2014 KKOA Leadsled Special Conditions Special Event Permit #SEP 14-012
Event: KKOA Leadsled Spectacular Drag Races
Event Sponsor: Jerry Titus & DeVona Titus d/b/a Kustom Kemps of America
and Kustom Kemps of America, Inc., a Kansas corporation
Location: East Crawford Recreation Area (ECRA)
Date: Friday, July 25, 2014
Hours of Event: 5:00 p.m. to 9:00 p.m.
Description: Drag Races
Site Map: See attached "Site Map"
Insurance: See attached Certificate of Liability Insurance
Special Conditions
I. Definitions
"Participant" refers to:
(a) a registered participating driver or crew member wearing an identifying bracelet
issued at event registration;
(b) authorized event staff clearly identified as such by clothing and/or badge; and
(c) authorized city staff with official City I.D.
"Participant Spectator" refers to a registered spectator associated with a Participant and wearing
an identifying bracelet issued at event registration.
"Spectator" refers to a member of the general public observing the event from either the paid or
non-paid spectator areas.
"City's Designated Representative" refers to the City's Director of Parks and Recreation, Dion
Louthan.
"Event Sponsor's Designated Representative" refers to Jerry Titus.
II. Public Health and Safety Requirements
The Event Sponsor shall be responsible for abiding by and enforcing the following public health
and safety requirements as a condition of conducting the Event at the City's public facilities.
Failure to adequately enforce the conditions outline below shall be basis for termination of the
Event at any time during the Event upon notification by the City's Designated Representative to
the Event Sponsor's Designated Representative.
A. No alcoholic beverages or cereal malt beverage
1. No person shall be allowed to possess or consume alcoholic liquor or cereal malt
beverage as defined by Kansas law at any location at the event site.
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B. Access to Track—Viewing Areas
1. Event Sponsor shall assure that only Participants are on the track or the "burn out area"
designated on the Site Map.
2. The Event Sponsor shall assure that all Participant Spectators and Spectators observe the
races from a distance of no less than fifty feet (50') from the track. Spectators shall
observe from the gated spectator area or the public area on the west side of the track as
designated on the Site Map. Participant Spectators shall observe from the participant
viewing or parking areas designated on the Site Map.
C. Emergency Medical, Security, and Traffic Control
1. The Emergency Medical Service (EMS) will maintain a fully staffed ambulance at the
location depicted on the Site Map at all times during the event at the expense of the Event
Sponsor.
2. The Saline County Sheriffs Department will provide event security with officers
stationed at the locations depicted on the Site Map at the expense of the Event Sponsor.
3. The Salina Police Department will provide traffic control on Markley Road with officers
stationed at the locations depicted on the Site Map.
D. Drivers
1. All drivers of cars participating in the drag races must have signed a waiver of liability in
a form approved by the City at the time of event registration.
2. Event Sponsor shall be responsible for conducting a driver safety meeting with all
participating driver prior to the races.
3. NO PASSENGERS. No persons other than the drivers shall be allowed in a car while
racing.
4. All drivers shall cease acceleration and begin braking after crossing the finish line.
E. Track conditions
I. Event Sponsor shall adequately staff the start and finish lines to identify and direct
removal of any debris from the track.
2. Event Sponsor shall adequately staff and supply fire extinguishers, oil dry, and brooms to
clean up spills and keep the track in a dry, safe condition.
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3. Racing shall be interrupted to the extent necessary to safely remove either debris or spills
from the track. Racing shall not be diverted from the designated track to avoid debris or
spills.
4. The City retains the right to temporarily delay or terminate racing due to adverse weather
conditions, at the discretion of the City's Designated Representative.
F. Event Management
1. Event Sponsor shall supply designated members of its staff with radios and shall identify
those persons to the City's Designated Representative.
2. Event sponsor shall supply no fewer than seven (7) portable restrooms to be placed at the
locations designated on the Site Map.
3. All food vendors shall abide by all applicable health regulations.
4. Event Sponsor agrees to promptly clean up all paper or debris caused by Event Sponsor's
use of the area and understands that if such clean up is not promptly undertaken the City
reserves the right to do the cleaning and to charge the Event Sponsor.
III. Indemnification
Event Sponsor shall indemnify, defend and hold harmless the City, its officers, officials,
employees and agents from and against any liability, loss, damage, expense and costs (including
without limitation costs and fees of litigation) of every nature arising out of or in connection with
the events conducted hereunder, including, but not limited to, injuries or damages caused to
participants, officials, and spectators, or damage to any property, or its failure to comply with
any of its obligations contained in the application or this permit, except such loss or damage
which was caused by the sole negligence or willful misconduct of the City.
EVENT 4, SORS•.
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