2014 Budget Amendment State of Kansas
Amendment
2014
Amended
Certificate
For Calendar Year 2014
To the Clerk of Saline,State of Kansas
We,the undersigned,duly elected,qualified,and acting officers of
City of Salina
certify that: (1)the hearing mentioned in the attached publication was
held;(2)after the Budget Hearing this Budget was duly approved and
adopted as the maximum expenditure for the various funds for the year.
2014
Amended Budget
Amount of Adopted Proposed Amended
Page 2013 2014 2014
Table of Contents: No. Tax that was Levied Expenditures Expenditures
Fund K.S.A.
Sales Tax Capital 1 4,229,422 5,210,000
. Sales Tax Economic Dev. 2 268,829 350,000
Bicentennial Center 3 468,395 608,285
4
5
6
Totals xxxxxxxxxx 0 4,966,646 6,168,285
Summary of Amendments 7
Attested date:
1
`
County Clerk • f
Assisted by: /Mr �(` I
•
•
/J■114
Address:
Email:
Governing Body
Page No. 1
State of Kansas
Amendment
2014
Notice of Budget Hearing for Amending the
2014 Budget
The governing body of
City of Salina
will meet on the day of 12/22/2014 at 7:00 PM at Room 105,City-County Building,300 W.Ash Street for the
purpose of hearing and answering objections of taxpayers relating to the proposed amended use of funds.
Detailed budget information is available at Room 206,City-County Building,300 W.Ash Street
and will be available at this hearing.
Summary of Amendments
2014
Adopted Budget 2014
Actual Amount of Tax Proposed Amended
Fund Tax Rate that was Levied Expenditures Expenditures
Sales Tax Capital 4,229,422 5,210,000
Sales Tax Economic Dev. 268,829 350,000
Bicentennial Center 468,395 608,285
0 0
0 0
0 0
City of Salina,Kansas
Official Title:City Treasurer
Page No.
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•
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
12/22/2014 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 5
BY:
Finance &Administration
ITEM FINAL APPROVAL:
NO: 1
Page I BY: Rod Franz, Director of Finance BY:
ITEM:
Public hearing on amendments to the 2014 Annual Budget.
BACKGROUND:
As we approach year end, it is typical for the City to amend the current year budget to accommodate
mid-year modifications and changes. The changes under consideration this year are:
Sales Tax Capital Fund: In August, 2013, this fund budget was established at $4,229,422 for 2014.
The mid-year adjustment in August, 2014 increased that amount to an estimate of $5,354,610, net of
a $624,818 reserve. The changes included additions for gateway signage design ($150,000), three
additional police cars ($125,000), an increase in the commitment to street improvement projects
($320,000), a maintenance set-aside for the aquatic center ($50,000), and flood control
improvements ($208,000). Several of these adjustments were carry-overs of unexpended
appropriations from 2013. While these adjustments were incorporated in our planning at mid-year,
the budget still needs to be formally amended to incorporate these changes. Our best estimate, as of
two weeks ago, is that the Special Sales Tax Fund will require a total appropriation of $5,210,000 for
2014.
Sales Tax Economic Development Fund. Expenditures to date from this fund total $281,708,
consisting of incentives for the Bulk Solids initiative and supplemental funding for the Lee District.
Bicentennial Center Fund. The original budget for this fund was $468,395. We now anticipate
expenditures to be $608,285. Three separate considerations contribute the change. These include a
change in the permitted operating margins ($50,000+), authorized by City Commission action in
December, 2013, payment of operational incentives for 2013 performance made in the spring of 2014
($64,088), some emergency electrical repairs ($14,705) and acquisition of some equipment to
facilitate indoor football events ($10,995).
FISCAL NOTE:
These changes will formally authorize the revisions contemplated during the budget process.
CONFORMANCE WITH STRATEGIC PLAN:
The City will provide the highest quality of services, consistent with governing body direction, available
resources and staff commitment to quality.
RECOMMENDED ACTION:
By motion, authorize the 2014 Budget Amendments.
State of Kansas
Amendment
2014
Notice of Budget Hearing for Amending the
2014 Budget
The governing body of
City of Salina
will meet on the day of 12/22/2014 at 7:00 PM at Room 105,City-County Building,300 W.Ash Street for the
purpose of hearing and answering objections of taxpayers relating to the proposed amended use of funds.
Detailed budget information is available at Room 206,City-County Building,300 W.Ash Street
and will be available at this hearing.
Summary of Amendments
2014
Adopted Budget 2014
Actual Amount of Tax Proposed Amended
Fund Tax Rate that was Levied Expenditures Expenditures
Sales Tax Capital 4,229,422 5,210,000
Sales Tax Economic Dev. 268,829 350,000
Bicentennial Center 468,395 608,285
0 0
0 0
0 0
City of Salina, Kansas
Official Title:City Treasurer
Page No.
CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 22,2014
4:00 p.m.
The City Commission convened at 2:30 for Bicentennial Center Plaza Design & Art Project and at
3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Aaron Housebolter (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall'R.Hardy.
Also present: Jason A. Gage, City Manager; Michaels D.:Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
None.
•
CITIZEN FORUM
•
•
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED"FOR ACERTAIN TIME^
(5.1) Public hearing on the 2014 budget amendments.:.
Rod Franz, Director of Finance, explained,the amendments to the Sales Tax Capital Fund,
Sales Tax Economic Development Fund; and Bicentennial Center Fund and noted the
error on the Budget Hearing:Notice and=asked that the hearing be continued to the
December:29, 2014 meeting:-
There being no further comments the public:hearing was closed.
Commissioner Blanchard askedabout the amount spent for the gateway signage project.
Mr. Franz,and Jason Gage, City'Manager, responded by stating the amount was for the
Wayfinding Sign project not the gateway signage project.
Commissioner Blanchard`asked if the second phase of the Wayfinding sign project was a
different contractor. Mr:_:Gage responded by stating the second phase was a different
contractor than the first'phase.
Commissioner Blanchard asked what equipment was purchased for the indoor football
events at the Bicentennial Center. Mr. Franz responded by stating the backer boards were
purchased and are still in use at the Bicentennial Center.
14-0390 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to table the
authorization of the budget amendment until later in the meeting. Aye: (5). Nay: (0). Motion
carried.
CONSENT AGENDA
(6.1) Approve minutes of December 15, 2014.
Page 1
(6.2) Award of contract for the Sanitary Sewer Cleaning and Inspection, Project No. 14-3044 to
Mayer Specialty Services, LLC in the amount of $140,265 (authorized amount with 5%
Construction Contingency,$147,279).
(6.3) Resolution No. 14-7166 authorizing an Interlocal agreement with Saline County for i5
computer usage and service.
Commissioner Hardy requested that Item 6.3 be removed from the consent agenda.
Commissioner Blanchard mentioned that the Sanitary Sewer Cleaning and Inspection was an eight
year plan and a majority of the work was performed in house but with the help of the outside
contractor the project would move along faster and effectively.
14-0391 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to approve the
consent agenda less 6.3. Aye: (5). Nay: (0). Motion carried:"
(6.3) Resolution No 14-7166 authorizing an Interlocal agreement with Saline County for i5
computer usage and service.
Commissioner Hardy asked if the i5 Computer System ran between the City/County
Building and the Sheriff's Department. Jack,Rolfs, Computer Technology, responded by
stating the system is housed in the City's Computer Technology Department.
Commissioner Hardy also asked if the system included the fiber optic cable that runs to the
Sheriff s Office. Mr. Rolfs responded by:stating thafthe agreement includes the fiber optic
cable a portion was owned by the City and the:remaining'owned by the County. Mr. Rolfs
stated that County intended to remove all County applications from the i5 computer
system in the near.future.':;
•
Commissioner Hardy asked'if once the County gets down to zero capacity, would the City
have excess capacity a ble vaila and would the.system no longer be efficient and if the City
would have to pay the entire bill Mr: Rolfs responded by stating the removal of the County
wou not cha
ld nge..how the;system operated. Mr. Rolfs noted a past analysis study that
helped to determine the shared cost for billing the County and the billed amount had
increased 3% every year
Commissioner Hardy asked if there was a reoccurring charge or if the system was paid for.
Mr. Rolfs stated the system was paid for and the cost was shared between the City and the
County.
•
14-0392 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 14-
7166 authorizing an Interlocal agreement with Saline County for i5 computer usage and service.
Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading of Ordinance No. 14-10760 authorizing the City Manager to execute rural
fire protection contracts.
Mayor Householter noted that Ordinance No. 14-10760 was passed on first reading on
December 15, 2014 and since that time no comments have been received.
Page 2
14-0393 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Ordinance No.
14-10760 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Crawford, Davis,
Hardy, Householter. Nay: (0). Motion carried.
(7.2) Adopt 2015 Business Plan for the Salina Bicentennial Center.
Dion Louthan, Director of Parks and Recreation, summarized the operations agreement
with Global Spectrum,current year financials, and the proposed plan.
14-0394 Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt the 2015 Business
Plan for the Salina Bicentennial Center. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No 14-7165 amending the Comprehensive Fee Schedule of the City of Salina to
provide for Water and Wastewater rates.
Rod Franz, Director of Finance and Administration, summarized the proposed rates.
Commissioner Hardy asked how many watery usage customers there were outside the city
limits. Mr. Franz responded by stating he was not sure the number of customers.
Commissioner Hardy asked if the rate would be twice the amount:regardless if it was a
residential customer or a corporation. Mr. Franz responded by stating'yes, that is correct.
Commissioner Crawford asked.1 the new meters, that were installed are showing an
impact. Mr. Franz responded by_s tating it is hard totell.
Dan Ade, owner of Professional Sprinkler'Installation, 240 S. 12th, was concerned about the
water rates in Salina, provided additional information regarding the water conservation
program, rate increases;since 2006, the current.rate.structure and the water rates for the
neighboring communities. Jason Gage, CityManager,responded by providing an example
of a calculation of water rates:from 2008aiid noted a possible confusion between the base
rate and excess rate. Mr. Gage stated when.:there was the significant drought and limited
water coming through:the river, tlie..City needed to do something for the long term water
planning, the-increase in water rates helped to keep overall usage down. The excess use
rate:has been the best.form of.-water conservation you could ever have
Commissioner Hardy.asked how much the water security district cost per year and if the
amount was included in_the annual.rates. Mr. Franz responded by stating that amount was
close to 2`.8 million and the amount was included in the annual rates.
Mr. Gage noted•the total.,ipvestments in the daily operations are looked at to calculate the
water and wastewater rates.
Commissioner Davis.asked if the rates were designed for protecting the infrastructure in
the future or to stimulate conservation of water. Mr. Franz responded by stating the excess
use charge was setup to help with water conservation but the rate structure adjustment
covers financing the system on a long term basis.
Commissioner Davis asked if it costs more to deliver the water during the excess usage
time period. Mr. Franz responded by stating there had to be enough capacity to meet peak
demand. Mr. Gage responded by stating the capacity had changed since the new billing
rates were established.
Mayor Householter provided his experience on the use of a lawn irrigation system.
Martha Tasker, Director of Utilities, noted the excess capacity of water in the summer
Page 3
caused changes in the infrastructure.
Mr. Gage stated that it costs a lot of money to have a high end water treatment plant.
Mayor Householter asked if there was a traditional response to cities that license lawn
irrigation contractors. Mr. Gage responded by stating that he was not aware of traditional
responses for cities of licensing and was also not aware of any complaints received
regarding lawn irrigation contractors.
Mayor Householter asked if there was a specific reason for expanding the contractor
licensing requirements in Salina a few years ago. Ivlr. Gage responded by stating the main
reasons were for complaints received and local contractors encouraging the new licensing
requirements.
Commissioner Crawford asked if the city regulates..;wells. Ms. Tasker responded by stating
that the well owners are required to follow the_sam e:regulations as city water customers.
Mr. Gage stated that the well owners are required to follow the same water restrictions as
city water customers.
Commissioner Crawford asked about complaints received for well owners using lawn
irrigation systems. Mr. Gage responded by.stating the enforcement is•complaint driven and
staff tries to educate the citizen on the water restrictions.;Ms. Tasker stated that well owners
and city water customers are treated the same when:a;complaint was submitted.
Ms. Tasker noted an evaluation';performed on water rates recently and the city fell
comparable in the evaluation to'other cities.,
Commissioner Crawford noted that the Water r_conservation and water rates would be a
good discussion,to,have in:the future.
Mayor Householter thanked Mr. Ade for putting together the information and bringing it
to the commission: :
Commissioner Hardy :provided information regarding the water restrictions in Ellis,
Kansas.::-
Mr.Gage noted the effluent use in place in'Wichita Falls,Texas.
14-0395 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No
14-7165 amending,the Comprehensive Fee Schedule of the City of Salina to provide for Water and
Wastewater rates. Aye: (5). Nay: (0). Motion carried.
•
(7.4) First reading Ordinance-No. 14-10762 amending Chapter 41, Section 41-93 of the City of
Salina Code, pertaining-to billing procedures; disconnect for non-payment.
(7.4a) Declare an emergency exists for second reading on the same day.
(7.4b) Second reading Ordinance No. 14-10762.
Rod Franz, Director of Finance and Administration, summarized the procedure changes.
14-0396 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to pass Ordinance No.
14-1072 amending Chapter 41, Section 41-93 of the City of Salina Code, pertaining to billing
procedures; disconnect for non-payment on first reading. Aye: (5). Nay: (0). Motion carried.
Page 4