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5.1 Naming River Woods Nature AreaAGENDA SECTION NO: ITEM NO: Page 1 ITEM: Resolution No. 13 -7000 CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 05/13/2013 4:00 P.M. ORIGINATING DEPARTMENT: PARKS & RECREATION BY: DION LOUTHAN FISCAL APPROVAL: BY: K/411- FINAL APPROVAL: BY: a. Public hearing on a naming of municipal facilities request for the naming of the park property recently acquired from U.S.D. 305. b. A resolution naming the newly acquired park property as "River Woods Nature Area." BACKGROUND: On January 8, 2007, the City Commission approved Resolution No. 06 -6343 which adopted the City of Salina Municipal Facilities Guidelines. These guidelines are to be used as a foundation and guidance for the naming of facilities owned by the City of Salina. During the City Commission meeting on March 11, 2013, Resolution No. 13 -6990 was adopted designating the property as a "qualified" facility to be considered for naming. On April 5, 2013, an application was filed by the City of Salina Parks and Recreation Department, requesting the property be considered for naming. The application was verified by the city clerk on April 11, 2013 and determined to be in compliance with the policy. Nature of the request: The Parks and Recreation Department is requesting the facility be titled the River Woods Nature Area, under the landmark naming option. Landmark naming refers to a local resource, landmark, or identifiable community characteristic that is to be identified. No petition is required if used at the inception of the facility to replace a traditional name or when one does not exist. In all other circumstances, a petition is required. During the April 17, 2013 Parks and Recreation Advisory Board meeting, a motion was made and accepted to recommend this name for the new parcel. When considering the request, the City Commission shall: 4 Review the City Clerk's verification as to compliance of the naming initiative and naming petition (if applicable) with these guidelines; Review the merits of the naming initiative and supporting documentation as provided, including a review of the existing name and any application history or other information deemed pertinent to the request; and ❖ Take action regarding the municipal facility naming initiative, including but not limited to: approval, denial, amendment of the request, postponement of action for further consideration, or sending the initiative back to a related board for further discussion. Title In 1975, this property was gifted to the Salina American Revolution Bicentennial Commission ( SARBC) and ultimately the city by Nellie White Newcomb; Artina White Schwartz and her husband, John M. Schwartz; and Verna White McKelvey and her husband, Nathaniel W. McKelvey. In 1976, the property was conveyed by the SARBC and the city to U.S.D. 305, subject to the requirement that it be used as an environmental laboratory for the benefit of the citizens of Salina and the students, staff, and patrons of U.S.D. 305. If not used for such purposes, title vests in the Nature Conservancy, a non - profit organization involved in the ownership and management of real estate for environmental AGENDA SECTION NO: ITEM NO: Page 2 CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 05/13/2013 4:00 P.M. ORIGINATING DEPARTMENT PARKS & RECREATION BY: DION LOUTHAN FISCAL APPROVAL: BY: FINAL APPROVAL: BY: purposes. The prior City Commission action to accept the property restores title and the related access and maintenance easement in the city, subject to the same environmental use requirements. Programmatic The City of Salina currently has 27 parks that total approximately 786 acres. The new park property acquired from U.S.D. 305 has stipulations that exist requiring this parcel of land be used as an environmental laboratory for the benefit of the citizens of the city, Saline County, the state of Kansas, and the students, staff, and patrons of U.S.D. 305. The current plan for the land includes a one mile nature trail that provides both walking and biking opportunities within the property boundaries. This trail has no concrete or asphalt to maintain, but is all natural surfacing. The planned programming includes educational, nature, and interpretative elements administered through the Natural Resources section. The use would also include opportunities to partner with U.S.D. 305 to host various classes and environmental events at the property. This transfer of title represented another step in the cooperative effort between the City and U.S.D. 305 to properly align ownership of publicly held real estate with the entity most appropriately responsible for programming the public use of the property. CONFORMANCE WITH STRATEGIC PLAN: The City will recognize the importance of a healthy community and its natural resources, and will make practical efforts to preserve them. FISCAL NOTE: The only anticipated costs for the new park property are for the treatment of poison ivy around and along the nature trail. This cost is estimated to be $750 annually for labor and material. COMMISSION RECOMMENDED ACTION: Staff submits the following options for City Commission consideration. 1. Adopt Resolution No. 13 -7000 authorizing the naming of the property to River Woods Nature Area. 2. Decline Resolution No. 13 -7000. 3. Recommend an alternative or provide further direction to staff. City staff recommends option 1. Attachments: Application Resolution No. 06 -6343 Resolution No. 13 -6990 Aerial photograph of property Hearing Notice Department of Finance & Administration Office of City Clerk Lieu Ann Elsey, City Clerk 300 West Ash Street, Suite 206 P.O. Box 736 Salina, Kansas 67402 -0736 Salina TELEPHONE (785) 309 -5735 FAX (785) 309 -5738 TDD (785) 309 -5747 e -mail: lieuann.elsey @salina.org Website: www.salina - ks.gov TO: Salina City Commission and Parks and Recreation Advisory Board FROM: Lieu Ann Elsey, City Clerk DATE: April 11, 2013 SUBJECT: Naming of the Environmental Lab Property Transferred from USD #305 On April 5, 2013, the City of Salina Parks and Recreation Department filed an application requesting to name the environmental lab property that was transferred to the City of Salina from USD #305. This request is made under the following option within the City of Salina Facilities Naming Guidelines. Landmark Naming - This refers to a local resource, landmark or identifiable community characteristic that is to be identified. No petition is required if used at the inception of the facility to replace a traditional name or when one does not exist. In all other circumstances, a petition is required. Naminin Procedure: Step #1: City Commission determines the facility's naming status within 21 calendar days of the request. On March 11, 2013, the City Commission adopted Resolution No. 13 -6990 declaring the acquired real estate as a "qualified" facility. Step #2: Within 14 days of the qualified determination the City Clerk's Office shall prepare a written verification to the City Commission and the related board for review as to compliance of the naming initiative and naming petition (if applicable). This will serve as verification to the City Commission and the Parks and Recreation Advisory Board that the attached application is in compliance with the Facilities Naming Guidelines. Step #3: Within 45 calendar days of receipt of the request the related board shall review the naming initiative and make an advisory recommendation to the City Commission. Notice of the meeting shall be published no less than seven days in advance of the scheduled meeting date. Step #4: The City Commission shall conduct a public hearing and consider the naming initiative for the qualified municipal facility with 30 calendar days of receiving a recommendation from the review board. Notice of the public hearing shall be published not less than seven calendar days in advance of the scheduled public hearing date. Upon consideration, the City Commission shall: • Review the verification as to compliance of the naming initiative and naming petition (if applicable) with these guidelines; • Review the merits of the naming initiative and supporting documentation as provided, including a review of the existing name and any applicable history or other information deemed pertinent to the request; and • Take action regarding the facility naming initiative including but not limited to: approval, denial, amendment of the request, postponement of action for further consideration, or sending the initiative back to a related board for further discussion. Step #5: Once the naming action has been taken, the naming sign /plaque design, funding plan and use of staff resources shall be formally approved by the City Commission prior to commencement of the physical name application. Attachments: Naming Facilities Guidelines Application Resolution No. 13 -6990 Facilities Chart RESOLUTION NUMBER 06 -6343 A RESOLUTION ADOPTING THE "CITY OF SALINA MUNICIPAL FACILITIES NAMING GUIDELINES" FOR THE CITY OF SALINA, KANSAS. WHEREAS, since 1995 the City of Salina has used an informal Parks and Recreation Department's policy for naming of municipal facilities; and WHEREAS, the City Commission has determined that the informal policy did not fully meet the City's facility naming needs; and WHEREAS, in March of 2006 the City Commission approved a temporary facility naming moratorium until a comprehensive municipal naming policy could be adopted by the governing body. SO NOW THEREFORE BE IT RESOLVED by the Governing Body of the City of Salina, Kansas: Section 1. The "City ofSalina Municipal Facilities Naming Guidelines" document dated December 18, 2006 and attached hereto is hereby adopted. Section 2. The naming guidelines as adopted shall be used as a foundation and guidance for city government naming of municipal facilities. Section 3. This resolution allows for limited editing discretion by City Staff for future modifications that do not affect specific processes or the overall intent of the guidelines. Section 4. Any substantive deviation from these guidelines will be reviewed by the Governing Body and requires their concurrence. Section 5. Amendments or variances may be considered from time to time by the City Commission as deemed necessary to best meet the public interest. Such actions may be formal amendments to the guidelines, or case -by -case variances as approved by the Commission. Section 6. That this resolution shall be in full force and effect from and after its adoption. Adopted by the Board of Commissioners and signed by the Mayor this 8a' day of January, 2007. Donnie D. Marrs, Mayor (SEAL) MUNICIPAL FACILITY City of Salina NAMING GUIDELINES December 18, 2006 Municipal Facility Naming Guidelines SECTION 1: PURPOSE The purpose of these guidelines is to provide clear guidance for the naming of municipal facilities to ensure their proper identification for public utilization. It also intends to provide a means to recognize contributing individuals or organizations; individuals of particular significance; and local resources, landmarks or identifiable community characteristics. SECTION II: APPLICATION The City Commission reserves the right to address the naming of any municipal facility in accordance with these guidelines and any other applicable laws, contractual obligations or legal restrictions. Unless otherwise provided for, the naming rights of a municipal facility shall cease upon the transfer of ownership from the City. These guidelines shall apply to all municipal facilities as defined herein and may be amended by the City Commission at any time. SECTION III: DEFINITIONS Municipal Facility. Any property, street, park, ball field, building, bridge, parking lot, plaza or component contained therein that is either owned by the City or in which the City has retained naming rights. For purposes of these guidelines, streets shall not be considered a Municipal Facility. Naming Action: A naming action is the City Commission authorization of a naming request by passage of a naming resolution. Naming Initiative: A naming initiative is a request or petition to name or rename a municipal facility. Naming Petition: A naming petition is a signed petition in a form approved by the City Clerk that represents 300 registered voters from within the city of Salina. Qualified Municipal Facility. A qualified municipal facility is a municipal facility formally declared by the City Commission as qualified for naming. Related Board: A related board is any board, committee, or commission that is created to provide assistance or advice to a related function. Related Function: A related function is any municipal department or division that has a primary functional relationship to programming, operations or maintenance of a municipal facility. Significant Contribution: A significant contribution is any financial contribution or contribution of property, plant, or equipment that is considered to significantly Revised 12/06 2 Municipal Facility Naming Guidelines impact the ability to construct, operate and /or maintain a municipal facility, or that is considered to generate a significant revenue source to the City. SECTION IV: POLICY GUIDELINES 1. Municipal Facility Naming Rights Reserved The City reserves the right to rename or remove the designated name of any municipal facility unless otherwise provided for by this policy, applicable contractual obligations or legal restrictions. No facility shall be considered officially named unless by a naming action of the City Commission. No proposed naming initiatives shall be considered unless in full compliance with this policy. 2. Timing and Duration of Municipal Facility Naming A municipal facility may be named at its inception or at any other time as established by the City Commission and in accordance with this policy. 3. Qualified Designation of Municipal Facility Designation as a qualified municipal facility is required prior to commencing a related board review or formal City Commission consideration regarding the merits of a naming initiative. A municipal facility may be designated as qualified at any time, but must have this designation prior to formal consideration of a naming initiative. Determining this designation is encouraged at the inception of a municipal facility and may be changed at any time, with the following restriction. Once a formal action regarding the qualified status of a municipal facility has been taken by the City Commission, a change in designation shall not be considered for at least one (1) calendar year. 4. Naming Petitions All naming petitions must be submitted in an approved form as provided by the City Clerk's Office. The City Clerk shall also review submitted naming petitions and provide verification to the City Commission as to their compliance with this policy. 5. Public Input To ensure and encourage public involvement, every effort shall be made by staff to inform the public and those directly interested in a naming initiative of all applicable public hearings and meetings. 6. Acceptable Naming Options and Application a) Municipal Naming — This refers to the traditional naming of a facility for the sole purpose of public identification (i.e., City of Salina Soccer Complex). It requires no naming petition and is to be used at the inception of the municipal facility or when no name exists. Revised 12/06 3 Municipal Facility Naming Guidelines b) Philanthropic Naming — This refers to a person, company or organization providing a significant contribution to the municipal facility or City. This action requires no naming petition if the naming initiative is directly related to and coordinated with the proposed contribution. In all other circumstances, a naming petition is required. c) Honorary Naming — This refers to a person of local, regional or national significance. This action requires a naming petition. For honorary naming, the credentials, character and reputation of the individual for whom the naming of is being considered shall be appropriately scrutinized. As such, nominations submitted for consideration must be accompanied by appropriate supporting documentation. d) Landmark Naming — This refers to a local resource, landmark or identifiable community characteristic (i.e., Smoky Hill Museum) that is to be identified. It requires no naming petition if used at the inception of the municipal facility to replace a traditional municipal name or when no name exists. In all other circumstances, a naming petition is required. In order to ensure proper facility identification for the public, all municipal facility names shall include a facility identifier (i.e., NAME Fleet Maintenance Facility, NAME Park, or NAME Meeting Room). In addition, no person or organization shall be considered for the naming of more than one municipal facility. 7. Design and Funding of Municipal Facility Physical Name Application The physical name plan shall be approved by the City Commission prior to its application or installation. The design shall take into consideration proper scale and aesthetic appeal, capital and operational cost, facility installation impacts, facility aesthetic appeal, facility functionality, maintenance impacts, and applicable zoning laws and building codes. Funding may be from a combination of sources including local fundraising activities, public funds and private contributions. SECTION V: NAMING PROCEDURE NAMING STEP #1 Upon receipt of a naming initiative for any municipal facility that has not already been declared as qualified for naming, the City Commission shall make a determination regarding the municipal facility's qualified naming status within twenty -one (21) calendar days of receipt of the naming initiative. This action shall be taken prior to any City Commission or related board review regarding the merits of a naming initiative. Revised 12/06 4 Municipal Facility Naming Guidelines NAMING STEP #2 Within fourteen (14) calendar days of receipt of a naming initiative for a qualified municipal facility, the City Clerk's Office shall prepare a written verification as to compliance of the naming initiative and naming petition (if applicable) with these guidelines. Said verification shall be provided to the City Commission and applicable related board for review during their consideration of the naming initiative. NAMING STEP #3 Within forty -five (45) calendar days of receipt of a naming initiative for a qualified municipal facility the related board shall review the naming initiative and make an advisory recommendation to the City Commission. Notice of the meeting shall be published not less than seven (7) calendar days in advance of the scheduled meeting date. When the naming initiative involves multiple boards, the related board shall submit a meeting invitation to other interested boards that express an interest in attending the advisory review process. NAMING STEP #4 The City Commission shall conduct a public hearing and consider the naming initiative for a qualified municipal facility within thirty (30) calendar days of receiving a recommendation from a related board or from receipt of the naming initiative if no related board exists. Notice of the public hearing shall be published not less than seven (7) calendar days in advance of the scheduled public hearing date. Upon consideration, the City Commission shall: • Review the City Clerk's verification as to compliance of the naming initiative and naming petition (if applicable) with these guidelines; • Review the merits of the naming initiative and supporting documentation as provided, including a review of the existing name and any applicable history or other information deemed pertinent to the request; and Take action regarding the municipal facility naming initiative, including but not limited to: approval, denial, amendment of the request, postponement of action for further consideration, or sending the initiative back to a related board for further discussion. NAMING STEP #5 Once a naming action has been taken, the naming sign /plaque design, funding plan and use of staff resources shall be formally approved by the City Commission prior to commencement of the physical name application. Revised 12106 5 a w i� m 0 U RESOLUTION NUMBER 13 -6990 RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT FROM U.S.D. 305 THE QUIT LAIM DEED AND ASSIGNMENT OF GRANT OF EASEMENT FOR THE OUTDOOR '1VIRONMENTAL LABORATORY. IBE IT RESOLVED by the Governing Body of the City of Salina, Kansas: Section 1. That the Mayor is hereby authorized to accept from U.S.D. 305 the Quit Claim Deed and Assignment of Grant of Easement for the outdoor environmental laboratory. Section 2. That the City Clerk is hereby directed to file the original agreement and retain according to the City of Salina Records Management Policy. Section 3. That upon transfer to the real estate, the Governing Body deems this as a qualified facility as defined under the City of Salina Facility Naming Policy. (Section 4. That this resolution shall be in full force and effect from and after its adoption. Adopted by the Board of Commissioners and signed by th ayor is 11th day of March, 2013. Norman -Jennings, Mayor (SEAL) ATTEST: lw Shandi Wicks, CMC, City Clerk City of NAMING OF MUNICIPAL FACILITIES APPLICATION Name of personlorganization making request: City of Salina Parks and Recreation Department Address: 300 West Ash Salina, KS 67401 Telephone: (785) 309 -5765 NAMING OPTIONS ❑ Municipal Naming; This refers to the traditional naming of a facility for the sole purpose of public identification (i.e., City of Salina Soccer Complex). It requires no naming petition and is to be used at the inception of the municipal facility or when no name exists. ❑ Philanthropic Naming: This refers to a person, company or organization providing a significant contribution to the municipal facility or City. This action requires no naming petition if the naming initiative is directly related to and coordinated with the proposed contribution. In all other circumstances, a naming petition is required. ❑ Honorary Naming: This refers to a person of local, regional or national significance. This action requires a naming petition. For honorary naming, the credentials, character and reputation of the individual for whom the naming of is being considered shall be appropriately scrutinized. As such, nominations submitted for consideration must be accompanied by appropriate supporting documentation. M/Landmark Naming: This refers to a local resource, landmark or identifiable community characteristic (i.e. Smoky Hill Museum) that is to be identified. It requires no naming petition if used at the inception of municipal facility to replace a traditional municipal name or when no name exists. In all other circumstances, a naming petition is required. Is a petition required? (circle one) Yes CND What is the proposed name? River Woods Nature Area In order to ensure proper identification for the public, all municipal facility names shall include a facility identifier (i.e., NAME Fleet Maintenance Facility, NAME Park, or NAME Meeting Room). In addition, no person or organization shall be considered for the naming of more than one municipal facility. Give a brief description and location of the facility to be named. The City of Salina currently has 26 parks that total approximately 768 acres. The acceptance of this property adds 18 acres to the inventory. As part of the acceptance, stipulations exist that require this parcel of land be used as an environmental laboratory for the benefit of the citizens of the city, Saline County, the state of Kansas, and the students, staff and patrons of U.S.D. 305. A map of the location is attached. List any credentials /supporting information for the naming. (additional pages may be attached). The planned programming would include educational, nature and interpretative elements administered through the Natural Resources section. The use would also include opportunities to partner with U.S. D. 305 to host various classes and environmental events at the property. Please list if there will there be any physical improvements. Describe the nature of the improvements and the proposed funding source of the improvements. Attach preliminary sketch of improvements if possible. Physical improvements may include a plague, sign, or other additions to the facility. The current plan for the land includes a one mile nature trail that would provide both walking and biking opportunities within the property boundaries. This trail would have no concrete or asphalt to maintain, but rather be all natural surfacing. Additionally, signage and several benches are planned for the area. Application attachments: Petition of a minimum of 300 signature of City of Salina registered voters. Documentation that supports the naming of the facility. r■ rrrrrrrrrrrrrrrrrrrrrsrrrrrrrrrrrrrrrrrrrrrrrrrRrrrrr Krr�rr + ■rrrwrrrrrrrrrrrrrrrrrr■ For office use only Date request received: 4-5-13 Petition Number: K/A I hereby that Petition Number meets the required 300 signatures of City of Salina registered voters as outlined in the City of Salina Naming of Facilities Guidelines that were adopted by the Board of Commissioner of the city of Salina by Resolution No. 06 -6343 on January 8, 2007. City Clerk Does the proposed name meet the guidelines? X Yes 0 No List any City of Salina citizen boards /commissions that may be involved. F&f-ks 4 RWe& 4-iDri Mvispnj Poq rd Has this facility already bee designated? Yes 0 No If so, date of qualification. -11-1.3 - USD #305 Environmental Lab 1 Inch = 400 Feet HEARING NOTICE ON NAMING OF A MUNICIPAL FACILITY The City Commission will hold a hearing on an application filed by the City of Salina Parks and Recreation Department requesting to name a tract of land that will be used for park purposes and described as follows: The portion of the West Half (W /2) of the Northeast Quarter (NE /4), Section Thirty (30), Township Fourteen (14) South, Range Two (2) West of the 6'h P.M., in Saline County, Kansas, lying between the centers of the abandoned Smoky Hill River channels and the present River channel and the flood control levee. This tract, including 15 acres more or less, is bounded on the North by the abandoned river channel that flowed East, on the East by the present channel of the Smoky Hill River, on the South by the abandoned river channel that formerly flowed West, and on the West by the City of Salina flood protection levee. This hearing will be held on Monday, March 13, 2012, at 4:00 p.m., in the City- County Building located at 300 W. Ash in Room 107. All interested parties may appear at said meeting and be heard before the City Commission. Lieu Ann Elsey City Clerk RESOLUTION NUMBER 13 -7000 A RESOLUTION NAMING THE NEWLY ACQUIRED PARK PROPERTY FROM U.S.D. 305 AS "RIVER WOODS NATURE AREA." WHEREAS, on January 8, 2007, the City Commission adopted Resolution Number 06 -6343, which adopted the City of Salina Municipal Facilities Naming Guidelines; WHEREAS, on March 11, 2013, the City Commission adopted Resolution Number 13 -6990 accepting the tract of land from U.S.D. 305 and designating the property as a "qualified" facility for naming purposes; WHEREAS, on April 5, 2013, a naming request application was filed by the City of Salina Parks and Recreation Department; WHEREAS, the city clerk has verified the application and the petition is in compliancy with the City of Salina Municipal Facilities Naming Guidelines; WHEREAS, on April 17, 2013, the Parks and Recreation Advisory Board considered the naming application and approve to submit their recommendation to name the facility "River Woods Nature Area." WHEREAS, on May 13, 20113, the City Commission held a public hearing and accepted citizen input on the request. SO NOW THEREFORE, BE IT RESOLVED by the Governing Body of the city of Salina, Kansas: Section 1. That the parcel land is hereby named "River Woods Nature Area' and described as follows: The portion of the West Half (W /2) of the Northeast Quarter (NE /4), Section Thirty (30), Township Fourteen (14) South, Range Two (2) West of the 6th P.M., in Saline County, Kansas, lying between the centers of the abandoned Smoky Hill River channels and the present River channel and the flood control levee. This tract, including 15 acres more or less, is bounded on the North by the abandoned river channel that flowed East, on the East by the present channel of the Smoky Hill River, on the South by the abandoned river channel that formerly flowed West, and on the West by the City of Salina flood protection levee. Section 2. That this resolution shall be in full force and effect from and after its adoption. Adopted by the Board of Commissioners and signed by the Mayor this 13th day of May, 2013. Barbara V. Shirley, Mayor [SEAL] ATTEST: Lieu Ann Elsey, CMC, City Clerk