Copier Service Agreement - Municipal Court Clerk's SERVICE AGREEMENT No. 1709201
In order to assist in maintaining the listed equipment in good mechanical operating condition Key
Office Products, 1109 W. Crawford St., Salina, KS 67401 (hereinafter referred to as KEY) and
City of Salina- Clerks Office Cust. No. SA0069
Attn: Lieu Ann Everhart
255 N 10th Phone: 785-826-7230
Salina, KS 67401
(hereinafter referred to as CUSTOMER) agree as follows:
KEY will provide service on the equipment listed in 'Appendix A', attached and made part of
this agreement, under the following terms and conditions.
SCOPE OF SERVICE:
KEY will provide service during normal business hours ( 9 a.m. to 5 p.m. Monday through
Fridays, except holidays ).
Service requested or required at times other than normal business hours and / or out of
the scope of the agreement, will be subject to availability of personnel and will be performed on
a time and material basis at KEY'S applicable rates then in effect.
TERM:
This agreement shall have an initial term of one (1) year from the date of execution of
this agreement and shall continue from year to year thereafter subject to any and all rate and terms
adjustments. Either party may terminate this agreement with thirty (30) day written notice prior to
the expiration date.
KEY may, at its option, immediately terminate this agreement for payment delinquency and/or
whenever the use of the equipment is not within the terms the agreement.
In the event of termination of the agreement by the customer prior to the thirty day termination
notification period for any reason, Key will pro-rate the pre-paid amount over the remaining
agreement time period and will refund unused portion of charges, less the cost of all previous;
installed parts (pro-rated by manufacturers published life-cycle yield), toner provided (pro-rated by
manufacturers usage yield), performed service labor(pro-rated by the unused portion percentage)
at Key's current published Time & Material rates.
KEY may, at its option, eliminate from this agreement such equipment it deems impractical for
service and/or imediately terminate the agreement for payment delinquecy.
OPTION:
Service level and rates are based on the Customer selected option as indicated below
and specified in the 'Appendix A' attached and made part of this agreement.
LEVEL 1+ - Key will provide; parts, service labor, to keep the equipment in good mechanical
operating condition and the toner supplies in an amount within the manufacturers published usage
yield to produce the number of printed images indicated in 'Appendix A'. Key will provide the service
under the manufacturers maintenance schedule of required service adjustments and activities.
Parts covered under this agreement will be repaired and /or replaced at KEY'S option and the
replaced part(s)shall remain the property of Key Office.
RATES:
The rates provided for in this agreement and outlined in 'Appendix A', commence on the date
of execution of this agreement by KEY. Customer agrees to pay stated charges in advance.
There shall be added to the charges due, any and all amounts equal to any taxes, fees, permits,
etc., however designated, arising from or based upon the service provided.
SA SAD 1412 ORIGINAL Page 1 CityofSalinaClerksOt&e.12545.17.09.20.ID=1794
OUT-OF-SCOPE:
Services outside the terms of this agreement and not covered include, but are not limited to, the following:
Cleaning procedures, replacement of consumable parts and clearing paper jams, etc..
Operators' normal and / or required routine daily and weekly housekeeping maintenance.
Replacement and / or installation of consumable supplies.
Installation, relocation of equipment.
Repair made necessary by accident, misuse, abuse, neglect, failure to provide proper electrical power,
electrical failure or surges, damage from fire, water or other casualty or cause other than ordinary use.
Alterations, modification or maintenance to the equipment by parties other than KEY or its assignee.
Use of non-Canon brand supplies and/or parts not meeting equipment specifications.
The equipment and service support is limited to the Printer/Copier and the hardware interface boards.
Canon&Key Office warrants that the equipment will operate according to specifications provided that the copier/printer
equipment receives the correct signals from the network and/or its specified print driver and/or device. All the required
CanOr/VVindows print drivers are current versions at time of installation and are provided by and installed by Key Office
on the network server at time of the initial installation. Software installation on additional terminals and/or print driver
upgrades are the responsibility of the customer. All network administration, operation, installation,program
software requirements, both initial and on-going, are the responsibility of the customer.
GENERAL PROVISIONS:
Customer agrees that KEY or its assignee shall have full access to the equipment to provide
service and customer shall provide a safe place in which to provide service.
KEY shall not be responsible or liable for failure in the performance of the service if such failure
is due to any cause beyond their control, such as, but not limited to, strikes, fire, flood, storms,
accidents, acts of public enemies or acts of God, parts shortages or outages over which KEY
has no control. KEY shall make every effort to perform services promptly, but shall not be
responsible or liable for delay in the performance of the service to be performed hereunder for
an reason whatsoever.
KEY shall be entitled to assign this agreement.
IN NO EVENT SHALL KEY AND ITS AGENTS BE LIABLE FOR ANY INDIRECT, SPECIAL OR
CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION, LOSS OF USE, LOSS OF DATA,
LOSS OF PROFIT, LOSS OF MONIES OR LIABILITIES TO THIRD PARTIES, HOWEVER CAUSED,
WHETHER BY NEGLIGENCE OF KEY OR OTHERWISE.
This, together with the 'Appendix A', represent the entire agreement between the parties, and nothing
expressed or implied will be honored by either party unless accepted by both parties in writing.
CUSTOMER represents that they have the authority to enter into this agreement whether they
are the owner, lessee, agent and / or a responsible party.
Key Office Piro ucts %���/J City of�alina, s office
11.1
By: ? lCl /?l LG By: '���[�y�/1 ��� /I� �
Title: Service Coordinator Title: lift 4A-011 4d1-11
Date: 08/03/17 Date: Sp-cif/ 7
O R D I N A
SA SAD 14 12 L Page 2 CityofSalinaCleksO,ace.12545.17.09.20.Io#1794
` Appendix A '
Customer: SIA# 1709201
City of Salina- Clerks Office Gust. No. SA0069
Attn: Lieu Ann Everhart Phone: 785-826-7230
255 N 10th Contact:
Salina, KS 67401 e-mail:
Equipment Location: Agreement Period
ID# 1794 September 20, 2017 Thru September 20,2018
Key Operator: Term: One Year
Sena) N&' Level Amount
Canon IR2545 F0000703 1+ S 635.25
Accessories:
Cabinet-Type C
Cassette Feeding Unit-AE1 FWR02981
Finisher/Inner- 61 FWJ05986
Tray Inner Finisher-.61 FWL00582
Additions/exceptions:
Includes all parts,including the drum unit,service labor and toner supplies to keep equipment in good operating
condition within the indicated allowances. All 8-1/2x11 print images produced over the image allowance
will be invoiced at the overage rate. My and all network administration and operation,installation,software
programs,print and scan driver requirements,both initial and on-going,are the responsibility of the customer.
BM Image Allowance: 50,000 / 12 months Overage Rate: $ 0.0099 /image.
Color Image Allowance: 0 / 12 months Overage Rate: $ - /image.
Image Count:
B I W Images Color Images
Beginning: Date: 9/20/17
Ending: Date: 9/20/18
'overa.e:Amt. :
Total Images: B/W
Allowance: 50,000 0 Color
Overage:
Total Overa.e I
Invoice # Sub-Total 635.25
Invoice # Tax
Total $ 635.25
Key Office Products� City of Salina- Clerks Office
By: �!t[�-tGC Mad By:
Title: Service Coordinator Date: 8/3/17 Title: Date:
SA 5A1+1412 ORIGIN/AL Appendix A CiyotsalinaClerkso�uce.12545.17.09.20.10#1794