1993 Audit KENNEDY AND COE , LLC
R.MICHAEL BEATTY.C.PA CERTIFIED PUBLIC ACCOUNTANTS KURDS G.SIEMER&C.PA
CHIEF EXECUTIVE OFFICER UNITED BUILDING P.O.BOX 1100 MEMBER-IN-CHARGE
P.O.BOX 1100.SAUNA.KS 67402-1100 SALINA,KANSAS 67402.1100
PHONE: (913)825.1561 ALLEN WEBBER C.P.A.,MEMBER
OFFICES FAX:1913)825-5371 GERALD L.HUNTER.C.P.A..MEMBER
KANSAS: DALE A HEUSZEL.C.PA.MEMBER
ANTHONY COLBY SHANNON L.BUCHANAN,C.P.A..MEMBER
CONCOIDIA GARDEN CITY SHARON K.SMITH,C.P.A.,MEMBER
WOO LARD GREAT BEND GARY L ROODGERS,J.D..C.P.A.,MEMBER
MARYSVILE OVULAR()PAM
PRATT SAUNA
SCOTT CITY SMITH CENTER DAVID J.MILLS,C.P.A..PRINCIPAL
TOPEKA WICHITA
COLORADO October 11, 1994 JOHN W.PODS CPA.DSTIIRDI
LAMAR WMY Lu.MERTZ.C.P.A.(RETIRED)
MONTE VISTA PALL A MDTT,CPA(RETIRED)
ADLEY E.JOMLSON,CPA(RETIRED)
OKLAHOMA: NEBRASKA DCH P.UEDERIOL CPA(RETIRED)
ALVA MCCOOK ROBERT D.VALBUL C PA(RETIRED)
Mr. Robert K. Biles
Director of Finance
City Salina D �p
P. O.. Box 736 co \�V/
Salina, KS 67402-0736
Dear Mr. Biles:
We look forward to the opportunity to assist you in the review of selected aspects of the internal
control structure of the business office of the Water and Sewer Department of the City of Salina. This
letter outlines our understanding of the terms and objectives of the engagement.
We will review the internal control structure in the following areas, which generally relate to the new
billing system that was installed during November 1993:
1. Billing of water and sewer and sanitation charges
2. Special adjustments to amounts billed (other credits to customer accounts)
3. Collection of amounts billed
4. Deposits of amounts collected
5. Collection and refund of customer deposits
We will evaluate the existing internal control structure in areas listed above to determine strengths and
weaknesses by, as appropriate, interviewing the employees in the Water and Sewer Department
business office, observing procedures utilized, and reviewing available documents and computer
generated reports. The objective of the engagement is to provide you with recommendations on
improvements to the department's internal control structure in the areas identified above.
Please note that our engagement cannot be relied upon to disclose errors, irregularities, or illegal
acts, including fraud or defalcations, that may exist.
We will document the results of our engagement in a formal report. We will also provide you with
copies of any documentation that we develop in the process of identifying the existing control
structure. It is understood that we do not anticipate developing a complete flow chart of the existing
system or a complete job description for each employee of the department. It is our understanding
that our report will be used solely for the internal use of management and, accordingly, will not be
distributed to outside parties for any purposes. We plan to complete the engagement by about
December 15, 1994.
MEMBERS OF:AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
SEC PRACTICE SECTION AND PRIVATE COMPANIES PRACTICE
SECTION OF THE AICPA DIVISION FOR CPA FIRMS
Mr. Robert K. Biles
Director of Finance
City of Salina
October 11, 1994
Page 2
Our fee for the services rendered for the engagement described in the preceding paragraphs will be
computed at our standard billing rates. However, our fee for this engagement will not exceed $2,500.
Should we encounter unusual circumstances that would require us to expand the scope of the
engagement, we will discuss this with you before doing the additional work. Our billings for the
services set forth in this letter will be rendered for payment on a monthly basis, so that you may
readily relate our charges to the work performed. If, for any reason, we are unable to complete the
services described above, we will not issue a report as a result of this engagement.
We sincerely appreciate this opportunity to be of service to the City of Salina. If the foregoing is in
accordance with your understanding, please sign one copy of this letter in the space provided and
return the signed letter to us.
Very truly yours,
ac
Certified Public Accountants
Response:
This letter correctly sets forth the understanding of the City of Salina.
By , �
Title i-�<...-,e-e �,ic4,7o -
Date /O /z/-- 9V