6.4 Approve Laboratory Support Change OrderCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/22/2016 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 6 BY:
UTILITIES DEPARTMENT
ITEM FINAL APPROVAL:
NO: 4
Page I BY: Martha Tasker A14 BY:
ITEMS:
1. Approve Change Order No. 2 for the Following Specialty Contractor Agreement (SCA):
• Laboratory Support — Chemical Testing of Vapor, Environmental Science Corporation (ESC)
BACKGROUND:
For over a decade, the City of Salina, Salina Airport Authority, USD 305 and Kansas State at Salina,
collectively referred to as the "Public Entities," have worked together to ensure that trichloroethylene
(TCE) contamination of the groundwater associated with the former Schilling Air Force Base (SAFE) is
properly characterized and removed. The Public Entities have negotiated for local authority and federal
funding through the U.S. Department of Treasury's Judgment Fund to resolve the matter.
In May 2013, the Public Entities entered into a Consent Decree (U.S. Court Case No. 10 -CV -2298
CMfDJW) with the United States of America, and a Consent Agreement and Final Order ("CAFO") with
the Kansas Department of Health and Environment ("KDHE") to move our desired resolution forward.
These agreements empower the Public Entities to have local authority to re -characterize the
contamination associated with the former SAFB through a locally managed remedial investigation and
feasibility study (RI/FS). The end result will be a complete remediation plan, cost estimate and KDHE
approved Corrective Action Decision (CAD) necessary to initiate the cleanup of groundwater.
In ,June 2013, the City entered into an agreement for project administration and technical services with
Dragun Corporation (Consultant). The cost of this work is $9,363,000; funded 90 percent by the United
States and 10 percent locally.
The estimated costs are allocated as follows:
Supplemental_
Supplemental
Supplemental
Original
Agreement
Agreement
Agreement
Agreement ement
No. 1
No. 2
No. 3
Estimated
Amended
Amended
Amended
The Dragun Corporation and
$6,389,000
$6,574,000
$6,738,000
$ 6,916,000
Sub -Consultants
Specialty Contractors
$2,222,000
$2,037,000
$2,213,000
$ 2,355,000
Project Management by
$ 525,000
$ 525,000
$ 525,000
$ 525,000
Salina Entities
Unallocated Contingency
$ 227,000
$ 227,000
$ 227,000
$ 227,000
Total Estimated Project Costs:
$9,363,000
$9,363,000
$9,703,000
$10,023,000
Air testing was performed at industrial, commercial and residential properties to evaluate the potential
for exposure due to vapor intrusion. Vapor intrusion is the migration of chemicals from the subsurface
soil and/or groundwater into the air inside a buildling. Air was sampled below the floor slab, inside and
outside. This work was budgeted to be completed in a single sampling event for each Operable Unit
(OU). Due to difficulties gaining access to privately owned properties to be sampled, the work was
completed in four sampling events for OU 2. In the four sampling events, equipment rental and
equipment shipping charges were incurred above the amount budgeted.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/22/2016 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
UTILITIES DEPARTMENT
ITEM FINAL APPROVAL:
NO:
Page 2 BY: Martha Tasker BY:
The Public Entities Chief Executive Officers (CEO's) approved the additional cost of $1,434.00 for
ESC's additonal work. ESC analyzed air samples for volatile organic compounds (VOC's) using
USEPA TO -15 Method. This work is detailed under Task 3.7 of the approved Work Plan.
The amended SGA prices are as follows:
Laboratory Support — Chemical Testing of Vapor
Environmental Science Corporation
Original Contract Price: $ 33,478.00
Amount of Change Order No. 1: $ 1,515.00
Amount of Change Order No. 2: 1,434.00
Revised Total Contract Amount: $ 36,427.00
FISCAL NOTE:
A budget allocation of $264,519, is included in the Consent Decree for Investigation of Vapor Intrusion
to Indoor Air (Task 3.7).
The Estimated Budget for the task specific scope of work is as follows:
Estimated Bud et Proposal Budget
Dra un Corporation $222,989.00 $222,989.00
Laboratory Support -Chemical Testing of Vapor $ 37,050.00 $ 36,427.00
Laboratory Support —Chemical Testing of Soil, Sediment $ 0.00 $ 180.00
and Water
Surveying Support $ 4,480.00 $ 4,870.00
Drilling Support $ 0.00 $ 1,700.00
Total Estimated Cost: $264,519.00 $266,166.00
A contingency of 15 percent is included in the budget for the Remedial Investigation through Record of
Decision (Corrective Action Decision), which served as the basis for the settlement with the U.S.
Government. The contingency is intended to be used to continue the remedial investigation in areas
specified in the work plan where the amount of investigatory work exceeds that anticipated in the
Consent Decree Scope of Work. The total amount of the contingency funds is $1,222,000.
The CEO's approved use of the project contingency for additional investigatory work as follows:
• Tasks 2.2 and 2.3 $ 79,070.40
• Tasks 2.2, 3.2, 3.3 and 4.1 $ 10,346.00
• Tasks 2.3 and 3.5 $ 24,573.27
• Task 3.7 $ 1,647.00(')
Total: $115,636.67
('7 Reduced $11,375.00 to $1,647.00. Near completion of field work and have a better understanding of
Dragun Corporation services remaining.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/22/2016 4:00 P.M.
AGENDA SECTION
NO:
ITEM
NO:
Page 3
CONFORMANCE WITH STRATEGIC PLAN:
Related Strategic Plan goals may include:
ORIGINATING DEPARTMENT
UTILITIES DEPARTMENT
BY: Martha Tasker
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
GOAL: The City will provide the highest quality of services, consistent with governing body direction,
available resources and staff commitment to quality.
Action Item: The City Commission will maintain its commitment to the municipal organization by
providing direction and resources that will allow them to meet established expectations.
GOAL: The City will recognize the importance of a healthy community and its natural resources, and
will make practical efforts to preserve them.
Action Item: Complete the feasibility study/remedial investigation of the groundwater contamination
associated with the former Schilling Air Force Base and finalize efforts with the U.S. Department of
Justice to negotiate a full and complete remediation of the groundwater contamination.
COMMISSION ACTION OR RECOMMENDED ACTION:
It is recommended that the City Commission authorize the Mayor to approve the Change Orders
identified below:
• Laboratory Support — Chemical Testing of Vapor to Environmental Science Corporation, Mt.
Juliet, Tennessee; Change Order No. 2 in the amount of $1,434 (Revised Agreement Amount
$36,427).
CHANGE ORDER NO.2
SPECIALTY CONTRACTOR AGREEMENT
The Owner desires to add additional services to the Specialty Contractor Agreement dated the
29th day of August, 2014, by and between the following parties, for Laboratory Support -
Chemical Testing of Vapor.
PARTIES TO SCA
CITY: City of Salina, Kansas (contracting party for Public Entities)
F.O. Box 736
Salina, KS 67402-0736
CONTRACTOR: Environmental Science Corporation
DbaIESC Lab Sciences
12065 Lebanon Rd.
Mt. Juliet, TN 37122
PROJECT and RELATED ENTITIES
PROJECT: Remedial Investigation through Record of Decision
(Corrective Action Decision)
Former Schilling Air Force Base, Salina, Kansas
CAFO Scope of Work ¶3.7
Work Plan: Site Wide Remedial Investigation Work Plan
OWNER: City of Salina, Kansas;
Salina Airport Authority;
USD No. 305 of Saline County, Kansas; and
Kansas State University
(Collectively, the "Public Entities" or "Owner")
CONSULTANT: The Dragun Corporation
30445 Northwestern Highway, Ste. 260
Farmington Hills, MI 48334
CHANGE ORDER NO. 2:
1. The additional services are due to multiple sampling events, equipment rental and
equipment shipping charges. The work was budgeted to be complete in a single sampling
event for each Operable Unit. Four sampling events were required for Operable Unit 2,
due to difficulties of gaining access to private properties.
2. The amount of the adjustment of the contract price is $1,434.00.
3. The work has been completed.
4. All requirements of the original Specialty Contractor Agreement shall apply to the
performance of the Change Order work.
2016-02-08 Page 1 of 2 Initials
IN WITNESS WHEREOF, the parties have executed this Change Order No. 2 effective as of the
date written below.
CITY OF SALIVA, KANSAS
0
Jon R. Blanchard, Mayor
Date:
ATTEST:
Shandi Wicks, CMC, City Clerk
2016-02-08 Page 2 of 2 Initials