Electronic Records Use - 2012 User Agreement
Access to Saline County Register of Deeds Electronic Files and Records
Ali employed,personnel or agents of any authorized Subscriber to the Saline County Register of
Deeds electronic£des who will access Saline County Register o f Deeds microfilm libraries,
information technology or other Register of Deeds records("User")are required to sign this
document before accessing any Saline County Register of Deeds microfilm libraries,computer
images or other Saline County Register of Deeds records or information as set forth in the applicable
Subscriber agreement. "Information technology"includes any computer network,internet access,
electronic mail and voice message systems,facsimile devices,or other electronic systems used by
Saline County. Subscriber,Subscriber employees,personnel and agents have no expectation of
privacy in use of any computer technology or access to records as set forth in this User Agreement or
the Subscriber Agreement, Saline County reserves the right to review,audit,or monitor any
information technology used by Subscriber Personnel. Subscriber and Users have duties to protect
against placing private information in to the possession of the general public or in the possession of
persons that do not have a legitimate business need for the information in violation of the Subscriber
Agreement.
9. User shall execute only applications that pertain to the
1. User hereby agrees to refrain from either directly or Subscriber's access agreement _
indirectly,placing private information into the
Possession of the general public or in the Possession 10. User shall promptly report log-on problems or any other
of persons that do no have a legitimate business need computer errors to the Register of Deeds.
for the information. User agrees to use all due
diligence in preventing any dispersal,however 11. User shall promptly notify the Register of Deeds if
minor,of Private information beyond what is he/she has any reason to suspect a breach of security or
reasonably necessary in carrying out Subscriber's potential breach of security.
business. "Private information°is defined as that
information the release of which could constitute an 12. User shall promptly report anything that they deem to
unwarranted invasion of personal privacy and be a security loophole or weakness in the computer
specifically includes,but is not limited to, network to the Register of Deeds. _
signatures,social security numbers,mother's maiden _
names and dates of birth. 13. User shall not install or use any type of encryption
device or software on any Saline County hardware,
2. User has no expectation of privacy in any electronic which has not been approved in writing by the Register
communications,use of Saline County property,access of Deeds _
to electronic files or internet access. Saline County
reserves the right to review,audit,or monitor any 14. User shall not attach any device to the Saline County
information technology used by User. network without written approval from the Register of
Deeds.
3. User shall use only accounts authorized by the Saline -
County Register of Deeds. 15. User shall not delete,disable,or bypass any authorized
encryption device,or anti-virus or other software
4. User may access only those resources for which they program,installed on Saline County hardware.
are specifically authorized.
16. User shall not attach any network or phone cables to
5. User is personally responsible for safeguarding his/her - any Saline County device without written approval
account and log-on information. Passwords shall from the Register of Deeds.
remain confidential.
17. User may not copy any data and/or software from any
6. User is not permitted to script his/her user IDs and Saline County resource for personal use.
passwords for log-on access.
18. Saline County data and/or software shall not be
7. User is not permitted to allow another person to log-On removed from a Saline County building without prior
to any computer utilizing his/her,if provided,personal written approval from the Register of Deeds
account,nor are they permitted to utilize someone
else's account to log-on to a computer. Authorized 19. User may not utilize Saline County computer systems
system or service accounts may be used by multiple for non-related work activity,any illegal activity or
people. downloading of files from the Internet.
8. User may not leave his/her workstation logged onto the 20. User is prohibited from intercepting or monitoring
network while away from the area if there is danger of network traffic by any means,including the use of
an unauthorized person getting access to any sensitive network sniffers.
information. User may elect to lock the workstation
rather than logging off when leaving for very short time 21. User may not give out any Saline County computer
periods information to anyone. Exception: other User needing
the information to complete tasks and who have signed
this agreement. Information includes but is not limited - 27. Use by User of any Saline County information _
to IP addresses,security configurations,etc. technology constitutes the User's acknowledgement
and acceptance of the above referenced policies. Any
22. All data storage media shall be erased or destroyed User who violates any of these policies shall be subject
prior to disposal to disciplinary action,including complete removal from
the Subscriber's project(s)requiring access to Register
23. User may not remove or delete any computer software. of Deeds records as well as being subject to Kansas
civil and criminal liability. The Register of Deeds may
24. User shall not attempt to obtain or distribute Saline request the Subscriber consider such disciplinary action
County system or user passwords. as demotion,suspension or termination of User.
25. User may not use Saline County information 28. This agreement shall automatically terminate upon the
technology to send or receive threatening,obscene, User's separation of employment with the authorized
abusive,sexually explicit language or pictures. Subscriber except that the duties to maintain the privacy
of personal information(see section I of this Exhibit)
26. User is prohibited from causing Saline County to and to hold Saline County harmless from any action
violate copyright laws. based upon a breach of that duty(see section 9 of
Subscriber Agreement)shall survive -
j nl understand and agree to the provisions set forth above.
�U 11 21-I y Lieu Ek�eq
User Signature U Date Subscriber Name(Print ful name)
User Name(Print full name)
e-mail addiess
P o as w
Mailing address -
7 -61
Phone number -