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Right-of-Way Mowing Services 2018-2020 AGREEMENT BETWEEN THE CITY OF SALINA,KANSAS and Fox Lawn and Landscaping for RIGHT-OF-WAY MOWING SERVICES This Agreement is entered into March 19, 2018 by and between the City of Salina, Kansas,(the"City") and Fox Lawn and Landscaping, an Individual/Sole Proprietorship(the "Contractor"). Recitals A. The City desires to contract for mowing services for the purpose of maintaining grass and vegetation on City right- of-way properties in compliance with federal,state, and local regulations. B. The Contractor has the requisite qualifications and experience to perform the services needed by the City and desires to perform those services pursuant to the terms of this Agreement. The parties. in consideration of the mutual promises set forth in this Agreement,agree and covenant: 1. Defnitions. Capitalized words used in this Agreement shall have the following meanings: "Agreement" means this Agreement for Right-of-Way Mowing Services. as amended and supplemented from time to time. "City"means the City of Salina, Kansas. "Contractor"means Fox Lawn and Landscaping and its successors. 2. Exhibits. The following Exhibits are attached to and made a part of this Agreement(Mark with"X"if applicable): Exhibit A: Responsibilities of the Parties Exhibit B: Term; Schedule Exhibit C: Basis of Payment Exhibit D: Insurance Requirements 3. Responsibilities of the Parties. The parties agree to perform the responsibilities outlined in the attached and incorporated Exhibit A. 4. Term; Schedule. The Contractor agrees to perform its responsibilities during the term and according to the timeframe and schedule described in Exhibit B, subject to the potential for prior termination pursuant to the terms of this Agreement. 5. Payment, The City shall pay the Contractor for the performance of its responsibilities pursuant to this Agreement as set forth in Exhibit C. 6. Insurance Requirements. 6.1. Types and Amount of Coverage.The Contractor agrees to obtain insurance coverage as specified in Exhibit D, attached hereto, and shall not make any material modification or change from these specifications without the prior approval of the City. If the Contractor subcontracts any of its obligations under this Agreement, the Contractor shall require each such subcontractor to obtain insurance coverage as specified in Exhibit D. Failure of the Contractor or its subcontractors to comply with these requirements shall not be construed as a waiver of these requirements or provisions and shall not relieve the Contractor of liability. Contractor Services(2014-06-1 K i 6.2. Rating. All insurance policies shall be issued by insurance companies rated no less than A-VII in the most recent "Bests" insurance guide, and admitted in the State of Kansas. Except as otherwise specified in Exhibit D, all such policies shall be in such form and contain such provisions as are generally considered standard for the type of insurance involved. 6.3. Certificate of Insurance. The parties acknowledge that the Contractor has provided the City with a certificate of insurance listing the City as the Certificate Holder and evidencing compliance with the insurance requirements in this Agreement. The City reserves the right to require complete certified copies of all insurance policies procured by the Contractor pursuant to this Agreement, including any and all endorsements affecting the coverage required hereunder. 7. Iniury to Persons or Damage to Property. The Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or agents in the performance of its duties under this Agreement and shall immediately notify the City's Risk Management Department at (785) 309-5705 in the event of such injury to person(s) or damage to property. 8. Indemnification. To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless the City, its agents, representatives, officers, officials and employees from and against all claims, damages, losses and expenses(including but not limited to attorney fees and court costs)attributable to bodily injury, sickness, disease,death, or injury to, impairment, or destruction of property, including loss of use resulting therefrom, to the extent that such claims, damages„lgsses, and expenses relate to, arise out of, or are alleged to have resulted from the wrongful acts, negligent acts, errors,omissions, or defective work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of this Agreement. 9. Voluntary Termination. The City may terminate this Agreement, with or without cause, at any time upon sixty (60) days advance written notice to the Contractor. The Contractor may, with or without cause, terminate this Agreement effective January 1” of the immediately succeeding calendar year, upon advance written notice to the City on or before October 31'. In the event of such termination by either party, the Contractor shall be compensated for such services as have been satisfactorily performed through the date of termination, but no compensation shall be earned after the effective date of the termination. Within five (5) days of any such termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,photographs, reports or other material prepared by the Contractor pursuant to this Agreement shall be delivered to the City Notwithstanding the above, the Contractor shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Contractor,and the City may withhold any payments to the Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor may be determined. 10. Default. If either party fails to comply with any term of this Agreement within ten(10)days after written notice to comply has been mailed by the non-defaulting party to the defaulting party, such failure shall be deemed an immediate breach of this Agreement("Event of Default"). 11. Remedies. Upon the occurrence of an Event of Default,the non-defaulting party shall have the following rights and remedies, in addition to any other rights and remedies provided under this Agreement or by law: 11.1 Termination. The non-defaulting party shall have the right to terminate this Agreement or terminate the defaulting party's rights under this Agreement. 11.2 Other Remedies.The non-defaulting party may pursue any available remedy at law or in equity(including specific performance)by suit,action,mandamus or other proceeding to enforce and compel the performance of the duties and obligations set forth in this Agreement, to enforce or preserve any other rights or interests of the non-defaulting party under this Agreement or otherwise existing at law or in equity and to recover any damages incurred by the non-defaulting party resulting from such Event of Default. 12. Non-Assignable. Due to the unique qualifications and capabilities of the Contractor, neither the rights nor responsibilities provided for under this Agreement shall be assignable by either party,either in whole or in part. 13. Notices. All notices required or permitted to be given pursuant to this Agreement shall be in writing and delivered personally or sent by registered or certified mail, return receipt requested, or by generally recognized, prepaid, commercial 2 courier or overnight air courier service. Notice shall be considered given when received on the date appearing on the return receipt,but if the receipt is not returned within five (5) days, then three (3) days after mailed, if sent by registered or certified mail or commercial courier service; or the next business day, if sent by overnight air courier service_ Notices shall be addressed as appears below for each party, provided that if any party gives notice of a change of name or address,notices to the giver of that notice shall thereafter be given as demanded in that notice. CITY: City of Salina Attn: City Clerk P.O. Box 736 Salina,KS 67402-0736 CONTRACTOR: Fox Lawn& Landscaping Attn: Dan Fox 2086 Highland Avenue Salina, KS 67401 14. Retention and Inspection of Records. The Contractor shall maintain complete, accurate, and clearly identifiable records with respect to all costs and expenses incurred under this Agreement. The records shall be maintained during the term of this Agreement, and for a period of three (3) years from the date of final payment under this Agreement (the "Retention Period"): provided, however, that if any litigation, claim or audit 'is-commenced prior to the expiration of the Retention Period, then the Retention Period shall be extended until all litigation, claims or audit findings have been completely terminated or resolved, without right of further appeal_ During the Retention Period,the Contractor shall allow a representative of the City during normal business hours to examine,audit,and make transcripts or copies of such records and any other documents created pursuant to, or arising under, this Agreement. The City agrees to responsibly utilize all information obtained pursuant to this paragraph for the purposes of reviewing, confirming, and verifying the nature and amount of all costs and expenses incurred under this Agreement. The City agrees to take reasonable precautions not to disclose such information outside the scope of those stated purposes. subject to the Kansas open records act or other applicable law. 15. Non-appropriation. The City is subject to Kansas budget and cash basis laws, and operates on a calendar fiscal year. In the event that this Agreement involves financial obligations spanning multiple fiscal years for the City, it is subject to annual appropriation by the City's governing body for future fiscal years. If the City's governing body does not appropriate the funds necessary to fulfill the City's financial obligations pursuant to this Agreement. the City shall so notify the other parties to this Agreement and this Agreement shall be null and void for purposes of the fiscal year(s)affected by the decision of the governing body not to appropriate. 16. Relationship. It is expressly understood that Contractor in performing services under this Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction over the methods by which Contractor performs its responsibilities as outlined in Exhibit A. The sole interest and responsibility of the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient, and satisfactory manner. Contractor shall be exclusively responsible for all taxes, withholding payments, employment-based benefits, deferred compensation plans, including but not limited to its workers compensation and social security obligations,and the filing of all necessary documents, forms.or returns pertinent to the foregoing. 17. Subcontracting. Contractor shall not subcontract any work or services under this Agreement without the City's prior written consent. 18. Compliance with Applicable Law. Contractor shall comply with all applicable federal,state, and local law in the performance of this Agreement. 19. Equal Opportunity, (a) In conformity with the Kansas act against discrimination and Chapter 13 of the Salina Code. the Contractor and its subcontractors, if any.agree that: 3 (1) The Contractor shall observe the provisions of the Kansas act against discrimination and Chapter 13 of the Salina Code and in doing so shall not discriminate against any person in the performance of work under this Agreement because of race,sex,religion,age,color,national origin, ancestry or disability; (2) The Contractor shall include in all solicitations, or advertisements for employees, the phrase "equal opportunity employer,"or a similar phrase to be approved by the City's human relations director; (3) If the Contractor fails to comply with the manner in which the Contractor reports to the Kansas human rights commission in accordance with the provisions of K.S.A.44-1031 and amendments thereto,the Contractor shall be deemed to have breached this Agreement and it may be canceled,terminated or suspended, in whole or in part,by the City; (4) If the Contractor is found guilty of a violation of Chapter 13 of the Salina Code or the Kansas act against discrimination under a decision or order of the Salina human relations commission or the Kansas human rights commission which has become final, the Contractor shall be deemed to have breached this Agreement and it may be canceled, terminated or suspended,in whole or in part,by the City; (5) The Contractor shall not discriminate against any employee or applicant for employment in the performance of this Agreement because of race, sex,religion,age,color,national origin,ancestry or disability;and (6) The Contractor shall include similar provisions in any subcontract under this Agreement. (b) The provisions of this section shall not apply to this Agreement if the Contractor: (1) Employs fewer than four employees during the term of this Agreement; or (2) Contracts with the City for cumulatively$5,000 or less during the City's calendar fiscal year. 20. Administration of Agreement. All references in this Agreement requiring the City's participation or approval shall mean the participation or approval of the City Manager or his designee,unless otherwise provided herein. 21. Attorney Fees. If any suit or action is instituted by either party hereunder, including all appeals,the prevailing party in such suit or action shall be entitled to recover reasonable attorney fees and expenses from the non-prevailing party,in addition to any other amounts to which it may be entitled. 22. Right to Independent Legal Advice. The Contractor understands and acknowledges the right to have this Agreement reviewed by legal counsel of the Contractor's choice. 23. Applicable Law;Venue. This Agreement and its validity,construction and performance shall be governed by the laws of Kansas. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be in the Saline County,Kansas District Court. 24. Interpretation. This Agreement shall be interpreted according to its fair meaning, and not in favor of or against any party- 25. lime. Time is of the essence of this Agreement. No extension will be granted unless in writing and signed by the parties. Should the end of a time period fall on a legal holiday that termination time shall extend to 5:00 p.m. of the next full business day. 26. Severability. The unenforceability,invalidity,or illegality of any provision of this Agreement shall not render the other provisions unenforceable,invalid,or illegal. 27. Authority and Consent to Transaction. Each party represents to the other that the person executing this Agreement has full and legal authority to bind such party to the terms of this Agreement, and that the execution and delivery of this Agreement have been duly and validly authorized by the governing body of each party. 4 28. Persons Bound. This Agreement shall extend to and bind the heirs, executors, administrators, trustees,successors and authorized assigns of the parties hereto. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original,or in multiple originals,and all such counterparts or originals shall for all purposes constitute one agreement. 30. Amendments. Neither this Agreement nor any of its terms may be changed or modified, waived, or terminated except by an instrument in writing signed by an authorized representative of the party against whom the enforcement of the change, waiver,or termination is sought. 31. Waiver. No failure or delay by a party hereto to insist on the strict performance of any term of this Agreement. or to exercise any right or remedy consequent to a breach thereof, shall constitute a waiver of any breach or any subsequent breach of such term. No waiver of any breach hereunder shall affect or alter the remaining terms of this Agreement, but each and even- term of this Agreement shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. 32. Conflict Resolution. No interpretation of this Agreement shall be allowed to find the City has agreed to binding arbitration. 33. No Third Parte Beneficiaries. Solely the parties to this Agreement shall have rights and may make claims under this Agreement. There are no intended third party beneficiaries under this Agreement. and no third parties shall have any rights or make any claims hereunder. 34. Typewritten or Handwritten Provisions.Typewritten or handwritten provisions inserted or attached,and initialed by all parties,shall supersede all conflicting printed provisions. 35. Feminine-Masculine,Singular-Plural. Wherever used, singular shall include the plural,plural the singular,and use of any gender shall include all genders. 36. Headings. The headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the interpretation of any provision hereof. 37. Merrier Clause. These terms are intended by the parties as a complete, conclusive and final expression of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral or written, made before or at the signing thereof,shall be binding unless in writing and signed by all parties and attached hereto. IN WITNESS WHEREOF. the parties hereto have caused this Agreement to be executed by their authorized representatives. CITY OF SAL I A,KANSAS By: 411P'i 41141k _ ,+ Kaye J. wfo '7tir Attest: A. a i.. _� Alli ►n Strai Deputy City Clerk Form: All • Ctfirl Fox Lawn& Lan. ping By. b (name) CW,VE12- Itit]ei 5 EXHIBIT A RESPONSIBILITIES OF THE PARTIES City's Responsibilities. The City shall provide the Contractor access to all areas being mowed and maintained. The City Manager's designee shall communicate and coordinate with the Contractor regarding the frequency and type of services required for the locations covered by this Agreement, in light of the potential for varying weather conditions that may influence that frequency and type of services required by the City throughout the year. Contractor's Responsibilities. The Contractor agrees to provide all labor and equipment to maintain(mow/trim)all vegetation(grass/weeds)at each of the locations specified in Schedule A-1 attached hereto,in accordance with the specified service level. At every location, and regardless of the specified service level,the Contractor shall: 1. Mow and weed-eat,as appropriate,to maintain smooth and neatly trimmed grounds. 2. Remove trash,paper,and other debris. 3. Maintain sidewalks,entryways,and streets clear of grass clippings. 4. Trim around sign posts, guard rails, curbs, sidewalks, entry ways, or any other structures; provided, however, that far properties located within the right-of-way, the Contractor shall not maintain the area within one(1) foot of any temporary or permanent building, structure, improvement,utility facility, tree, vegetation(excluding weeds),landscaping material,or other obstacles. 5. Ensure a clean and smooth surface before leaving. Properties that no longer require mowing may be removed from the attached Schedule A-1 during the term of this Agreement, upon notification to the Contractor by the City Manager's designee. In addition, properties that become available for mowing may be added to Schedule A-1 during the term, by a written change order executed by the Contractor and the City Manager's designee. Service Level: The required service level for maintenance of vegetation at each location shall be as indicated in the attached Schedule A-1,with each service level described as follows: Service Level 1: State of the Art This service level will apply to areas with high visitation. If this service level applies, the Contractor shall maintain (mow/trim) vegetation (grass/weeds) between 3-4 inches in height, and maintain a smooth, neatly trimmed, acceptable lawn, free of bare spots and weeds. Fertilize, mulch, and work with the City Manager's designee to schedule watering cycles to create a healthy, vibrant turf No streaks or scalping of the areas mowed.Mowing areas of different widths shall be connected with smooth flowing transitions. The Contractor shall be responsible at EVERY lawn mowing for trimming around permanent objects such as trees, shrubs, plant beds sign posts,fencing,near buildings,in curbs and gutters,around soccer goals,trash receptacles,under bleachers,play equipment etc. and any other part of the lawn area where the lawn mowers may not be able to reach during routine mowing. Areas to be trimmed shall be brought to the same level as the mowing level of the lawn. The Contractor must take care not to damage objects during mowing and trimming operation. Turf adjacent to concrete edges, including walks and curbs, will be neatly edged by hand or mechanical means. Edging shall be no wider than 1/4 inch from the edge of sidewalk to lawn surface. All edging debris shall be removed from walkways and curb area and disposed of at the Contractor's expense.These areas are normally mowed and/or trimmed twice a week during the peak growing season. Service Level 2: High Level This service level will apply to areas with frequent visitation. If this service level applies,the Contractor shall maintain (mow/trim) vegetation (grass/weeds) between 3-5 inches in height, and remove all debris at every mowing.These areas are normally mowed/trimmed once a week during the peak growing season. A-1 Service Level 3: Moderate Level This service level will apply to areas with moderate levels of visitation. If this service level applies, the Contractor shall maintain(mow/trim)vegetation(grass/weeds)between 3—6.5 inches in height,and remove all debris at every mowing. These areas are normally mowed/trimmed every other week during the peak growing season. Service Level 4: Moderately Low Level This service level will apply to areas with moderate to low levels of visitation, and to all locations within the public right-of-way. If this service level applies, the Contractor shall maintain (mow/trim) vegetation (grass/weeds)between 3 -8 inches in height,and remove all debris at every mowing. These areas are normally mowed/trimmed every two weeks during the peak growing season. Service Level 5: Low Level This service level will apply to levee system and select flood control channels. If this service level applies,the Contractor shall maintain (mow/trim) vegetation (grass/weeds) bi-monthly (3 times during the peak growing season),and remove all debris at mowing. Service Level 6: Minimum Level This service level will apply to areas with no visitation. If this service level applies, the Contractor shall maintain(mow/trim)vegetation(grass/weeds)once a year,and remove all debris at mowing. A-2 Schedule A-1 — Basis of Payment (Bid Worksheet) *The number of times cut per year will vary based upon rainfall and temperature Approximate Mowing Schedule Zone 1 Item a Right-of-Way Location Description Sq.Ft. Sen kr Fhnimated p Tlmes Annual Sq.Ft."glowed Level Cut yth Sr Mow the right-of-way on both sides from Thomas Park to 95,329 4 1 S 1.:7,9.2-' Stimmscl Road and around Pump Station#28 Slow the right-of-way on the east side of Ninth Street starting �rh`, at Gold Road heading north to the south side of the concrete 79,423 4 I S 1. culvert.Additionally,north of Pkasant Hill Road.mow the first 15'of right-of-way on both sides to the City limns. Mow the medias located in the middle of Ninth Street from • N 9th St. Thomas Park to the south sale of the bridge south of 20.146 - U ii•I,n;� Coachlight lane. �._ Mow a 15'pass along the south side right-of-way from 13,x51 I' I(II ill' Cherry Street to the west City limits. Mow the four properties north of Frank lin Street on the west and from Republic Avenue on the east to the railroad tracks 46,516 • '31.3 south of clover Drive.except for the 15'buffer from the property hne Mow the south side front the first residential property to South 9th Street.except for the 15'buffer from the property Hroadw as 1(1x.1 line.Also.naw the west side of the round-about(traffic 92.74 , circle I island located on the north corner of Broadway Boulevard and I lagcman Avenue. Drainage Slouch Mow the drainage right-of way from Cloud Street north to 426000 4 Crawford Street bounded on both sides by private property. Mow the city property on both sides of the drainage slough Drainage Slough Flats bound by E Crawford Street S.Second Steed,E.Bond 170.653 » 15 Street,and alley. Mow rhe south side of Craw turd Street from Ccntcnuial Road W Crawford St. west to 1-135,including the guardrail at Dry Creek and 15,694 4 15 204.022 Crawford Street. • Mow the north ditch right-of-way from Cherokee Drive to I!' W Republic Sr. Centennial Road,except fur the 15'buffer from the properly 50,775 4 15 660,1i Ime From the intersection of Scanlan Avenue and Tony's Road In Centennial Road,mow the entre right-of-way on the north side and then the right-of-way along Centennial Road on the west heading to the Interstate overpass On the west side of Centennial Road.mow the entre right-of-way from the Centennial Rd. Interstate overpass to Crawford Street.Thin includes all (mchiding W.Cloud St.) guardrails On the east side of Centennial Road from the 439,91:11 4 - I _ south right-of-way lute of 1-135 to the east side of the bridge on Cloud Street and from the bodge tack to the south edge of the mobile home park near the levee top north of Cksud Street off Centennial Road Then front Republic Avenue north to Crawford Street.mow up to the 15'buffer from the property line t' Wer Place(RIR right-of-stay( Mow the city property on the east side of the railroad tracks 2%,i%7 I t from W State Street to University Place A-3 Schedule A-1 — Basis of Payment (Bid Worksheet) *The number of times cut per year will vary based upon rainfall and temperature Approximate Mowing Schedule Zone 2 liter,= Rieu-,FR ai ioratiun Dean-Indio Sq.Ft k^kr Estimated r Times ;neral Sq.Ft Ntor.rd Levet Cat Mow the eieYo>Fsrny on bock oda affebffiiitis Rod hos the iter hdestlaeslops Is the wet Imam mope,racialist the sea-tin tit Oft oundh bowl alma.Mow the rightof• wry heVigils Dmt alit matihtrathe Nei side shit 199.010 7 I' - drainer Immure se die ono Yea*war to Georgia Avenue.From Genii s Aweese he Padova Dive.mor Roth side only of the right-of-way except kw the 15'boffin hem the property line. Mow both sides of the right•of-way from Schibe Rodtla Ae west edge of the Ctyoweed property.welodlisditplt«al ped 26.008 • • ::•.107 property bawd by private Mess On the west side.mow the entre frontage road right-of-way • S 9[h Si from Ono Avenue to Magnolia Road On the baa side,mow 110024 2.453,412 the enter frontage road rightof•way from Parkway Avenue to Belmont Boulevard On the west side,mow the frontage road right-of-way from the north end of Conklin Can property to Sams Place On the east I n S.9th Si. aide.now the frontage road rigkof way from Behrnrt 101,917 4 - L324,921 Boakvard to the end-of-road nrtarkm north of the drarope slough Mow the west ode nee-of-way from Riffle Drive to Todd + •rl '.: Cade from the back of c-orb to the bottom of the ditch Mow 185,039 . -the medians only from Riffle Drive to Berg Road Mow the area between Lada Lane and the raikoad tracks r bounded by Neal Avenue on the south and the school property 168=+- 4 - - on the north at the end of Linda Lane From the north end of the drainage deck,weft use e i- S Ohio St of-way from the back-of-curb to 6'on the era orae of HF 67.%7 4 stdcwak to Shoreline Drive. From Melanie Lane to Enterprise Drive.mow the north nee- . Schsllmg Rd of-way from the back-of-curb to 6'on the north aide of the ur 56,658 + •- - sidewalk Exclude the commercial property mg of Greed Drive. Mow the south side of the road from Sierra Drive to the west E.Magnolia Rd edge of the pump station from the backofrtul'b to 6'on the 97,591 • - . . south sole ache IR sidewalk.Mow the entre nghtoFway from the pump satire to the entrance of the Soccer Folds. From the east edge of the entrance.west of the levee on the north side and hes the Soccer Field entrance on the south ode.mow the entity tit-of-way to the bridge From the cat rale of the[Ridge, o wow noting nghoFwnorth on the E.Magnolia Rd side to Mark*Mark tleo■IS pas io 300'east of Markley 235.482 - 3.tr.t?nn Rod Sue*at the nee side of Aighlnd Meadows waking path,mow the molt ole to St Andrews Lane,except for 1S buffer from the propel!,Intoe-then mow core right-of-way 300 len east of Markley Rood On the west sde,mow the eetrt rt<laof-way from Magnolia Road to the north end of Magnolia Hila Estates and then from Valley Ralge Drive to south edge of the ball field On the cast mai-lacy Rd. side.now a 15 pass from Magnolia Road heading north to 188,722 4 15 2,453,386 350'south of Brooketone Drive Then mow rtgkoFway to the both end of Magnolia Htlb Estates.recent fon a 15'buffer front the pt ono ty line.From there_mow a 11'pus to the south edge of dee ball field Valley View Dr. Mow the guardrail located al south end of\'alley View Dene. 1,539 4 15 20,007 • 25 Valley Ridge Dr. Mow the guardrail located south of Fooled Drive and Valley 460 4 15 5,989 Rdge Drive. A-4 Mow the drainage ditch east of Estates Drive from the south N Brookwood In. edge of Brookwood Lane to the north edge of the drainage 101.244 I v,1 rrghtof--way. On the north side,mow the nght-of-way from Eastborough Road;except for the 15-buffer to the east side of the bridge. On the south side.mow the entire right-of-way from Eastborough Road to the east side of the bridge.From the east Country Club Rd. side of the bridge,mow to the bottom of the ditch to Skyline 61.394 '9s.1.. Drive.From Skyline Drive,mow the right-of-way:except for the 15'buffer from the property line to west side of Scoular property line. Centennial Rd.&ArnoldMow the right-of-way and adjacent property on the southeast Ave. corner of the intersection of Centennial Road&Arnold '11,002 i , Avenue. Schedule A-1 — Basis of Payment (Bid Worksheet) *The number of times cut per year will vary based upon rainfall and temperature Approximate Mowing Schedule Zone 3 Item Service Estimated Times Right-of-Way Location Description Sq.Ft Level cur Annual Sq.Ft.Mowed Mow the holding pond at the cast end of Minneapolis F.astgate Pond Avenue bound by private homes and Eastgate Drive.Do not t.'S,4x_ 4 i;. mow within I'of fences. Austin Pond Mow the detention pond at the southeast end of Austin Circle 26,010 4 bound by private homes Do not mow waihrn I'of fences Mow the detention pond at the east end of Ricky Circle Laura F'.mJ bound by roadway and private homes.Do not mow within I' 2'.", 4 4 of fences Mow the detention pond at the northeast corner of Berkley Tasker Pond Lane bound by private homes.Mow front the detention Pond 49,970 1 649.616 to the sidewalk Do not mow within I'of fences. Grand Prairie Addition Mow the north and south detention ponds keeled on the east 52,723 4 "P K-t5 Ponds end of Bentgrass Drive Schedule A-1 — Basis of Payment (Bid Worksheet) *The number of times cut per year will vary based upon rainfall and temperature Approximate Mowing Schedule Zone 4 In in 0 Rdxk1MFR1y Description Sq.Ft. Sees Level Estimated a Times Cut Annual Sq.Fr.M'in Location Level ;4 546 N Marymaunt Rd. Wastewater Treatment Plant including entrance and roadway 101,100 • 15 4,11)0.110'1 A-5 .:_-§,:..„=%±?---,..-e",..,-.:- .5.„f-,_- • lt--',., • _ : ..._ .,..vr,.. . _'..t. It ' \\.„ ....— .. - : - 11 4. . .. .7 mew" • ,..., -• . -.%. • •••rwt..k.- •-jig -' le -4 ', ••_,,I. ''--r-I------- w ' ", • - ,t:r%I'L;t.:..Ir •', ...—,,,,i. •,!z, .1.;,,.... \ .-• ..... -- .. I • ' • -:IA-'- -"- ‘" ,I. ' •-.'' '-c' % '14745 'tGr -•-',4110 -.0 i Arilt, 1 4."7. . '--Z• . 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I fro • •• ••••, ••• • "f• 41'• • " ; •46 . •'O.16 1 • • •- •;"•-• • • • '4 414 • it Crmiligillicargivismer400000- - t .000.000hoggsa. -4? • •440 5/23/2017 iI ii,k*.K. t I• _-4 Et :fr.. j siY�c I Th.iWil, ' +#,!Y . IF tiM t yam. •� Y WA • 1 1� - • • • r. Y., • 1 .✓ 3.rr1:{Fk•l .ti, _.n� �.,da z11c! .�1'/ikT .i.. ''1.`�. .. a ! I : .i ''�. i ! •SVRt. r �'fl1►` I' J. 1 •1.1s , ,• .•.. , l ' 1 is ` 1 —�.. i J I y t I • • 1 P I i I l j; _ i .ir i i - I, :1 i ;• j i • :i I Y,i • • : i�' Ii s i • i :. 1 : i • , • • 1 c i a:.1. �i i .:4:::::i; - - f 1i ► i _— _i_,: �. -- -- i' Psi �_ EXHIBIT B TERM; SCHEDULE A. Term. The term of this Agreement shall commence on April 9, 2018, and shall terminate on October 31, 2020 (covering the 2018-2020 mowing seasons with 15 mowing cycles annually), unless earlier terminated by either party pursuant to the terms of this Agreement. At the City's discretion, and based upon satisfactory performance by the Contractor. B. Schedule. The Contractor shall perform the responsibilities set forth in Exhibit A from April through October each year during the term of this Agreement. During periods of exceptionally dry or wet weather, the Contractor shall confer with the City Manager's designee to determine the number of times maintenance/mowing should occur. The mowing schedule will vary based on rainfall and temperature conditions. The City may request that mowing commence earlier than April or later than October. if conditions require. B-1 January 2018 February 2018 March 2018 SMTWTFS SMTWTFS SMTWTFS 1 2 3 4 5 6 1 2 3 1 2 3 7 8 9 1011 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 12526 27 28 29 30 31 April 2018 May 2018 June 2018 S M T W T F , S S M T W T � F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 8 ® 10 11 12 13 14 6 8 9 10 11 12 3 40 5 6 7 8 9 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 22 Cl 24 25 26 27 28 20 22 23 24 25 26 170, 19 20 21 22 23 29 30 27 28 29 30 31 ` j 24 25 26 27 28 29 30 July 2Q18 August 2018 September 2018 SMTWTFS S M T W ` T FSSMTWTF S 1 3 4 5 6 7 1 2 3 4 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 15 1J 17 18 . 19 20 21 12 13 14 15 16 ' 1 187 9 , 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 31 26 J 28 29 30 I 31 23 25 26 27 28 29 30 October 2018 November 2018 — December 2018 S M T W T F S ' S M T W h T ' F S SMTWT F S 1 2 3 4 j 5 6 1 2 3 1 7 ® 910111213 4 5 6 7 8 9 10 2 3 4 5 6 7 8 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 21 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 - 30 31 - - • January 2019 February 2019 _ March 2019 S M TWT -F S S MrT W , T — F S S M T W T F S 1 2 3 4 5 1 2 1 2 6 7 8 9 10 1112 3 4 5 6 7 8 9 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30 31 April 2019 May 2019 June 2019 SMTWTFS SMTWTFS SMTWTFS 1 2 3 4 5 6 1 2 3 4 1 7 a8 9 10 11 - 12 13 5 © 7 8 9 10 11 2 ` ) 4 _ 5 6 7 8 14 15 16 17 18 19 . 20 12 13 14 15 16 ' 17 18 9 10 11 12 13 14 15 21 23 24 25 26 27 19 I 21 22 23 24 25 1,6 l.1 18 19 20 21 22 28 29 30 1 26 27 28 29 30 31 23 24 25 26 27 28 29 30 ----- -— - 1 l July 2019 r August 2019 September 2019 SMTWTFS SMTWTFSSMTWTFS 0, 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 . 8 9 10 11 12 13 4 5 6 7 8 9 10 8 ® 10 11 . 12 13 14 14 15 16 17 18 19 20 11 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 24 25 26 27 28 28 30 31 25 O 27 28 29 30 31 29 30 October 2019 November 2019 December 2019 S M T , W T F S SMTWTFS SMTWTFS 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 08 9 10 11 12 3 45 6 7 8 9 8 9 10 . 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 . 18 19 20 21 20022 23 24 25 26 17 18 , 19 20 21 22 , 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 January 2020 February 2020 March 2020 S M T W T F S - S MIT W T FTS S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 ' 7 8 8 9 10 11 12 13 14 12 13 14 . 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 19 _ 20 21 . 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 , 26 27 28 29 29 30 31 April 2020 May 2020 June 2020 S MTVVTFS S M T W T F , S SMTVVTFS 1 2 3 4 1 2 023 4 5 6 5 0 7 8 9 10 : 11 ' 3 e 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 - 19 20 19 (2 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 , 28 (4 30 31 July 2020 August 2020 September 2020 S M T ' W T F S S M T W T ' F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 0 8 9 10 11 12 12 _((3) 14 15 16 17 18 9 (3, 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21) 22 23 24 25 26 26 ® 281 29 30 3jJ 23 24 25 26 27 28 29 27 28 29 30 30 31 r- October 2020 November 2020 December 2020 S ' M T W T ' S S M T WT ' F S ' S ° M ' TW T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 -(0 6 7 8 9 10 8 9 10 11 12 _ 13 14 6 7 8 9 10 11 12 11 12 13 14 15 . 16 17 15 16 17 18 19 20 21 13114 , 15 16 17 18 19 18 . 19 20 21 22 23 24 22 23 24 25 26 27 28 2021 22 23 24 25 26 25 26 27 28 29 30 31 29 30 1 27 28 29 30 31 _ j EXHIBIT C BASIS OF PAYMENT A. Compensation. The City agrees to compensate the Contractor on the basis of the number of times that each location specified in Schedule A-I, Zones 1-4 is actually mowed and maintained per month at a rate of 52,686.82 per mowing cycle for the 2018 mowing season. All of the Contractor's costs and expenses, including employee salaries, overhead, other direct costs, subcontract expenses, and profit are included in the specified rate above, and the City shall not be obligated to reimburse the Contractor for costs or expenses in excess of this specified rate. The City agrees that the specified rate shall be increased annually in accordance with the percentage increase in the Midwest Urban Consumer Price Index over the previous twelve(12)month period,to allow for projected increases in labor costs, fuel costs, and other related expenses involved in providing mowing services_ The maximum percentage increase is 3%per year. B. Invoices. The Contractor shall submit detailed invoices, on a monthly basis, for work actually performed, which shall be accompanied by a completed Monthly Billing Worksheet for the applicable locations, in the form shown on Schedule C-1 attached hereto. Invoices and the completed Monthly Billing Worksheet(s) should be submitted to the City by the 10th of each month for the immediately preceding month's services, and directed to: City of Salina ATTN: Street SuperinterJent 412 E. Ash St. Salina,KS 67401 C. Payment. The City shall pay the Contractor for each invoice within fourteen(14)days after receiving the invoice. If the City disputes any items in the Contractor's invoice for any reason,the City may temporarily delete the disputed item and pay the remaining amount of the invoice. The City will promptly notify the Contractor and request clarification andior correction. Following resolution of any dispute, the Contractor will include the disputed items as resolved on a subsequent invoice. C- SCHEDULE C-1 - FORM OF MONTHLY BILLING WORKSHEETS Zone 1 (2018-2019) Monthly Billing Date Completed(Insert the date completed for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month—, Apr May Jun Jul Aug Sep Oct Item Cutting# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Description 1 N.9th St. 2 N.9th St. 3 N.9th St. 4 State St. 5 S.Broadway Blvd. 6 S.Broadway Blvd. 7 Drainage Slough 8 Drainage Slough Flats 9 W.Crawford St. 10 W.Republic St. I Centennial Rd. 12 West Place (RJR right-of-way) Zone 1 (2020) Monthly Billing Date Completed(Insert the date completed for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month April May Jun Jul .Aug Sep Oct [tern Cutting#-, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 IS Description 1 N.9th St. 2 N.91h St. N.9th St. 4 State St. S S.Broadway Blvd. (, S.Broadway Blvd. 7 Drainage Slough Drainage Slough Flats 9 W.Crawford St. 10 W.Republic St. I I Centennial Rd. 12 West Place (RJR right-of-way) C-2 Zone 2 (2018-2019) Monthly Billing Date Completed(Insert the date completed for each area(i.e.415)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month—. Apr May Jun Jul Aug Sep Oct • Item Cutting#—. 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 # Description j 13 Schilling Rd. 14 Stone Creek Ct. 15 S.9th St. 16 S.9th St. 17 S.9th St. 18 Linda Ln. 19 S.Ohio St. yy` 20 Schilling Rd. 21 1i.Magnolia Rd. 22 E.Magnolia Rd. 23 Markley Rd. 24 Valley View Dr. 25 Valley Ridge Dr. 26 N.Brookwood Ln 27 Country Club Rd. 28 Centennial Rd.& Arnold Ave. C-3 Zone 2 (2020) Monthly Billing Date Completed(Insert the date compleled for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month April May Jun Jul Aug Sep Oct Item Cutting# 1 2 3 4 5 6 7 8 9 10 I 11 12 13 14 15 Description 13 Schilling Rd. 14 Stone Creek Ct. 15 S.9th St. 16 S.9111 St. 17 S.9th St. I8 Linda Ln. 19 S.Ohio SI. 20 Schilling Rd. 21 E.Magnolia Rd. 22 E.Magnolia Rd. 23 Markley Rd 24 Valley View Dr. 25 Valley Ridge 1)r. 26 N.Brookwood Ln. 27 Country Club Rd. 28 Centennial Rd.& Arnold Ave. C-4 Y Zone 3 (2018-2019) Monthly Billing Date Completed(Insert the date completed for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month—. Apr May Jun Jul Aug Sep Oct Item Cutting 4 4 Description j 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 29 Eastgate Pond 30 Austin Pond 31 Laune Pond 32 Tasker Pond 33 Grand Prairie Addition Ponds Zone 3 (2020) Monthly Billing Date Completed(Insert the date completed for each area;(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month—. April Ma) Jun Jul Aug Sep Oct Item Cutting 0 t 1 2 3 4 5 6 7 8 9 IO I1 12 13 14 15 k Description j 29 Eastgate Pond 30 Austin Pond 31 Laurie Pond 32 Tasker Pond 33 Grand Frame Addition Ponds Zone 4 (2018-2019) Monthly Billing Date Completed(Insert the date completed for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month—. Apr Mar Jun Jul Aug Sep Oct Item Cutting 4 • I 2 3 4 5 6 7 8 9 10 11 12 13 14 ' 15 0 Description 34 Wastewater Plant Zone 4 (2020) Monthly Billing Date Completed(Insert the dale completed for each area(i.e.4/15)and submit Monthly Billing Worksheet with Worksheet each invoice.) Month— April May Jun Jul Aug Sep Oct Item Cutting# I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 II Description 34 Wastewater Plant - C-5 EXHIBIT D INSURANCE REQUIREMENTS (Right-of-Way Mowing Service) Pursuant to Section 6 of the Agreement, the Contractor shall obtain,pay for,and maintain —and shall require each of its authorized subcontractors to obtain and maintain — for the duration of the Agreement, policies of insurance meeting the following requirements: 1. General Requirements. A. Additional Insured. With the exception of the workers' compensation policy to be obtained by the Contractor hereunder, all policies shall name as an additional insured the City, its agents, representatives, officers, officials, and employees as additional insured(s)_ Insurance for the additional insured shall extend to Products/Completed Operations and be as broad as the insurance for the named insured, including defense expense coverage,and, with respect to the commercial general liability policy required hereunder, shall be endorsed to apply as primary and non-contributory insurance before any other insurance or self-insurance, including any deductible, maintained by,or provided to,the additional insured(s). B. Waiver of Subrogation. Where allowed by law,all policies will include a waiver of subrogation in favor of the City,its agents,representatives,officers,officials,and employees. C. Premium and Deductible Expenses. The Contractor shall be responsible for all premiums and retention or deductible expense for any and all policies required by this Agreement. 2. Specific Coverage Requirements. A. Commercial General Liability("CGL"). The Contractor shall maintain CGL coverage written on ISO Occurrence form C000 01 or an industry equivalent and shall cover liability arising from Personal Injury, Bodily Injury, Property Damage, Premises and Operations, Products and Completed Operations, Contractual Liability,Independent Contractors and Advertising Injury. The policy limits shall not be less than the following: • Each occurrence $500,000 • General aggregate $1,000,000 • Personal and Advertising Liability $500,000 B. Business Automobile Liability("BAL"). The Contractor shall maintain BAL coverage written on ISO form CA 00 01 or an industry equivalent. Coverage shall be applicable to all autos and other vehicles subject to compulsory auto liability laws that are owned, hired, rented or used by the Contractor and include automobiles not owned by but used on behalf of the Contractor. The BAL policy limits shall not be less than the following: • Combined single limit $500,000 C. Workers' Compensation/Emplover's Liability. The Contractor shall maintain workers'compensation and employer's liability coverage with policy limits not less than the following: • Workers'Compensation(Coverage Part A) o Statutory • Employer's Liability(Coverage Part B) o $100,000 each accident o $500,000 disease—policy limit o $100,000 disease—each employee D-1