Shop Towel and Floor Mats (Utilities) CONTRACT
THIS AGREEMENT, made and entered into this 7/' day of ��- , 20/5, by and
between the City of Salina, Kansas a municipal corporation, First Party, hereinafter
referred to as the "Owner" and NCK Commercial Laundry, Second Party, hereinafter
referred to as the "Contractor."
WITNESSETH:
ARTICLE 1. It is hereby mutually agreed that for and in consideration of the sum or
sums to be paid the Contractor by the Owner, as set forth in the accepted Proposal and in
accordance with the provisions of the"General Conditions,"the said Contractor shall furnish all
labor, equipment, accessories and material and shall perform all work necessary to complete
the shop towel and floor mat services in strict accordance with the attached-scope of work.
ARTICLE 2. It is hereby further agreed that in consideration of the faithful performance
of the work by the Contractor, the Owner shall pay the Contractor the sum or sums due him,
by reason of said faithful performance of the work, at stated intervals and in the amounts
certified by the Director of Utilities; in accordance with the provisions of the "General
Conditions," and as set forth in the attached proposal.
ARTICLE 3. It is hereby further agreed that at the completion of the work and its
acceptance by the Owner, all sums due the Contractor by reason of his faithful completion of
the work will be paid the Contractor by the Owner on a bi-weekly basis after said completion
and acceptance.
ARTICLE 4. This contract and all covenants and agreements thereof shall be binding
upon and for the benefit of the heirs, executors, administrators, successors and assigns of
said Contractor.
ARTICLE 5. It is hereby further agreed that the undersigned will complete the scope of
work on a bi-weekly basis (every two (2)weeks) at all locations beginning March 1, 2013 and
concluding December 31, 2015.
C-1
IN WITNESSETH WHEREOF, the First Party and the Second Party, respectively, have
caused this agreement to be duly executed in triplicate the day and year first herein written,
all copies of which to all intents and purposes shall be considered the original.
CONTRACTOR, SECOND PARTY
NCK COMMERCIAL LAUNDRY
BY a Cp
(Office or position of signer)
Seal - if Contractor be a corporation
OWNER, FIRST PARTY
THE CITY OF SALINA, KANSAS
BY G
DIRECTOR OF UTILITIES
C-2
2013 — 2015
UTILITIES DEPARTMENT
SHOP TOWEL AND FLOOR MAT SERVICES
CITY OF SALINA
PROPOSAL FORM
TO: Director of Utilities
City of Salina, Kansas
The undersigned agrees to the conditions and terms listed in the attached General Conditions
and in the attached Scope of Work (PO/SW-land UTD/SW-1). '
The undersigned will provide the Plant Operations Division and Utility Division Shop Towel and
Floor Mat Services specified for a bi-weekly fee of ($) )9 3.a I
For accounting purposes provide the following:
Water Treatment Plant ($) Q .'J&
Wastewater Treatment Plant($) 2-)(0 5D
Water Distribution Warehouse($) 4)4], an
Wastewater Collection Warehouse($) 9,1)5
Signed )4- dd. of ,jonitar`i , 20 )3
By mol.dr.
I r /
Firm N, me no LOmmPrCial LQt Ind rul
(Typed or Printed)
Street Address can L.) and
City, State Zip Code Cn enrtho Ks (oho9o)
Phone op -Qyz3 -e/q 33
PF - 1
2013 — 2015
UTILITIES DEPARTMENT
SHOP TOWEL AND FLOOR MAT SERVICES
CITY OF SALINA
GENERAL CONDITIONS
General
Shop towel and floor mat services shall occur each year for the next (3) three-years at locations
per Scope of Work beginning March 1, 2013 and concluding December 31, 2015. Services will
take place bi-weekly (every two (2) weeks) at all locations. The scope of work includes the bi-
weekly pick up and replacement of shop towels and floor mats at the Water Treatment Plant,
Wastewater Treatment Plant, Water Distribution Warehouse, and Wastewater Collection
Warehouse. All shop towels and floor mats shall be provided by the service provider.
Contractor's Insurance Requirements
See sheet CI -1.
Equal Opportunity
See sheet E0-1.
Termination of Agreement
If either party decides to terminate this (3) three-year shop towels and floor mats agreement,
they are to provide the other party with a written termination notice, which shall take effect no
less than 30 days from the date of notification.
Payment
Payment for services rendered will be bi-weekly. Payment will be made on the Friday of the
following week after invoice is received.
The City of Salina agrees that the monthly fee set forth in the Proposal Form shall be increased
by 4% at the beginning of each calendar year to allow for projected increases in labor costs, fuel
cost, transportation costs and other related costs involved in providing the shop towel and floor
mat services for the City of Salina, Utilities Department.
Questions regarding the Wastewater and Water Plant worksites are to be addressed to:
Kurt Williams, Plant Operations Manager
401 South 5th Street
Salina, Kansas 67401
785-826-7305 (Office) or 785-819-0463 (Cell)
Questions regarding Water Distribution and Wastewater Collections are to be addressed to:
David Lady, Utility Superintendent/Utility Engineer II
401 South 5th St
Salina, Kansas 67401
785-826-7305 (Office) or 785-280-3332 (Cell)
GC - 1
abet
Contractor's Insurance
Salina Requirements
The following requirements shall not be construed to limit the liability of the Contractor or It's
insurer(s). The City does not represent that the specified coverages or limits of insurance are
sufficient to protect the Contractor's interests or liabilities. Required coverages are to be maintained
without interruption from the date of the commencement of the work until date of final payment and
termination of any coverage required to be maintained after final payment. Questions regarding
these requirements should be directed to Nancy Schuessler, Risk Management Specialist at(785)
309-5705.
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents,
independent contractors, etc. which are employed or retained by the Contractor, on an
occurrence basis. The insurer must be acceptable to the City of Salina. Upon review of each
project, the Risk Management Department may require higher or lower coverage limits.
In lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all his consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
_ _ The Contractor shall provide-coverage protecting.the-contractor against-claims-for bodily injury - - - - - -- - -
and/or property damage arising out of the ownership or use of any owned, hired and/or non-
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time the
contract between the City and the Contractor is executed. These certificates shall contain a
provision that coverage afforded under the policies will not be cancelled or substantially changed
until at least thirty (30) days prior written notice has been given to the City and acknowledged.
Note: if the Contractor is subject to worker's compensation law a certificate shall be provided.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
contract shall promptly notify the Risk Management Department, (785) 309-5705, providing full
details thereof, including an estimate of the amount of loss or liability.
Indemnification Clause
The Contractor agrees to indemnify and save harmless the City, its officials, agents, servants,
officers, directors and employees from and against all claims, expenses, demands,judgements
and causes of action for personal injury or death or damage to property where, and to the extent
that, such claims, expenses, demands judgement or causes or action arise from the Contractor's
negligent acts.
Rev.04/08
CI-1
EQUAL OPPORTUNITY
(a) In conformity with the Kansas act against discrimination and Chapter 13 of
the Salina Code, the Contractor and its subcontractors, if any, agree that:
(1) The Contractor shall observe the provisions of the Kansas act against
discrimination and shall not discriminate against any person in the performance
of work under this Contract because of race, sex, religion, age, color, national
origin, ancestry or disability;
(2) The Contractor shall observe the provisions of Chapter 13 of the Salina
Code and shall not discriminate against any person in the performance of work
under this Contract because of race, sex, religion, age, color, national origin,
ancestry or disability;
(3) The Contractor shall include in all solicitations, or advertisements for
employees, the phrase "equal opportunity employer," or a similar phrase to be
approved by the city's human relations director;
(4) If the Contractor fails to comply with the manner in which the Contractor
reports to the Kansas human rights commission in accordance with the
provisions of K.S.A. 44-1031 and amendments thereto, the Contactor shall be
deemed to have breached this-Contract and-it may be canceled, terminated or-
suspended, in whole or in part, by the City;
(5) If the Contractor is found guilty of a violation of Chapter 13 of the Salina
Code or the Kansas act against discrimination under a decision or order of the
Salina human relations commission or the Kansas human rights commission
which has become final, the Contactor shall be deemed to have breached this
Contract and it may be canceled, terminated or suspended, in whole or in part,
by the City;
(6) The Contractor shall not discriminate against any employee or applicant
for employment in the performance of this Contract because of race, sex,
religion, age, color, national origin, ancestry or disability; and
(7) The Contractor shall include similar provisions in any subcontract under
this Contract.
(b) The provisions of this section shall not apply to this Contract if the
Contractor:
(1) Employs fewer than four employees during the term of this Contract; or
(2) Contracts with the City for cumulatively $5,000 or less during the City's
calendar fiscal year.
EO-1
2013-2015
PLANT OPERATIONS DIVISION
SHOP TOWEL AND FLOOR MAT SERVICES
CITY OF SALINA
SCOPE OF WORK
The City of Salina, Plant Operations Division is accepting proposals for shop towel and floor mat
services at the Water and Wastewater Treatment Plants.
The following services shall be performed bi-weekly, March 1, 2013 through December 31,
2015:
Water Treatment Plant
401 South Fifth Street
Description Quantity
♦ Red Shop Towels 200
• 3' x 4' Navy Mats 9
O 4' x 6' Navy Mats 4
♦ 36" Dry Mops 2
♦ 48" Dry Mops 1
Wastewater Treatment Plant
596 North Marymount Road
Description Quantity
♦ Red Shop Towels 400
♦ 3' x 4' Navy Mats 2
♦ 4' x 6' Navy Mats 4
♦ 36" Dry Mops 2
♦ Roll Towel Cabinets 1
♦ Stock Roll Towels 10
♦ Wet Mops 3
PO/SW-1
2013-2015
UTILITIES DIVISION
SHOP TOWEL AND FLOOR MAT SERVICES
CITY OF SALINA
SCOPE OF WORK
The City of Salina, Utility Division is accepting proposals for shop towel and floor mat services at
the Water Distribution and Wastewater Collections Warehouses.
The following services shall be performed bi-weekly, March 1, 2013 through December31,
2015:
Water Distribution Warehouse
319 East Elm Street
Description Quantity
♦ Red Shop Towels 300
♦ Cotton Towels 200
♦ 3' x 4' Navy Mats 5
♦ 36" Dry Mop 1
♦ 24" Dry Mop 1
♦ Wet Mops 1
♦ Laundry Bag 1
Wastewater Collections Warehouse
596 North Marymount Road
Bldg #7 at Wastewater Treatment Plant
Description Quantity
♦ 3' x 4' Navy Mats 4
♦ 24" Dry Mop 1
♦ Wet Mop 1
UTD/SW-1
02/06/2013 16: 15Peop les Insurance (FAX)785 243 J124 ' UJ I/LIU I
u4 Cda�,�"r, ® DATE(MMInoIYYYY)
CERTIFICATE OF LIABILITY INSURANCE 02/06/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE F M AL A OR T COVERAGE AFFORDED POLICIES
BELOW. THIS CERTFIICATEFNSURANCE DO SNOTCONSTTUTE C NTRACTBETWEENTHE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the polloy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In Ileu of such endoreement(a).
PRODUCER CONTACT NAME:
Peoples Insurance-Concordia F(qrya Peh(765)243-2494 I TM,N0),(765)243-3124
1409 Lincoln Ave. ADDRa99:
Concordia,KS 66901 IN8URER(5)AFFORDING COVERAGE _ NAICf
INSURER A I Allied •
INSURED INSURER 13:Allied
Nck Commercial Laundry, Inc, INSURER C:
215 W 3Rd St .
INSURER D I RTW INC.
Concordia,KS 66901 INSURER II
INSURER PI
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPO Or INSURANCE IWOC�U� POLICY SPE EMMY SIP '
LTR
MR INSR MD POLICYUIUMBER IMMICDF/YYYI IMMIDDIT Y ) LIMITS
A GENERAL LIABILITY ACPGLA05115220 711/2012 .11-112013 EACH OCCURRENCE a 1000000
DAMAGE TO RENTED
COMMERCIAL GENERAL LIABILITY PREMISES(En mum* S 100000
ICLAIMS-MADEOOCCUR MEDEXP(Any nine paree(1) $ 5000
PERSONAL AADV INJURY 8 1000000
GENERAL AGGREGATE $ 2000000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGO 3 2000000
GA El POLICY I JF 1 1 LOO y(E NOPW�MNIN( A
B AUTOMOBILE LIABILITY ACPBA5115220 7/1/2012 7/112013 ,LI:UMIT a 1000000
MY AUTO BODILY INJURY(Par paean) I
_
,-.� ALL OI ED SCHEDULED 1COILY INJURY(Per accident) 3
NON-OWNED PROPERTY DAMAGE 3
HIRED AUTOS AUTOS IPOC&Odell
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UMIRILLA/JAS OCCUR EACH OCCURRENCE I
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EXCESS LIAM CLAMS-MADE AGGREGATE S
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AND EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE YI❑N N/A
(Mandatary In N H)) EL EACH ACCIDENT S
OFFICEREXCLUDED? EL DISEASE-EA EMPLOYEE 8
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DESCRIPTION OP OPERATIONS/LOCATIONS/VEHICLES (Attach ACDRD 101,Additional Remed,e Schedule,It more apace la requtred)
CERTIFICATE HOLDER CANCELLATION
THE EXPIRATION DATE THEREOF, NOTICE POLICIES CANCELLED BEFORE
IN
CITY OF SALINA ACCORDANCE WITH THE POLICY PROVISIONS,
AI/WORMED REPRESENTATIVE
I
- SO 1988.2010 ACORD CORPORATION. All rights reserved.
ACORD 25 12 01 010 5) The ACORD name and toga are registered marks of ACORD