7.6 Adopt 2016 to 2020 Capital Improvements ProgramCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/7/2016 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 7
Finance & Administration BY: RF
ITEM FINAL APPROVAL:
NO: 6
Page 1 BY: Rod Franz BY:
ITEM: Resolution No. 16-7330
Adopting the 2016 -- 2020 Capital Improvement Program Budget.
BACKGROUND:
The proposed 2016 — 2020 Capital Improvement Program budget is attached for review.
This document is the outcome of several months of work. It provides the anticipated schedule of
Capital project and Capital Outlay initiation along with the anticipated funding sources and fiduciary
impact on City operations and tax structure. Those projects classified as "Identified but unfunded" are
also disclosed.
The proposed CIP has been reviewed by the Planning Commission. A resolution from that body is
attached, and finds that the proposed CIP is consistent with the goals and policies set forth in the
Salina Comprehensive Plan. The resolution also includes the finding that certain projects within the
CIP are critical to the continued growth of the community.
The 5 -year CIP is fluid, with adjustments and modifications made as new information becomes
available. It is rather typical to make changes to the program throughout the year to adapt to
changing circumstances.
One significant change has been made to the plan since the preliminary review. The project entitled
"Community Field House" has been moved from "Projects for Future Review" classification to 2016.
This had a modest effect on the projected mill levy in 2018 and beyond, increasing it by one-half mill in
2018, one mill in 2019, and one-fourth mill in 2020.
FISCAL NOTE:
The fiscal impacts of the CIP are complex and extend over a long period of time due to the long term
financing arrangements made for some projects. The longer term fiscal impacts are shown on the last
couple of pages. These address demands on the Special Sales Tax Fund and the Bond and Interest
Fund. Water and Wastewater Fund impacts are addressed in the 5 -year rate analysis that was
completed last November.
The Special Sales Tax Fund is substantially committed through 2019, at which time the special tax
sunsets. The Special Sales tax fund does include an annual maintenance setaside for the Aquatics
center starting in 2012. We continue with a substantial street maintenance and repair initiative. The
last year for the General Fund Tax Stabilization is 2016.
The plan as structured projects a mill levy for the Bond and Interest fund stabilizing at 7.00 mills until
2019, and then increasing slightly to 7.25 mills in 1920. The levy for the current year (2014 for 2015)
was 6.8 mills.
Water and sewer projects as proposed in the plan have been incorporated into the current 5 year rate
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
AGENDA SECTION ORIGINATING DEPARTMENT:
NO: 7
Finance & Administration
DATE TIME
3/7/2016 4:00 P.M.
FISCAL APPROVAL:
BY: RF
ITEM FINAL APPROVAL:
NO: 6
Page 2 BY: Rod Franz BY:
study, which was discussed with the City Commission at a previous study session. The existing rate
plan is sufficient to finance the CIP through the planning period, as well as to provide some reserve
capacity to address the Schilling Environmental matter.
Cash financed projects in the plan assume that the amounts of operating cash for Capital investment
made available in the future will be similar to the amounts currently committed. This may require
changes in operating parameters, increases in future rates or taxes, or reduction in the scope of the
Capital plan.
Finally, a material portion of the financing is made available through the 4110ths cent special sales tax.
This tax sunset's in 2019. This tax is expected to provide about $4.0 $5.0 million annually for the
program.
CONFORMANCE WITH STRATEGIC PLAN:
This item touches almost all elements of the strategic plan. Some examples:
"The city will be clean, attractive and inviting. Local residents will demonstrate their community pride
by sharing Salina's attributes with others. As a result, Salina will be a place with a quality of life that
not only appeals to residents, but also to visitors."
"The city of Salina will be attractive and well maintained. It will be evident that good housekeeping
and high community standards are valued. Salina will be environmentally conscious, balancing the
expectations of a growing community with the necessity to preserve nature's assets and our future
quality of life"
"The City Commission of Salina will have committed to providing the highest quality City services
possible within available resources. The City Commission recognizes their role and responsibility to
provide the needed policy direction and resources to its administration. At the same time, the City's
administrative personnel are committed daily to transforming this direction and resources into the
highest possible quality of municipal services, consistent with the expectations of both the City
Commission and the citizens of Salina"
COMMISSION ACTION:
Pass Resolution Number 16-7330, adopting the 2016 to 2020 Capital Improvement Program Budget.
The Commission may, of course, make any final changes they deem prudent prior to adoption.
DEPARTMENT OF FINANCE
AND ADMINISTRATION
Rodney Franz, Director
300 West Ash, P.O. Box 736
TELEPHONE (785) 309-5735
FAX (785) 309-5738
TDD (785) 309-5747
E-MAIL rod.franz@salina.org
Salina, Kansas 67402-0736 aha Website: www.salina-ks.gov
To: Salina City Commission
Transmitted herewith is the preliminary 2016 through 2020 Capital Improvements Program (CIP).
Projects are either scheduled into a specific year or placed in "Identified but unfunded" or "Further review"
classifications.
Projects scheduled into a specific year have a defined scope and cost estimate as well as being associated
with a specific funding source, and are grouped into years. These projects are included in the multi-year
financial pro -formas.
Identified but unfunded projects are those for which a need and project scope has been identified, but which
have no funding mechanism or time frame assigned. These are not considered in the financial projections.
Projects for further review are those projects that have been identified as potential needs, but which do not
yet have a well defined scope, cost estimate, or financing sources identified. These are not considered in
the financial projections.
Each project is identified by a title and a brief description of the project. Following that, a cost estimate is
provided, along with the year that the estimate was most recently updated. Finally a source of funding is
identified.
Following presentation of the projects are two financial pro -formas for the Bond and Interest Fund, and the
Special Sales Tax Fund.
The "Sub-CIP" (annual cash financed acquisitions and projects) for 2016 is included at the back of the
document. The sub-CIP for 2016 includes the following items:
Sub-CIP Class
Buildings and Facilities
Bud et all funds
$ 182,000
Park Improvements
Streets, Traffic, and Sidewalks
$
$
222,097
2,421,000
Vehicles and Equipment
$
1,958,210
System Enhancements
$
3,290,000
Sales Tax, NOC
$
2,970,655
Special Sales tax projects and acquisitions for 2016 are:
item
Amount
Program
Vehicles and Equipment
$
300,000
Sub-CIP
Buildings and Facilities
$
182,000
Sub-CIP
Entry Way Signage
$
125,000
5 -Year CIP, 1 of 4
Management Software
$
125,000
5 -Year CIP, 2 of 4
Civil Defense Warning System
$
115,500
5 -Year CIP, 1 of 5
Levee Trails Match
$
50,000
5 -year CIP
Street Initiative
$ 1,600,000
Sub-CIP
General Fund Stabilization
$
360,000
Sales Tax NOC
Aquatic Center Bonds
$ 1,350,000
Sales Tax NOC
Aquatic Center Maintenance Setaside
$
68,350
Sales tax NOC
Bicentennial Center Bonds
$
351,805
Sub-CIP
ECRA Ballfield Light replacements
$
425,000
5 -Year CIP
Major projects scheduled by year are as follows:
Year
Amount
2016
$ 20,465,000
2017
$ 35,380,000
2018
$ 4,515,000
2019
$ 4,000,000
2020
$ 5,350,000
Attachment "C" shows the fiscal impact of the Capital Improvements Program on the Bond and Interest
Fund. The projected mill levy required to finance the program is as follows:
Year
Levy Rate
2016
7.00
2017
7.00
2018
7.00
2019
7.00
2020
7.25
As a matter of reference, one (1) mill supports about a $4.5 million improvement over a 15 year term.
The other major funding source for projects in the Capital Improvements Program is the Water and
Wastewater Fund. Water and wastewater rates are set at levels that will support the proposed program
through the project period, including debt service, set -asides for cash capital and capital reserve accounts.
0)
2016 Pro'ects
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in which proper functioning with regard to fire flow and consistently high water quality
is in peril do to the aging condition and occlusion of water lines. Approximately 228 miles of
line is of cast iron construction and more than 40 years old. This line is subject to occlusion
from mineral deposits which reduces flow. While the product is disinfected and safe to
consume, the water quality is undesirable water quality due to discoloration, and taste and
odor issues. This project will replace approximately 40,000 feet (8 miles) of waterline per
year. At this rate of replacement, it will take 28 years to replace the cast iron stock with PVC
line.
Project cost: $2,000,000 (2015)
Source of funding: Watermastewater Operating Fund.
Water and Wastewater Extension to the Future Saline County Expo Site
Water and wastewater lines will be extended down South Ohio Street to provide service to
the site Saline County has selected for future expansion of the Expo Center. The utilities will
also support any future development to other properties in the area.
Project cost: $750,000 (2015)
Source of funding: Water and Wastewater Capital Reserve Fund
Gateway Interstate Signage (1 of 4):
Install "Salina" monument signs east and west on 1-70 and north and south on 1-135.
Project cost:
Source of funding
Civil Defense Warning System
$125,000 (1 of 4) (2015)
Sales Tax
The civil defense storm warning system is operated by Saline County through the emergency
operations center, however, the City of Salina assumes all costs for maintenance of sirens
and supporting infrastructure. The existing sirens are aging. Specific project scope and
cost for replacement is held pending a study of configuration and placement in order to
maximize the effectiveness of the system.
Project cost: $515,000 (2015)
(5 year lease -purchase, $117,500 annually)
Source of funding: Sales Tax or General Fund
Community Indoor Fieldhouse
Proposed Public -Private Partnership. The Field House will include 4 gymnasiums, a large
indoor turf area that is convertible to temporary basketball courts, and related interior
support spaces. The facility is designed to address the following needs: 1) medium and
large tournaments in a variety of sports that would draw teams to Salina from a regional
area; 2) local league and recreational programming that is currently spread throughout a
variety of venues; 3) scheduled practice time for local teams of all ages.
Project cost: $9,000,000
Funding source: $4,500,000 in General Obligation Bonds with a 20 year
maturity. $4,500,000 from private sources. Annual payment will be $245,000.
K
Hike Bike Trail (2015 - 2019)
Complete annual segments of the trail improvement.
Project cost: $50,000 (2015)
Source of funding: Sales Tax.
Centennial Road from Jumper to South City Limits
This project will provide for the completion of Centennial Road Improvements through the
length of the Airport Industrial Park. This segment is listed as an impact street in the
comprehensive plan. Project includes removal and replacement of existing pavement,
addition of curb and gutter, addition of underground storm sewers, extension of reinforced
box culverts, and a 10' sidewalks on one side of Centennial road. This segment of roadway
has deteriorated beyond where additional maintenance is cost efficient
Project cost: $1,500,000. (2015)
Source of funding: General Obligation Bonds at $700,000 15 years. Annual
payment is $52,000. Federal Funds Exchange, FY 2016/2017
$800,000
East Crawford Recreation Area Lighting, Fields 7 through 4
The current lighting at the East Crawford Recreation Area is more than 28 years old and
does not meet the minimum industry standards for illumination. The recommended
illumination for these fields is 30 horizontal foot candles in the infield and 20 horizontal foot
candles in the outfield. Current illumination levels are 17 horizontal foot candles in the
infield and less than 10 in the outfield. The age of the fixtures is also resulting in increasing
maintenance costs. In the last year, this has been more than $15,000. The new light
fixtures require less than half of the energy as the current fixtures. In addition, the product
cost for a new fixture includes a 25 year warranty on maintenance, labor and materials.
Project cost $425,000 (2015)
Source of funding: Sales Tax
KWO Water Security District
This project will protect surface water supplies available from the Smoky Hill River. The cost
is estimated at $2,500,000.
Project cost: $2,500,000 (2015)
Source of funding: Revenue Bonds. Annual costs are projected at $176,000
Southeast Salina Wastewater Extension:
Construction of a collector system for southeast Salina to serve the Magnolia and Markley
Road Vicinity.
Project cost: $1,750,000. (2015)
Source of funding: Financed with GO Bonds with pledged revenue. Bonds issued
in 2016, with first payments due in 2017. Annual Cost is about
$116,000 per year
South Well Field Design
The Raw Water Supply Study identified a number of improvements to the South Well Field
and plant that will be necessary to insure a high quality reliable water supply through 2060.
This project will incorporate a number of improvements to existing facilities, as well as new
facilities that may be required. The design phase provides for a detailed engineering design
of facilities necessary, and sound cost estimates. The construction phase of this project is
currently located in the "Further Review" section of the Capital improvements Program.
Project cost: $1,850,000. (2015)
Source of funding: Financed with revenue bonds and Water and Wastewater
Capital Reserve.
4
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in which proper functioning with regard to fire flow and consistently high water quality
is in peril do to the aging condition and occlusion of water lines. Approximately 228 miles of
line is of cast iron construction and more than 40 years old. This line is subject to occlusion
from mineral deposits which reduces flow. While the product is disinfected and safe to
consume, the water quality is undesirable water quality due to discoloration, and taste and
odor issues. This project will replace approximately 40,000 feet (8 miles) of waterline per
year. At this rate of replacement, it will take 28 years to replace the cast iron stock with PVC
line
Project cost: $4,000,000. (2015)
Source of funding: Revenue bonds, or Public Water Supply Loan.
Country Club Road Reconstruction
This project will consist of 525' of variable depth milling/pavement replace with curbs on
Marymount from Iron to east radius return around corner. New curbs & Mill and inlay for
1900' to Overhill. New curbs and overlay for 900' from Overhill to east of Eastborough
transition to existing section (3,200 feet total).
Project cost: $1,200,000 (2015)
Source of funding: General Obligation Bonds $400,000. Annual payment of
$30,000 for 15 years. Federal funds exchange for FY
2018/2019: $800,000
Hike Bike Trail (2015 - 2019)
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000 (2015)
Source of funding: Sales Tax
Gateway Interstate Signage (2 of 4):
Install "Salina" monument signs east and west on 1-70 and north and south on 1-135.
Project cost: $130,000 (2 of 4) (2015)
Source of funding: Sales Tax
South Well Field Improvements
The Raw Water Supply Study identified a number of improvements to the South Wellfield
and plant that will be necessary to insure a high quality reliable water supply through 2060.
This project will incorporate a number of improvements to existing facilities, as well as new
facilities that may be required.
Project Cost: $30,000,000
Source of Funding WaterNVastewater
bonds
5
(2015)
Capital Improvement Fund and revenue
2018 Proiects
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in which proper functioning with regard to fire flow and consistently high water quality
is in peril do to the aging condition and occlusion of water lines. Approximately 228 miles of
line is of cast iron construction and more than 40 years old. This line is subject to occlusion
from mineral deposits which reduces flow. While the product is disinfected and safe to
consume, the water quality is undesirable water quality due to discoloration, and taste and
odor issues. This project will replace approximately 40,000 feet (8 miles) of waterline per
year. At this rate of replacement, it will take 28 years to replace the cast iron stock with PVC
line
Project cost: $4,000,000 annually. (2015)
Source of funding: Revenue bonds, or Public Water Supply Loan.
Hike Bike Trail (2015 - 2019)
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000 (2015)
Funding source: Sales Tax
Gateway Interstate Signage (3 of 4):
Install 4 "Salina" monument signs east and west on 1-70 and north and south on 1-135.
Project cost: $135,000 (3 of 4) (2015)
Funding source: Sales Tax
Replace Lighting for East Crawford Recreation Area, Matson Neid and Dean Evans
The current lighting at the East Crawford recreation area is more than 28 years old and does
not meet the minimum industry standards for illumination. The recommended illumination
for these fields is 30 horizontal foot candies in the infield and 20 horizontal foot candies in
the outfield. Current illumination levels are 17 horizontal foot candles in the infield and less
than 10 in the outfield. The age of the fixtures is also resulting in increasing maintenance
costs. In the last year, this has been more than $15,000. The new light fixtures require less
than half of the energy as the current fixtures. In addition, the product cost for a new fixture
includes a 25 year warranty on maintenance, labor and materials.
Project cost: $330,000 (2015)
Funding source: Sales Tax
Col
2019 Promects
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in which proper functioning with regard to fire flow and consistently high water quality
is in peril do to the aging condition and occlusion of water lines. Approximately 228 miles of
line is of cast iron construction and more than 40 years old. This line is subject to occlusion
from mineral deposits which reduces flow. While the product is disinfected and safe to
consume, the water quality is undesirable water quality due to discoloration, and taste and
odor issues. This project will replace approximately 40,000 feet (8 miles) of waterline per
year. At this rate of replacement, it will take 28 years to replace the cast iron stock with PVC
line
Project cost: $4,000,000 annually. (2015)
Source of funding: Revenue bonds, or Public Water Supply Loan.
2020 Projects
Wastewater Treatment Plant Design
The Wastewater Treatment Plant requires a number of improvements and new facilities to
provide reliable service and to meet future regulatory requirements for nutrient removal that
are anticipated when the City's discharge permit is renewed in 2020. Design for the project
is scheduled for 2020. The construction phase of this project is listed in "For Further
Review".
Project cost: $1,350,000 (2015)
Source of funding: WaterNVastewater Capital Improvement Fund
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in which proper functioning with regard to fire flow and consistently high water quality
is in peril do to the aging condition and occlusion of water lines. Approximately 228 miles of
line is of cast iron construction and more than 40 years old. This line is subject to occlusion
from mineral deposits which reduces flow. While the product is disinfected and safe to
consume, the water quality is undesirable water quality due to discoloration, and taste and
odor issues. This project will replace approximately 40,000 feet (8 miles) of waterline per
year. At this rate of replacement, it will take 28 years to replace the cast iron stock with PVC
line
Project cost: $4,000,000 annually. (2015)
Source of funding: Revenue bonds, or Public Water Supply Loan.
7
Identified but Unfunded Projects
Identified but unfunded projects are those for which a need and project scope has been identified, but which
have no funding mechanism or time frame assigned.
East Cloud Street Improvements from Ohio to the Levee
Reconstruction of this segment to an urban section, with curb, gutter, underground drainage,
and turning lanes onto Ohio Street.
Project cost: $1,800,000 (2015)
Funding source: Special Assessment bonds, contingent on district formation.
Annual at -large cost $140,000 for 15 years.
Cedar Ridge Drive Improvements to Markley Road
This length of roadway (about 1,050 feet) would be upgraded to match the urban section of
Cedar Ridge Drive to the west. This segment of roadway is actually the extension of Cloud
Street.
Project cost: $1,000,000 (2015)
Funding source: Special Assessments, contingent on district formation.
Annual At -large Cost: $ 70,000
Inspection of through levee pressurized piping
A visual/video inspection of the pressurized through levee piping at the Smoky Hill River
Pump Station, the Dry Creek Pump Station and the manifold pipe at the relief wells. This
project will correct deficiencies noted in the 2013 Corps of Engineers annual inspection report
on the levee system.
Project cost: $60,000 (2015)
Funding source: Undetermined
Magnolia Road Bridge Bank Revetment
The drainage ditch north of the Magnolia Road river bridge is washing a hole in the
embankment near the bridge. This drainage ditch collects water from a watershed that
includes the Magnolia Hills Estates Addition and areas west of Markley Road. The repair of
this area will include revetment of rip rap and a geotextile blanket.
Project cost: $65,000 (2015)
Funding source: Undetermined
Gateway Interstate Signage (4 of 4):
Install 4 "Salina" monument signs east and west on 1-70 and north and south on 1-135. No
funding source has been identified for this location.
Project cost: $200,000 (2015)
Funding Source: Undetermined
Parks & Recreation Master Plan
The goal of the project is to develop a community -supported plan that provides guidance for future
development and redevelopment of the City's parks, recreation programming, open space, trails and
facilities. The Master Plan will guide policy development, prioritize demands and opportunities, and
generate a strategic action plan to be updated on a consistent basis. It will identify expansion
opportunities and be rooted in innovative strategies including public engagement, collaborative
approaches, and shared geo-referenced data collection. in addition, the project will seek to
incorporate energy efficiency strategies and environmental stewardship opportunities.
Project cost: $160,000 (2015)
Funding source: Undetermined
Inlet Channel Silt Gate (Lower)
Reduce silt buildup in the channel
Project cost: $165,000 (2015)
Funding source: Undetermined
Flood Control Levee Culvert Repairs:
Video investigations have determined that seven culvert pipes are cracked or deteriorated to
a level where repairs are necessary. Cost will be $50,000. Scheduling is dependant of
funding.
Project cost: $60,000 (2015)
Funding source: Undetermined
North Flood Control Pump Station
Study the practicality/need of upgrading the two pumps at the North pump station to a larger
size.
Project cost: $35,000 (2015)
Funding source: Undetermined
Study Laurie Pond Expansion
Study the need to expand Laurie Pond. The pond design incorporated the concept of using
"street flooding" as temporary storage.
Project cost: $35,000 (2015)
Funding source: Undetermined
E
Pro'ects for Further Review
Projects for further review are those projects that have been identified as potential needs, but which do not
yet have a well defined scope, cost estimate, or financing sources identified.
Northbound Ninth Street Bridge
Superstructure was recently downgraded from a 6 to a 4 on a 9 point scale. Bridge is now
load posted at 20 tons.
Project cost: $1,300,000 (2015)
Funding source: General obligation bonds
Golf Course Maintenance Building
Build a safe and secure facility with a worktwash area outside of the building.
The existing building is a converted airplane storage hanger form the original airport. The
current use is not something it was originally designed for. Due to termites and age, the
building has structural issues that are beyond repair. The need exists to demolish the
existing structure and rebuild a new one in the next 2-4 years.
Project cost: $425,000 (2015)
Funding source: Undetermined
Dry Creek Bank Stabilization
Steam bank stabilization of 1,500 feet of West Dry Creed located generally between levee
station 376+35 to 391+00 in Section IV and at Station 411+50 in Section IV. This project will
correct deficiencies noted in 2013 Corps of Engineers annual inspection report on the levee
system.
Project cost: $450,000 (2015)
Funding source: Undetermined
Police Department Electrical Service Upgrade
Electrical service in the building is at capacity. All additional service upgrades needed by
the Police Department require additional power.
Project cost: $125,000 (2015)
Funding source: Sales Tax
HVAC System Replacement, Smoky Hill Museum
The HVAC system serving the Smoky Hill Museum building was replaced in 1998.
Significant components have failed, and the system has been repaired with stop -gap
measures, however it needs to be replaced as soon as possible.
Project cost: $1,000,000 (2015)
Funding source: General obligation bonds
Replace irrigation system at Municipal Golf Course
The original irrigation system was installed in 1969 and is now 47 years old. Many of the
main lines are made with asbestos, making repairs dangerous and difficult to manage. The
configuration of the system does not allow for efficient watering. The configuration and
types of the sprinkler heads used on the greens makes hand watering necessary during the
summer months. A modern system would allow isolation of parts of the system during
repairs. That is currently not possible, meaning the system must be drained, which
consumes time and resources, and puts turf at risk.
Project cost: $975,000 (2015)
Funding source: Undetermined
10
Indian Rock Lodge Replacement
The existing Indian Rock Lodge was at one time an open air shelter that has been enclosed
to permit year around use. It is the second most used facility in the City, and due in part to it
not having been designed as an enclosed structure, it is in deteriorating condition. IT does
not include a kitchen or restroom facilities. The replacement building would be a multi -use
building with kitchen, restrooms, and a large meeting area.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $550,000 (2015)
Funding source; General obligation bonds; Sales Tax
Levee Trail Northwest
Add ag-lime surface on levee from Thomas Park to West Crawford, a distance of 3.4 miles.
This project would complete the levee trail system. The system would encircle most of the
City, and would connect West Cloud Street to South Ohio at Schilling Road.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $200,000 (2015)
Funding source: Undetermined
Magnolia Multi -use Trail
This is a ten foot (10'� wide concrete multi -use trail constructed on the south side of
Magnolia from South 9' Street to South Ohio Street. This mile long trail would connect
Jerry Ivey Park, South High School and the businesses along South 9i" Street
Project Cost: $ 350,000 (2015)
Funding source: Undetermined
Sunset Park Restrooms
Replace the existing (3) depression era restrooms in Sunset Park with modern, heated,
handicapped accessible facilities.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $300,000 (2015)
Funding source: Undetermined
East Salina Master Plan Improvements
This project would provide public facilities to serve the area North of Crawford Street to
Country Club Road and east of the City Limits to Holmes Road.
Project cost: $6,000,000 (2015)
Funding source: General obligation bonds, special assessments
Smoky Hill River Renewal:
Renewal of the old Smoky Hill River channel, clearing and sloping the channel, hike/bike
paths, and ancillary improvements.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $30,000,000 (2015)
Funding source: Undetermined
11
Holmes Road, Magnolia to Country Club
This consists of improvements to Holmes Road from Magnolia to Country Club Road,
complimenting the East Salina Master Plan improvements.
Project cost: $3,000,000 (2015)
Funding source: General obligation bonds and special assessments
Markley Road from Old Airport to Magnolia
Improve this segment of road to an urban standard.
Project cost: $2,500,000 (2015)
Funding source: General obligation bonds
Relocation of Fire Station #4.
Relocate Fire Station # 4 to Crawford and Markley Road in order to provide service as the
community develops eastward.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $1,750,000 (2015)
Funding source: Undetermined
Downtown Drainage Improvements
Drainage improvements to facilitate drainage at several downtown locations.
Project cost: Undetermined
Funding source: Undetermined
Downtown Gateways
Install four gateways into the Downtown as identified in the Comprehensive Plan.
Project cost: $200,000 (2015)
Funding source: Undetermined
South Ninth Street, Riffel to Water Well
Reconstruct South Ninth Street from a point just south of Riffel Drive to Waterwell Road,
including reconstruction of the intersections and traffic control at Lowes drive.
Reconstruction of this segment is necessary due to the age and deteriorating condition of
this major arterial providing service to a primary shopping and employment district.
Project cost: $7,500,000 (2015)
Funding source: Undetermined
Magnolia Improvements from the Smoky Hill River Bridge to Markley Road.
Reconstruct Magnolia to a 3 Lane urban section from the Smoky Hill River Bridge to
Markley Road.
Project cost: $1,750,000 (2015)
Funding source: Undetermined
12
Smoky Hill Bridge on East Magnolia.
Reconstruct Bridge to match road segments.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $1,750,000 (2015)
Funding source: Undetermined
Magnolia Road from Centennial to 1-135 Interchange
This road improvement complements other infrastructure improvements in the area, and
contemplates the improvement of this stretch of roadway to a three lane urban section.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $3,300,000 (2015)
Funding source: Undetermined
Water Well Road from Centennial Road to Ohio Street.
This project would improve Water Well Road to a three lane urban segment all along the
Southern boundary of our Community, providing service to several critical Commercial and
Industrial locations, as well as to potential future residential areas.
Project cost: $4,500,000 (2015)
Funding source: Undetermined
Prescott Drainage:
Potential drainage improvements to East Prescott Avenue from Santa Fe to the Rail Road
tracks.
Project cost: $400,000 (2015)
Funding source: Undetermined
Downtown Parking, Trash Corrals
This project would provide ancillary improvements -3 new and 11 expanded trash corrals.
This project has been identified as appropriate for aesthetic enhancements under the City's
Community Art and Design policy, which provides for up to 5% of the project cost to be
allocated for that purpose.
Project cost: $315,000 (2015)
Funding source: Undetermined
Salt Storage Building
Construct a salt storage building to protect road treatment material from inclement weather,
and to protect the environment from potential contamination from runoff from the storage
location.
Project cost: Undetermined
Funding source: Undetermined
Oakdale Drive Reconstruction
Reconstruct 2,850 feet of Oakdale Drive from The Bicentennial Center South to Crawford
Street.
Project cost: $700,000 (2015)
Funding source: Undetermined
13
Parks Capital Improvements Plan, Phase One
Phase One includes the following improvements:
Replace the Playground in Thomas Park
Eliminate the North Playground in Centennial Park and expand/rehabilitate the South
Playground. Remove old concrete foundations
Redesign Jerry Ivey Pond
Fencing and Sidewalk Replacement (Year 1 of 4)
Miscellaneous Park Infrastructure systems replacement.
Project cost: $400,000 (2015)
Funding source: Undetermined
Parks Capital Improvements Plan, Phase Two
Phase Two includes the following improvements:
Oakdale restrooms. Closelremove two WPA era restrooms and replace with one
modern, ADA accessible, heated restroom
Resurface Tennis Courts City-wide
Fencing and sidewalk replacement. Year 2 of 4
Miscellaneous Park infrastructure replacement.
Project cost: $450,000 (2015)
Funding source: Undetermined
Parks Capital Improvements Plan, Phase Three
Phase Three includes the following improvements:
Oakdale Playground replacement.
Fencing and Sidewalk Replacement. Year 3 of 4
Miscellaneous Park Infrastructure
Project cost: $500,000 (2015)
Funding source: Undetermined
Parks Capital Improvements Plan, Phase Four
Phase Four includes the following improvements:
Centenial Park Skateboard Area
Sunset Park Restroom. Eliminate three small WPA era restrooms and replace with one
modern, ADA Accessible heated facility.
Fencing and Sidewalk Replacement. Year 4 or 4
Miscellaneous Park Infrastructure
Project cost: $500,000 (2015)
Funding source: Undetermined
Replace Self Contained Breathing Apparatus
The current SCUBA gear was acquired in 2004 and has an end of life (according to NFPA
standards) in 2019. 5 units are on each truck.
Project cost: $430,000 (2015)
Funding source: Undetermined
Wastewater Treatment Plant Improvements
The Wastewater Treatment Plant requires a number of improvements to provide reliable
service and to meet future regulatory requirements for nutrient removal that are anticipated
when the City's discharge permit is renewed in 2020. The improvements are anticipated to
be completed in 202112022.
Project cost: $24,000,000 (2015)
Funding source: Undetermined
14
Police Training Center
The Salina Police Department firing range has been used by the Department since 1974. It
has a number of serious deficiencies, including safety issues, poor range construction,
general deterioration, and an inadequate training facility. A new facility would encompass
up to 10 firing lanes, 2 rifle lanes, a garage for high value assets, and a modern classroom
facility.
Project cost: $6,250,000 (2015)
Funding source: Undetermined
15
RESOLUTION NUMBER 16-1
A RESOLUTION FINDING THE PROPOSED 2016 CAPITAL IMPROVEMENT PROGRAM FOR THE CITY
OF SALINA TO BE IN CONFORMANCE WITH THE SALINA COMPREHENSIVE PLAN.
WHEREAS, pursuant to K.S.A. 12-747, the Salina City Planning Commission is authorized to formulate a
comprehensive plan for the City and the unincorporated area lying outside the city which fomes the total community;
and
WHEREAS, on March 2, 2010, the Saline Planning Commission recommended approval of an updated
Comprehensive Plan and the Salina City Commission adopted a Comprehensive Plan document for the City of
Salina and surrounding unincorporated area on September 20, 2010; and
WHEREAS, the City annually prepares and adopts a Capital Improvement Program which establishes projects to
be undertaken during the next fiscal year and proposes projects for the balance of a five-year period; and
WHEREAS, the Capital Improvement Program is an integral portion of implementing the goals and policies
contained in the Comprehensive Plan; and
WHEREAS, a Capital Improvement Program for 2016 and future years has been prepared for submission to the
City Commission; and
WHEREAS, pursuant to K.S.A. 12-748(d), Planning Commissions are requested to review major transportation
and utility projects proposed to be undertaken by a city under its Capital Improvement Program for consistency with
the intent of the comprehensive plan of the city; and
WHEREAS, a hearing was held by the Salina City Planning Commission to review the proposed 2016 Capital
Improvement Program for the City of Salina and receive comments from Planning Commissioners and interested
citizens on February 2, 2016.
NOW THEREFORE BE IT RESOLVED by the Planning Commission of the City of Salina, Kansas:
1. That the Commission finds that the major projects proposed as part of the 2016 Capital Improvement
Program (CIP) for the city lie within the Existing Service Area and Primary Growth Area of the city as
depicted on the Urban Service Area and Area of Change maps, except for the interstate gateway signs
which are designed and intended to inform interstate travelers that they have arrived at Salina.
2. That the Commission finds that the major projects proposed as part of the 2016 Capital Improvement
Program such as but not limited to the reconstruction of Centennial Road to Complete Street standards,
water line improvements, interstate gateway signage and hike and bike trail extensions, are consistent with
the Future Land Use Map, the Urban Service Area Map and the goals and policies in the Salina
Comprehensive Plan and that protection of the city's water supply in the Smoky Hill River, the South Well
Field project, construction of the southeast sanitary sewer pump station on Markley Road and the
extension of utilities along South Ohio Street are important to support the continued growth and
development of the community.
ADOPTED by the Planning Commission of the City of a' a, Kansas on this2nd day of February 2016.
reiburger,dmmission
man
a City Plannin
ATTEST:
Dean Andre�Secre, ry
Debt Service Projections Schedule 1
For Current and Future Projects
2015-2020
2016 2017 2018 2019 2020
Summary Uses of Funds:
Total Existing Debt
At -Large
$
4,929,244
$
4,714,703
$
4,649,580
$
4,419,202
$
2,636,530
Property Owner Share
$
1,632,747
$
1,476,170
$
1,445,244
$
1,370,047
$
1,336,766
Enterprise Share
$
1,312,135
$
1,297,280
$
1,296,564
$
1,300,850
$
797,421
Total All Existing Issues
$
7,874,126
$
7,488,153
$
7,391,387
$
7,090,099
$
4,770,717
Total CIP
At -Large
$
155,000
$
434,081
$
739,081
$
1,278,662
$
1,278,662
Property Owner Share
$
$
-
$
$
-
$
Enterprise Share
$
-
$
$
$
$
Total Future Projects
$
155,000
$
434,081
$
739,081
$
1,278,662
$
1,278,662
Total, all
At -Large
$
5,084,244
$
5,148,784
$
5,388,661
$
5,697,864
$
3,915,192
Property Owner Share
$
1,632,747
$
1,476,170
$
1,445,244
$
1,370,047
$
1,336,766
Enterprise Share
$
1,312,135
$
1,297,280
$
1,296,564
$
1,300,850
$
797,421
Total Issue/Project
$
8,029,126
$
7,922,234
$
8,130,468
$
8,368,761
$
6,049,379
Annual Change in At -Large Obligation
$
532,508
$
64,540
$
239,877
$
309,203
$
(1,782,672)
Sources of Funding
Motor Vehicle Tax
$
320,950
$
330,579
$
340,496
$
350,711
$
361,232
Enterprise Funds
$
1,312,135
$
1,297,280
$
1,296,564
$
1,300,850
$
797,421
Special assessments
$
1,518,455
$
1,372,838
$
1,344,077
$
1,274,143
$
1,243,192
Prepaid Assessments (Escrow)
$
25,000
$
25,000
$
25,000
$
25,000
$
25,000
Delinquent Assessments Collected
$
50,000
$
50,000
$
50,000
$
50,000
$
50,000
Property Owner Share (CIP)
$
$
$
$
-
$
Transient Guest Tax (Bicentennial)
$
225,000
$
229,500
$
234,090
$
238,772
$
243,547
Delinquent Taxes
$
66,764
$
70,052
$
70,753
$
71,460
$
72,175
Miscellaneous Income
$
75,000
$
75,000
$
75,000
$
75,000
$
75,000
Transfer from Special Recreation
Sales Tax for Aquatic Center
$
1,350,000
$
1,350,000
$
1,350,000
$
1,350,000
Tax Stabilization Transfer"
$
351,805
$
351,805
$
351,805
$
889,395
Investment Income
$
5,000
$
5,000
$
5,000
$
10,000
$
10,000
Subtotal, Non -Property Taxes
$
5,300,109
$
5,157,054
$
5,142,784
$
5,635,332
$
2,877,567
Property Taxes Required
$
2,729,017
$
2,765,180
$
2,987,684
$
2,733,429
$
3,171,812
Total Required:
$
8,029,126
$
7,922,234
$
8,130,468
$
8,368,761
$
6,049,379
At Large General Property Tax
Produced
$
2,802,095
$
2,830,116
$
2,858,417
$
2,887,001
$
3,020,010
Projected Valuation
412,679,694
416,806,491
420,974,556
425,184,301
429,436,144
Required Levy rate
7.00
7.00
7.00
7.00
7.25
Current Year surplus (Deficit)
$
73,078
$
64,936
$
(129,267)
$
153,572
$
(151,802)
December 31 Fund balance (est.)
$
317,369
$
382,305
$
253,038
$
406,611
$
254,809
City of Salina, Kansas 2016 3/2/2016
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City of Salina
General Police
General Fire/EMS
50,000
2016 Sub-CIP
BUILDINGS & FACILITIES
Remove Walls in Detective Offices
Remodel Station 3 Office and Bathrooms
12/20/2015
TOTAL BUDGET: $ 327,000
ESTIMATED COST TOTAL: $ 182,000
City of Salina 2016 Sub-CIP 12/20/2015
PARK IMPROVEMENTS
'i
Fund
Description
Cost
$7,500
Special Parks
Golf Course
Driving Range Net
Special Parks
Cart Path Improvements
$7,500
Park Improvements - Fencing & concrete
repair/replacement, playground surfacing, shelter
rehabilitation, restroom improvements, enhanced
$115,000
Special Parks
Parks
amenities, asthetics, grant matching funds, bleacher
repair/replacement, scorekeepers tables and
scoreboards.
BUDGET:
$ 130,000
TOTAL SPECIAL PARKS-
$130.000
Neighborhood Park
NSA #1
Park infrastructure improvements
$6,637
Service Fund
Neighborhood Park
NSA #2
Park infrastructure improvements
$10,436
Service Fund
Neighborhood Park
NSA #3
Park infrastructure improvements
$0
Service Fund
Neighborhood Park
NSA #4
Park infrastructure improvements
$8,314
Service Fund
Neighborhood Park
NSA #5
Park infrastructure improvements
$30,438
Service Fund
Neighborhood Park
NSA #6
Park infrastructure improvements
$5,484
Service Fund
Neighborhood Park
NSA #7
Park infrastructure improvements
$16,714
Service Fund
Neighborhood Park
NSA#8
Park infrastructure improvements
$1,469
Service Fund
Neighborhood Park
NSA #9
Park infrastructure improvements
$12,605
Service Fund
TOTAL i *
$92,097
TOTAL CITY BUDGET:
$130,000
PRIVATE DONATIONS:
$0
ESTIMATED COST TOTAL:
$222,097
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2016 Sub-CIP
Special Sales Tax Projects, NOC
12/20/2015
TOTAL BUDGET: $ 5,051,455
ESTIMATED COST TOTAL: $ 4,906,865
TOTAL YTDIBID COST TOTAL: $
REMAINING BUDGET: $ 144,590
City of Salina 2016 Sub -CCP
VEHICLES & EQUIPMENT
General
Fire/EMS
Ambulance
$
200,000
General
Fire/EMS
Service Truck for "EVT"
$
36,000
General
Fire/EMS
Advanced Life Su ort Training Mane uin
$
17,000
General
Fire/EMS
impact AEV Trans ort
$
42,000
General
Fire/EMS
Zoll Autopulse
$
32,000
General
Streets
1/2 ton 4 -door pickup with tailgate lift
$
28,000
General
Police
All Wheel Drive Patrol Vehicle
$
38,500
General
Police
All Wheel Drive Patrol Vehicle
$
38,500
General
Police
All Wheel Drive Patrol Vehicle
$
38,500
ro.,or,l
Police
All Wheel Drlwe Pstrnl Vehicle K9
200,000
38.500
Wastewater Collection
Operation/Asset Management Software
TOTAL GENERAL,
S
509.000
Sales Tax
Flood Control
Single Axle 5 yara Dump Truck
$
119,210
Sales Tax
Streets
Wide -Crack Patching Machine
$
70,000
Sales Tax
Parks
Telehandler/loader
$
52,000
Sales Tay
Golf
Rota Rou h Mower
$
55,000
I=
�3$ ' 671 Ot)0TOTAL
Sanitation
Sanitation
125 yard rear ioadin acker truck
$
145,uuu
Sanitation
Sanitation
126 vard rear loading packer truck 5th rt
$
160,000
$
1,958,210
Cab -over heavy truck w flat bed and lift
1--4--
$
52,000
Sanitation
Sanitation
YTDBudget Savings
Solid Waste
I Solid Waste
Rubber Tire Front End Loader
j $
236,000
Solid Waste
Solid Waste
1 -Ton Truck w Snowplow and Salt Spread
$
57,750
3/4 T. 4X4 Flat bed w 200 gal tank, plow
$
32,250
Solid Waste
Solid Waste
ands reader
Solid Waste Capital comes out of the Equipment Reserve Fund.
Current Balance in the fund is $2,424,000
1325,000
TOTAL SOLID WASTE:
S
$
45,000
.
Unikies
Wastewater Collection
Submersible PUMPS
Utilities
Wastewater Collection
CCTV Truck Equipment
$
70,000
Utilities
Wastewater Collection
Used Combination JetfVacuum Unit
$
200,000
Utilities
Wastewater Collection
Operation/Asset Management Software
$
25,000
Utilities
Water Distribution
Water Meters
$
30,000
Utilities
Water Distribution
Fire Hydrant
$
56,000
Replace 1999 314 Ton Truck with Utility
$
45,000
Utilities
Water Distribution
Bed and Boxes 633
�3$ ' 671 Ot)0TOTAL
TOTAL BUDGET:
$
1,838,000
ESTIMATED COST TOTAL:
$
1,958,210
YTD Total Bids
YTDBudget Savings
$
-
YTDIBID COST:
REMAINING BUDGET:
$
1,838,000
12/20/2015
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6F? 6f} 69 fR
RESOLUTION NUMBER 16-7330
A RESOLUTION ADOPTING THE 2016-2020 CAPITAL IMPROVEMENT
PROGRAM FOR THE CITY OF SALINA, KANSAS.
WHEREAS, the City of Salina has established a Capital Improvement Program Policy
as a component of its Financial Policies Document; and
WHEREAS, the Policy includes establishment of a five-year Capital Improvement
Program (C.I.P.) to guide decision making on public improvements and expenditures; and
WHEREAS, the City Commission leas completed its annual review of capital
improvement planning. SO NOW THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. That the 2016-2020 Capital Improvement Program is hereby adopted.
Section 2. That no project shall be initiated unless said project is contained in the
adopted Capital Improvement Program or otherwise authorized by the Governing Body.
Section 3. That the Capital Improvement Program and this resolution may be amended
from time -to -time as deemed appropriate by the Governing Body.
adoption.
Section 4. That this resolution shall be in M force and effect from and after its
Adopted by the Board of Commissioners and signed by the Mayor this 7`" day of
March, 2016.
Jon R. Blanchard, Mayor
(SEAL)
ATTEST:
Shandi Wicks, CMC, City Clerk