since July 1 of this year, collected $4,321.65 from past tenants with bad debts. the attorneys have She stated she is working with HUD to possibly give 505 W. Iron to CKF for the price of the recent porch replacement as they have a need for it. Also working with them on the Homeownership program which will possibly be revis,~d. Ms. Cooper had some questions about the Operations Report. Ms. Rollins went over the Bank Balances. She stated we were working with Lindsey and Co. to merge the two Section 8 programs into one report. She went over current spending trends explaining over heads that she had available. She stated we still had no word from HOD on Operating Subsidy. She Explained how much from the grants had been expended. She again went over Operating Subsidy and the possible amount we would receive from HOD. If it is a substantial amount, stoves and refrigerators for tenants would be purchased. She again discussed Homeownership saying she was families. She will keep board updated. She also starting a separate non-profit with its own board, new development at this time. The Homeownership reviewed to do this however. currently working with 2 said she was looking into as HOD will not allow any program would have to be Mr. Vancil asked about if the school system was looking to get rid of some of the old buildings, we might want to look at them. Ms. Rollins started we had received a score of 76 on our physical inspections, There were many discrepancies and errors in how that score was figured. She 2 has talked to HOD and REAC they have stated they would now take into consideration the fact that there are contracts in effect for the concrete work we were marked down on. Ms, Rollins discovered a grant that can be applied for to Sufficiency program. She will keep board informed. fund a Family Self She stated we were still working on work orders, which has proved to be a major challenge. She also is looking into the fact that the due date of the Agency Plan may have changed. She is waiting on an answer to that. '~his concluded the Report of the Secretary. She then went over a new Pay Plan and staff classification. She stated she has researched this issue and that the new plan is where it needs to be with regard to other housing authorities and similar positions in Salina. She stated a copy would be mailed to all members. Mr. Vancil asked if Dennis Kissinger had seen her numbers. Ms, Rollins stated that the board received them first. She went on to explain that salaries of some staff have been adjusted and a half step has been eliminated. Ms. Cooper asked if cost of living adjustments were still available at the beginning of every year. Ms. Rollins stated they were. As the board had previously requested salary information at the November board meeting, they agreed Ms. Rollins information could be used instead. Ms. Rollins stated the audit had been conducted this week with no results as of yet. She also handed out pictures of the recent Tenant Carnival. There being no other business, Mr. Tilgner made a motion to adjourn. Wilson seconded. 1 were in favor. Meeting adjourned. Ms. / I \ \, '-'- .... ~~. ~ROllins, Secretary "'-----. 3