6.2 Minutes 07-01-2013 (DRAFT)
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CITY OF SALINA, KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
July 1, 2013
1:30 p.m.
The special meeting of the Board of Commissioners was called to order at 1:30 p.m. in Room 107, City-
County Building. A roll call was taken.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding), Commissioners,
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, Aaron Householter.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
ADMINISTRATION
(2.1) Presentation of the city’s proposal to the Saline County Commissioners regarding the
Health Department building
Jason Gage, City Manager, explained the Board of Health, current building issues, and
proposal to build and finance a new building.
Ray Hruska, citizen, questioned whether the bonds would need to be put to a public vote
and how the County was going to be convinced into taking the proposal. Mr. Gage
summarized the state statutes regulating the issuance of general obligation bonds, and
benefits that were outlined in the presentation.
Commissioner Crawford felt that the proposal is a win-win situation.
Tracey Sin, 340 ½ S. Connecticut, expressed how important the Health Department is for
the community and the need to take care of the problem.
Lenay Meier, citizen, commented on the need to resolve the issue and the importance of the
Health Department.
ADJOURNMENT
Moved by Commissioner Householter, seconded by Commissioner Crawford, that the special
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 2:00 p.m.
[SEAL]
Barbara V. Shirley, Mayor
ATTEST:
Lieu Ann Elsey, CMC, City Clerk
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 1, 2013
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on the Chamber of
Commerce Economic Development Plan. The Regular Meeting of the Board of
Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. A roll
call was taken followed by the Pledge of Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron
Householter
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager;
Greg Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
13-0213 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to move
Item 8.3 prior to the Citizen Forum. Aye: (5). Nay: (0). Motion carried.
(8.3) Consideration of existing Resolution No. 04-6132 “A Joint Resolution Reconstituting
and Restating the Organization of the Joint City-County Board of Health.
Jason Gage, City Manager, explained the Board of Health, the proposed Resolution
No. 13-7019, termination of the board, mill levy, and statutory authority to increase
the levy.
A discussion followed between Commissioner Hardy, City Attorney Greg
Bengtson, Commissioner Blanchard, Commissioner Crawford, Mr. Gage, and
Commissioner Householter regarding increased mill levy, protest petition, current
levy, mill levy offset, notification to the Board of Health, and funding until the end
of the year.
Commissioner Blanchard felt that this is an opportunity to take a step back; the
City’s proposal for a new building, will hopefully give notice that the City is trying
to work with the County and to accommodate entities and public needs.
A discussion followed between Mr. Gage, Commissioner Householter,
Commissioner Blanchard, and Commissioner Hardy regarding government entities
working together, long term solutions and success of the health department, and
use of a joint resolution and interlocal agreements.
Commissioner Crawford commented that she has known the county commissioners
for many years; there have been things said that should have not been said, but the
need to take a step back with the proposal offered and to do what is best for the
community.
Mayor Shirley felt that it is important to put the issue front and center; they need to
deal with it and do what is best for the community.
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13-0214 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt
Resolution No. 13-7019 declaring the intent of the City of Salina, Kansas to withdraw from
the agreement with Saline County, Kansas relating to the Joint Salina-Saline County Board
of Health and the City-County Health Department pursuant to the Joint Resolution
reconstituting and restating the organization of the Joint City-County Board of Health and
K.S.A. 65-209. Aye: (5). Nay: (0). Motion carried.
CITIZEN FORUM
Tom Drugger, 316 S. 4th
Street, proposed a different location for a future railroad museum.
Tracey Sin, 340 ½ S. Connecticut, commented on the editorial in The Salina Journal
written by former mayor Alan Jilka regarding the county commissioners’ salaries
and benefits, city commissioners’ salaries, and elected officials responsibilities.
Yvonne Gibbons, Health Department, thanked staff for the time and effort in
proposing a plan for a future building for the Health Department and expressed the
need for the continued support from the city and county.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of June 20, 2013.
(6.2) Approve the minutes of June 24, 2013.
(6.3) Approve the minutes of June 26, 2013.
(6.4) Authorize the repair of Secondary Digester No. 2, Project No. 13-2992 by Walters
Morgan Construction, Inc. in the amount of $19,978.
(6.5) Authorize the maintenance of Water Well No. 7, Project No. 13-2994 to Layne
Christensen Company in an amount not to exceed $57,853.12.
(6.6) Approve the purchase of 72 LED light fixtures for the Bicentennial Center from
Gexpro in the amount of $116,064.
(6.7) Award the contract for the 2013 Alley Drainage Improvements, Project No. 13-2981
to Davis Concrete Construction in the bid-plus-additional-work amount of
$35,968.68 with a 5% construction contingency of $1,798.43.
(6.8) Resolution No. 13-7017 authorizing Addendum No. 1 to the Bicentennial Center
demolition and removal of ceiling tile, lights, sound cluster, and specified bracing
and Change Order No. 1 with The Law Company, Inc. (Project No. 13-2983).
(6.9) Authorize the submittal of the 2013 Emergency Solutions Grant application.
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13-0215 Moved by Commissioner Householter, seconded by Commissioner Crawford, to approve
the Items 6.1 through 6.7 and 6.9 consent agenda as presented. Aye: (5). Nay: (0). Motion
carried.
Dion Louthan, Director of Parks and Recreation, summarized the project,
addendum, and change order. Mr. Louthan and City Manager Jason Gage then
responded to Commissioner Blanchard’s question regarding the cost of portable
and temporary lighting, bidding of the original contract, and future capital
improvements to the Bicentennial Center.
Lonnie Wallace, 1320 Wilbre, felt that the improvements to the Bicentennial Center
are a waste of money, and that there has been a lack of shows brought in. Mayor
Shirley, Commissioner Hardy, and Commissioner Householter responded to Mr.
Wallace’s concerns noting recent events, improvements to facility will help attract
new events, and economic impact.
Chris Bird, Global Spectrum, then commented on regional business, and economic
impact of the events.
Additional discussion followed between Mr. Gage, Commissioner Householter, Mr.
Bird, and Mr. Hardy regarding capital improvements, show attraction, Global
Spectrum contract performance targets, and revenues.
13-0216 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve
Resolution No. 13-7017 authorizing Addendum No. 1 to the contract with The Law
Company, Inc. and Change Order No. 1 for Project No. 13-2983. Aye: (5). Nay: (0).
Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Authorize the submittal of fiscal year 2013 Justice Assistance Grant program funds.
Chief James Hill explained the grant program, equipment acquisition, and benefits
of the equipment to the citizens and department. Chief Hill then responded to
Commissioner Hardy’s and Commissioner Blanchard’s questions regarding
whether every officer would eventually have the equipment, system glitches, and
recording to the Cloud.
Mayor Shirley felt that this would be beneficial to the community and department.
13-0217 Moved by Commissioner Householter, seconded by Commissioner Crawford, to authorize
the Mayor to sign the memorandum of understanding, submit the JAG program grant
application, and complete the acquisition of 14 Axon Flex video camera kits. Aye: (5).
Nay: (0). Motion carried.
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(8.2) Authorize the purchase of 26 handheld radios and supporting equipment for the
Bicentennial Center.
Dion Louthan, Director of Parks and Recreation, explained the current system,
narrow banding, bids received, removal of options specified, and alternatives.
A discussion followed between Householter, Mr. Louthan, Commissioner
Blanchard, and City Manager Jason Gage regarding the specifications, removing
items from the bid, equipment compatibility, and narrow banding.
13-0218 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to approve
the bid to Ka-Comm, Inc. in the amount of $18,365.55 with the removal of Items E-J of the
specifications. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
None.
ADJOURNMENT
13-0219 Moved by Commissioner Householter, seconded by Commissioner Hardy, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 5:28 p.m.
[SEAL] Barbara V. Shirley, Mayor
ATTEST:
Lieu Ann Elsey, CMC, City Clerk