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Utilities Cleaning Agreement (2013)CONTRACT THIS AGREEMENT, made and entered into this /9St�day of l— , 203, by and between the City of Salina, Kansas a municipal corporation, First Party, hereinafter referred to as the "Owner" and ServiceMaster of Salina, Inc., Second Party, hereinafter referred to as the "Contractor." WITNESSETH: ARTICLE 1. It is hereby mutually agreed that for and in consideration of the sum or sums to be paid the Contractor by the Owner, as set forth in the accepted Proposal and in accordance with the provisions of the "General Conditions," the said Contractor shall furnish all labor, equipment, accessories and material and shall perform all work necessary to complete the janitorial services in strict accordance with the attached scope of work. ARTICLE 2. It is hereby further agreed that in consideration of the faithful performance of the work by the Contractor, the Owner shall pay the Contractor the sum or sums due him, by reason of said faithful performance of the work, at stated intervals and in the amounts certified by the Director of Utilities; in accordance with the provisions of the "General Conditions," and as set forth in the attached proposal. ARTICLE 3. It is hereby further agreed that at the completion of the work and its acceptance by the Owner, all sums due the Contractor by reason of his faithful completion of the work will be paid the Contractor by the Owner on a monthly basis after said completion and acceptance. ARTICLE 4. This contract and all covenants and agreements thereof shall be binding upon and for the benefit of the heirs, executors, administrators, successors and assigns of said Contractor. ARTICLE 5. It is hereby further agreed that the undersigned will complete the scope of work on a monthly basis at all locations beginning March 1, 2013 and concluding December 31, 2015. C -1 IN WITNESSETH WHEREOF, the First Party and the Second Party, respectively, have caused this agreement to be duly executed in triplicate the day and yearfirst herein written, all copies of which to all intents and purposes shall be considered the original. CONTRACTOR, SECOND PARTY SERVICEMASTER OF SALINA, INC. BY (Office or position of signer) Seal - if Contractor be a corporation OWNER, FIRST PARTY THE CITY OF SALINA, KANSAS BY DIRECTOR OF UTILITIES C -2 2013-2015 UTIILITIES DEPARTMENT JANITORIAL SERVICES CITY OF SALINA PROPOSALFORM To: Director of Utilities City of Salina, Kansas The undersigned agrees to the conditions and terms listed in the attached General Conditions and in the attached Scope of Work (POW /SW -1; POWW /SW -1; and UTD /SW -1). The undersigned will provide the Plant Operations and Utility Divisions Janitorial Services specified for a monthly fee of: ($) ) For accounting purposes provide the following: 4 Water Treatment Plant Administration Building($)�On Wastewater Plant Administration Building ($) t ial Water Distribution Warehouse ($) [ 4g. 6-6 Signed the /13[ 5T , day of 'JQC_, 20D, Firm Name Street Address City, State, Zip \. Or Printed) Phone K PF -1 2013-2015 UTILITIES DEPARTMENT JANITORIAL SERVICES CITY OF SALINA GENERAL CONDITIONS General Cleaning shall occur each year for the next (3) three -years with tasks of cleaning and locations per Scope of Work beginning February 1, 2013 and concluding December 31, 2015. Cleaning will take place one (1) day per week, sometime between 5:00 P.M. and 8:00 A.M. A time schedule will be provided by the contracted company. The scope of work includes the weekly cleaning of the Water Treatment Plant Administration Building, Wastewater Treatment Plant Administration Building and Water Distribution Warehouse. All paper supplies, hand soap and Trash can liners will be provided by the City of Salina. Cleaning supplies and equipment will be provided by the contracted company. Contractor's Insurance Requirements See Sheet CI -1. Equal Opportunity See Sheet EO -1. Termination of Agreement If either party decides to terminate this (3) three -year janitorial agreement, they are to provide the other party with a written termination notice, which shall take effect no less than 30 days from the date of notification. Payment Payment for services rendered will be monthly. Billing must be submitted at the end of each month. Payment will be made on the Friday of the following week after the invoice is received. The City of Salina agrees that the monthly fee set forth in the Proposal Form shall be increased by 4% at the beginning of each calendar year to allow for projected increases in labor cost, fuel cost, transportation costs and other related costs involved in providing the janitorial services for the City of Salina, Utilities Department. Questions regarding the Wastewater and Water Plant worksites are to be addressed to: Kurt Williams, Plant Operations Manager 401 South 5th Street Salina, Kansas 67401 785 - 826 -7305 (Office) or 785 - 819 -0463 (Cell) Questions regarding Water Distribution and Wastewater Collections are to be addressed to: David Lady, Utility Superintendent/Utility Engineer II 401 South 51h St Salina, Kansas 67401 785- 826 -7305 (Office) or 785 - 280 -3332 (Cell) GC -1 cltyof n Contractor's Insurance 8a�in I Requirements The following requirements shall not be construed to limit the liability of the Contractor or It's insurer(s). The City does not represent that the specified coverages or limits of insurance are sufficient to protect the Contractor's interests or liabilities. Required coverages are to be maintained without interruption from the date of the commencement of the work until date of final payment and termination of any coverage required to be maintained after final payment. Questions regarding these requirements should be directed to Nancy Schuessler, Risk Management Specialist at (785) 309 -5705. Commercial General Liability Insurance The Contractor shall provide public liability insurance coverage in an amount no less than $500,000 covering the liability of the Contractor and any and all consultants, agents, independent contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. The insurer must be acceptable to the City of Salina. Upon review of each project, the Risk Management Department may require higher or lower coverage limits. In lieu of the above coverage, the Contractor may provide coverage for its own firm in the above amount or an additional amount and submit proof all his consultants, agents and independent contractors have insurance deemed adequate by the City of Salina. Automobile Liability The Contractor shall provide coverage protecting the contractor against claims for- bodily injury - and/or property damage arising out of the ownership or use of any owned, hired and /or non - owned vehicle. Required minimum limits: $500,000 each accident, combined single limits, bodily injury and property damage. Worker's Compensation Before beginning work, the Contractorshall furnish to the City satisfactory proof that he has taken out, for the period covered by the work under this contract, full workers' compensation coverage as required by state law for all persons who he may employ directly, or through subcontractors, in carrying out the work contemplated under this contract, and shall hold the City free and harmless for all personal injuries of all persons who the contractor may employ directly or through subcontractors. Certificate(s) of Insurance Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time the contract between the City and the Contractor is executed. These certificates shall contain a provision that coverage afforded under the policies will not be cancelled or substantially changed until at least thirty (30) days prior written notice has been given to the City and acknowledged. Note: if the Contractor is subject to worker's compensation law a certificate shall be provided. Notice of Claim The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this contract shall promptly notify the Risk Management Department, (785) 309 -5705, providing full details thereof, including an estimate of the amount of loss or liability. Indemnification Clause The Contractor agrees to indemnify and save harmless the City, its officials, agents, servants, officers, directors and employees from and against all claims, expenses, demands, judgements and causes of action for personal injury or death or damage to property where, and to the extent that, such claims, expenses, demands judgement or causes or action arise from the Contractor's negligent acts. Rev. 04/08 CI -1 EQUAL OPPORTUNITY (a) In conformity with the Kansas act against discrimination and Chapter 13 of the Salina Code, the Contractor and its subcontractors, if any, agree that: (1) The Contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under this Contract because of race, sex, religion, age, color, national I rigin, ancestry or disability; (2) The Contractor shall observe the provisions of Chapter 13 of the Salina Code and shall not discriminate against any person in the performance of work under this Contract because of race, sex, religion, age, color, national origin, ancestry or disability; (3) The Contractor shall include in all solicitations, or advertisements for employees, the phrase "equal opportunity employer," or a similar phrase to be approved by the city's human relations director; (4) If the Contractor fails to comply with the manner in which the Contractor reports to the Kansas human rights commission in accordance with the provisions of K.S.A. 44 -1031 and amendments thereto, the Contactor shall be deemed to have breached this Contract and it may -be canceled, terminated or suspended, in whole or in part, by the City; (5) If the Contractor is found guilty of a violation of Chapter 13 of the Salina Code or the Kansas act against discrimination under a decision or order of the Salina human relations commission or the Kansas human rights commission which has become final, the Contactor shall be deemed to have breached this Contract and it may be canceled, terminated or suspended, in whole or in part, by the City; (6) The Contractor shall not discriminate against any employee or applicant for employment in the performance of this Contract because of race, sex, religion, age, color, national origin, ancestry or disability; and (7) The Contractor shall include similar provisions in any subcontract under this Contract. (b) The provisions of this section shall not apply to this Contract if the Contractor: (1) Employs fewer than four employees during the term of this Contract; or (2) Contracts with the City for cumulatively $5,000 or less during the City's calendar fiscal year. EO -1 2013 -2015 PLANT OPERATIONS DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Plant Operations Division, is accepting proposals for janitorial services at the Water Treatment Plant Administration Building, located at 401 S. Fifth St., Salina, Kansas 67401. The following areas of the building are to be cleaned once per week, March1, 2013 through December 31, 2015 between the hours of 5:00 P.M. and 8:00 A.M.: ♦ Five (5) Offices ♦ Copy Room ♦ Waiting Room ♦ Conference Room ♦ Break Room ♦ Two (2) Restrooms ♦ Approximately 3,500 sq. ft. The following is a listing of required weekly and monthly cleaning: Weekly Cleaning ♦ Vacuum all carpeted areas ♦ Dust all counters, cabinets, bookshelves and file cabinets ♦ Dust office equipment (computers, ♦ Clean and sanitize all restrooms printers, copy machines and etc.) ♦ Clean all mirrors ♦ Wet mop all tile /linoleum floors ♦ Clean conference area /break area ♦ Dispose of all trash ♦ Check and re- supply all paper towel ♦ Wipe down all mini - blinds and window dispensers and bath tissue sills ♦ Sanitize all phones ♦ Clean the inside of the entryway windows ♦ Wipe down walls and remove scuffs POW /SW -1 2013 -2015 PLANT OPERATIONS DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Plant Operations Division, is accepting proposals for janitorial services at the Wastewater Treatment Plant Administration Building, located at 596 North Marymount Road, Salina, Kansas 67401. The following areas of the building are to be cleaned once per week, March 1, 2013 through December 31, 2015 between the hours of 5:00 P.M. and 8:00 A.M.: ♦ Three (3) Offices ♦ Two (2) Restrooms ♦ Copy Room and Hallway s Laboratory ' ♦ Approximately 1,900 sq. ft. The following is a listing of required weekly and monthly cleaning: - - - - - - Weekly Cleaning - - - - - - - - - - - - - - - - ♦ Vacuum all carpeted areas ♦ Dust all counters, cabinets, bookshelves and file cabinets ♦ Dust office equipment (computers, ♦ Clean and sanitize all restrooms printers, copy machines and etc.) ♦ Clean all mirrors ♦ Wet mop all tile /linoleum floors ♦ Wipe down walls and remove scuffs ♦ Dispose of all trash ♦ Check and re- supply all paper towel ♦ Wipe down all mini - blinds and window dispensers and bath tissue sills ♦ Sanitize all phones ♦ Clean the inside of the entryway windows Wet mop all tile /linoleum floors and dispose of trash only. POWW /SW -1 2013 -2015 UTILITY DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Utility Division, is accepting proposals for janitorial services at the Water Distribution Warehouse Building, located at 319 East Elm St, Salina, Kansas 67401. The following areas of the building are to be cleaned once per week, March1, 2013 through December 31, 2015 between the hours of 5:00 P.M. and 8:00 A.M.: ♦ Office ♦ Meter Shop Room ♦ Office Area / Dividers ♦ Rest Rooms ♦ Break Room ♦ Locker room ♦ Approximately 1,850 sq. ft. The following is a listing of required weekly and monthly cleaning: Weekly Cleaning - ♦ Vacuum all carpeted areas ♦ Dust all counters, cabinets, bookshelves and file cabinets ♦ Dust office equipment (computers ♦ Clean and sanitize all restrooms printers, copy machines and etc.) ♦ Clean all mirrors ♦ Clean conference area /break area ♦ Check and re- supply all paper towel dispensers and bath tissue ♦ Sanitize all phones ♦ Wipe down walls and remove scuffs ♦ Wet mop all tile /linoleum floors ♦ Dispose of all trash ♦ Wipe down all mini - blinds and window sills ♦ Clean the inside of the entryway windows UTD /SW -1 ''� °® CERTIFICATE OF LIABILITY INSURANCE 2119/20D13YY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Assurance Partners CONTACT Kathy COok NAME: Y PHONE (800) 563 -1871 NC No: (7851825 -5098 Ao DaeSS:kcook(4yourassurance.com 2090 S. Ohio PRODUCER 00003493 CUSTOMER 10 P.O. BOX 1213 INSURER(S) AFFORDING COVERAGE NAK:M Salina KS 67402 -1213 INSURED INSURER A:Em to ers Mutual Casualty Co. 21415 Servicebtaster of Salina, Inc. INSURER B: INSURER C: GENERAL AGGREGATE $ INSURER D: LIMIT APPLIES PER: PRO LOG 522 Reynolds INSURER E $ INSURER F: AUTOMOBILE Salina KS 67401 -2034 COVERAGES CERTIFICATE NUMBER 12/13 Auto /WC REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R rypE OF INSURANCE ADDL IN Er SUER POLICY NUMBER MMIDDY/YYYY MMIDDIYEYYY LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑ OCCUR EACH OCCURRENCE $ DAMAGETO RENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL S ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE POLICY LIMIT APPLIES PER: PRO LOG PRODUCTS - COMPIOP AGG $ $ • AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS X7232013 10/7/2012 10/7/2013 COMBINED SINGLE LIMIT (Ed accident) $ 1,000,000 X. BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ X X $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ • WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE YIN OFFICERIMEMBER EXCLUDED? (Mandatory In NH) H yes, deecdbe antler DESCRIPTION OF OPERATIONS below NIA X7232013 10/7/2012 10/7/2013 ' K WC STATU- OTH- E.L. EACH ACCIDENT $ 100,000 E.L. DISEASE - EA EMPLOYEE $ 100,000 EL .DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AHach ACORD 101, Additional Remarks Schedule, H more space is required) martha.tasker @salina.org City of Salina Att:Martha Tacker- Director of Utilities PO Box 736 300 W Ash Salina, KS 67402 -0736 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Susan Flaming /SFLAMI ©1988 -2009 ACORD CORPORATION. All rights reserved. INS025 (200808) 1 DE AGLJICIJ name ana logo are reglsrerea marKS Or AGUKU Client#- 12811 SERVISALI ACORD_ CERTIFICATE OF LIABILITY INSURANCE D3 /05 /201IY'YYY) 3105/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lipscomb & Pitts Ins., LLC CONTACT NAME: LIMITS PHONE AIC gg1 321 -1000 F"" 013211099 No, EXt : AIC, Na): No 2670 Union Ave. Ext. Suite 100 Memphis, TN 38112 EfdAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAIC# 901 321.1000 INSURER A Travelers Ins. Co. $1000000 INSURED ServiceMaster of Salina, Inc. 522 Reynolds Salina, KS 67401 INSURER B:ROCkhlll Insurance Company 28053 INSURER C INSURER D: INSURER E $300 000 INSURER F: CLAIMS -MADE F7x OCCUR COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSR WD POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MWDD/YYYY LIMITS A GENERALLUIBILITY 6807071C215PHX12 10/07/201210/07 /201 EACH OCCURRENCE $1000000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $300 000 CLAIMS -MADE F7x OCCUR MED EXP (Anyone person) $5,000 PERSONAL &ADV INJURY $1,000,000 X PD Ded:500 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGO $2,000,000 - $ POLICY PEGRO T LOG AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Par person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE Peraccident $ NON -OWNED HIRED AUTOS AUTOS UMBRELLALIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION$ $ WORKERS COMPENSATION WCSTATO OTH- 1. AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETORIPARTNEWEXECUTIVE OFFICERIMEMBER EXCLUDED? NIA E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE- POLICY LIMIT $ If yes, describe antler DESCRIPTION OF OPERATIONS below A Crime 64BU104297463BCM 10107/2012 10107/201 $25,000 B Contractor's RCPLE00507200 2104/2013 02/04/2014 $1,000,000 Occurrence Pollution Liab. $1,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (AHach ACORD 101, Additional Remarks Schedule, If more space Is required) The City of Salina Attn: Martha Tasker - Director of Utilities PO Box 736, 300 W Ash Salina, KS 67401 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD #S520542/M515571 PATR5 nJ . s 31 SI 13