Salina Arts & Humanities Commission Agenda & Documents SALINA ARTS AND HUMANITIES COMMISSION
MEETING: FEBRUARY 23, 1989
TIME: 4:00 P.M.
PLACE: SMOKY HILL MUSEUM
AGENDA:
1. Steve Andresen - AIE Shakespearean Actor
2. Minutes
3. Treasurer's Report
4. Discussion and action (see enclosed material )
a. Community Cultural Plan
b. Foundation
5. Horizons
a. Grants Meeting - March 1
- Packet
-New rating system recommendation
b. Jazz Series - future directions
6. Museum
a. Committee Report
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b. Staff Report
7. A.I.E.
a. 1988-89
b. 1989-90
8. Festival
9. Other
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TO: SALINA ARTS AND HUMANITIES COMMISSIONER'S
FROM: MARTHA RHEA
DATE: FEBRUARY 17, 1989
Enclosed are two important documents---the rationale for establishing an
Arts and Humanities Commission Foundation and for a Community Cultural
Planning Process. Both need to be discussed at the upcoming Commission
meeting and the concepts voted on in order to procede.
The foundation is a means of creating a legal framework for the financial
activities of the Salina Arts and Humanities Commission. Essentially there
would be no change in current procedure, since the SA&HC handles all its
income and expenses from this office and not through the city.
Randy, Dan, and I met with City Manager Dennis Kissinger in late December to
discuss the foundation concept and need. He is supportive. Most likely the
foundation would be set up so that Art and Humanities Commissioner's would
serve as its trustees.
Secondly, Salina Arts and Humanities Commission needs to approve the Cultural
Plan concept so the City Commission has the opportunity to give the go-ahead
to apply to the National Endowment for the Arts for a planning grant. A
resolutions to do this will be in the March 6 City Commission agenda. The
application is due at the NEA, postmarked by April 3.
Please review these documents: Be sure to let me know if you have any
questions prior to the meeting. I look forward to an indepth discussion
with you next week.
Rationale for Arts and Humanities Commission Foundation
1. Funds coming into and expended by Salina Arts and Humanities
Commission have always been handled by this office, not through the
City.
2. As SA&HC grows in programming and its demand for an ever expanding
funding base, need to identify specific legal entity for financial
concerns and transactions becomes necessary.
3. Two choices: dollars managed by city or by private, non-profit
foundation.
4. Recommendation - Foundation
a. SA&HC depends on ability to raise funds from the private sector.
Currently less than 30% of its budget is city money. People simply
do not give to a city. Perception is that dollars "get lost' or "go
to pave streets. "
b. Because of the kinds of activities that SA&HC does, dollars
need to be available immediately and at odd times. For example
during the Festival checks are issued to performers before, at
intermission, or after their sets---according to contract requirements.
Check turn-around time from the city is at least two weeks.
c. The SA&HC office is set up to handle its own finances because it has
done so since its beginning in 1966.
d. A parallel , private foundation is a usual way for city arts commissions
to raise funds other than public dollars.
Possible Foundation Components
1. Current structure: Salina Arts and Humanities Commission, Horizons
Grants Program, Smoky Hill River Festival
2. Endowment: possible examples: Smoky Hill Museum; Arts Facility Support,
City of Salina; Community Arts---grants/programs
Cost
1. $1500 - 2000
2. Attorney fees and expenses to draw up non-profit corporation, .
file for state incorporation and for tax exempt status with IRS.
3. Source - undesignated funds in Horizons account from Festival Outreach,
prior to 1985.
General Rationale.for Planning:
1 . Arts scene in Salina characterized by sophistication of programs
and high commitment and support
a. Unusual in a community this size
b. No roadmaps to follow
2. Major finincial commitments made recently: Museum, Art Center, Community
Theatre
a. Major changes in roles of arts agencies
b. Major change in needed finincial commitments to support
3. Possibility of Fox Theatre used a performing arts center
4. Possible closing of Marymount: loss of people as arts resources, programs,
- and facilities, plus shared materials, equipment, etc.
5. Arts Policy not so much written as simply there because of practice:
need to have stated clearly
COMMUNITY CULTURAL PLANNING WILL PROVIDE OPPORTUNITY FOR SALINA TO
PUBLICLY AND COLLECTIVELY DEFINE ROLES AND INTENT IN THE CULTURAL ARENA
IN ORDER TO DECIDE FUTURE CULTURAL GROWTH WITHIN THE CONTEXT OF THE
COMMUNITY. THE PROCESS WILL IDENTIFY AND FOCUS THE CRITICAL ISSUES AND
WHO PLAYS WHAT ROLE TO WORK TOGETHER EFFECTIVELY.
Cost:
1 . $30,000-50,000
2. Income: ? NEA planning grant from Local Program
city dollars
private dollars (possibly some from arts organizations)
What Accomplish through Planning:
A. Identification of issues and roles: who does what, the public-
private partnership
B. Stated, approved Public Cultural Policy
C. Specific assessment of SA&HC--how it is key in carrying out plan
D. Needs assessment--region wide
E. Identification of spcific financial needs, both current and long
range; specific roles of public and private and ways to accomplish
F. Issues to cover in Plan (also for RFP)
1 . Regional : needs assessment and economic impact
2. Assessment of cultural organizations
3. Assessment of individual artists
4. Facility inventory and needs, including Fox Theatre
5. Assessment of Horizons Grants Program
6. Arts education through community resources
7. Impact of possible Marymount closing.
G. Process provide training for cultural leadership in Salina; possibly
even incorporate this as part of technical assistance component
f
How Accomplish:
A. Community Arts Task Force
1 . Research and identify arts issues to be addressed in plan
2. Provide input into consultant hired, possibly narrowing to
several or recommending one to Steering Committee
3. Basically provide "raw" material
4. Participants: 5 to 7 arts organization administrators and artists,
with one member serving on Steering Committee
B. Community Steering Committee
1 . Structure process, work directly with consultant, sign off on .final
report
2. Participants approved by City Commission, upon recommendation of
SA&HC
3. Participants: 9-15 community leaders
SA&HC member (Karen) Arts Organization people
City Commissioner Artist (possibly from Task Force)
Chair-type person Chamber-type
County Commissioner
Time Line:
February and March
1 . Form Task Force
2. Identify potential Steering Committee members, get commitment from
Chair
3. Develop grant application to NEA
4. Have City pass on concept
5. Continue general talk
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April through September
1 . Begin research with Task Force; develop RFP
2. Form Steering Committee: approve by city and begin to meet
3. Contact various consultants and distribute RFP
4. Begin selection process of consultant
5. Continue general structuring of planning
6. Fundraise private match
September
1 . Receive official word on grant from NEA
2. Hire consultant--set contract
3. Do planning
SALINA ARTS AND HUMANITIES COMMISSION JANUARY 19, 1989
The meeting was held in the Community Room of the Smoky Hill
Museum. Members present were Vi Justus, Ned Rose, Jane Weathers,
Karen Graves,Mary Nell Beatty, Dan Diederich, Nancy Hodges and
Harry Hughes . Staff present were Martha Rhea, Lana Jordan, Connie
Burket, Tom Pfannenstiel, Marlene Stine and Linda Ochs . Also
present was Carmen Wilson of the League of Women Voters .
Minutes : Weathers moved and Rose seconded the minutes be approved
as written.
Treasurer' s Report : Rhea reported the Audit has been performed and
the report may be available next month. The Treasurer' s Report was
accepted by general consent .
Festival; Jordan reported the Festival is in full swing. The
committees are active . A list of the Committee Chairmen was
included in the Packet . The Super Supporter campaign is coming to
a close. The Festival theme this year is "Sun, Wind & Sky. " The
Headline entertainment has not been chosen yet . Graves asked if a
surcharge is still being considered for the Headline entertainment .
Jordan replied that a surcharge has been figured into the budget .
Graves stated next year is the 100th anniversary of Eisenhower' s
birth and perhaps the Festival could tie into that event .
Museum: Beatty gave the Museum report . The Committee discussed
the permanent exhibit space . Harry Hughes, a Committee member and
a Commissioner has had a book published. Autographed copies are
available in the Museum bookstore, Hughes is the third committee
member to be published.
Pfannenstiel gave the staff report . Lisa Calloway compiled a
report of the Museum' s activities for 1988. The Museum had 18
total exhibits, 8 programs, 4 openings and 88 tours. The
attendance for the year was 12, 000 . 50 volunteers put in 32, 023
hours . 800 items were received in the collection. The staff is
now in the process of shelving the collection. They are also
sorting and cataloging on the computer. On January 24 & 25 355
students from USD #305 will be visiting -the Museum for hands-on
demonstrations on butter churning, corn husking, spinning and
weaving. Sunday, January 29 the Museum Store is sponsoring a
Kansas Day Program. Speakers will be Mil Pinner and Carol Schmidt .
The Friends of the Museum will have a luncheon and its annual
meeting that day and the Kansas Sweatshirt Design Contest entries
will be on display. Graves stated the 25th anniversary of the
closing of Shilling Air Force Base is in November . Rose suggested
contacting the Chamber for names of groups and organizations that
might have information or artifacts from Shilling and Camp
Phillips . Several Commissioners comended Pfannenstiel and the
Museum Staff for doing such good work in 1988.
Horizons ; The next Grant meeting will be March 1, 1989, 3: 00 p.m. .
Pat Neustrom has agreeded to facilitate again. Jordan stated the
Final Report from the Chorale and Symphony were included in the
packets . For the upcoming round there have been 8 grants
submitted, all from organizations . $15, 740 has been requested. The
Horizons Review Committee will be looking at the decline in
developing artist applications . The evaluators have begun. The
applications are very diverse, two as second portions of ongoing
projects
Rhea reported the Horizons 50 Steering Committee will meet Friday,
January 20 . The first three year period has been 'completed. Cut
of 54 original units 44 have recommitted. This speaks highly of
the Horizons Grants program.
Burket reported the second concert in the Jazz Series will be
presented February 5 at the Country Club. Spike Robinson and John
Pizzarella will be featured 'and Dick Wright of KANU in Lawrence
will be the guest M.C. On Monday John and Spike will spend a day
in the schools working on Improvisation and breaking into Show
Business . There will be a meeting Friday, January . 20, with some
Community members who might be interested in taking over the Jazz
Series next year.
Rhea reported the 1989 Horizons operating budget was included in
the packets . Rhea explained the budget . Weathers moved and Hodges
seconded the budget be accepted as written. The motion passed.
A, I .E. : Burket reported Refa Buckman has been hired for the
Creative Writing Residency and began work January 17 . The
residency was very popular with the teachers, only half of the
requests could be filled. She will conduct a teacher training
midway through the residency: Shakespearean actor Steve Andresen
will be back the first weekend in February to work in the Junior
Highs . On February 6 the Arkansas Repretory Theatre will present a
Shakespearian Collage . This will be a one hour evening
presentation with a talk back following. They will also be in the
schools that day and 2 members will remain in the schools for 4
days . A Southwestern Bell Arts Excellence Grant provided funding
for this presentation. The ' 89-' 90 A. I .E. Committees are in place
and a list of members was provided in the packets . The secondary
residency will be in music and the elementary residency will be in
Folk Art .
The Arts Task Force minutes were included in the packets . The
Committee was very responsive and interested. Also the
informational brochure on the Arts Are Basic conference to be held
in Salina was included in the packets . Salina was chosen for this
conference because of the programs and activities that are offered
here . On Thursday, February 9 there will be a cocktail hour at the
Holidome. Rhea asked the Commissioners to please consider
attending.
City: A copy of the Arts & Humanities revised 1989 budget was
included in the packets . The KAC Community Arts Development
application for FY ' 90 is in process at this time.
Projects : Stine reported on the Legislative Art project . Four
artists have agreed to have an example of their art displayed in a
Legislator' s office.
The artists are Dean Groves, Jean Reitz, Barbara Jarvis and Terry
Evans .
The Legislators are Ben Vidricksen, Eloise Lynoh, Jayne Aylward and
Larry Turnquist .
Justus asked about Stan Herd and his crop art . Rhea stated she had
done some research and found Herd is very busy and interested in
doing permanent work . He is also interested in the work the Land
Institute is doing. Horizons 50 will be discussing this as a
possible project .
Other : Justus explained The Citizen Board and Commission
Expression of Interest Form. Beatty asked if a list is available
of present Board and Commission members . Justus stated a list is
available in the City Clerk' s office . Hodges suggested the names
of citizens on boards be listed in the paper occasionally.
Rhea reported the City Commission has approved the ohange in terms
of the Arts & Humanities Commissionioners . Members who were to go
off in March will now go off in August .
Graves suggested a letter of congratulations be sent to Dick
Bergan, since he was selected as the sculptor for the Capitol Dome
Project .
Rhea shared an article from the Journal about Richard Huff from the
National Endowment for the Arts who visited Salina in December.
Representing the Arts & Humanities Commission, Justus and Graves
had lunch with him.
The next meeting will be Thursday, February 16, 1989, 4 : 00 p.m. in
the Commission Room.
Meeting adjourned.
SALINA ARTS & HU ANITIES. COMM.
INCOME AND EXPENSE STATEMENT AS OF 1/89
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INCOME ANNUAL BUDGET YEAR-TO-DATE THIS MONTH
TICKET SALES 925 .00
P. TRAXLER BOOK SALES 156.00 156.00
USD 305 12,000.00
KAC-COMMUNITY DEVELOPMENT 7,490 ,00 3 ,369.00 3,369.00
KAC-PROGR'1MS 11,175.00 4 ,050.00 4,050.00
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MID-AMERICA ARTS ALLIANCE
SALINA PUBLIC LIBRARY 1,750.00
COMMUNITY GROUPS-ARTS BLITZ • 500,00
S W BELL-ARKANSAS REP. THEATRE 1,500. 00 1 ,500 .00 1,500.00
INTEREST INCOME 41.76 41. 76
MUSEUM 380 ,00 208,00 208.00
MISCELLANEOUS INCOME
CITY OF SALINA
CITY (SALARIES - SA&HC) 93 , 550. 00
CITY (SALARIES - SHRF) 4, 200.00
CITY (OTHER) 29,050.00
INCOME TOTALS 162 , 520.00 9,324. 76 9,324.76
EXPENSES
SALARIES - SA&HC 93 ,550.00
DIRECTOR
ARTS PROGRAM COORDINATOR/EDUC. •
ARTS PROJECT COORDINATOR
CLERK, PRINCIPAL
SALARIES - SHRF 4,200.00
OFFICE SUPPLIES 3 ,595 .00 744 ,38 744.38
CAPITAL/MAINTENANCE 1,000,00 76 ,83 76.83
TELEPHONE 4,000.00 368,77 368.77
MEMBERSHIP 600.00 370.00 370.00
POSTAGE 1,500.00 135,00 135.00
LITERATURE 400.00
TRAVEL 1,300.00 375.74 375.74
IN-'TOWN MILEAGE 700.00
PRINTING •
OUTSIDE PROF SERVICES - OTHER 2,820.00
GRANTS PROGRAM 12, 500.00
MISCELLANEOUS EXPENSE 500,00 - 9.48 9. 48
PROJECTS
NEWSLETTER 1,650.00 279, 48 279.48
ARTS BLITZ 1,800.00
ART A LA CARTE 1, 175 .00
MUSICAL ARTS 3,000.00
COMMUNITY RESOURCES 1,500.00
ARTIST IN EDUCATION-L. SHEPARD 1,000.00 •
WICHITA CHILDREN'S THEATRE 2 ,500 ,00
CREATIVE WRITING 500.00
POETRY SERIES - 3 ,750.00
MUSEUM 380.00 434.49 434.49
PROJECT SUPPORT 1, 725 .00
• ARTIST IN EDUCATION-R.BUCHMAN 9,000.00 875.00 875 .00
ARTIST IN EDUCATION-S.ANDRESEN 4,450.00 249.04 249 .04
SW BELL/ARKANSAS REP. THEATRE 3 ,425.00 188.00 188.00
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EXPENSE TOTALS 162,520.00 4,106. 21 4,106.21
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SALINA ARTS & HUMANITIES COMM.
BALANCE SHEET AS OF. 1/89
ASSETS .
CASH IN BANK 8, 189.68
PETTY CASH 50.00 •
SAVINGS ACCOUNT 3 ,947.43
CD #0189 FIRST BANK 500.00
TOTAL ASSETS 12,687. 11 .
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LIABILITIES
ACCTS PAYABLE ENCUMBRANCES .00
TOTAL LIABILITIES .00
BALANCE ACCOUNTS
BEGINNING FUND BALANCE 7,468.56
TRANSFERS .00
NET GAIN/LOSS 5,218.55 12,687.11
TOTAL LIABILITIES & NET WORTH 12,687.11
YEAR-TO-UATE THIS MONTH
SALARIES-SAHC 7,884.80 7,884 .80
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