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STATEMENT OF WORK FOR PROVISION OF WELLNESS SERVICES
PROVIDED TO
City of Salina, Kansas
by
WellSteps, LLC
November 26, 2012
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1. Introduction
The purpose of this Statement of Work (SOW) is to detail the tasks and responsibilities of WellSteps,
LLC, doing business as WellSteps, LLC (hereinafter, the Vendor) and City of Salina, Kansas
(hereinafter, the Organization) in relation to the delivery of wellness services. The Organization seeks to
contract with the Vendor to implement a worksite wellness solution. The Vendor shall provide a wellness
solution to the Organization as herein described.
2. Scope
This SOW includes planning, evaluation and implementation of a wellness solution by the Vendor in
collaboration with the Organization. The SOW goes into effect: February 1, 2013
and shall remain in effect until terminated by either party for any reason with 30 days notice.
3. Tasks
3.1 PLANNING AND IMPLEMENTATION
3.1.1 The Organization shall:
• Provide a letter of support and photo from the Organization CEO or similar executive to the
Vendor.
• Provide a database with user first and last names, email addresses or EIN. Mailing address may
also be requested.
• Assist the Organization in establishing unimpeded access for the Vendor to distribute materials
and messages, including email communication.
• Deliver timely payment to the Vendor according to terms specified in Item 6 below.
3.1.2 The Wellness Coordinator from the Organization shall:
• Provide the company logo in required size and format.
• Communicate with the WellSteps Guide in a timely manner.
3.1.3 The Vendor Guide shall:
• Work with the Wellness Coordinator to set up the Rewards program.
• Give examples of Rewards activities to the coordinator and help them complete the planning
sheet which includes activities, points, reward levels, rewards and links to content selected by the
Organization.
• Provide marketing flyer with company logo.
• Send out the registration email to all employees (and significant others if desired) on the I" day
of the program.
• Send out one monthly reminder email to all users.
• Help answer questions that users may have regarding the program, after they have first contacted
their wellness coordinator.
• Make updates to activities/links/rewards/etc. throughout the year (coordinators should only send
updates once a month).
• Upload new employees and delete old employees that are no longer with the company
(coordinators should send these email addresses once a month).
• At the end of the program enable the reward function so that users can choose a reward.
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3.2 Evaluation
3.2.1 Vendor shall:
Send the coordinator the final User Activity Report, so they can distribute rewards accordingly.
Phrase all written deliverables in terms and language that can be easily understood by non-
technical personnel (e.g., laypersons without subject matter expertise)
All document deliverables will be in formats (hard copy and electronic) as specified by the
Organization or minimally, in industry accepted formats (e.g., MS Word, MS PowerPoint, Adobe
Acrobat, etc).
4. Performance Standards
WellSteps will work to engage all employees and will work to set up the Rewards system with the Client
in a way that is most effective and compliant with applicable privacy and non-discrimination laws.
5. Location of Performance
The Vendor will conduct and complete the work associated with this SOW at the sites specified in writing
by the Organization prior to the initiation of this SOW. Organization may specify new sites to Vendor
upon mutual consent of the parties.
6. Payments and Terms
6.1 Vendor's Fees
Pricing is included on the last page of this SOW.
Services other than those described in Section 3.1.3 shall be invoiced at $85/hr ($45 minimum) for each
such request. However, you will not billed for extra services without your consent.
6.2 Other Services
Other WellSteps services are available upon request. Every additional WellSteps service beyond the
services described herein must be outlined in a separate Statement of Work.
7. Vendor Personnel Requirements
Representatives of the Vendor have specialized experience and knowledge commensurate with the tasks
outlined in this SOW.
8. Handling of Sensitive and/or Proprietary Information
8.1 Non -Disclosure Agreement
The Vendor shall sign a Non -Disclosure Agreement (NDA), if required, to enable completion of the tasks
specified in this SOW.
8.2 Information Assets
Any information assets owned by the Organization but in custodial care of the Vendor, when no longer
required to complete the prescribed tasks herein, shall be returned to a designated Organization
representative for storage or destruction. Unless approved by a designated Organization official, no
sensitive or proprietary Organization information shall be removed, copies, or otherwise replicated from
the Organization's site or domain.
9. Confidentiality
Access and use of the Organization's network shall be considered sensitive, on an as -required basis, and
shall be appropriately protected.
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10. Ownership of Program
All documents - hard copy or electronic - produced according to the terms of this SOW by the Vendor are
the sole property of the Vendor. However, the Vendor shall release no information without written
permission from the Organization, or other designated official.
11. Local Jurisdiction
Nothing herein shall be construed or applied in a manner inconsistent with the State of Kansas Public
Records Law, General Statutes.
12. Travel
If the Organization requires Vendor is to travel to the Organization worksite, the Organization will pay
for customary travel expenses. Onsite travel expenses are not included in Vendor pricing shown in
Section 6. Whenever possible, conference calls and video conferencing (when available and cost
effective) shall be used.
Dated and signed this ��Day of AD V�koar 2012.
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Steven Aldana, CEO
WellSteps, LLC
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Rewards Solution ($.49 per employee per month paid annually). Total amount $ 2,822.40
One time Set-up fee $ 2,500.00
One time Set-uo fee - waived with sieved SOW by Noventher 30. 2012 (0 2.500 00
Rewards Solution ($.99 per employee per month paid annually). Total amount $ 5,702.40
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