1. CIMCITY COMMISSION INFORMATION MEMORANDUM
March 26, 2018
ADMINISTRATIVE BRIEF from Jim Teutsch
Public Works Department – General Services (GS)
Sanitation Refuse, Recycling, and Yard Waste Collection:
For the past several years the City of Salina has been analyzing options and developing recommendations for
its solid waste collection services that include refuse, recycling, and yard waste collection, as well as special
pick-ups and cart repair and replacement. The following is a basic approximate timeline highlighting some of
the activities which have taken place.
2012 Staff/Committee Preparations
Feasibility Study Consultant Selection; Task List Development
Staff/Consultant/Solid Waste Management Sub-committee Meetings
Issues, Discussions, and Recommendations to Consultant for Analysis
2013 Community-wide Recycling Feasibility Study
Benchmarking against Other Communities
Policy Issues/Collection Methods/Service Options/Public Survey Results
Consultant Recommendations
2014 Internal Efficiency Improvements
Development & Implementation of the Running Shoe Program
Installation of GPS Tracking Units in all Sanitation Packer Trucks
Operational Analysis of Route Sizing and Stops per Hour
2015 Staff/Committee Preparations
Business Plan Consultant Selection; Task List Development
Budgets, Equipment/Manpower Charts, Route Data, etc. to Consultant
Consultant Study Session with Commissioners
2016 Recycling Pilot/Business Plan
Implementation of the Single St ream Recycling Pilot Program
Development of Five Options; Financial/Market Analysis; Implementation Plan
Consultant Study Session with Commissioners
2017 Automation, Recycling, and Yard Waste Survey
FHSU Docking Institute of Public Affairs
Mail-in/Online Survey Questionnaire
Consultant Study Session with Commissioners
2018 Staff Response to Images Closure & Future of Sanitation Services
Design of the Salina Drive-thru Recycling Center (SDRC)
Saline County Financial Partnership for County Residents to Use SDRC
Development of Additional Options; Multiple Study Session Presentations
There are a number of ongoing staff and consultant activities to help continue progress on the development of
new sanitation refuse, recycling, and yard waste collection and processing programs for Salina. For instance,
the phase I environment assessment for the SDRC is now complete and the city’s consultant is coordinating
activities for the phase II environmental assessment that will be performed in the coming weeks.
Upon successful completion of the phase II environmental assessment, staff will need to coordinate with the
property owner’s representative to complete the following:
Construct water and sewer lines and complete all necessary hook-ups; restore site (prior to city
staff completing asphalt parking area and driving lane).
Construct code-compliant, ADA-accessible, heated restroom (minimum 6’ x 8’ or 48 square feet)
with a toilet, sink, mirror, hand soap dispenser, and towel dispenser, and water heater in the
northeast corner of the building.
In addition to purchasing a list of needed equipment and supplies, staff will need to complete about $40,000 to
$50,000 in site improvements depending on signage costs with a goal of opening the facility sometime in May:
Santa Fe Concrete: @1,835 Sq. Ft. City crews will emplace a new concrete approach and
driveway from Santa Fe Avenue west to the edge of the existing concrete located at the
building’s front entranceway equaling approximately 1,835 square feet.
North Street Concrete: @390 Sq. Ft. City crews will emplace a new concrete approach and
driveway from North Street south and east to the edge of the existing concrete located at the
building’s rear exit equaling approximately 390 square feet.
New Asphalt and Parking Stalls: City crews will emplace a new asphalt parking area and driving
lane from Santa Fe Avenue west to the edge of the existing concrete located at the building’s
rear exit, running parallel to the building on the north side along North Street. Crews will also
provide the necessary painted pavement markings for one ADA-accessible and six regular
parking spaces.
New Approach and Curb & Gutter: Repair and/or replace curb and gutter as needed to support
the new concrete approach along Santa Fe Avenue.
New Black 6’ Chainlink Fence with Two Gates: Contract the installation of a 6’ black chainlink
perimeter fence around the northern, eastern, and southern perimeter of the property. The fence
along the west perimeter will be installed in line with the end of the building in order to keep the
vacated portion of Seventh Street outside of the fenced-in area. The fence will have two 16-foot
gates; one at the entrance drive off Santa Fe Avenue and one at the end of the asphalt driving
lane at the west end exit. Staff will coordinate and pay for Westar to remove the utility pole
currently located at the west end of the property in the area of the exit gate on the north side of
the building.
Signage and miscellaneous items: City crews will emplace or have emplaced a facility sign and
numerous informational, operational and traffic control signs at various locations on the
property, including outside of and within the building, as well as other furniture, equipment and
supplies essential to the operation of the recycling center. These will be retained by the city
when the lease is terminated.
Regarding its other collection operations, Public Works staff continues to research cart options and is
requesting from a cart manufacturer a budgetary estimate for the purchase of carts as part of the new
collection system as described in the study sessions that have occurred in the past several months. Staff will
provide a cart manufacturer the following data to help provide accurate per unit cart costs.
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Finally, staff has begun work on final projected costs and anticipated rate data based on the general direction
provided by Commissioners in the recent study sessions. Staff will prepare and present this data to
Commissioners at a regular City Commission meeting as soon as possible in the near future.
MONDAY’S MEETING
Enclosed are other items on the agenda. If any Commissioner has questions or cannot attend the
meeting, please contact me.
Jason A. Gage, City Manager