6.5 Submittal of 2016 Kansas Emergency Solutions Grant Program ApplicationCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
04/11/2016 4:00 p.m.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
6 BY:
ITEM
Development Services FINAL APPROVAL:
Page 1 5 BY: Gary Hobble BYLIMY
Pag
ITEM: Authorize staff to submit an application on behalf of eligible local agencies for the 2016 Kansas
Emergency Solutions Grant Program (ESG).
BACKGROUND:
The Kansas Housing Resources Corporation (KHRC) is accepting applications for the 2016 FFY
Emergency Solutions Grant (ESG) Program. This grant is designed to prevent homelessness with a
primary focus on enabling homeless persons to move toward sustained independent living.
Applications are only accepted and considered from local units of government and are processed by
the local government. Grant recipients include nonprofit organizations that are tax exempt under
Section 501(c)(3) of the Internal Revenue Code. The organization must have an acceptable
accounting system, voluntary board, and practice non-discrimination in hiring practices and the
provision of services. KHRC has established a grant period of July 1, 2016 through June 30, 2017 for
the 2016 FFY ESG. The application deadline is April 29, 2016.
The ESG program is a federal block grant authorized by subtitle S of the McKinney Vento
Homelessness Assistance Act and is administered by the U.S. Department of Housing and Urban
Development. These funds are to be used for services to homeless and near homeless individuals
and families in these major categories:
• Payment of certain expenses related to operating emergency shelter facility;
• Provision of essential services related to emergency shelters and street outreach for the
homeless;
• Provision of rapid re -housing assistance;
• Development and implementation of homelessness prevention activities; and
• Renovation, major rehabilitation or conversion of buildings for use as emergency shelter
facilities.
Funding can be used for five program activities, which include street outreach, emergency shelter,
homeless prevention, rapid re -housing assistance, and HMIS (Homeless Management Information
Systems).
Eligible Activities
Street Outreach Funds may be used for costs of providing essential services necessary to reach
out to unsheltered homeless people; connect them with emergency shelter,
housing, or critical services; and provide urgent non -facility -based care to
unsheltered homeless people who are unwilling or unable to access emergency
shelter, housing or an appropriate health facility.
Emergency Shelter Funds may be used for costs of providing essential services to families and
individuals in emergency shelters, renovating buildings to be used as emergency
shelter for homeless families and individuals, and operating emergency shelters.
Homeless Funds may be used to provide housing relocation and stabilization services and
Prevention short-term or medium-term rental assistance necessary to prevent an individual
or family from moving into an emergency shelter and prevent incidences of
homelessness.
ITEM
NO:
Page 2
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
04/11/2016 4:00 p.m.
ORIGINATING DEPARTMENT:
Development Services
BY: Gary Hobble
FINAL APPROVAL:
BY:
Rapid
Funds may be used to provide housing relocation and stabilization services and
Re -Housing
short-term or medium-term rental assistance necessary to help a homeless
individual or family move as quickly as possible into permanent housing and
achieve stability in that housing.
HMIS
Funds may be used to pay the costs of contributing to the HMIS designated by
the Continuum of Care for the area including the costs of purchasing hardware,
software licenses or equipment, obtaining technical support, completing data
entry and analysis, monitoring and reviewing data quality, training, reporting, and
coordinating and integrating the system.
Administration
KHRC as the recipient may use up to 7.5 percent of its ESG grant for the
payment of administrative costs related to the planning and execution of ESG
activities.
This grant requires a 100% match by the recipient agencies. Each recipient agency must identify and
make matching contributions to supplement the ESG program in an amount that equals the amount of
funds requested/provided by KHRC. Agencies who have asked the City of Salina to submit a joint
application on their behalf to provide for qualified services related to ESG funding are Ashby House
Ltd., the Domestic Violence Association of Central Kansas (DVACK), Catholic Charities of Salina, Inc.,
the Central Kansas Mental Health Center and the Salina Emergency Aid/Food Bank. The City of
Salina anticipates applications totaling requests between $250,000 and $350,000. The actual grant
award is typically much less than the amount requested; usually about 40-45% of the requested
amount.
If funding is approved by the state and accepted by each recipient agency, a grant agreement will be
signed between each recipient agency and the City of Salina. A grant agreement will also be signed
between the City and State of Kansas. Funding will be supplied by the City as requested by the
agency and reimbursed to the City by the State of Kansas.
Once the application has been submitted, it will be reviewed by the Kansas Housing Resources
Corporation and they will furnish us with a written decision. If the City of Salina is awarded ESG FFY
2016 funds, staff will present a report to the City Commission requesting acceptance and allocation of
the award. The City of Salina has been successful in applying for and receiving grant awards for the
Emergency Solutions Grant (formerly Emergency Shelter Grant) for over 16 years. In the past seven
years the City of Salina has been awarded $464,000 in ESG funds which directly benefit individuals
and families in need in our community.
FISCAL NOTE:
ESG awards typically include an amount for administrative costs to be reimbursed to the local unit of
government to partially defray program related administrative expenses. Development Services staff
process and validate quarterly reimbursement requests and maintain records for the grant.
CONFORMANCE WITH THE STRATEGIC PLAN:
The City of Salina will have committed to providing the highest quality of city services possible within
AGENDA SECTION
NO:
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
04/11/2016 4:00 p.m.
ORIGINATING DEPARTMENT: I FISCAL APPROVAL:
BY:
ITEM
Development Services FINAL APPROVAL:
NO:
Page 3 BY: Gary Hobbie BY:
available resources. The City Commission recognizes their role and responsibility to provide the
needed policy direction and resources to its administration. The city's administrative personnel are
committed daily to transforming this direction and resources into the highest possible quality of
services, consistent with the expectations of both the City Commission and the citizens of Salina.
RECOMMENDED ACTION:
Staff recommends approval to submit the 2016 FFY Emergency Solutions Grant application, on behalf
of eligible Salina agencies, and authorize the mayor to sign the application and related documents
included in the application.