Change Order #7 City of
Salina Approval Level:
0 City Manager 0 Commission
CONTRACT CHANGE ORDER
Project# 14-1162 Salina Fire Station#1
Change Order#7 Gravity Works Architecture
See Attached Narrative
Change in Contract Price: Increase $2,000.00
Brief During the design process Gravity Works was asked
Justification: to attend various meetings at the City pertaining to
items such as zoning regulations, and the
subsequent PDD application process. They also
provided additional services with respect to the
formation and finalization of AIA contract
documents. $2,000.00
This Change Order represents full and final settlement for the changes described
herein including the architect's expenses and profit. These changes result in the
following adjustment of the Contract price.
Original Contract Award Value $111,491
Previously Approved Change Orders
N/A $6,848
Previously Revised Contract Value $118,339.25
Current Change Order Value $2,000
Revised Contract Value $120,339
This document is a sup. ement to the contract and all provisions
will apply hereto ei
Requested by: J ' / Date CO 'SO'(6
Gravity W b rks
Architecture
Reviewed and
Recommended
by: Date 11-1q-15
Frew Development
Group
Approved by: .- /i �J Date 4-4-4.a c'
Salina Fire Chief
Approved by: Date
C y Manager
GRAVITY::WORKS
A R C H I T E C T U R E
October 9,2015
Mr.Keith Searcy,Project Manager
Frew Development Group, LLC
44 Cook Street,Suite 1000
Denver,CO 80206
RE: Salina Fire Department-Station No. 1 -Phase 11
Mr.Searcy,
This letter is in regards to the AIA 8103 Owner/Architect Agreement-specifically as it
pertains to reimbursable expenses and the stated limit on the number of site visits
during the construction phase.
Compensation for Reimbursable Expenses - Section 11.8
The agreement states a not-to-exceed amount of$3,000.0°for reimbursable expenses.
This amount was negotiated with Frew Development Group in good faith that the
project was ready to begin Preliminary Design and proceed through Construction
Phase.
During the Preliminary Design process,it was discovered that the project was non-
compliant with the zoning regulations,and subsequently,Planned Development
District application and site plan review process was required. We do not intend to
negotiate additional services for our time involved in this unanticipated process.
However,this additional service accounted for three round trips on October 15,2014,
December 2,2014,and December22,2014,and printing costs(6/15/2015-$135.00),
totaling$477.72 in additional reimbursable expenses.
On December 15,2014,Frew Development requested that Gravity Works Architecture
generate construction contract agreements. This was recognized as additional service
by Frew Development Group and Gravity::Works at the time. This additional service
accounted for$260.00.
On February 19,2015,and again on March 3,2015,we were asked to attend two
meetings in Salina to discuss project scope reduction ahead of the presentation of
recommendation to the City Commission. We do not intend to negotiate additional
services for our time involved in this unanticipated process. However,this additional
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service accounted for two round trips on February 19,2015 and March 3,2015,totaling
$234.60 in additional reimbursable expenses. The March 3r°trip has not been invoiced
to the City of Salina. Likewise,a trip on January 26,2015(pre-bid conference),and on
March 16,2015 have not been invoiced to the City of Salina. A summary of mileage is
attached for your review. All trips are listed in the summary,with those yet to be
invoiced shown in red.
Per your direction,these additional services have been forwarded within the
reimbursable expenses. To date we have made twenty-four(24)trips to Salina,all of
which were scheduled and endorsed by the City of Salina,and Frew Development. Of
these twenty-four(24)trips, ten(10)were completed prior to the construction phase.
Additional Services - Section 4.3.3
The agreement,in item 2,authorizes sixteen(16)pre-approved site visits during the
construction phase. We have been to the job site fourteen(14)times-twelve(12)of
which have been invoiced(excluding 9/14/15&9/28/15 trips)to date. As outlined in
the agreement,we are to notify the Owner's Representative when the stated limits are
reached,and any additional approved site visits shall be conducted as Additional
Service. The stated limit will be reached following the scheduled meeting on October
26,2015. After consultation with the General Contractor,we propose four(4)
additional trips will be required during the construction phase,totaling twenty(20).
I respectfully request that the stated amount not to exceed for reimbursable expenses
be increased by$2,000.°°,going from$3,000.0°up to$5,000.0°. Our current expenses
are projected to total$4,915.92.
i trust these additions meet with satisfaction. With your approval,I will generate a
change order to the B103 Agreement for your signature.
Thanks again for your consideration.
C d' ll}f,
f -
1,1 "
Vince Haines,AIA
Principal
End: Summary of Addt'l Services&Printing,Summary of Mileage
Summary of Additional Services & Printing - October 9, 2015
SALINA FIRE STATION NO.1
ADDITIONAL SERVICES
12-15-2014 GENERATE AIA 133 AGREEMENT BETWEEN OWNER AND
CONSTRUCTION MANAGER AS CONTRACTOR
PRINCIPAL-1 HOUR @$120°°/HR.
CLERICAL-3.5 HOURS @$40°°/HR.
REQUEST BY FREW SUBTOTAL $260.00
PRINTING LINE ITEM
01-09-2015 INVOICE-SALINA BLUEPRINT-(6)SETS PLANS&SPECS
PLAN REVIEW SUBMITTAL SUBTOTAL $1,014.41
PRINTING LINE ITEM
02-02-2015 INVOICE -SALINA BLUEPRINT
PLAN REVIEW RESUBMITTAL SUBTOTAL $43.69
PRINTING LINE ITEM
06-15-2015 GRAVITY::WORKS ARCHITECTURE IN HOUSE PRINTING
SITE PLAN UPDATES-PDD FOLLOW-UP SUBTOTAL $135.00
Summary of Mileage-October 9, 2015
SAUNA FIRE STATION NO.1
09-30-2014 LIMON-NEWTON,KS TO SALINA,KS TO NEWTON,KS
131 MILES TOTAL TRIP AT$0.56 FED REIMB RATE
PROGRAMMING SUBTOTAL $73.36
10-15-2014 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.56 FED REIMB RATE
CITY-DESIGN REVIEW TEAM SUBTOTAL $ 114.24
10-23-2014 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.56 FED REIMB RATE
SCHEM REVIEW SUBTOTAL $ 114.24
12-2-2014 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.56 FED REIMB RATE
PLANNING COMMISSION-PDD SUBTOTAL $114.24
12-22-2014 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.56 FED REIMB RATE
CITY COMMISSION-PDD SUBTOTAL $114.24
01-09-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CD REVIEW SUBTOTAL $117.30
01-26-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
PRE-BID CONF SUBTOTAL $ 117.30
02-19-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT 50.575 FED REIMB RATE
SCOPE REDUCTION SUBTOTAL $ 117.30
03-03-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
SCOPE REDUCTION SUBTOTAL $117.30
03-16-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT 50.575 FED REIMB RATE
CITY COMMISSION SUBTOTAL S 117.30
04-08-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(1/16) SUBTOTAL $ 117.30
04-13-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(2/16) SUBTOTAL $117.30
04-27-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(3/16) SUBTOTAL $ 117.30
05-11-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(4/16) SUBTOTAL $ 117.30
05-26-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(5/16) SUBTOTAL $ 117.30
06-08-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(6/16) SUBTOTAL $ 117.30
06-22-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(7/16) SUBTOTAL $ 117.30
07-06-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTIOIN PHASE(8/16) SUBTOTAL $ 117.30
07-20-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(9/16) SUBTOTAL $ 117.30
08-03-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(10/16) SUBTOTAL $ 117.30
08-17-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(11/16) SUBTOTAL $ 117.30
08-31-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(12/16) SUBTOTAL $ 117.30
09-14-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(13/16) SUBTOTAL $ 117.30
09-28-2015 STEWART-EL DORADO,KS TO SALINA,KS TO EL DORADO,KS
204 MILES TOTAL TRIP AT$0.575 FED REIMB RATE
CONSTRUCTION PHASE(14/16) SUBTOTAL 5 117.30