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06-19-2002 Agenda THE SALINA ARTS AND HUMANITIES COMMISSION 211 W. Iron · P.O. Box 2181 · Salina, KS 67402-2181 ° 785-309-5770 ° fax 785-826-7444 e-mail: sahc@midusa.net · www. salinaarts.com SALINA ARTS AND HUMANITIES COMMISSION MEETING: TIME: PLACE: AGENDA: WEDNESDAY, JUNE 19, 2002 4:00 P.M. SMOKY HILL MUSEUM - COMMUNITY ROOM 1. Minutes Approval (enclosed) 2. StaffReports (enclosed) 3. River Festival l~eview/Feedback 4. StaffLng Update 5. Horizons Update a. Organizational Advancement Committee b. Silver Needles 6. Community Art & Design Update 7. Smoky Hill Museum Update 8. Other The mission of the Salina Arts and Humanities Commission is the cultivation of this place through the power of the arts and humanities to change lives and build community. Bill Medina, Chair / Sydney Soderberg, Vice Chair / Patrick Bihhnaier, Secretary/Jim Colahan, Treasurer Jane Alsop, Tom Claman, Tom Gates, Murray Gorman, James Hall IV, Monte Shadwick, Lindsey Shirack, L/nda Smith, Steve Thompson, Paula V/right / Barbara Koostra, F. xecun've Director . > \ TilE sALINA ARTS, AND " , HUMANITIES, " COMMISSION' ;11 W, Iron . P.O, Box 2181 . S;.u"., KS 67402-2181 . 785-30~5770 . fax 785'82~7444, , I. e.mail: sahc@midusa.net . www.salinaaItS.com ' : ~ ' "1 ;/1;'" , , ~ . I,,,," " " " ", 'II, /.1 ~ " .. . ~\, .. ,.., ;SALINA ARTS AND HUMANlTIES COMMISSION " , , ) .;:: ."., I '" MEE':fING: ,WEDNESDAY, JUNE 19, 2rn.J2 \. , , '~' ; .TIME: , 4:~P.M:.' - ,'. '. ". ," 'PLAcE: ' . ...' ." ,,; .. l,.," ,. , SMOKY HILL MUSEUM - COMMUNITY ROOM " ' - , ' AGEIIDA: ' ""'. .1 /' -", (:,' " . C" " " .' ' " "f '''., '. . 1: ,MiD.~tes Apprclval ~e~cl9seli) , " ," ',/' 2.', Staff RepOrts (enclos~~) " " ~ . .. "J' . 3, ' River Festival RevieWlFeedback '." ,-' :1', . ',' , ..' , 4.,' st;rlJ3ng Update , , > ~' '-.' '" '5; Horizons Update" " ' , ", a;, Organizational Advancement Committee ~. 'SilverNeedles':,,',.,<,:, .,~." " " ",1' ,', ,'".... " ,...; 6. " Con~1UnitY Art ~ riesi~ update , ,,,i, , , 7, ~moky llill MuseumtJpdate~ ' , 8.' Other , " " .-' ,,' '.:\ ':' \," , .,- , .t,', .\\ ':' , .. >.. ," 1. -- " ," . .' _ ..... . ','...'.' ~ , , , , The ""4sion of the Salina Ar;tsand Hu#taniti;S C(}mfnission is thti -dttiivation oj this place through thepower of the, arts and humanities toch~nge lives and, build community., n , , " ' ,,','. . "'.(, .,' ,', , " '. ,'-, L , \ ..,1' ~ (~ " " '. .' "" .. "...~., ' .. ,'. " . . . " - . : , BillMedfua, 'Chair / Syd1tey Soderberg, Vice Chair / Patrick~ Bihlmaier, Secretary! J#n Coiahan, Treasurer, ~'Jane'Aisop, To~'C1ama.O, Tom Gates, Murrny Gcirman,iunes Hall JY, 'Monte Shitdwic~, IJn~ Shirack,. , IJnda SliJith, Steve ThompsOn, 'Paula Wright /Batbai'a Koosui; ExecutJ.ve:Director , '- , , . I" ,'..- . 1., .- ,. ',' '. (" ' ~' ,:,' ",' "': ,'. '. " " :, '-'J" ..,. ,; SALINA ARTS & HUMANITIES COMMISSION May 15, 2002 The monthly meeting of the Salina Arts and Hwnanities Commission was held on Wednesday, May 15, 2002, at 4:00 p.m. in the Smoky Hill Musewn community room. In attendance were Jane Alsop, Patrick Bihlmaier, Tom Claman, Jim Colahan, Tom Gates, James Hall, Bill Medina, Linda Smith, Sydney Soderberg, and Steve Thompson. Staff present: Barbara Koostra, Brigid Hall, Sharon Benson, Dee Harris, Karla Prickett and Darlene Stottmann. Also present: Carmen Wilson with the League of Women Voters and Pete Peterson. Medina called the meeting to order and explained that the Focus Time would happen later, upon the arrival of public art consultant Gail Goldman. Medina introduced Pete Peterson, who spoke on behalf of the Greater Salina Community Foundation. Peterson said Jane Alsop and Sydney Soderberg are also on the GSCF board. Honored to present check for $2,000 today to SAHC, who submitted application to the Foundation for HawthomelOakdale project. Alsop: $15,000 available to grant; over $50,000 requested from 36 applications. Shows faith and confidence in SAHC and the project. GSCF couldn't fully fund any of the projects, but SAHC's grant tied for largest grant ever made to date. Alsop said it was gratifying to see high priority give to our project. Peterson said SAHC currently has an investment fund with GSCF - at some point hope SAHC board will give some attention to growing that. Education Committee has discussed trying to assist organizations who have funds with GSCF in educating donors, etc. Can't raise dollars for SAHC but can assist in education format by being presenter to donors - there's synergy and power in that togetherness. It's a challenge to come up with a program to get mission and message out to a select group. Would be happy to send someone from GSCF board to talk with that group about how to further efforts of the organization - collaborate for betterment of SAHC. MINUTES Claman moved that the minutes of the April 17 meeting be approved as written; Bihlmaier seconded. Motion carried. STAFF REPORTS Koostra said Sharon is in Topeka at KAC grant hearings. She called to say we're ranked #3 - expects we should be funded. There were no other comments or questions. STAFFING UPDATES Account Clerk II Position: Koostra: Last Monday interviewed four people. The top candidate said no - hadn't thought family issues through. Tina LeValley is staying on until we can conduct another set of interviews. Tina has taken a week off during Festival to work here. Staff Retreat: Koostra said Diane Mataraza will be in Salina June 27 and 28. She thanked Soderberg for agreeing to host an opening gathering for Mataraza and commissionerS June 27 from 5:30 to 7:00 - an opportunity to get to know Commission, talk about organization and staffing history. Mataraza will get overview from Koostra following that. The schedule for the 28th is: Mataraza conducts individual interviews with each A&H staff member while Musewn ... .. staff meets separately; then both groups together for an hour; followed by lunch. After lunch SAHC staffwill work with Mataraza to look at duties and possible reconfiguration of the office. She will create a report later. Koostra said Mataraza was most recently the executive director of the National Academy of Recording Arts & Sciences - has a quite extensive background as arts administrator and consultant. At this point in the agenda, the Foundation meeting was conducted, then Medina proceeded with the Commission meeting. RIVER FESTIVAL Medina explained about Festival print delivery to Super and Super-Duper Supporters and speaking at volunteer breakfast. He asked for volunteers; a sign-up sheet was circulated. Koostra passed around photos and described entertainment acts: Jack Knife & The Sharps (have been on Prairie Home Companion), Friday night; Barachois (Acadian traditional music), throughout weekend and closing act Sunday; Goose Creek Symphony, Saturday night; Angela Hagenbach (up-and-coming KC jazz singer); Philip Hamilton; Los Llaneros (South American music), SwingSoniq (popular 30s and 40s standards); Waifs (North Australia, new wave folk); utaJi (Native American, a cappella, sang at Winter Olympics ceremony). Prickett: -Showed slides from Fine Art and 4-Rivers Craft exhibitors, noting we have excellent pottery in particular this year. -Art/Craft Demonstration area consists of Sandra Knox, soap; Steve Coburn, pottery; Jim Barksdale, shorebirds; Lovensteins, brooms; Marie Burgett, spinning and weaving; Moni Marceau, chalkware; Broce Breslow, marbles; and Kathie Gillaspie, floor cloths. -Reservations are coming in for Art Patron Breakfast. -T-Shirts will sell for $12 and $10; artist is Sharon Zarambo from Fine Art Show. -Festival Print is by Timothy Sullivan, Norman, Oklahoma. -Artist in Action proposals were juried by Kent Williams from Wichita: Brad Anderson, ''Trinity,'' tile work, impressions from people in community, will instaJJ in mural panels. Art Center, Aaron Gach, California, "Smoky River Outpost" fort stmcture - working with City on risk management issues. Paul Jost, "97 Degrees of CulturaJ Diversity" - mural on tennis court fence. "Ou the Journal Bridge" - inflated yellow sculpture below bridge, at night interior lights make it glow. River Bank mural, Colin Benson; "Wish You Were Here,"by Randy Regier, Abilene - from KSU sculpture department - spacecraft made of found objects; Ann Arkebauer - "Faces" murals to be placed near headquarters; Nancy Williams and Bill Alsop's ''Botany Bonanza"; "Freshwater Mermaids" by Peg Bicker will be moved to Bi-Center Bridge; also "Montage Cacophony" by Bergen and Mitchell to be re-installed there... Pink inc. will be working around grounds with SCT kids. Prickett said she went to New Orleans to make presentation to NAJA Director's Conference- "Successful Practices of a Small to Mid-Size Show." Showed slides from Festival (sand sculpture, tree wrapping, etc.); people were pretty ''blown away" by those elements of our Festival. Medina: Testament to quality of what we have here. Thanked staff for all their hard work. Hall: -First Treasures back for second year - wonderful response from artists (one-half participating with 400 pieces donated or consigned to date). Will start at 11 :30 instead of 1 :00, with entrance time registration starting at 10 a.m., allowing people to enjoy Festival rather than wait in line; also staff can better monitor distribution of items. -Children's Art Participation improvements: We budget for about 5,000 children; have 300 volunteers. In past have had 15 ., 'I' activities, but it's too frenetic, not all used well, so have enlarged tent and will be doing 10 activities. eKnow-It-AIls is now Artist Hospitality - moving their trailer to different area, nearer artists; 250 volunteers. eGates - adding a button booth by Bi-Center Bridge so buttons will be sold outside gate, thus gates volunteers will only need to count people coming in and hand out programs. Have added two Midwest Security guards at Mulberry and Oakdale gates so volunteers won't have to police parking passes - their job will be "ambassadors." Through generosity ofUSD 305 will have Ed Center parking lot for overflow artist parking, media, etc. Marie Chapman measured everything off (72 slots). Security there as well. Medina: That tweaking is what has made show better every year. Koostra said we have asked several "Festival analyzers" to be on grounds doing an evaluation. She also noted several Pre-Festival events: Eugene Friesen will be in concert Sunday at Capers, 3 p.m.; Ulali at Land Institute on Thursday, and Richard Renner performing at the Library. Other: Capers will host artists' reception Friday from 7-9 p.m. Medina encouraged buying employee buttons. Reminder of Chairpersons Diuner at Oakdale Park on May 22 at formal garden gazebo. HORIZONS UPDATE Koostra noted final report from USD 306 Southeast of Salina - good things to say about the program. Sudden Oooortunitv Grant: Application received from Darlene Hoeffner for a project to be part of Festival- photographing Festival-goers who have tattoos and delving into meaning of tattoos, social commentary, etc. - then putting together public display for next year's Festival. Would be a combination of written and photographic documentation; with tape recorded interviews. Would involve Prairie Poets, Art Center, etc. Sees potential project as a catalyst for artistic development - to blend growing skills in writing with new photography interest. Asking for $500. Horizons budget has $1500 available for Sudden Opportunity. Koostra noted that Hoeffner produced the application in two days. Discussion followed. Claman: Will she set up a booth or roam - where working from? Koostra: Not clear, except that she will be approaching people. Claman: Why tattoos? Koostra: Investigating sociological roots - why do people wear tattoos, what motivates them, their permanency, what is the message to society. Prickett questioned how she will represent herself when approaching people - as an artist doing a project, or as A&H or Festival doing this. Claman suggested possible need for release form; Smith said that would be too cumbersome. Soderberg: Fun project, but hard for people to understand the distinction between artist's project and something Festival is sponsoring. Prickett expressed concern that it might be viewed as an AlA project, yet it didn't go through the jury process; doesn't have an education component . typical of AlA's. Other points made during discussion: Could be sending wrong message by approving, setting a precedent; not good to circumvent the process, should encourage artist to go through regular process next year; uncomfortable with "buying into" the project for next Festival without knowing the form it's going to take. Encourage her to go through regular grant cycle, or possibly the Artist in Action Call for Open Proposals, submitting budget, including education component (body art) and interactive elements. She could attend various events between now and next year and bring that to project, i.e. Lori Brack's food napkins, poetry wall. She needs to give more thought and develop. Bihlmaier: Needs to consider if this is next best s~ep for herself as artist - talks about motivating writing with pictures of people with tattoos. Gates moved that ... '\ we share Commission commentary with Hoeffner and encourage her to develop the project further and come back to the table next year. Smith: She's not following all the grant guidelines. Soderberg: Direct her to different options; intrigued by proposal. Gates motion passed unanimously. (Thompson left.) Organizational Advancement Grants Committee Report: Group not able to meet last month - will schedule meeting date. SlIM UDdate: Harris said the Gallery Renovation Project was included in the City Commission's study session on Monday, with she, Medina and Koostra representing SlIM. Mayor Seaton was not in attendance. Good questions; gave unofficial endorsement, and it is on the agenda for next CIP meeting. Will be moving forward quite rapidly from here - public fundraising kickoff and press conference within next six weeks. Claman: Ifit's a CIP do we need artist involved? Harris: Design artist already on board since 1998. Medina: Dee did awesome job with Powerpoint; great presentation; well received - hope to get official nod Monday. Harris: Museum has been undergoing major marketing work the past six months - consultant met with community people; used report to formulate a marketing plan; now working with Friends and Marketing and Development Committees. Will be hearing about SlIM a lot in next four months-major push on radio and TV. Update: $395,000 to date (45% pledged). She thanked those who've sent in pledges. Museum's Festival AlA project, "RetroActive" goes with summer exhibit, Lava Lamps and Leisure Suits, an exhibit about the '70s. Working with Pam Harris to design '70s characters cut- outs; Festival-goers can have pictures taken with them. Will be placed in gallery when Festival IS over. Benson arrived and reported on KAC grant session: SAHC grant was ranked #3 (35 in category). Not a real critical day in terms of comments by the panel; criteria was not cited once during the day, which makes it difficult to know how things are being judged. There was a lot of commentary from the floor which is not usually allowed. Great deal of advocating. Legislature shaky, but Benson feels with #3 rating, if there are dollars available we will be funded. FOCUS TIME - COMMUNITY ART & DESIGN UPDATE Medina said the Public Art Task Force met yesterday - worked to establish plan, talked about projects happening now and coming up. Koostra: City Commission approved Municipal Court funding. Vicki Scurri is artist for North 9th and Ohio. Koostra welcomed Gail Goldman and thanked her for her work with the Task Force and city staff. Goldman said she's had an exhilarating couple of days and Salina is a wonderful place to be. MuniciDal Court Proiect: Met with selection panel yesterday - incredibly thoughtful, difficult discussions critical to consideration for project, tremendous amount of integrity. Made recommendation that is now in progress in terms of staff role and will soon be presented to city manager for his review. Recommended artist Conrad Suider, Newton, for project; he's very excited about opportunity to work here. There are several steps that need to be taken, then design agreement will be prepared and signed; when final design is complete, City Commission will see for approval. Panel consisted of representatives from courthouse, city manager's office - good deal of support. Paula Wright from Commission was there all day. ... ;; South 9th Proiect: Recommendation from task force refined yesterday - ready to go to city manager. Shared goal with city manager is to honor and recognize the public art resolution and continue to move forward on public art. Very much to credit of all in this room and to the city manager's office, there has been ongoing support and projects initiated by city commission. Positive indication of their ongoing support. Public Art Plan: Goldman said it's a compliment to A & H Commission that she is needed to create a public art plan. A & H has enough of a track record and strong commitment that there is interest and need to have plan for a resource and tool in decision making in roles that staff, panelists, play. Spent time with Task Force yesterday for input, today had meetings with Dennis Kissinger, Shawn O'Leary and Jason Gage. Meeting with city manager fabulous, revelatory; he's a tremendous partner, very supportive, committed to success and certainly public art and to building that partnership and communication. Encouraged; have tremendous information and direction. Gates: Timeline on getting plan done? Goldman: Goal is to provide draft by end of June to go to Task Force. Workshop session with Task Force in August to prepare for final document, hopefully to complete by early Sept. Medina: Task Force taking more calculated steps to make sure we have success with it. Suggestion to review with Dennis prior to City Commission presentation good idea. Alsop: Good turnout and discussion at Task Force meeting. . With Gail's expertise and knowledge of process, including City, feel good about steps we're taking. Prickett: Steps are in the right order; are going right direction in all the projects. Medina: Karla has been doing public art and River Festival- all staff doing extra work. Koostra complimented staff on their hard work, especially preparing for Festival; has been a real challenge. Lana divested duties into entire group - all have taken on so much of Festival- Sharon, entertainment and technical; Brigid with fundraising and volunteers. Really impressive and wonderful to see this team go at it. OTHER Koostra said the new student liaison is Abby Maxwell from South High, and our new City Commission liaison is Deborah Divine. Prickett: If anyone wants to help with the parking committee call the office before Festival. There being no other business to discuss and upon proper motion, the meeting was adjourned. /dms ~ ;j SA&HC AND MUSEUM STAFF REPORTS May/June '02 Please review the highlights of staff activities for this past month and come to the June meeting with specific questions and comments. Barbara Koostra River Festival: . Worked with media including Salina Journal, KINA, KSAL, KY94, KILS, Wichita television and radio, etc. to get the word out. . Attended meetings with Sharon regarding Salina Art Center installation project by artist Aaron Gach. . Worked with Lana on signage, park logistics, and overall administration of Festival. . Met wi,th Larry Britegam to discuss Sunflower Bank Race issues. . Attended SHRF Chairinan's Dinner in Oakdale Park to meet and thank volunteers. . Reviewed and edited SHRF program with Jane, Darlene, et al. . Appeared with Eloise Lynch on Access Television with Jane. . Toured Salina motel sites with Sylvia Rice of Chamber of Commerce to disseminate River Festival materials including maps from individual facilities to Oakdale Park to front line staff persons. . Met with Midwest Security to give overview of security expectations with Lana. · Met with Community Corrections workers scheduled for working for the Festival with Sharon and Nancy. . Staffed Eugene Friessen concert at Capers with Sharon. . Attended Volunteer Breakfast at Bicentennial Center. . Conducted staff evaluation of Festival on June 17th. Community Art & Design: . Met with Jason, Conrad Snider and Karla to view scaled model of Municipal Court addition project. Dennis joined the meeting. . Met with Municipal Court constituents to view Conrad Snider public art model to make them aware of the project. Karla facilitated. · Attended meeting of North Ohio Bridge project principals. Museum: · Attended Museum renovation committee meeting and continued to work toward fundraising, public relations and benefit concert goals. Staffing: . Met with SAHC staff to assess Account Clerk II candidate applications. Chose interviewees and conducted interviews on June 18 with Darlene. . Did performance evaluation/review with Dee. Horizons: . Met with Committee Members Jane Alsop, Tom Claman and Tom Gates regarding Horizons Organizational Advancement grant category. Miscellaneous: . Completed 2003 City budget request. · Traveled to Topeka with Sharon to attend Kansas Arts Commission panel reviews ofSAHC grant proposals. · Met with Randy Duncan of Fox Theater board. · Made presentation to American Business Women's Association chapter. · Attended UMB Bank party to meet Crosby Kemper. ~ \ . Attended City of Salina staff orientation. . Met with Martha Rhea to discuss Festival overview. Sharon Benson General: . Beginning to compile statistics for reporting to Kansas Arts Commission. Fiscal year ends June 30, 2002. . Staff retreat with Diane Mataraza, later this month. Festival: . IT HAPPENED! . Evaluation cycle begins with staff, committees, public, etc. AIE: . Received funding from Earl Bane Foundation for a four month long residency with dance artist Marion Willis. Begin planning with P.E. teachers and integrated musicIP.E. programs. Willis will also work in collaboration with Peggy Simms School of Dance and Salina Community Theatre. Residency is plauned for Sept/Oct and Jan/Feb. · Begin planning with Martin Luther King Jr. Day Celebration Ad Hoc Committee, first meeting next week. · Begin program evaluation cycle and construction of the Connections Collection for the 2002/03 School year . Dance scholarship student Ben Pickering will attend the Deeply Rooted Chicago Dance Theatre Swnmer Intensive next month in Chicago (2 weeks.) Also attending is Salinan Alison Mize. There are sufficient funds from the Earl Bane grant to continue to fund Ben's dance study, along with one other student, to be identified. Bril!id Hall FES1rI\TAL!!!!!!!!!!!!!!!! · Artist Hospitality's move of their headquarters to near the old skating rink worked very well. The only change that we will probably try is getting an icebox closer to them. With the hot weather, they went through a lot of ice on grounds and still had to go to Headquarters to obtain it. · Children's Art Participation's improvements worked very well. The larger tent was much needed, volunteers did not feel1ike it was so frenzied, and the Committee chairs were very pleased. · "First 1rreasures" was once again a rousing success. We had over 450 children go through the 1rent on Saturday afternoon. The pre-registration for timeblocks was very smooth (children in line by 8:30 a.m. for the 10:00 a.m. start for distribution of the times). Once we opened the 1rent at 11:30 we had a line of parents and children for about 20 minutes, but after that every group got to go in the tent at least 5 minutes prior to their start time. We had about 56 children go through every 30 minutes. The volunteers from the Salina Journal were phenomenal, with management represented as well as staff. · Gates has indicated that they only had one volunteer the whole weekend not show, but otherwise felt very good about the weekend. The Button Booth appears to have been a big help. Will know more after their evaluation. · Am currently schednling evaluations for the 15 different committees for which I am responsible. Fundraising: · Individual fundraising campaign, mailed March 27, 2002, has reached 93% of goal (raised $20,460 of a $22,000 goal). . · Professional fundraising campaign, mailed March 1, 2002, has reached 95.78% of the goal (raised $15,326 of $16,000 goal). .,,- 'I . Business fundraising campaign, mailed March 13, 2002, has reached 82.76% of its goal (raised $5,793 of the $7,000 goal) Karla Prickett Community Art & Design: . Artist Conrad Snider's proposal was accepted for the Municipal Court Addition project. He prepared a model and will present the concept to the Project Site Team in mid-June. A study session with the City Commission will also be scheduled for later June. . . Gail Goldman met with Dennis, Shawn, Jason, Troy Eisenbraun, Barbara and I, and the Community Art & Design Task Force while she was in Salina to facilitate the Artist Selection Panel for the Municipal Court project. She gathered information to formulate her recommendations for developing a working Public Art Plan that will accompany our Policy which was adopted in July 2000. . I spent 8 to 10 hours with artist Vicki Scuri, Seattle acquainting her with Salina, the cultural organizations, and taking her by the two sites she will propose artwork for - the North Ohio Overpass and the North Ninth Street Bridge. She is being subcontracted by Wilson & Co. for the overpass project and will present a menu of options in later June. . . Met with artist Ruth Moritz and Paul Stewart to discuss a public art project for Meadowlark School. We will present the concept at the June 11 School Board Meeting. Festival: . All exhibitors have returned contracts and their show packets have beep. mailed. . Listings of exhibitors have been sent to the Journal and for website update. . Preparing all the on-site handouts for both shows. Committees will pick up materials in the next few days. . . Art Patron invitations have been mailed. This year we've included a visual image printout for the Fine Art Show. One slide was scanned for each exhibitor (thanks to Pam Macy who is interning this semester from Bethany). Nearly 260 reservations are in for the Breakfast. · Festival T-Shirts are here and on sale. Design by Sharon Zarambo, Ethan, VA - Fine Art Show, Booth 77. . Made several site visits to the park with installation artists. Their contracts have been finalized and all materials and site considerations discussed. Technical needs with Parks Dept., General Services, Risk Management, Bldg Inspection, etc. have been addressed. . All visual arts components of the Festival ready for the Program. . Pre-Festival Show at the Salina Country Club will be taken down Tuesday, June 4. · The sidewalk in the Fine Art Show area has been re-painted by three high school students, two from Sacred Heart and one from Central. · Sharon, Brigid, Barbara, and I have been traveling locally and in the region doing radio spots and interviews for the Festival. . Presentation in New Orleans went very well. Received many compliments on our Festival and attendees had many questions about how we present our show and Festival. Smoky Hill Museum Administration (Diane Angelotti and Dee Harris): . Marketing/PR: Wrote, distributed Preservation program press release; met with rep, wrote and produced voiceover for TV ad on Fox and UPN; met with rep, wrote and produced radio spots for museum and store on four EBC stations. · Friends: compiled, edited, mailed 478 Heritage Express newsletters; created, distributed newsletter membership insert to attract new members. ... , · Gallery Renovation: Worked with Museum Assistant to develop marketing database of more than 1,100 contacts. Developed and presented project for City Commission Study Session; attended City Commission meeting for approval of project in 2003 CIP, met with Development Committee to discuss public launch of project. · Misc: Developed budget figures and entered data for 2003 city budget; helped with fabrication and installation of Lava Lamps and Leisure Suits exhibit; met with Lava Lamps Committee to plan exhibit opening; began planning for a staff retreat in June. Collections (Dorothy Boyle & Lisa Upshaw): · Moved five wardrobe cabinets and tented 12 other wardrobes to prepare for asbestos abatement procedure in Textile Room I. · Collections Committee accepted 28 artifacts from 13 donors. · Answered 10 public inquiries; attended Smoky Hill Museum scrapbook and photograph preservation programs. · Helped dismantle Woman's Work exhibit; returned artifacts to collections storage. Prepared for Lava Lamps exhibits including: completed loan paperwork, gathered and cleaned artifacts, prepared artifact control sheets, and sanded, stained, and painted exhibit props. Education (Jenny Disney): . Planned and held two preservation programs. . Continued planning for Treasures of the Rock with Lakewood Discovery Center. · Planned and implemented interactives for Lava Lamps & Leisure Suits. · Met with Lava Lamps & Leisure Suits Grand Opening Committee. . Participated in Parks & Recreation Sununer Signup. Exhibits (Susan Dame): · Took down the exhibit A Woman's Work Is Never Done . Acquired loaned items for the exhibit Lava Lamps & Leisure Suits · Began production of exhibit elements for the exhibit Lava Lamps & Leisure Suits. This included: designing and printing II label and graphic panels; building a false wall; making artifact mounts; coordinating volunteers who cleaned up a VW Beetle, building platforms including a lighted one, building case elements, and painting. · Began installation of the exhibit Lava Lamps & Leisure Suits: installed carpeting, wallpaper, moved a VW Beetle into the gallery, and began installation of artifacts. · Coordinated the development of the exhibit Retro-Active for the Smoky Hill River Festival. Volunteers (Donna Tope): · Total volunteers hours for the month: 273.75 (160.25 general hours; 33.5 administrative hours; 80 Green Thumb hours) · Secured volunteer labor to clean VW bug and to paint props. · Started doing the membership solo, keeping database current and reminders, "thank yous" and spreadsheets accurate. · Worked on the Lava Lamps exhibit helping to do shelf spots and encapsulating artifacts. Museum Store (Becky Miller): · Sales for the month of May: $2,967.78 (includes sales tax) · New items in store include more Steve Coburn pottery, new children's books and cookbooks, new Ty products, and orders from the House of Marbles and Lady Jayne. · The book In the Meantime by Concordia author and colunmist William Dunphy was ordered and the store received publicity as one of only two stores in Salina having it available. · The store ran ads during the month of May in the Buyers Guide and is also advertising on four EBC stations with the Museum. June 4, 2002 Ms. Barbara Koostra Director Salina Arts and Humanities Conunission Horizons 50 Program P.O. Box 2181 Salina, KS 67402-2181 RE: Collaborative Quilt for the Community Dear Ms. Koostra: The Silver Needles Quilt Guild would like to request an extension to complete the collaborative quilt project. Our intention was to complete the three panels prior to May 30, 2002. However, we have found that it is taking more time than we anticipated to sew the quilt together. We have completed piecing one panel, a second panel is in sections ready to assemble, and we need to start the third panel. None of the panels have been quilted as yet but we intend to begin quilting next week. The work will be lovely once completed, but the technique of paper foundation piecing, which has proven most successful to be true to Bob Regier's design, takes time to assemble. While much of the applique work can be done by individuals at home, we have found it helpful to work in teams for the paper foundation piecing. Sherril Bieberly, owner of the Quilting Bee, has generously allowed us use of her classroom for the work, and we work around her regnlar class schedule. In addition, the Kauffman Museum has asked to borrow the fust panel, even though it is not finished, to be in a quilt exhibit to tie together a Mennonite Quilt exhibit and a retrospective exhibit of Bob Regier's work! The panel would be on display June 15-23. I hope that we can complete the project no later than Augnst 30, 2002. Thank you very much for your consideration of this request. If you have questions, please do not hesitate to contact me. ~.Si ~,rel' ..~. ./ i / if! . . " , h ~ _ . I . Deborah Divine Horizons 50 Project Coordinator Silver Needles Quilt Guild 785-827 -3603n85-823-3447 ( .","- Project Title YOlmg Rand ('.ommk~ion Serie~ Grant No. n,i-O?-06 Salina Arts and Humanities Commission PO Box 2181, 211 West Iron, Salina, KS 67402-2181 Phone 785-826-7410 HORIZONS - A GRANTS PROGAM FINAL REPORT - ORGANIZATIONS Instructions: Please complete this form within 30 days after completion of project and return to the Salina Arts & Humanities Commission. This report must be typed Legal Name of Gnntee Organization Address ?'34 1= MArl ~l;nl:I I(~ Project Director t,t;J~ ~Jl~ . Project Dates: (Start) 9/01/01 ~1io.Rrt: .Ir ~'lr J./i1f1!Wvn 1 Krri.l;I1t: Ba-ds Phone 7!&.fl:77 -"A?? (End) 5/10/~ ACfUAL CASH REVENUES 1. Admissions 2. Other Earned Income $ $'1:IJ (D~'Cl$ $::Rl _ $ 3. Contributions Individual Business Foundation 4. Grants (do not list grant from Commission) $ $ $ $ $ $ 5. On-Hand Organizational Funds 6. Other (please specify) $ ~- $ $ $ 7. TOTAL Applicant Cash 8. GRANT AMOUNT REQUESlED 9. TOTAL CASH REVENUE $ !Ilm _ $um $ 2,970 (add lines 7-8) ACfUAL CASH EXPENSES 1. Contracted Fees & Services Artist or Exhibition Fees Other Professional Services 2. Travel 3. Hotel- per diem 4. Space Rental 5. Promotion/Advertising (include printing expenses) 6. Administration Expenses (include personnel, telephone, office supplies, etc.) 7, Tuition or Registration 8, Other (please specify) Cash Expense $ 2,2]) In-Kind Contribution $ 51 !'ffi - $700 $ R1::> _ $ $ 00- $ . $ $ $ 78.- $ $ $ $ $ $ $ $ $ $ $ 9. TOTAL APPLICANT EXPENSES $::> !l7l1 '(add lines 1-8) $ (total in-kind contributions) FINAL CASH REVENUE AND EXPENSES MUST BALANCE ,. ) HORIZONS - A GRANTS PROGAM FINAL REPORT - ORGANIZATIONS. D8l!e 2 I. LIST ACTIVITIES DATE ACTIVITY LOCATION NO. SPECIAL l(, OF rnOSE INVOLVED CHARACTERISTICS INVOLVED I .., TOTAL INVOLVED: Q?4 II. BREAKDOWN OF PARTICIPANTS CHILDREN! ORGANIZATION GENERAL LIST SPECIALGROUPS TOTAL STUDENTS VOLUNTEERS COMMUNITY ethnic, sr. citizens, etc. (add across) Exposure 300 ..1'10 400 variouS ages 710 & ethnicities! Involved, 140 hands-on 140 In-depth participation or training 117 117 Total Numbers (add down) 557 10 400 967 OVERALL TOTAL INVOLVED (same as ''total involved" in #1 above): 967 Project ,has not reached fruition. Please read Section V for a III. TotH~bWJf~J; ~~'tessional~, performers, and/or educators participating in this project: :1 IV. Enclose copies of programs, publicity, and/or promotional materials, showing the required funding credit as stipulated in the grant letter. Please explain on page 3 how you involved and acknowledged the Horizons Grants Program, the Salina Arts and Humanities Commission, and Horizons 50. I ..... HORIZONS - A GRANTS PROGAM FINAL REPORT - ORGANIZATIONS. Dal!:e 3 (pLEASE TYPE) V. Write a brief summary on the highlights of this project. Please comment on whether the project met your expectations, the extent of community involvement, the effectiveness of publicity. Discuss how it affected artistic growth and the planning of future activities for the ol"gllni7Btion. (If necessary, attach an extra sheet of paper.) PleaSe reefer to attached sheets! I hereby certify that the above is an accurate report and financial record of this project. RecOrds and documents of the above report shall be maintained in accordance with the regulations of the Salina Arts and Humanities HOrizons~. Records shall be maintained for a minimum of three (3) years. Grantee Signature ~ Date t;'!oh.2. , . L ' ( Name (please print) M;l~ 1111~n Title n;..o,..~n,.. nF R::llnno Fiscal Agent Signature G~ .:/ X / ~ Name (please Print)~ onol I. -PI", LoI \ S Date ~,h"/o<- v. Summary The Sacred Heart Knight Band's "Young Band Commission Series" on the human experience (YBCS) is now on solid financial footing due to continued funding assistance from the Salina Arts and Humanities Horizons Program. The Horizons Grants Program, the Salina Arts and Humanities Commission and Horizons 50 all were acknowledged at all rehearsals, in mailings and posters, at the conductors symposium and during the premiere performance. What a truly rn9gT1ificent experience for students as well as a tremendous addition to young band literature. Whereas last year's experience brought home the importance of every marking on a sheet of music, as well as its accurate portrayal, this years piece: "High Water Mark: The Third Day (Gettysburg, PA - July 3"', 1863)," by composer Michael Sweeney, extended the learning experience to very clear, cross-curricular involvement and the musical importance of rendering such a work in a manner that would include, interest, a captivate an audience. Students again realized that they could accomplish something truly timeless by simple commitment and dedication to a piece of music and each other. Through this latest effort in the YBCS students were reminded that instrumental music education is an active and interactive art. It serves as a SYnthesis for everything studied during the year. Perhaps most important, many students felt for the first time that they were capable of composing some type of original piece of music! Through student questions and discussions, parent and audience reaction, and the involvement of the Salina, Kansas community at large, it is readily evident that the YBCS is a success not just on educational and artistic levels, but on a level that can shape a student's very being, allowing them to glimpse the kind of person and artist they can be. The most recent educational success of the Young Band Commission Series was in large part due to two collaborative factors: the Salina Arts and Humanities Commission's Horizons Program, and the resulting musical contribution and presence of renowned educational band composer Michael Sweeney. Mr. Sweeney is a staff composer and in charge of band music for Hal Leonard Music Publications and has written and arranged hundreds of pieces. The students involved last year remembered the impact that learning, rehearsing, and performing an original piece of music could have on them, especially one written specifically for them. What they did not anticipate was rehearsing and doing the premiere completely under the composer's baton! When Mr. Sweeney actually arrived on campus for two days of rehearsal and instruction, the students could not have been more excited. By having him here, by hearing firsthand the composer's intent, the combined one hundred seventeen piece junior and senior high bands began to create not only a very special moment, but also a tremendous lesson in the responsibilities required of a musician in bringing to life a pivotal point in American History. With the composer present, students suddenly realized that every note was theirs, written for them, and that it had to have a message. They also realized that just playing the piece successfully in terms of basic music skills was not enough; they had to be able to communicate the true emotion of the work. It was their responsibility to bring back to life the struggles of simple men who fought and died because they believed in their cause, nothing more. The elements of music that they had studied through the year suddenly took on a whole new meaning in conveying the composer's emotional intent. ". I I "'-. Notes, rhythms, dynamics, all the separate aspects of the composition suddenly took shape as students began to understand their responsibility in premiering this powerful work. Mr. Sweeney saw to it that every aspect of the composition was viewed in the context of the whole piece, that everything he had written on the page was a map, a direction to arrive at the emotional statement To say that this project contributed to student artistic growth is a gross understatement The involvement of the Salina Arts and Humanities Commission on this project not only demonstrated to our students and school community the importance of the arts in our lives, but also that collaboration in the arts can resnlt in a triumphant moment of student synthesis and self-actualization culminating in a truly uplifting and emotional experience for the audience. An even wider impact of this project, however, is already beginning to be felt! As is customary with commissioning a piece of band music, a period of approximately one year follows the premiere to allow time to engrave parts and prepare demo recordings for the following school year. In our case, Sweeney's piece would be released for fall of2003. However, because of the quality and powerful nature of the piece, Hal Leonard made the decision to move all deadlines ''up'' and the piece is already now available for faIl of 2002! Especially exciting for our program and the Salina Arts and Humanities Commission is the reminder that last year's piece by Horizons Grant composer Michael Story, "To Honor, Thank and Remember" also will be released this fall! As was the case with Story's Warner Brothers Music piece, Hal Leonard Music will release demo CD's to approximately 10,000 band directors nationwide. Those directors may in turn purchase the piece for a performance of their own. If the piece is even mildly successful, which a collaboration with Michael Sweeney would enhance the possibility of; it will sell approximately 1000 copies for performance over the next four years. Every one of those conductor's scores acknowledges not only the Sacred Heart Knight Band Program's YBCS, but also the involvement of the Salina Arts and Humanities Horizons Program. If the average band size performing that piece is even just 45 members, that will be 45,000 students being exposed to this project. Including audiences withjust 200 members, the result of this local collaboration between the Sacred Heart lr.-Sr. High School Bands and the Horizons Grant Program could conservatively reach as many as 250,000 musicians and audience members in the future, thereby impacting those students and communities while carrying out the composer's and the projects intent, made possible in part by the Salina Arts and Humanities Horizons Program. But the impact of this piece may not stop there! 1.W. Pepper Music is the largest and most prestigious distributor of band music in the United States and quite possibly the world. Mr. Sweeney has already been notified by 1.W. Pepper Music that "High Water Mark: The Third Day" has been selected as a prestigious "Editor's Choice." The piece will be designated as such and will receive special emphasis in the new catalogue. And finally, because both pieces commissioned with assistance from the Horizons Grants Program will be available this fall, the combined efforts of Salina Arts and Humanities Commission Horizons Grants Program and the Sacred Heart Knight Bands could impact 500,000 to 750,000 conductors, students and audience members in the next one to three years alone! The Sacred Heart Knight Bands "V oung Band Commission Series" on the human experience is now on solid financial footing and is quickly developing a reputation nationally because of its innovative approach to student learning and because of the quality of its output. Schools have already expressed an interest in being involved in next year's composers symposium as a result of publicity efforts, a newspaper article and world of mouth on the success of the project. Members of the community continue to voice support and a willingness to help financially in future projects as well. In fact, several composers approached about future commissions and all have heard of the YBCS.! This could not have happened without the assistance of the Salina Arts and Humanities Commission Horizons Grants Program. Thank you for your belief and support of the YBCS and a special invitation to you for next year's premiere featuring Victor Lopez and a premiere for not only concert band, but for jazz band as well! .- , , """ ~Q(rtd iReart Junior - Senior High School 234 E. Cloud' Salina. Kansas 67401 Administration (785) 827-4422 FAX (785) 827-8648 Development Office (785) 825-4011 FAX (785) 827-8442 To: Donors of Horizons 50 From: Milt Allen Director of Bands RE: Invitation! I! Thank you so much for your support of our "Young Band Commission Series on the Human Experience!" A wonderful and unique learning experience is tW<i~F because of your generosity, and we would like to invite you to be a part of it! . ~~ note the fo!I~'~~ a:mHfyou\~n,join us for one or both exciting experiences: .~. ".~(., . " ".- . ',' ',.,~, ic ~ "_'h~1. '~l" w: ;\:,.j.'~ -~. .r~ . . th " ..,;Monday;~May:6.)' ,~~'i)' ~,,;, >,:,~.,., -".,,;,.':.' ~~p .,-~. ., ';'0 \;.~ ",' , " , ,c, '~""/~~>i:', 1:15pm-3:OOplli ~ ..' . Sacred Heart Jr.-SriIDgh~SChQ9~'6y~Uli1.';;; . '.' Composers Symposill1i'....th Mfifh'Oe/.sw~'iie>;;j~,yjecr Gomposer :~--"~'''::'iF:;:;~.'' ", ,- -,.. ,.", '\.'.' ;':-, Michael Sweeney \\ilI be on " "'''''~fii.~~'varietYof~abQutcom\lOSing \\ith area students. This symposium will allow . .. ....... .di~,C9~~with ~ wonderful composer)l1ld is sure 10 spark both interest and creative excitemeljif\.,: ,""'. .,.' >," . 7:00 pm . Sacred Heart Jr.-Sr. High Schq()l; Gymnasium ........... .., .....c: Music Department Spring Concert fearuring lhe World Phiimere:pe~jariithHge of "High Waler Mark: The .':0,:",:,,'/ Third Day (Gettysburg, PA - Ju(v 3. 1863). . , " .."......-........ '-"'.-"-.'. Joinus for this very special evening of great music; culm,i;j;.ting with\he premiere of composer Michael Sweeney's latest work, performed by the award-winning; cOlI!bined efforlS of the Junior Knight Concert Band and Sacred Heart High School Wind Symphony. . ADMISSION TO BOTH EVENTS IS FREE OF CHARGE! Again, thank you; mo\\ that the positive impact you have on young minds makes a difference! Spirituality Academics Leadership Activities PL..... Y MUSIC . .- . , R't ~ -hoA't- 3, a"'t'~ THE SAUNA JOURNAL Sacred Heart bands to feature Sweeney's work Composer will work with students during the day Monday By ANDREW BACH 7!tIISdl/nG_ Inside composer Michael Sweeney's mind a musicsl pie- ture of the Civil War was COD- ceived. There is the esris calm of church chimes echoing over the battlefield There are the pensive chords of soldiers awaiting battle. And finally; there Is the inexorable clash and clang of percussion when N<<lh meets South. , It's a picture of the war thot a grouP of Salina muslclsns wW attempt to bring to life fur the first time next week. On Monda1l the Sacred Heart Junior KnIght Concert Band and Sacred Heart Wmd Sym- phony wlll perfo.rm the pre- miere of Sweeney's work. "High Water Mark: The Third Day (Gettysburg, PA - July 3, 1963)," The work was commissioned specifically for the Sacred Heart bands as part of the school's Young Band C0mmis- sion Ssrles on the Human Ex- perience. "I get the biggest kick out of hearing a band 'Ploy the piece for the first time." Sweeney said, '~ a composer, a lot of what I do is' sit in a room pounding on a piano, bUt th\8ls. the exciting' part - to hear a band pertbrm what was in my head." But the thrlll belongs most1y to the students, said MDt Allen, Sacred Heart's director of bands. "This Is an extremely unique prlvUege for our students but also for the community of Sali- ::!-~f~'?~:'}:;: ~. ;.; Jt.:.sr.lijgb ScihooI'Sprir! . -"~ S8CAld:H8art" :;~~~,~.."... \,~:~::--;. ...., DB," Allen said. The bands won't just get to premiere the junior high-level piece, but they'll also get to work.wlth the composer during a symposium Monday after- noon, Sweeney ssid he won't just focus on rhythms and tech- nique, but he'll work to make sure students understand the breadth of the piece. urn try to get them to instil1 the emotion that really cap.. tures the event in the music," Sweeney said. He'll also bring in some maps and history ma- terlals to helP students under- stand the hlstorlcsl context of the piece. Allen sold Sweeney was se- lected, in part. by his students. He asked them whom they'd like to bring to Salina, and they Selected Sweenex a composer with Hal Leonard publishing in Milwaukee. Allen said the band hsd played a couple of Sweeney's compositions - "Knights of Destiny. and "AncIent Voices" - and Allen was famllIsr with other OOIJ/.posltlona by Sweeney, including pep band pieces. The composer Is a' "closet Civil War buff," Allen sold. and Sweeney incorporated a lot of themes from that day in Gettys- burg In the piece. "At times you can almost see the soldiers waking up early in the morning and wiping the sleep from their eyes as chtirch bells chime, and they get ready for the battle," Allan said. Sweeney also employs a few nontraditional techniques in the piece. There are measures when students just blow air through their horns to simu- late wind and another spot dur- ing the heat of the hsttle when trash cans are SDI4Shed togeth- er fur effect. Program In third year ThIs Is the third' year of the school's c;ommisslon Pl'Olll'aDL Previous composers involved in the program were Larry Clark and Mike Stol1t Allen sold the success of the first year sparked the continuation of the program. . "Once upon a time, we had played a piece by Larry Clark, and students had some ques- tions about the piece, so I said 'Let's call him up,' " Allen said "The students were pretty sur- prised, because they thought mosl composers were already dead. But that sparked some re- al Interest for the students about what these guys do and wbat makes them tick," For the next two years, the program earned funding through the Horizons program of the Salina Arts and Humani- ties Commission, That boost of money allowed the school to bring the com- posers on site to work with stu- dents on lhe commissioned piece. . Repomr AndlVW BDdt am be reached at ~6464, Exl. 119, or by e-mail at s}abach@sal iournal.cofh.